Field Marking.pdf

Request for Bids # 03072023 On Call Athletic Field Marking

Mt. Hood Commu n i t y Co l lege (M H CC ) Fac i l i t ies D ep a rt m en t i s req u est in g b id s f rom experienced contractors to paint lines on athletic fields as specified herein. Services will be requested on an “as needed” basis.

An optional walkthrough will be held on 03-17-2023 at 2:00 Please contact Eric Manarang by email at Eric.Manarang@mhcc.edu to RSVP and get meeting location information.

Please fill out the information for your company on pages 3 and 4, and email it to Eric Manarang no later than 4:00 pm on March 23rd, 2023. Quotes submitted after the designated time shall be kept but shall NOT be considered for award.

The term of the agreement, resulting from this request, is for four years (from April 1st, 2023 through June 30th, 2027). The contract may be renewed up to 3 consecutive one-year periods.

MHCC expects the contractor to honor the pricing and terms of the agreement, resulting from this request, during the full contract term. If pricing adjustments become necessary at any time during the contract term, both parties must agree in writing.

The Award will be made to the bidder providing the best value based upon price, experience and references. MHCC reserves the right to determine the most responsible bidder.

Bid prices and references shall be delineated on the attached spreadsheets. Bids NOT submitted on the attached sheet provided WILL BE REJECTED.

Scoring criteria

Pricing - 20% Experience - 50% References - 30% mailto:Eric.Manarang@mhcc.edu

Services to bid

Contractor shall be responsible for all field layout and painting at the direction of MHCC. All fields must be prepared according to the NCAA Rules for intercollegiate events and the NFHS for high school events (See attachments for details) and on time in accordance to the field schedules provided by MHCC. Contractor is responsible for purchasing all field marking paint and field layout material. Certified marking paint shall be used for all lines, emblems, lettering, numbering, and logos on field area, and more than one color paint may be required.

Insurance Requirements:

• The Contractor shall maintain commercial general liability in an amount not less than $1,000,000 per occurrence to protect against liability for bodily injury and property damage, which may arise out of the Contractor’s operations under this project. Such insurance shall include coverage for products-completed operations liability, independent contractors, contractual liability (including the tort liability of another assumed under a business contract), and all other standard coverage provided by a commercial general liability policy.

• The Contractor shall maintain automobile liability insurance in an amount not less than $1,000,000 per occurrence to protect against liability arising from the use, loading, and

• unloading of all of the Contractor’s owned, hired, and non-owned automobiles in connection with this project.

• The Contractor shall maintain workers’ compensation coverage for all subject workers as required by law, including employer’s liability.

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 4:00 pm on March 23, 2023

Request for Bids # 03072023

Pricing per event:

Softball : $ _____________________________ (Per occurrence)

Baseball: $ _____________________________ (Per occurrence)

Track & Field : $ _____________________________ (Per occurrence)

Football: $______________________________ (Per occurrence)

1. Submit a cover letter (no longer than one page) with information about your company qualifications and experience to perform the work described in this request for bids.

2. Provide 3 references (see page 4)

Vendor Name:____________________________Address:___________________________________

Address: _______________________________Contact Person: _____________________________

Phone Number:__________________________Authorized Signer:____________________________

Print Name/Title: _______________________________________Date: _______________________

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 4:00 pm on March 23, 2023

Request for Bids # 03072023

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):