FHPS LGI Sound System RFP-APP A.xls
XLS spreadsheet 191 KB Posted
- Attached to
- Request for LGI Sound Systems
- Solicitation number
- RFP FHP 180000000580 2
- Issued by
- Kent County, Grand Rapids City, Michigan
About this file
This file is Appendix A of a Request for Proposal (RFP) issued by Forest Hills Public Schools for an LGI Sound System installation across multiple school buildings. The RFP requires vendors to supply and install sound systems in 16 school buildings located in the Ada and Grand Rapids, Michigan areas. The scope includes gymnasium, cafeteria, media center, and mobile cart sound systems across elementary, middle, and high schools. Specific buildings requiring multiple systems include Central High School and Northern High School (each requiring two gymnasium systems), Eastern High School and Northern Hills Middle School (each with two gymnasium systems), and Central Middle School (with two gymnasium systems). The document does not specify response dates, bid due dates, site visit requirements, bidder's conferences, award dates, or contract terms within this appendix.
The pricing section requires vendors to submit detailed cost breakdowns for materials, equipment, warranties, and integration services for a three-year base bid period, with mandatory optional pricing provided for Year 4 and Year 5 warranty and maintenance costs. Vendors must complete and submit all required forms in Microsoft Excel format, including a Proposal Summary, Non-Familial Relationship Affidavit, School Safety Affidavit, Iran Economic Sanctions Act Compliance Affidavit, Comply/Exception Form, Vendor Info Form, Bid Cost Form, and Site Information. Failure to submit all required forms may result in bid rejection. The document specifies no set-asides, incumbent information, or funding sources. Vendors must certify compliance with Michigan school safety legislation and Iran economic sanctions requirements, with penalties of up to $250,000 or twice the contract amount for false certifications.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| FHPS LGI Sound System RFP.pdf | ||
| FHPS LGI Sound System Addm 1.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Required Forms List
| APPENDIX A |
| Must be submitted in Microsoft Excel format |
| REQUIRED FORMS LIST |
| REQUIRED FORMS: |
| The following forms MUST be submitted as a part of your RFP Response |
| Proposal Summary |
| Non-Familial Relationship |
| School Safety Affidavit |
| Iran Economic Sanctions Act |
| Comply Exception |
| Vendor Info |
| Bid Cost Form |
| Site Info |
| 0 |
| 0 |
| 0 |
| 0 |
| 0 |
| 0 |
| 0 |
| 0 |
| Your bid response must include a completed copy of each form above, in the order listed above. An electronic copy of these forms in a Microsoft Excel (.xls) format must also be submitted. Failure to submit each of the above forms may be cause for rejection of the bid response. |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
Proposal Summary
| Proposal Summary | ||
| * * * Notice to vendors: Please place in front of bid packet as first page * * * | ||
| Company Name | ||
| Proposal Preparer | ||
| Phone Number | ||
| Fax Number | ||
| E-mail Address | ||
| TOTAL BASE BID COST (3-Year Cost) | ||
| Acknowledgment of Addenda Received | ||
| Addendum Number | Dated | Initials |
| Other Acknowledgments | ||
| On this ______________day of ________________, 20____, the undersigned declares that he/she has carefully examined the Instructions/Conditions for this Bid and will honor all purchase orders, prices and specifications set forth in the Request for Proposal. | ||
| The undersigned understands that Forest Hills Public Schools reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, to award the contract to other than the lowest bidder, and to award the Contract to one (1) or more Contractors in Forest Hills Public Schools ' sole and absolute discretion. If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the Forest Hills Public Schools to furnish the proposed solution and/or services in strict accordance with the Request for Proposals, the Contract, the Use Agreement and our Proposal. |
My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in the Request for Proposals, unless specifically enumerated as an exception as part of our Proposal. I hereby certify that I am authorized to sign as a Representative for the firm.
CONTRACTOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE RFP.
| Name of Company |
| Authorized Signature |
| Printed Name |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
Non-Familial Relationship
| Non-Familial Relationship |
| Affidavit |
| THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF |
THE VENDOR AND FURNISHED WITH EVERY BID
| FAMILIAL RELATIONSHIP AFFIDAVIT |
| State of |
| County of |
| Tax ID Number |
| The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools (the "District") Request for Proposal for LGI Sound System, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found at the District website. |
| List any Familial Relationships |
(If "no exceptions", please state)
| Designer: | |
| By: | |
| Its: | |
| SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this |
day of ________, ___________.
| (Notary Public) |
| _________________ County, _________ |
| My Commission Expires: |
| Acting in the County of: |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
School Safety Affidavit
| School Safety Affidavit |
| THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF |
THE VENDOR AND FURNISHED WITH EVERY BID
| The Board of Education will not accept this bid without this completed, signed and notarized form | |
| School Safety Legislation | |
| State of | |
| County of | |
| Tax ID Number | |
| __________________ , the authorized officer of ______________ (the "Contractor") being duly sworn, certifies, warrants and represents that any and all persons who will work directly or indirectly for the Contractor, including but not limited to employees, agents, vendors, subcontractors or consultants, and who will work at or on any School district property, shall, at all times, be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 3801230d, and 380.1230g and have not been convicted of any "listed offenses". In this regard, Contractor agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code or a substantially similar law, and to immediately report to [Client Name] if that person is subsequently convicted, pleads guilty or pleads no contest to that crime. | |
| State Exceptions: | |
| (If "no exceptions", please state) | None |
| _________________________________ |
(Affiant) SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this
_______ day of ________, _________.
(Notary Public)
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
Iran Economic Sanctions Act
| Iran Economic Sanctions Act |
| The Board of Education will not accept this bid without this completed, signed and notarized form |
| AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT |
Michigan Public Act No. 517 of 2012 The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in Forest Hills Public Schools' (the “School District”) Request For Proposals For LGI Sound System (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.
The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.
| CONTRACTOR: | |||||
| Name of Contractor | |||||
| By: | |||||
| Its: | |||||
| Date: | |||||
| STATE OF | ) | ||||
| ) | ss. | ||||
| COUNTY OF | ) | ||||
| This instrument was acknowledged before me on the ____ day of __________, 20__, by ________________. | |||||
| , Notary Public | |||||
| County, | |||||
| My Commission Expires: | |||||
| Acting in the County of: |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
Comply Exception
| Comply Exception |
| The vendor must clearly indicate whether you either comply or take an exception to any of the sections in this RFP, including all Appendices. A completed form MUST be submitted with every response. |
| Please indicate any sections below that you do not comply with and please |
state your exception and a reason.
| Section # | RFP Item | Exception / Reason |
| By signing below, you indicate the you fully comply with the RFP, including all parts (RFP, Attachments, Standard Agreement), except as noted above. We agree that if award is made to our firm based upon our Proposal, we agree to enter into the Standard Agreement included in the RFP and furnish the Services in strict accordance with this Request for Proposal, the Standard Agreement and our Proposal | ||
| Signature: | ||
| Printed Name: | ||
| Title |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
Vendor Info
| Vendor Info |
| General |
| Company Name |
| Contact Name |
| Phone |
| Services provided by your firm: |
| Primary |
| Other |
| Business Structure (corporation, partnership, sole proprieter, other) |
| Number of years in business as the company named above: |
| Work Force: |
| Administrative |
| Field |
| Other |
| Companies largest single contract: |
| Annual Gross Revenue for last three (3) years: |
| 2016 |
| 2015 |
| 2014 |
| Bonding Limits |
| Single Project: |
| Aggregate Project: |
| Contact who can verify limits: |
| Insurance Limits (attach a certificate as well) |
| Geographical area of operations for your firm: |
| Please confirm that your hardcopy bid is identical to the electronic copy of the bid. |
| Signature: |
| Printed name: |
| Personnel |
| Project Personnel |
| # of crews |
| # of staff per crew |
| Composition of crew |
| Average experience of crew |
| References |
| Reference 1 |
| Organization Name |
| Contact Name |
| Contact Phone |
| Contact Email |
| Project Description |
| Dates |
| Reference 2 |
| Organization Name |
| Contact Name |
| Contact Phone |
| Contact Email |
| Project Description |
| Dates |
| Reference 3 |
| Organization Name |
| Contact Name |
| Contact Phone |
| Contact Email |
| Project Description |
| Dates |
| Service Rates & Responses |
| Is on-site service available? |
| Hourly Service Rates for System Certified Technicians: |
| Normal: |
| After Hours: |
| Sunday / Holiday: |
| Is there a trip charge? |
If so, what is the trip charge?
If no trip charge, is travel time charged?
If so, explain:
What is the normal service call response time?
Guaranteed maximum?
What is the emergency service call response time?
Guaranteed maximum?
| How do you define an emergency? |
| Explain your established trouble reporting procedures |
| Explain your policy for supporting customers who desire service on a Time & Materials basis - must they commit to a maintenance contract? |
| Do you prioritize maintenance customers over Time & Materials customers? |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
Bid Cost Form
| Bid Cost Form | |||||
| This spreadsheet is to be used to quote the necessary equipment (hardware and software only), warranties and integration services necessary to fulfill the requirements as requested in the RFP. Any equipment with itemized components must all be listed and priced accordingly. (e.g. Device consists of.....). Also indicate the standard warranty (in months) for each of the components/devices. Please use additional pages if necessary. All columns on the price response forms MUST be filled out appropriately. | |||||
| Base Bid Cost Detail | |||||
| LGI Sound Systems - Materials & Equipment | |||||
| Item | Manuf. Part # | Product description | Manuf. | ||
| List Cost | Product | ||||
| Discount | Discounted | ||||
| Unit Cost | Quantity | ||||
| 1 | Ada Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 2 | Ada Vista Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 3 | Central High School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 2 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 4 | Central Middle School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 2 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 5 | Central Woodlands 5/6 | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 6 | Collins Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 7 | Eastern High School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 2 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 8 | Eastern Middle School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 0 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 0 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 9 | Knapp Forest Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 10 | Meadow Brook Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 11 | Northern High School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 2 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 12 | Northern Hills Middle School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 2 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 13 | Northern Trails 5/6 | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 14 | Orchard View Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 15 | Pine Ridge Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 0 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| 16 | Thornapple Elementary School | ||||
| <<Please include all items as outline in the requirements of the RFP for a turnkey solution>> | |||||
| a | GYM | 1 | |||
| <add more rows as necessary> | |||||
| b | CAFETERIA | 1 | |||
| <add more rows as necessary> | |||||
| c | MEDIA CENTER | 1 | |||
| <add more rows as necessary> | |||||
| d | MOBILE CART | 1 | |||
| <add more rows as necessary> | |||||
| Subtotal for Building | |||||
| BASE BID TOTAL (enter this number on Proposal Summary) | |||||
| OPTIONAL PRICING | |||||
| LGI Sound Systems - Year 4 and Year 5 Warranty | |||||
| This section is to be used to quote the necessary option pricing to fulfill the requirements as requested in the RFP. Any equipment with itemized components must all be listed and priced accordingly. All columns on the price response forms must be filled out appropriately. Providing pricing for these items is mandatory. | |||||
| DO NOT ENTER ANY OF THESE TOTALS IN THE "PROPOSAL SUMMARY FORM" | |||||
| Item | Manuf. Part # | Product description | Manuf. | ||
| List Cost | Product | ||||
| Discount | Discounted | ||||
| Unit Cost | Quantity | ||||
| OPTIONAL COMPONENTS | |||||
| 1 | Year 4 Warranty & Maintenance Costs | ||||
| 2 | Year 5 Warranty & Maintenance Costs | ||||
| TOTAL YEAR 4 & YEAR 5 WARRANTY TOTAL |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
Site Info
| Appendix B - Site Information | |
| Building | Building Address |
| Ada Elementary School | 731 Ada Drive SE, Ada, MI 49301 |
| Ada Vista Elementary School | 7192 Bradfield SE, Ada, MI 49301-9130 |
| Central High School | 5901 Hall Street SE, Grand Rapids, MI 49546-3849 |
| Central Middle School | 5810 Ada Drive SE, Ada, MI 49301-7868 |
| Central Woodlands 5/6 | 400 Alta Dale SE , Ada, MI 49301-7818 |
| Collins Elementary School | 4368 Heather Lane SE, Grand Rapids, MI 49546-2348 |
| Eastern High School | 2200 Pettis NE, Ada, MI 49301-9266 |
| Eastern Middle School | 2200 Pettis NE, Ada, MI 49301-9266 |
| Knapp Forest Elementary School | 4243 Knapp Valley Drive NE, Grand Rapids, MI 49525 |
| Meadow Brook Elementary School | 1450 Forest Hill SE, Grand Rapids, MI 49546-6230 |
| Northern High School | 3801 Leonard Street NE, Grand Rapids, MI 49525-3372 |
| Northern Hills Middle School | 3775 Leonard Street NE, Grand Rapids, MI 49525-3370 |
| Northern Trails 5/6 | 3777 Leonard Street NE, Grand Rapids, MI 49525-3369 |
| Orchard View Elementary School | 2770 Leffingwell NE, Grand Rapids, MI 49525-3994 |
| Pine Ridge Elementary School | 3250 Redford Avenue SE, Grand Rapids, MI 49546-7399 |
| Thornapple Elementary School | 6932 Bridgewater SE, Grand Rapids, MI 49546-9723 |
&L&"Arial,Regular"&10Appendix A&C&"Arial,Italic"&10Forest Hills Public Schools LGI Sound System RFP&"Times New Roman,Regular"&12 &L&"Arial,Italic"&8Prepared by: Plante Moran&R&"Arial,Italic"&8&A
File details come from the government source that posted it. Updated .