FHPS TV Studio RFP APP A.xlsx
XLSX spreadsheet 72 KB Posted
- Attached to
- RFP BROADCAST TV STUDIO SYSTEMS
- Solicitation number
- RFP-FHP-190000000520-4
- Issued by
- Kent County, Grand Rapids City, Michigan
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| File | Type | Posted |
|---|---|---|
| FHPS TV Studio Addm 1.pdf | ||
| FHPS TV Studio RFP APP A - UPDATED.xlsx | XLSX spreadsheet |
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Contents
APPENDIX A
Must be submitted in Microsoft Excel format
Contents
| Instructions: The RFP forms section contains the following documents that MUST to submitted with your RFP response. |
| REQUIRED FORMS: |
| The following forms MUST be submitted as a part of your RFP Response |
| CONTENTS: |
| Contents |
| Proposal Summary |
| Familial Disclosure |
| School Safety Affidavit |
| Iran Economic Sanctions Act |
| Comply Exception |
| Vendor Questionnaire |
| Technical Specifications |
| Costs |
Your bid response must include a completed copy of each form above, in the order listed above. An electronic copy of these forms in a Microsoft Excel (.xls) format must also be submitted. Failure to submit each of the above forms may be cause for rejection of the bid response.
&"Lato,Regular"&10Appendix A&"Arial,Regular"&K000000
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
Proposal Summary Proposal Summary
| * * * Notice to vendors: Please place in front of bid packet as first page * * * |
| Company Name |
| Proposal Preparer |
| Phone Number |
| Fax Number |
| E-mail Address |
| Proposal Summary - Base Bid for Initial Purchase Quantities | ||
| TOTAL BASE BID COST (3-Year Cost) | ||
| Acknowledgment of Addenda Received | ||
| Addendum Number | Dated | Initials |
Other Acknowledgments
On this ______________day of ________________, 20____, the undersigned declares that he/she has carefully examined the Instructions/Conditions for this Bid and will honor all purchase orders, prices and specifications set forth in the Request for Proposal.
The undersigned understands that the Forest Hills Public Schools reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, to award the Contract to other than the lowest bidder, and to award the Contract to one (1) or more Vendors in the Forest Hills Public Schools' sole and absolute discretion. If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the Forest Hills Public Schools to furnish the proposed solution and/or services in strict accordance with the Request For Proposals, the Contract and our Proposal.
My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in the Request For Proposals, unless specifically enumerated as an exception as part of our Proposal. I hereby certify that I am authorized to sign as a Representative for the firm.
VENDOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE RFP.
| Name of Company |
| Authorized Signature |
| Printed / Typed Name of Authorized Signer |
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
Familial Disclosure Affidavit Familial Disclosure Affidavit
THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF
THE VENDOR AND FURNISHED WITH EVERY BID
FAMILIAL DISCLOSURE AFFIDAVIT
| State of |
| County of |
| Tax ID Number |
The undersigned, the owner or authorized officer of ___________________________ (the "Vendor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools' Request for Proposal for Broadcast TV Studio Systems, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Vendor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members and its Superintendent may be found at the Forest Hills Public Schools website.
List any Familial Relationships (If "no exceptions", please state)
| Vendor: |
| By: |
| Its: |
SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this day of ________, ___________.
| (Notary Public) |
| _________________ County, _________ |
| My Commission Expires: |
| Acting in the County of: |
&"Lato,Regular"&10Appendix A&"Arial,Regular"&K000000
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
School Safety Affidavit School Safety Affidavit
THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF
THE VENDOR AND FURNISHED WITH EVERY BID
School Safety Legislation
| State of |
| County of |
| Tax ID Number |
__________________ , the authorized officer of ______________ (the "Contractor") being duly sworn, certifies, warrants and represents that any and all persons who will work directly or indirectly for the Contractor, including but not limited to employees, agents, vendors, subcontractors or consultants, and who will work at or on any School district property, shall, at all times, be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 3801230d, and 380.1230g and have not been convicted of any "listed offenses". In this regard, Contractor agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code or a substantially similar law, and to immediately report to Forest Hills Public Schools if that person is subsequently convicted, pleads guilty or pleads no contest to that crime.
State Exceptions:
(If "no exceptions", please state)
(Affiant) SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this
_______ day of ________, 20____.
(Notary Public)
| __________ County, ________ |
| My Commission Expires: |
Acting in the County of:
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
Iran Economic Sanctions Act Iran Economic Sanctions Act
| The Board of Education will not accept this bid without this completed, signed and notarized form |
| AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT |
Michigan Public Act No. 517 of 2012
The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Forest Hills Public Schools (the “School District”) Request For Proposal for a Broadcast TV Studio Systems (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.
The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.
CONTRACTOR:
| Name of Contractor | |
| By: | |
| Its: | |
| Date: |
| STATE OF | ) | |
| ) | ss. | |
| COUNTY OF | ) |
This instrument was acknowledged before me on the ____ day of __________, 20___, by _______________________.
| , Notary Public | |
| County, | |
| My Commission Expires: | |
| Acting in the County of: |
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
Comply Exception Comply Exception
The Vendor must clearly indicate whether you either comply or take an exception to any of the sections in this RFP, including all Appendices. A completed form MUST be submitted with every response.
Please indicate any sections below that you do not comply with and please state your exception and a reason. Do not respond in this section to equipment specifications that you take exception to - respond to that in the Technical Specs tab.
Section # RFP Item Exception / Reason
By signing below, you indicate the you fully comply with the RFP, including all parts (RFP, Attachments, Contract), except as noted above. We agree that if award is made to our firm based upon our Proposal, we agree to enter into the Contract included in the RFP and furnish the Services in strict accordance with this Request for Proposal, the Contract and our Proposal.
| Signature: |
| Printed Name: |
| Title |
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
Vendor Questionnaire
| Vendor Questionnaire | |
| Company Name | |
| Contact Name | |
| Address | |
| City, State, Zip | |
| Phone | |
| Fax | |
| Web Address | |
| Project Contact: (if different from above) | (Name) |
| (Phone) | |
| (Email) | |
| Contracting Classification: (General, Sub, Supplier) | |
| Primary Services provided by your firm: | |
| Other Services: |
(Attach a sheet if necessary)
| Business Structure: (Corp., Partnership, Sole Proprietor Other) | |
| Number of years in business as the company named above: | |
| I acknowledge that the original hardcopy bid submitted is identical to the electronic bid as requested in the RFP. | |
| Work Force: | |
| Administrative | |
| Field (Avg.) | |
| Other | |
| Company's largest single contract: | |
| Annual Gross Revenue for last three (3) years: | |
| 2015 | |
| 2016 | |
| 2017 | |
| Bonding Limits: | |
| Single Project | |
| Aggregate | |
| Contact who can verify limits | |
| Address | |
| Insurance limits: | Attach current certificate(s) copies showing limits you carry. |
| Geographical area of operations for your firm: |
| Estimated number of staff assigned to THIS project |
| Identify key staff here, indicating how many years they have been with your organization |
| Provide name of the project manager assigned to this project |
| Provide resumes and/or background for key staff |
| Signature: | |
| Printed name: | |
| Date: | |
| Title: | |
| Please provide the following references with services similar to that which has been proposed. Please use additional sheets if necessary. Reference must be within the last twelve (12) months | |
| District / Company Name: | |
| Address: | |
| Contact Name: | |
| Phone Number: | |
| E-mail: | |
| Description: | |
| Date of Installation: | |
| Environment: | Example: Describe work performed and scale (qty) of engagement |
| District / Company Name: | |
| Address: | |
| Contact Name: | |
| Phone Number: | |
| E-mail: | |
| Description: | |
| Date of Installation: | |
| Environment: | Example: Describe work performed and scale (qty) of engagement |
| District / Company Name: | |
| Address: | |
| Contact Name: | |
| Phone Number: | |
| E-mail: | |
| Description: | |
| Date of Installation: | |
| Environment: | Example: Describe work performed and scale (qty) of engagement |
| Service Rates & Responses | |
| Is on-site service available? | |
| Hourly Service Rates for System Certified Technicians: | |
| Normal: | |
| After Hours: | |
| Sunday / Holiday: | |
| Is there a trip charge? |
If so, what is the trip charge?
If no trip charge, is travel time charged?
If so, explain:
What is the normal service call response time?
Guaranteed maximum?
What is the emergency service call response time?
Guaranteed maximum?
| How do you define an emergency? |
| Explain your established trouble reporting procedures |
| Explain your policy for supporting customers who desire service on a Time & Materials basis - must they commit to a maintenance contract? |
| Do you prioritize maintenance customers over Time & Materials customers? |
| Additional RFP Confirmations & Questions |
| Please indicate what value-add items your proposal includes |
| Please indicate any assumptions you made in your proposal. |
| Please confirm that you have included all required solution components for the quantities listed in this appendix and if your proposal does not include enough you will include these at no additional charge. |
| Please confirm that all equipment proposed is new per section 2.2.1 of the RFP. |
| Please confirm that all software included is the latest version available per section 2.2.2 of the RFP. |
| Please confirm that all specification cut sheets are included in your response per section 2.2.3 of the RFP. |
| Please confirm that your understand the requirements for cabling per section 2.2.4 of the RFP. |
| Please confirm that you understand the requirements for the disposal of existing equipment per section 2.2.5 of the RFP. |
| Please confirm that a three (3) year warranty has been provided for the base bid equipment and related workmanship per section 2.3 of the RFP. |
| Please confirm that you can complete the work in the timeframe outlined in section 2.4.3 of the RFP |
| Confirm that equipment staging and configuration can be completed in the Vendor's Office as outlined in section 2.4.3 of the RFP. |
| Please confirm that you included an project plan to include an installation schedule as outlined in section 2.4.5 of the RFP. |
| Please confirm that training can be provided outlined in section 2.5 of the RFP. |
&"Lato,Regular"&10Appendix A&"Arial,Regular"&K000000
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
Technical Specs
| Technical Specs | ||
| ITEM | MINIMUM SPECIFICATION | Vendor Response |
Model/Comply/Exceed/Exception
| Cameras | |
| Manufacturer | JVC, Sony, Panasonic |
| Camera Body | Hardened exterior components (no plastic) |
| Camera Control | Unit |
| Camera Modules | Studio Configuration |
| Lenses | Studio/Field Appropriate Lens for Education Environment |
| Recording Media | SDHC/SDXC compatible slot |
| Video Recording | MPEG2, HD, H.264 |
| File Format | QuickTime MOV, XDCAM EX compatible MP4, AVCHD Progressive, and H.264 Extreme High Quality |
| Input/Output | 1x BNC HD-SDI Output, VF out, HD-SDI ret, 1x BNC Genlock in, Prompter out, Intercomm |
| Audio | 2-Ch audio line/mic/phantom on/off power |
| Intercom Input/Output | 2-Ch intercom XLR w/ on/off & volume |
| Native Scan | 1920x1080 |
| Scan Types | 1080p, 1080i, 720p |
| Power | 1x Camera Battery Units per Camera, 1x AC Power Adapters |
| Turnkey | Proposal includes all the cables, connectors, etc. that will be necessary to make the cameras fully operational |
| Warranty | Three (3) Parts & Labor, NBD, Year 1 must be onsite |
| Camera Accessories | |
| Camera Control | Camera Control Units (per camera) w/ control panel |
| Mounts | Camera plate for tripod mount |
| Cases | Hardshell road case to hold camera body, lens, and accessories. |
| Pedestal | (Libec RSP-750PD(B) or Equivalent) The system should include adjustable height range, two arms and have fluid heads. It must be able to handle the weight of the proposed camera, prompter, & monitor when fully outfitted. |
| Viewfinder | 4x 7" Color viewfinder camera attachment |
| Intercom | |
| Manufacturer | ClearCom or Equivalent |
| Base | Two channel wired intercom with minimal support for up 6 belt packs |
| Headset Type | Single Earpiece Headset Units w/ Microphone |
| Beltpack | Volume Control, A/B Channel Switch, Microphone Mute Switch and Call Light |
| Power | Two channel power console with 6x XLR Output |
| Turnkey | Proposal includes all the cables, connectors, etc. that will be necessary to make the intercom fully operational |
| Warranty | Three (3) Parts & Labor, NBD, Year 1 must be onsite |
| Audio | |
| Manufacturer | Sony, Mackie, Yamaha, Shure, Sennheiser |
| Microphone | Omnidirectional Lavalier Microphone |
| Audio Accessories | Stands (Boom, Desktop, Straight), Windscreen |
| Speakers (Control Room) | 2 speaker system with power |
| Turnkey | Proposal includes all the cables, connectors, etc. that will be necessary to make the audio fully operational |
| Warranty | Three (3) Parts & Labor, NBD, Year 1 must be onsite |
| Monitoring | |
| Manufacturer | LG or Equivalent |
| Display | 43" LED Monitor |
| Compatible Resolutions | 1080p/1080i/720p/480i |
| Video Inputs | 2x HDMI |
| Construction | Durable Aluminum Frame |
| Turnkey | Proposal includes all the cables, connectors, etc. that will be necessary to make the monitoring fully operational |
| Warranty | Three (3) Parts & Labor, NBD, Year 1 must be onsite |
| Measurement | |
| Video Monitoring | Two-Channel Simultaneous Monitoring, Color Bar Generator, Multiple types of monitoring displays (waveform, timing etc.) |
| Audio Monitoring | Audio loudness monitoring |
| Display | Embedded Display |
&"Lato,Regular"&10Appendix A&"Arial,Regular"&K000000
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
Costs Costs
| MSRP/List | ||||
| Unit Cost | Discount | Unit Cost (Discounted) | Qty | Total |
(D*E)
| Base Bid | |
| NDI System & Connectivity | |
| Central High School | 1 |
| Eastern High School | 1 |
| Northern High School | 1 |
| Cameras | |
| Central High School | 4 |
| Eastern High School | 4 |
| Northern High School | 4 |
| Camera Accessories | |
| Central High School | |
| Camera Control | 4 |
| Mounts | 4 |
| Cases | 4 |
| Pedestal | 4 |
| Viewfinder | 4 |
| Eastern High School | |
| Camera Control | 4 |
| Mounts | 4 |
| Cases | 4 |
| Pedestal | 4 |
| Viewfinder | 4 |
| Northern High School | |
| Camera Control | 4 |
| Mounts | 4 |
| Cases | 4 |
| Pedestal | 4 |
| Viewfinder | 4 |
| Intercom (Supporting up to 6 belt packs) | |
| Central High School | |
| Eastern High School | |
| Northern High School | |
| Audio | |
| Central High School | 10 |
| Eastern High School | 6 |
| Northern High School | 6 |
| Speakers (Control Room) | |
| Central High School | 1 |
| Eastern High School | 1 |
| Northern High School | 1 |
| Monitoring | |
| Central High School | 2 |
| Eastern High School | 2 |
| Northern High School | 2 |
| Monitoring | |
| Central High School | 1 |
| Eastern High School | 1 |
| Northern High School | 1 |
| Installation | |
| Central High School | |
| Eastern High School | |
| Northern High School |
| Other Costs |
| <<Please add additional rows, if necessary>> |
| Bid Bond |
| Total Base Bid: |
| Performance Bond |
| Performance Bond as % of project cost / $1000; used for add/deducts; If based on a sliding scale, please clearly state the costs. |
| Add / Alternates: |
Indicate Increase / Decrease in Price to add this Option for Base Bid
| Add/Alternate 1 | MSRP/List | |||
| Unit Cost | Discount | Unit Cost (Discounted) | Qty | Total |
(D*E)
| Add / Alternate 1: Extend Warranty - Base Bid |
| Costs to add Year 4 Warranty (incremental) |
| Costs to add Year 5 Warranty (incremental) |
| Total Change: |
| Unit Costs (add/deduct cost must be the same) |
| Camera |
(including install, cabling, & any required misc. hardware)
| Camera Mounts |
| Camera Cases |
| Pedestal |
| Viewfinder |
| Intercom Headset |
(including install, beltpack, cabling, & any required misc. hardware) Omnidirectional Lavalier Microphone (including install, cabling, & any required misc. hardware)
| Speakers (including install, cabling, & any required misc. hardware) |
| 43" LED Monitor |
(including install, cabling, & any required misc. hardware) Optional Costs
| &"Lato,Bold"&10FOREST HILLS PUBLIC SCHOOLS&"Lato,Regular" | |
| Broadcast TV Studio Systems RFP | &"Lato,Regular"&9&A |
&"Lato,Regular"&8Prepared by: Plante Moran &"Arial,Regular"&8Page &P
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