Final 693JF723R000002 RFP RRF Logistics Support and Spare Parts Procurement 11-4-22.pdf

SOLICITATION/CONTRACT 1. THIS CONTRACT IS A RATED

5. SOLICITATION TYPE2. CONTRACT NO. 4. SOLICITATION NUMBER

PAGE OF PAGES

7. ISSUED BY CODE 8. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

RATING

ORDER UNDER DPAS (15 CFR 700)

3. AWARD/

EFFECTIVE DATE ISSUE DATE

6. SOLICITATION

UNRESTRICTED OR SET ASIDE:

SMALL BUSINESS

SIZE STANDARD:

9. (AGENCY USE)

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

CODE 12. ADMINISTERED BY

13. CONTRACTOR FACILITY 14. PAYMENT WILL BE MADE BY CODE CODE

OFFEROR CODE

TELEPHONE NO.

UNIQUE ENTITY IDENTIFER

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

15. PROMPT PAYMENT DISCOUNT 16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304 41 U.S.C. 253

NEGOTIATED

(RFP)

SEALED BIDS

(IFB)

1 55

10/24/2022

US DOT MARITIME ADMINISTRATION

OFFICE OF ACQUISITION MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

WASHINGTON DC 20590-0001

Ready Reserve Force Vessel Logistics Support Services.

US DOT MARITIME ADMINISTRATION

OFFICE OF ACQUISITION MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

693JF7

WASHINGTON DC 20590-0001

100.00

541614

% FOR:X

x

693JF7

$16.50

693JF723R000002

NAICS:

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

17.

ITEM NO.

18.

SCHEDULE OF SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

The Purpose of this solicitation is to request bids for MARAD RRF Logistics Support Services.

The Period of performance is from 02/01/2023 to

01/31/2028.

Period of Performance: 02/01/2023 to 01/31/2028

00001 Configuration Change Analysis and Procurement 5 YR

Continued ...

27. SIGNATURE OF OFFEROR/CONTACTOR 28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER DATE SIGNED

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(FOR GOVERNMENT USE ONLY)

KAREN GILL

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1447 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

COPIES TO

TYPE OR PRINT NAME AND TITLE OF SIGNER

SIGNATURENAME AND ADDRESS OF FIRM (Include ZIP Code)

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE OF ITEMS INVOLVEDWE DO

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED

CANNOT MEET DELIVERY REQUIREMENT

OTHER (Specify)

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT COMPLY WITH SPECIFICATIONS

PAGE

NO RESPONSE FOR REASONS CHECKED

55 2 OF

DATE AND LOCAL TIME

AFFIX

STAMP

HERE

TO:

FROM:

SOLICITATION NO.

WASHINGTON DC 20590-0001

US DOT MARITIME ADMINISTRATION

OFFICE OF ACQUISITION MAR-380

1200 NEW JERSEY AVENUE SE

MAIL STOP W-28-201

693JF7

693JF723R000002

STANDARD FORM 1447 (REV. 8/2016) BACK

(A)

ITEM NO.

(B)

SUPPLIES/SERVICES

(C)

QUANTITY

(D)

UNIT

(E)

UNIT PRICE

(F)

AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 55

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JF723R000002

Research (This is a Firm-Fixed price CLIN)

00002 Warehouse Logistics Support (This is a Firm-Fixed 5 YR price CLIN)

00003 System Planning and Analysis (This is a Time and 5 YR

Material CLIN)

00004 Shipping and Receiving (This is a Firm-Fixed 5 YR price CLIN)

00005 Purchasing Services (This is a Firm-Fixed price 5 YR

CLIN)

00006 Contract and Logistics Overhaul Management (This 5 YR is a Time and Material CLIN)

00007 Logistics Overhaul Team (This is a Time and 5 YR

Material CLIN)

00008 Tiger Team(s) (This is a Time and Material CLIN) 5 YR

00009 Total for 5-yeat base period 02/01/2023 to

01/31/2028

NSN 7540-01-218-4386 STANDARD FORM 1447 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

SECTION C -- DESCRIPTIONS AND SPECIFICATIONS

C.1 STATEMENT OF WORK

SECTION C -- DESCRIPTIONS AND SPECIFICATIONS

C.1 BACKGROUND

The Maritime Administration's (MARAD) National Defense Reserve Fleet (NDRF) consists of three subsets of ships: The Ready Reserve Force (RRF), the School Ships, and Missile Defense Agency ships, (MDA).

The Ready Reserve Force (RRF) program, which is comprised of approximately 41 vessels, which supports the rapid worldwide deployment of U.S. military forces. A key element of strategic sealift, the RRF is specifically structured to transport Department of Defense (DOD) unit equipment and initial re-supply for forces deploying anywhere in the world during the critical period before adequate numbers of commercially available ships can be marshaled. During the performance period of this contract (2023–2028), MARAD expects to acquire, via purchase or transfer, approximately 26 ships. Along with downgrade of 10 current ships, the RRF Program will be total

(57) RRF Ships.

Those vessels that require the fastest activation (5 days) are maintained in Reduced Operational Status (ROS-5).

These ships are manned by small nine (9) person crews that perform vessel maintenance while in ROS and serve as the cadre of the ship's crew when the vessel is activated. Shown below are all 41 RRF Ships, their Location and ROS Status.

Layberths for newly acquired ships are contracted in parallel to the purchase and transfer process from the former owner to MARAD. In some cases, the new acquisition may go into a layberth vacated by a downgraded ship or may be a newly leased layberth.

The purpose of this contract is to provide logistics overhaul, configuration management, material management and spare parts procurement support services as described in section C to the RRF and the U.S. Department of Transportation's Maritime Administration, Division of Logistics Support (MAR-614). Much of the work to be performed under this contract requires an in-depth knowledge of the American Bureau of Shipping's Nautical Systems Enterprise (NSE) software. NSE and a few related software tools are referred to as the RRF Management System (RMS).

School Ships: The scope of work under this contract includes the eight (8) federally owned school ships. These ships are (1) STATE OF MAINE (Castine, ME), (2) KENNEDY (Buzzards Bay, MA), (3) EMPIRE STATE (Bronx, NY), (4) KINGS POINTER (Kings Point, NY), (5) FREEDOM STAR (Piney Point, MD), (6) STATE OF MICHIGAN (Traverse City, MI), (7) GENERAL RUDDER (Galveston, TX) and (8) GOLDEN BEAR (Vallejo, CA). MARAD is in the process of building a new Class of School Ships called the National Security Multi-Mission Vessel (NSMV); these ships are also be considered within the scope of this contract.

Missile Defense Agency (MDA) Ships: The last major subset of NDRF Ships that are supported under this contract are the two MDA Ships, PACIFIC COLLECTOR and PACIFIC TRACKER, both located in Portland, OR. If new MDA Ships are acquired during the life of this contract, they would also be considered within the scope of this contract.

VAM Ships: The Vessel Acquisition Management (VAM) program is responsible for purchasing up to Eighteen

(18) used commercial vessels, then converting the ships by re-equipping and re-outfitting those vessels as RRF Ships. Two (2) ships were purchased in FY 2022, the current schedule is to deliver seven (7) Ships in 2023, two (2) ships in 2024 and two (2) Ships in 2025. All these ships are considered within the scope of this contract.

Shipping and Receiving Facility (SRF) Cheatham Annex (CAX) in Williamsburg, VA, and SRF Alameda in Alameda, CA, are Government Owned Contract Operated (GOCO) facilities and are operated by the Logistics Support contractor with MARAD oversight. The New Orleans Warehouse, a Government Owned, Government Operated (GOGO) warehouse, will transition to a GOCO facility at the beginning of this contract, upon completion of a joint Turnover Inspection.

Other DOT Agencies and MARAD Offices: The scope of this contract also includes providing support to other DOT Agencies and MARAD Offices that use RMS/NSE. This cost reimbursable work will be largely on an adhoc basis and should not be considered in providing a cost estimate for this contract.

C.1.1 Logistics Overhaul Management Services. The contractor will provide all management, planning, supervision, labor, material, supplies and equipment necessary to accomplish shipboard logistics overhauls and upgrades. The specific activities that constitute a normal overhaul or upgrade are described at C.2. Overhauls will be conducted on the following general types of vessels moored at locations throughout the United States:

• RRF vessels (vast majority of work will occur on these vessels)

• National Defense Reserve Fleet (NDRF) vessels

• Government-owned barges and small watercraft

• Federally owned school ships

• Other vessels as directed by MARAD

• Other DOT Agencies and MARAD Offices.

C.1.1.1 Material Inventory Services. This service includes the inventory of spare parts, equipment, outfitting, Chemical Biological Radiological - Defense (CBR-D) supplies, Accountable Property, Technical Manuals, Drawings and any other shipboard material or equipment stored onboard MARAD vessels and shore facilities and the entry of inventory and configuration data into the RRF Management System/Nautical System Enterprise (RMS/NSE). These services are discussed more fully in paragraphs C.2.0 (inventory services provided onboard ships).

C.1.1.2 Installed Equipment Validation Services. This service includes the validation, identification, labeling and inventory of equipment installed on board vessels listed in C.1.1 and the entry of equipment validation data into RMS/NSE. These services are discussed more fully in C.2.5.1.

C.1.2 Configuration Change Analysis and Procurement Research. This service includes reviewing planned and completed configuration changes and an engineering analysis of marine equipment and systems to identify items necessary to support MARAD vessels for a period of 180 days at sea, or for other periods as directed by MARAD.

These services are discussed more fully at C.5.0.

C.1.3 Logistics Support Tiger Team Services. This service provides adhoc logistics support less than the scope of a full Logistics Overhaul.

C.1.4 Warehouse Services. This service includes warehouse labor, support, and inventory services for MARAD’s two Shipping and Receiving Facilities (SRFs) in Williamsburg, VA, and Alameda, CA, as well as MARAD’s New Orleans Warehouse. These services are discussed more fully at C.6.0.

C.1.5 System Planning, Analysis, Development and Technical Support. Beyond that necessary to maintain an environment of continuous improvement, the contractor will provide, upon MARAD's request, written logistics related system plans, reviews, analyses, and development of logistics support tools. These services are discussed more fully at C.7.0.

C.1.6 Shipping and Receiving Services. The contractor is responsible for maintaining a facility to ship, receive and stage Government property. These services are discussed more fully at C.8.0.

C.1.7 Purchasing Services. The contractor must provide FAR compliant purchasing services. These services are discussed more fully at C.9.0

C.1.8 Contract Personnel. The location and skills of Key Contract Personnel are discussed at C-10.0.

C.1.9 Special Invoice Processing Requirements.

C.1.9.1 Tracking of Funds by Program Element, Task Order or Delivery Order. The contractor will track Government funds by both Contract year, Program Element, Task Order or Delivery Order as cited on each procurement action issued by MARAD.

C.1.9.2 Invoice Segregation. Each invoice will cover a specific Task Order or Delivery Order and will be submitted monthly. IF AN INVOICE ADDRESSES MORE THAN ONE CONTRACT (e.g., prime contract v any subcontracts), FISCAL YEAR OR PROGRAM ELEMENT, THESE COSTS WILL BE LISTED SEPARATELY

ON THE INVOICE.

C.1.9.3 Electronic Invoicing. The contractor will submit invoices monthly to MARAD in Adobe PDF format using the eInvoicing web-portal, visit https://einvoice.esc.gov.

C.1.10 Tasking by MARAD. In accordance with H.1, Ordering, work will be ordered via Task Orders (TO) and Delivery Orders (DO).

C.1.10.1 Fixed Price Task Order (TOs) will be issued for functional areas shown below:

C.5 – Configuration Change Analysis and Procurement Research C.6 – Warehouse Logistics Support C.8 - Shipping and Receiving C.9 - Purchasing Services

Time and Material Task Orders (TOs) will be issued for the functional areas shown below:

C.1.1 – Contract and Logistics Overhaul Management C.2 – Logistics Overhaul Teams (3) C-3 – Tiger Teams (4) C.7 - System Planning and Analysis http://einvoice.esc.gov/

CLINs established under each TO will:

1. Direct the contractor to accomplish specific work within in the scope of the contract

2. Fund the specific work ordered

3. Reference the fiscal year and program element that funds the work ordered

4. Contain a completion date for the work ordered

5. Identify the format and content of any deliverables to be provided by the contractor

C.1.10.2 Two Delivery Order (DO) CLINs will be established for the procurement of material IAW C.9 of the contract. One Delivery Order CLIN will be established for RRF Funded procurements; the second Delivery Order CLIN will be used for non-RRF Funded procurements and services, such as for the School, MDA and VAM Ships.

The contractor shall not exceed the amount applied to any individual DO.

C.1.10.3 Logistics Support Overhaul and Tiger Team Taskings. Each Logistics Overhaul (Full or Partial) or Tiger Team Tasking will be agreed upon by the COR and Contractor, reflected in the next Logistics Overhaul/Tiger Team Schedule.

C.1.10.4 Quarterly Logistics Overhaul & Tiger Team Schedule Reports: The Contractor will provide an updated schedule of Logistics Overhaul and Tiger Team evolutions by 15 March, 15 June, 15 September, and 15 December.

This schedule is due to be updated quarterly, but, at the request of the COR, may be updated in the middle of a quarter to reflect a major change to the schedule.

C.1.10.5 Weekly TO/DO Report: The Contractor shall provide a weekly report summarizing all efforts supporting each of the eight Task Orders and outstanding Delivery Orders.

C.2 LOGISTICS SUPPORT OVERHAULS

The contractor will provide all management, planning, supervision, labor, material, supplies and equipment necessary to accomplish the following:

C.2.1 Overhaul Planning.

C.2.1.1 MARAD Ship Overhaul and Upgrade Priorities. MARAD will prioritize in writing those vessels that have been selected by MAR-614 to undergo logistics overhauls or upgrades. MARAD will also determine the scope of the overhaul or upgrade.

C.2.1.2 Pre-Overhaul Brief. Prior to the start of the overhaul, the contractor must attend a "Pre-Overhaul Brief" hosted by MAR-614. During this briefing MAR-614, the contractor, the Ship Manager and MARAD Area representatives will discuss issues and concerns pertinent to the logistics overhaul. At that time MARAD will provide the logistics contractor with a Special Overhaul Instructions (SOI) described in C-2.1.3.

C.2.1.3 Special Overhaul Instructions Report. Generated by the MARAD Headquarters and the Area Division Logistics Management Officer (LMO), the Special Overhaul Instructions will describe any changes from how a standard Logistic Overhaul would be conducted.

C.2.1.4 Overhaul Out Brief. Prior to final acceptance of the material inventory and equipment validation, the contractor must attend the "Overhaul Out-Brief" hosted by MAR-614. During this out-briefing MAR-614, the contractor, the Ship Manager and MARAD Area representatives will discuss issues and concerns pertinent to the completion of the logistics overhaul.

C.2.2 Sixty (60) days prior to the start of any overhaul or upgrade, contractor will provide the following:

C.2.2.1 Logistic Overhaul/Upgrade Cost Estimate Report. The contractor must notify the Contracting Officer Representative (COR) and obtain approval prior to exceeding any upgrade cost estimate. The contractor must request approval from MARAD before exceeding the estimated cost of any upgrade. Changes to the Overhaul CLIN will be handled in accordance with the "Changes" clause of the contract.

C.2.2.2 Annual Logistics Overhaul and Upgrade Budget Plan. No later than August 15th of each year contractor will provide MARAD with a logistics overhaul budget plan for the next fiscal year-based Overhaul CLIN prices and upgrade cost estimates developed in C-2.2.1 above, ship priorities and annual overhauls and upgrades planned.

C.2.3 Initial Logistics Overhaul Procedures Report. Thirty (30) Days after contract award the contractor will develop and provide to MAR-614 for approval, a copy of the contractor's proposed overhaul procedures. These procedures will describe how the contractor will accomplish overhaul and upgrade activities described in C-2.0 through C-2.5.8.6. These written procedures will, at a minimum, address the following:

• Team working hours while onboard RRF vessels

• RMS/NSE training for team members

• Shipboard safety training

• Team and Ship Manager communication

• Equipment validation

• Spare parts inventory and technical manual validation

• Standard nomenclature conventions

• Technical manual inventory and validation

• Drawing inventory and validation

• Relocation and collocation of spare parts

• Bar-code labeling

• Quality control

• General shipboard safety and security

• Use and cleanliness of shipboard spaces

• Emergency suspension of overhaul activities

• Data entry of spare part and equipment relationships

C.2.3.1 Annual Logistics Overhaul Procedures Report. Annually, the contractor will provide a current copy of Logistics Overhaul Procedures on September 30.

C.2.3.2 Workload. The expected workload for the Three (3) Logistics Overhaul Teams is Twenty-Four (24) FTE.

C.2.4 Monthly GANTT Chart Report. Monthly by the 15th of the month the contractor will provide a current GANTT chart, produced in Microsoft Project, for each vessel undergoing an overhaul or upgrade.

C.2.4.4 Weekly Logistics Overhaul/Upgrade Report. The contractor must provide a weekly Logistics Overhaul/ Upgrade Reports, by vessel. These reports, must as a minimum, include productivity information in the format shown below:

(Vessel Name) Overhaul Productivity Report for the Period Number Onboard the Vessel Number Inventoried/validated this month Cumulative Number Inventoried/Validated to date Productivity Target Quality Assurance checks by MARAD complete Spare Parts Equipment Technical Manuals Drawings

C.2.5 Overhaul Statement of Work.

C.2.5.1 Equipment Validation. At the conclusion of the overhaul the vessel's RMS/NSE equipment database must accurately list all shipboard equipment that meets the validation criteria set forth in Appendix F, Volume I of the RRF Logistics Management Manual (RRF LMM), dated January 2022.

C.2.5.1.1 Equipment Records. RMS/NSE records must be completed in a manner sufficient to logistically support the equipment. (Note: Offerors shall explain in detail how the equipment records will be updated during a logistics overhaul).

C.2.5.1.2 Related Equipment. The vessel's RMS/NSE database must reflect the reasonable and proper equipment relationships of all validation worthy equipment installed on the vessel in accordance with the contractor's procedures.

C.2.5.1.4 Equipment Validation Accuracy Standard. At the conclusion of the equipment validation process the database contained in the vessel's NSE system must be no less than 95% accurate. To be accurately listed in RMS/NSE each equipment listing must meet the requirements of C-2.5.1.1 and, C-2.5.1.2. See Performance Element 1-1 (Logistics Overhauls) for a description of Government Progress Inspections and the COR Acceptance inspection.

C.2.5.1.5 Information Technology (IT) Support. MARAD will provide funding for laptop computers and printers for the Logistics Overhaul and Tiger Teams, along with NSE and necessary software to be installed on the laptops.

MARAD will also provide IT support for setting up NSE at the start of overhauls or tiger team visits.

C.2.5.2 Material Inventory:

C.2.5.2.1 RMS/NSE Database. The vessel's RMS/NSE database must accurately list spare parts stored in the following areas:

• Loose spare parts stored in the vessel's storerooms

• Bulkhead mounted spares located throughout the vessel

• Repair parts stored in spare parts boxes, lockers and designated Vidmar® cabinet drawers

• Other items specifically identified by MARAD in the Special Overhaul Instructions.

C.2.5.2.2 Spare Parts Records. RMS/NSE spare parts records must be completed in a manner to fully identify the repair part, its on-hand quantities/locations and its relationship to equipment. (Note: Offerors shall explain in detail how spare parts records will be updated during a logistics overhaul).

C.2.5.2.3 Technical Manual Referencing. When required, spare parts listed in RMS/NSE must be researched for a technical reference using the vessel's existing shipboard technical documentation. If found, the reference will be recorded in RMS/NSE. At a minimum, the references documented or recorded in RMS/NSE must list the MARAD index number of the technical manual, the page, figure, drawing or table where the spare part is shown. (Note: Due to the large influx of new ships expected under this contract, the time-consuming work of Technical Manual Referencing will not be required to be done unless specifically invoked in the Special Overhaul Instructions.)

C.2.5.2.4 Labeling of Spare Parts. All spare parts must have a bar-code label affixed to the item, its identification tag, or its packaging in accordance with the NSE User Guide(s) and the RRF LMM. The label must be placed in such a manner as to ensure that it is bar code readable and does not to cover or obscure any pre-existing manufacturer's labels or markings.

C.2.5.2.5 Part Nomenclature. At the conclusion of the overhaul the Full Description field and the Brief Name fields for all spare parts and equipment listed in RMS/NSE with an on-hand balance of greater than zero, must contain the item's technical name (vice its common name), as listed in the vessel's appropriate engineering documentation, technical manual or drawing. This nomenclature will be used to produce all subsequent labels, reports, and databases. For search purposes and where possible, alternate, or common name(s) should be included in the item's detail description.

C.2.5.2.6 Storage Locations. At the conclusion of the overhaul all spare parts must be placed in assigned storage locations in accordance with the Area's Special Overhaul Instructions. All storage boxes, Vidmar® cabinets and Vidmar® cabinet drawers will be bar-code labeled in accordance with the LMM Volume I.

C.2.5.2.7 Spare Part Receipts in the Custody of the Ship Manager. In addition to items held in the vessel's inventory, the contractor must include in the overhaul process and stow:

• All spare parts in the custody of the Ship Manager, but not yet stowed,

• All spare parts received by the Ship Manager prior to acceptance of the material inventory by MARAD, and

• All spare parts destined for the vessel held off-site by the contractor.

It is the responsibility of the MARAD Area Division to ensure that all items in the custody of the Ship Manager but not yet stowed are turned over to the contractor along with each item's shipping documentation. These items will be processed into RMS/NSE by the contractor.

C.2.5.2.8 Packaging and Preservation. All spare parts must be preserved or re-packaged in accordance with the RRF LMM, Volume I.

C.2.5.2.9 Unidentified Parts. Unidentified parts are those items that:

Cannot be identified by using existing shipboard reference materials, AND

Cannot be identified from existing information on the item itself or its packaging.

Unidentified spare parts must be placed in a location determined by the MARAD representative for future research, review, and identification by the Chief Engineer. Items that are subsequently identified by the vessel's Chief Engineer must be placed back into an assigned location in accordance with the Area's Special Overhaul Instructions and the NSE User Guide(s).

C.2.5.2.10 Spare Parts without Equipment Systems Information. When the contractor cannot directly tie an item to specific equipment after a reasonable effort, and the MARAD prefers to keep the item, a consolidated Equipment Spares record will be created.

C.2.5.2.11 Excess Spare Parts. Items that no longer have an application to the vessel, or are not in an acceptable condition, for retention are considered "excess." With the exception of excess hazardous items (which must be turned over to the Chief Engineer for disposal), the contractor must remove all "excess" spare parts from the vessel and ship them to the nearest Shore based Spares Warehouse using an RMS/NSE Transfer Order.

C.2.5.2.12 Used Parts. In many cases spare parts will have been used and then placed back into stock by the ship.

The contractor must remove these items from stock and stage them for review and research by the Ship Manager.

The MARAD logistics representative will determine the location of this staging area. If MARAD or the Ship Manager determines that the item(s) are to be retained in stock, the contractor must repackage and re-label these items, update RMS/NSE, and return them to the vessel's shipboard inventory in accordance with the Area's Special Overhaul Instructions. If the Used Part is a Critical Spare and there are no other ready for issue assets onboard, the contractor will inform the COR of this fact. Items that are not to be retained must be processed as "excess."

C.2.5.2.13 Bulkhead Mounted Spare Parts. Metal embossed tags, or other tags as directed by MARAD, must be provided by the logistics contractor, and affixed to all bulkhead-mounted spares or to a nearby location where the bulkhead-mounted spare is or will be mounted. The contractor must include the acronym BKMS in the RMS/NSE Description field when creating or updating any Bulkhead Mounted Spare Part record.

C.2.5.2.14 Collocation of Spare Parts. The Special Overhaul Instructions will provide the contractor with general guidance in the placement or co-location of related spare parts. Where safety, space and packaging permit, groups of related spare parts not provided for in the Area's Special Overhaul Instructions must be collocated.

C.2.5.2.15 Safe and Proper Storage. In all cases, spare parts must be stowed in a manner that is both safe and "Ready for Sea." Drawers must be:

• Packed in boxes or drawers in a manner that prevents foreseeable damage from vessel movement

• Packed no more than 80% full unless limited storage space requires packing items more densely.

C.2.5.2.16 Storage Space Filled. For each cabinet drawer or box, the contractor must estimate and record in RMS/NSE the percentage of space filled to the nearest tenth, that is: 0%, 10%, 20%, 30%, 40%, 50%, 60%, 70%, 80%, 90% or 100%.

C.2.5.2.17 MARAD Spare Parts Inspection Acceptance Standards. At the conclusion of the vessel's spare parts inventory the database contained in RMS/NSE must be no less than 95% accurate, as determined by a statistically accurate random sampling of the inventory. Inventory errors will be determined in accordance with Chapter 8 of the RRF Logistics Management Manual. See Performance Element 1-1 (Logistics Overhauls) for a description of Government Progress Inspections and COR Acceptance inspection.

C.2.5.2.18 Spare Parts Seals. After any portion of the inventory has been accepted by MARAD, the contractor will assist MARAD to seal the drawer or cabinet using unique numbered seals provided by MARAD. The contractor will also assist MARAD by entering these same seal numbers into RMS/NSE in accordance with the NSE User Guide(s) and the RRF Logistics Management Manual

C.2.5.3 Technical Manual Inventory.

C.2.5.3.1 RMS/NSE Database. The vessel's RMS/NSE database must accurately list two (2) copies of each technical manual held onboard the vessel that reference or apply to existing shipboard equipment, unless otherwise directed by MARAD. Due to space constraints or the complexity of the manual, only one copy may be onboard.

C.2.5.3.2 Technical Manual Records. The following technical manual records must be completed in the vessel's

RMS/NSE):

• Brief Name

(Title)

• Full

Description

• Manufacturer

• Quantity on-hand in each location

• Index Number

C.2.5.3.3 Labels. All technical manuals must be labeled in accordance with the RRF Logistics Management Manual.

C.2.5.3.4 Technical Manual Sequence. All technical manuals must be placed in alphanumeric sequence by the name of the equipment manufacturer.

C.2.5.3.5 Copies of Technical Manuals. MARAD seeks to provide each vessel with two useable copies of all applicable technical manuals. To accomplish this, the contractor must:

• Provide the Area LMO with a list of manuals that could not be located within fifteen (15) days of discovery;

and

• Make sufficient copies of existing and applicable technical manuals so that the vessel will possess at least two copies; and

• When directed by MARAD, translate into English manuals that are in a language other than English.

In view of the costs involved, the contractor will not make copies of, or translate manuals that are in a language other than English without prior approval from MAR-614. The contractor is NOT authorized to purchase replacement manuals without prior approval.

C.2.5.3.6 Replacement of Worn or Damaged Binders. The contractor will replace technical manual binders that are damaged or badly worn.

C.2.5.3.7 Excess Manuals. Technical manuals that no longer have an application to the vessel, or are unusable, must be shipped to the nearest Shore-based Spares warehouse using an RMS/NSE Transfer Order.

C.2.5.3.8 MARAD Acceptance Standards. At the conclusion of the technical manual inventory the database contained in the vessel's RMS/NSE must be no less than 95% accurate, as determined by both a purposeful and a random sampling of technical manuals. See Performance Element 1-1 (Logistics Overhauls) for a description of Government Progress Inspections and the COR Acceptance inspection.

C.2.5.4 Shipboard Drawings Inventory.

C.2.5.4.1 RMS/NSE Database. The RMS/NSE database must accurately list the drawings held onboard the vessel.

C.2.5.4.2 Drawing Database Fields. The following drawing database fields must be completed in the vessel's RMS/NSE in accordance with the NSE User Guide(s):

• Title

• Manufacturer

• MARAD Number (if identified)

• Quantity

• Manufacturer Drawing and Revision Number

• Ship Drawing and Revision Number

• Location

C.2.5.4.3 Labels. All drawings must be labeled in accordance with the RRF LMM, Volume I.

C.2.5.4.4 Drawing Order. All drawings must be placed in ship builder's number sequence, followed by vendor drawings by manufacturer, in alphanumeric sequence.

C.2.5.4.5 Excess Drawings. Drawings that no longer have an application to the vessel must be shipped to the nearest Shore based Spares warehouse using an RMS/NSE Transfer Order.

C.2.5.4.6 MARAD Acceptance Standard. At the conclusion of the ship's drawings inventory the vessel's RMS/NSE must be no less than 95% accurate, as determined by a statistically accurate random sampling of shipboard drawings. See Performance Element 1-1 (Logistics Overhauls) for a description of Government Progress Inspections and the COR Acceptance inspection. Unless specifically directed in the Pre-Overhaul Instructions, Drawing Inventories will not be conducted during the term of this contract.

C.2.5.5 Stowing of SBS Restock Items. MARAD may forward stock replenishment items from the three SBS warehouses to the vessel during its overhaul. If received prior to the conclusion of the overhaul, these SBS restock items must be inventoried and stowed by the logistics contractor.

C.2.5.7 Management of Shipboard Activity

C.2.5.7.1 Emergency Suspension of Overhaul Activities. MARAD reserves the right to suspend, modify or scale back an ongoing overhaul at any time. When directed to suspend an ongoing overhaul, the contractor must:

• Make all spare parts boxes and/or cabinets, and loose storeroom items "Ready for

Sea."

• Revise the ship's NSE database to allow the prompt location of spare parts

• Clean any spaces used by the Overhaul

Team

• Depart the vessel within 96 hours

C.2.5.7.3 Working Hours. The working hours of the logistics contractor must not significantly interfere with the day-to-day work of the ship's crew. To avoid conflicts between the schedule of the vessel and the overhaul team, the contractor must obtain approval from the Area LMO before working on any MARAD vessel during the following periods:

• Before 8:00 AM or after 5:00 PM on weekdays

• On Saturdays and Sundays

• During any Federal holiday

• Any day between December 21 and 5 January

The contractor must obtain approval from MAR-614 before working during any of the following periods:

• Any day a vessel is underway

• Any day of, or the day before, a vessel's departure,

• Any day of, or the day the immediately after a ship has returned from activation

• Any hours that will result in a member of the ship's crew having to work overtime outside of 8:00 AM or 5:00 PM.

C.2.5.7.4 Travel.

C.2.5.7.4.1 Minimizing Travel Costs. Travel connected with logistics overhauls is reimbursable. The contractor must minimize travel costs to ensure that only essential work is conducted by Overhaul Teams while on travel.

C.2.5.7.4.2 Travel, lodging and per diem costs for this contract are to follow the Federal Travel Regulations (FTR), unless otherwise directed by MARAD.

C.2.5.7.5 Security Badges. While onboard MARAD vessels, all members of the overhaul team members must display Ship Manager-issued security badges.

C.2.5.7.6 Working Areas. MAR-614 will assure the availability of sufficient working space onboard the vessel to enable the efficient and safe conduct of the overhaul. This space will include a "break" area, power outlets for computers, restroom facilities and access to a small copier. Use of the ship's copier should be judicious and should not interfere with the needs of the ship's crew. Where reasonable and cost effective, overhaul teams should use local commercial copier services. MAR-614 will also ensure shipboard access to RMS/NSE for the overhaul team.

C.2.5.7.7 Cleanliness. The contractor will keep spaces, break areas and heads (restrooms) used by the Overhaul Team neat and clean at all times.

C.2.5.7.8 Authority of the Ship Manager. While onboard any MARAD vessel the Overhaul Team must comply with all safety and security orders, instructions and directives issued by the vessel's Port Engineer, Ship Master, Chief Engineer or their representatives in the exercise of their legal authority.

C.2.5.8 Miscellaneous:

C.2.5.8.1 Fabrication and Placement of Equipment Tags. The contractor must provide and physically attach bar-coded metal tags for bulkhead mounted spares no later than three (3) months after the acceptance of the spare parts inventory by MARAD COR.

C.2.5.8.2 Excess Metal Storage Boxes. Empty spare part storage boxes must be staged for pick-up by the GSA scrap contractor or shipped to the Area Division SBS warehouse, as determined by the Area Division LMO.

C.2.5.8.3 Hazardous Material. The contractor will identify and segregate all items that appear to be hazardous. If the item does not have an MSDS, the contractor will obtain two copies of the item's MSDS. One copy will be attached to the item and the second copy will be given to the vessel's Chief Engineer. The Area LMO will review all hazardous material before they are returned to stock. Hazardous material that is not to be returned to stock must be turned over to the Chief Engineer for disposal. UNDER NO CIRCUMSTANCES WILL THE CONTRACTOR

DISPOSE OR REMOVE FROM THE SHIP ANY HAZARDOUS MATERIAL WITHOUT MAR-614

APPROVAL.

C.2.5.8.4 Safety Apparel. The contractor must review and be knowledgeable of the safety hazards that exist onboard RRF vessels and provide Overhaul Team members with appropriate safety apparel. As a minimum, this will include safety goggles, safety shoes, gloves, and a hard hat. Team members must always have these items in their possession or in their workspace.

C.2.5.8.5 TWIC. The Contractor will obtain a Transportation Worker Identification Card (TWIC) for all shipboard personnel with sixty (60) days of contract award.

C2.5.8.6 DBIDS. The Contractor will have the ability to process personnel though the US Navy’s Defense Biometric and Identification System (DBIDS) to access CURTISS at Naval Base San Diego and to MARAD vessels layberthed at Naval Weapons Station Yorktown in Williamsburg, VA.

C.3 LOGISTICS SUPPORT TIGER TEAMS

C.3.1 Shipboard. The Contractor may be requested to assist Government logistics personnel in performing shipboard logistics support services less than a complete Logistics Overhaul. Examples include partial Logistics Overhauls, new commercial vessels undergoing RRF Logistics Assessment, CBRD Inventory & Replenishment, Accountable Property inventories onboard ships undergoing Chapter XI bankruptcy and other such "Tiger Team" initiatives.

C.3.1.1 VAM Logistics Task Description. The Vessel Acquisition Management (VAM) program is responsible for purchasing commercial vessels, then converting the ships by re-equipping and re-outfitting those vessels as RRF Ships. Two special Tiger Teams will be comprised of One (1) Provisioner (See Section C.5) and Two (2) Inventory Specialists. Work will be performed in the Norfolk, VA, area, at SRF Cheatham Annex and the VAM Layberth.

• Conduct Inventories of High Dollar Value Spare Parts and Accountable Property with a Dollar Value of

$5K or above; adjust NSE records as required.

• Conduct sample Equipment Sight Validations of Maintained Equipment only.

• Conduct sample Spare Parts Inventories to assess Inventory Accuracy.

• Map out Storage Locations as Drawer, Cabinet, Box, Shelf and Bulkhead Mounted Spares and determine the number of Hasps to be purchased.

• In coordination with VAM and MARAD Government team assess Ship Rooms/Spaces for stowage of

CBRD and FPG sets as well as Locations for the Technical Documentation (TMs/DWGs) Library.

• Coordinate Hasp Installation on all Drawer, Cabinet & Box Locations.

• Install plastic numbered Temporary Seals on Normally Sealed Locations and update the NSE Seal Log.

• Provide any necessary manual support to update/adjust NSE following transfer of equipment and spare parts data from existing ship program to NSE.

• Ensure all Shipyard Equipment changes are properly recorded in NSE. Tech Manuals will be removed from inventory, but Spare Parts will be identified as Excess in NSE, but not removed.

• Ensure the Standard Jobs entered by the VAM CHENG reflect the new equipment requirements.

• Identify all new PMS Spare Parts and Tech Manual requirements for the VAM Contractor to order/obtain from the equipment supplier/vendor.

• Report receipt of VAM Outfitting Items at SRF CAX to VAM Team.

• Coordinate Delivery/Installation of Outfitting Items to Ship(s).

• Update NSE Part Records to record Outfitting Equipage and Spare Parts Delivery/Stowage.

• Update NSE Equipment Records to record Outfitting Equipment Installation.

• Apply NSE Storage Location Labels on each Cabinet, Drawer, Box & Shelf Location.

• Review Equipment Criticality Codes in NSE and work with the MARAD COR and VAM Ship Manager to standardize Equipment Criticality Codes across the Class.

• Ensure that NSE contains Part Records for all ABS Critical Spares, Owner Recommended Critical Spares

(if any) and new MARAD Recommended Critical Spares.

• Ensure that the Ship has all the Critical Spares onboard or on order at IOC.

• Coordinate Stanley Vidmar Ship Visit to obtain Quote for new Vidmar Cabinets to be installed during

Logistics Overhaul.

C.3.2 Warehouse or Office. The Contractor may be requested to support the MARAD New Orleans Warehouse or other MARAD offices that use RMS/NSE.

C.3.3 Workload. The expected workload for the Four (4) Tiger Teams is Ten (10) FTE. The Two VAM Logistics Tiger Teams will be composed of One (1) Provisioner and Two (2) Logistics Specialists. When not assigned to a Tiger Team, these personnel would usually assist the contractor’s Logistics Overhaul Team. The Provisioner workload will be discussed in Paragraph C.5.

C.5 CONFIGURATION CHANGE ANALYSIS AND PROCUREMENT RESEARCH

The contractor will provide Four (4) Provisioners/Equipment Specialists to perform the following equipment and procurement research services. Two (2) Provisioners will be dedicated to work on VAM Ships; the other Two (2) Provisioners will be assigned the remaining RRF, School and MDA Ships.

C.5.1 This service includes reviewing the ship’s RMS/NSE database for recent equipment configuration changes and reviewing the ship’s Business Plan for planned configuration changes and NSE Financial and Maintenance Reports for completed configuration changes. Semiannually, by 31 January and 31 July, the contractor will prepare a report for each ship identifying the applicable equipment records and any logistics support deficiencies. See Technical Exhibit 1 for the required report format.

C.5.2 Procurement Research. This service includes logistics support and engineering analysis of marine equipment and systems to identify equipment and material necessary to support MARAD vessels for a period of 180 days at sea. These engineering analyses must address:

• Spare parts

• Equipment

• Outfitting

• Supplies

• Chemical Biological Radiological Defense (CBR-D) materials

• Force Protection Gear (FPG)

• Lashing Gear

• Accountable Property

• Other associated marine equipment

The Critical Spares procurement program has been an important component in the procurement research workload since 2010. A large number of Critical Spares have already been procured, but this program will continue under this contract. The Critical Spares Guidance that was provided to Ship Managers is included in the Technical Exhibits.

Under this contract, the contractor will also identify ABS Critical Spares; see the Technical Exhibit 6.

Annually, MAR-614 plans to conduct Configuration Change and Critical Spares Update Visits to 8-10 RRF Ships each year. The contractor should plan on Ten (10) Weeks of travel each year to re-baseline the Ship’s Critical Spares and correct all outstanding Configuration and Logistics related deficiencies.

Market Research. This service includes the engineering and technical research necessary to properly identify:

Commercial suppliers, distributors and vendors for items listed in C-5.2.

Defense Logistics Agency National Stock Numbers (NSNs) General Services Agency (GSA) NSNs and sources Shore-based Spares (SBS) stored in MARAD in New Orleans, LA, Alameda, CA and Williamsburg, VA

C.5.2.1 Technical and Logistics Research Capability. The contractor will maintain an automated marine engineering technical research (Hull, Mechanical and Electrical) capability, to include but not limited to:

• LogiQuest

• Haystack

• Inventory Locator Service

(ILS)

• FEDLOG

MARAD will provide the Logistics Support contractor with access to Haystack and ILS. The Logistics Support contractor is responsible for obtaining a LogiQuest account for its personnel and this cost is reimbursable under this contract; this LogiQuest account should be available for use within 60 Days of contract award.

C.5.2.2 Procurement Recommendations. Based on the research provided by the contractor in C-5.2 and C-5.3 above, the contractor will recommend the procurement of items listed in C-5.2 to support RRF vessels for 180 days at sea (or for other periods as directed by MARAD). The contractor will prepare and transmit three types of procurement requests, as listed below:

C.5.2.2.1 Purchase Requests. This service includes the production and electronic transmission of Purchase Requests sufficient for a buyer to execute a commercial NSE Purchase Order. The Purchase Request will be based on a requisition created in NSE and, at a minimum, include the following information:

Ship Name Requisition # Equipment Name Item # Part # Part Name Unit Cost Unit of Issue Quantity Total (extended line-item cost) Estimated Total Cost (for Requisition) Total Purchase Request NTE cost

Normally the Not-to-Exceed (NTE) cost for the Purchase Request will be 120% of the total estimated cost for all the NSE Requisitions in the Procurement Request. For sole source or other purchases where the price is firm in advance, the NTE figure would be 100% of the total estimated cost for all the NSE Requisitions in the Procurement Request.

C.5.2.2.2 FEDSTRIP/MILSTRIP Document Preparation. The contractor will prepare FEDSTRIP/MILSTRIP documents for MARAD (MAR-614). MARAD (MAR-614) will submit approved requisitions into the DOD supply system.

C.5.2.2.3 Shore-based Spares Shipment Request. The contractor will prepare and transmit requests for items stocked in all Three (3) SBS Warehouses.

C.5.3 Erroneous Purchase Requests. The contractor will exercise due care in the submission of spare parts for purchase requests. Specifically, the contractor must:

C.5.3.1 Request quantities that are consistent with the vessel's current on hand Quantity and Minimum Policy Level quantity for Critical Spares. In view of the availability of the ship's most recent RMS/NSE data, no parts must be recommended for procurement that would result in the acquisitions above the vessel's Minimum Policy Level.

C.5.3.2 Request items that are consistent with the vessel's current equipment configuration. In view of the availability of the ship's most recent RMS/NSE data, no parts must be recommended for procurement for equipment that:

• Are no longer installed onboard the vessel

• Are not the correct item.

C.6 WAREHOUSE AND SHIPBOARD LOGISTICS SUPPORT SERVICES

C.6.1 The Contractor will provide the warehouse support at the three MARAD Area warehouses:

Warehouse Labor. In support of the functional areas described at sections C.1 through C.8, the Contractor shall be tasked to provide warehouse labor to operate the Shipping and Receiving Facility Cheatham (SRF CAX) in Williamsburg, VA, and SRF Alameda in Alameda, CA, as Government Owned Contractor Operated Warehouses.

For SRF CAX, the primary Contract Monitor is Arthur Kreider; the Alternate Contract Monitor is Martin Basham.

For SRF Alameda, the Contract Monitor is Michael Streblow. The MARAD New Orleans Warehouse will be transitioning to contractor operations with the start of this contract; Darrell Butler is the Contract Monitor. A Turnover Inventory will be conducted at each facility at the beginning of this contract.

Key functions to be performed at the warehouse facilities include:

Material movement (to include driving forklifts) Inventory Control Packing Shipping Labeling Receiving Storage Shelf-life Management Data entry Other warehouse related activities as directed by MARAD.

C.6.1. a: Ship Support Responsibilities: Contractor staff at the New Orleans Warehouse and SRF Alameda can be assigned ship support responsibilities by the LMO on a not-to-interfere basis with warehouse operations. Shipboard support responsibilities would include performing inventory validations and other support tasks aboard assigned ships as directed by the LMO. Up to five ships may be assigned per person and travel arrangements are to preclude both contract employees being on travel at the same time.

C.6.1.1 Training:

a. Training: MARAD LMO and Warehouse Manager will provide training on warehouse processes and procedures to Contractor staff.

b. Forklift Certification: All contractor personnel will be forklift certified within ninety (90) calendar days of contract award.

c. Hazmat Shipping Certification: At least one (1) contract personnel will be certified within ninety (90) calendar days of contract award.

C.6.1.1.2 : Turnover:

a.The MARAD Accuracy Standards for the types of material in each warehouse are as follows:

Accountable Property – 100% Equipment – 95% Spare Parts – 95% Hazardous Materials Inventory – 100% Warehouse Keys – 100%

The contractor will develop a QA plan to conduct the turnover. This plan will take no longer than two days to complete. The contractor is not required to review parts in permanently sealed locations.

C.6.1.1.3 Services and Deliverables:

a. Services: IAW LMM Volume II, SBS Warehouse Procedures, process issues, receipts, inventories, and disposal transactions. Maintain safety and security at the warehouse IAW LMM Volume II, Chapter 11. Warehouse Manager responsibilities are further outlined in LMM, Volume 1, Section 2.2.4.

i. Requests for issue of Accountable Property must be approved by the LMO.

ii. Requests for issue of Spare Parts, Equipment or Lashing Gear received via NSE can be issued without prior government approval.

iii. Requests to store unscheduled material at the warehouse must be approved by a MARAD Inventory Management Specialist or Surveyor but will be reported to the LMO on the next business day.

iv. Disposal Transactions: MARAD will retain responsibility for GSA Sales, Certificates of Destruction (COD) transactions, Donations, Scrap Material, and associated transactions. Contractor will be responsible for disposing of CBRD material at SRF Cheatham Annex in accordance with established procedures.

v. Operating Hours: 0600 – 1430 on normal weekdays. These hours can be varied with LMO approval.

b. Deliverables:

I. Daily: Log Morning and Afternoon Security rounds.

ii. Daily: Log Forklift Inspections, noting discrepancies.

iii. Weekly: On first day of the week, send NSE Inventory Adjustment Report for the prior week to LMO, copy to LMO Assistant.

iv. Weekly: Inspect any drummed products are inspected for leakage and report any leaks to the LMO.

v. Weekly:…