10 - GSA 751 Refresh 21 Other Terms Rev2 FFAP-W1-000768-B 12_06_2017
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- Attached to
- Leasing Autos & Lt Trucks Federal contract opportunity
- Solicitation number
- FFAP-W1-000768-B
- Issued by
- GSA Federal Acquisition Service
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10 - GSA 751 Refresh 21 Other Terms Rev2 FFAP-W1-000768-B 12_06_2017
Text of this file
Other Terms & Conditions
| NOTICE TO ALL OFFERORS/CONTRACTORS | ||||
| The following optional equipment is not permitted: Sunroof, full leather interior, navigation systems, DVD-Video Systems, audio/radio systems beyond, AM/FM/CD/MP3 with 3.5 mm jack or USB port, special paint, custom wheels, conversion vans or after market equipment up fit. | No Law Enforcement sedans, SUVs or Pickup Trucks. | For Pick Up Trucks: Crew & Club Cab variants are acceptable as well as short or long pick up truck beds; 2 wheel and 4 wheel drive variants, as well as gasoline, E-8 or diesel power trains are acceptable. | No luxury brands are acceptable | For SUV vehicles: AWD, 2 wheel and 4 wheel drive trains are acceptable. |
| A. RETURN EQUIPMENT | |||
| (A) Thirty (30) days prior to the expiration or termination of orders against this contract, the lessee will contact the lessor to determine whether the equipment should be returned to the same place where delivery was accomplished or to a destination mutually agreeable to both parties. | (B) The contractor shall be responsible for performing an appraisal as to the condition of each piece of equipment prior to its removal from Government custody and shall furnish to the agency/department a copy signed and dated by both the Government representative and the contractor of each appraisal report. The agencies/departments will assume full responsibility for reconditioning the equipment, excluding normal wear and tear as defined below, at its expense. The agency/department will not be responsible for damage not listed on the appraisal report. What do I do if I receive notification of a recall on my leased vehicle? Most leases require you to respond to the recall notice and have the repair made by the manufacturer's representative. Not responding to the recall may affect your warranty coverager or the excessive wear-and-tear charges at the end of the lease. | (C) Equipment will be returned to the Contractor for this inspection not later than five (5) days after termination or expiration of the contract period for that equipment. | (D) For purposes of any lease entered into under any orders against the contract awarded under this solicitation, normal wear and tear is defined as those dents, dings, paint chips, scratches, pitted, but not cracked windshields and interior wear such as soiled carpets and seats normally accrued to a motor equipment used in both rural and metropolitan areas over a period of 12 to 36 months. In any event, the agency department’s liability for reconditioning equipment acquired as a result of this solicitation shall be limited to replacement of glass and exterior trim, repair to body damage attributable to collision only and repair of interior damage such as cut, or burnt materials, as well as mechanical repairs. |
| B. OPERATION AND MAINTENANCE |
| The individual agencies/departments shall keep and maintain each piece of equipment in normal operating condition. Each agency shall be responsible for the performance of all service, maintenance, and repair (except as covered by the basic manufacturer’s warranty) required for the continued validation as the equipment warranty. The various agencies/departments shall furnish all gasoline and oil necessary for the operation of each equipment according to the manufacturer’s specification and shall furnish any and all other maintenance or service desired which is not specifically the obligation of the Contractor. |
| C. DEFINITIONS | ||
| Define Unique Lease Terms: All terms and conditions pertaining to Government leases must be defined and disclosed in lease agreement provided to a Government customer. | Federal Standard: Federal Vehicle Standards are created yearly to provide technical and related information regarding vehicle models acceptable for use by the Government. A full listing of the Federal Standards and models covered under them can be found here: https://apps.fss.gsa.gov/vehiclestandards/ | SP 800-87 Code: Special Publication 800-87 (SP 800-87) is a published list of organizational codes created under Homeland Security Presidential Directive 12 (HSPD-12) created to ensure the interoperable use of identity credentials to allow physical and logical access to Federal government locations and systems. For the purposes of Schedule 751, the codes listed in SP 800-87 are to be used for the identification of Government customers utilizing leasing services under this Schedule as vendors fulfill reporting requirements detailed in the solicitation document. |
| D. DESCRIPTION OF WORK |
| The Contractor shall provide vehicle leasing and related services to assist the Government in meeting its vehicle needs. |
| E. SCOPE & COMPLEXITY | ||
| Provide a full range of services necessary to satisfy ordering agencies’ vehicle lease requirements. The Government is seeking services that industry normally accords to commercial customers. | Be capable of providing services for ordering agencies with multiple organizational levels and geographic locations nationwide and/or worldwide as specified in the Scope of the Contract. clause | Be capable of handling multiple task orders simultaneously. |
| F. REQUIREMENTS | |||
| The Contractor shall: | |||
| Provide vehicle leasing services as ordered by agencies and specified herein. | Ensure that its staff maintains any generally required professional certification, accreditation, license, bond, and proficiency relative to their area of expertise. The Contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement. | Provide the same level of service provided to commercial/corporate customers. | Any lease agreements must be approved in advance by the GSA Contracting Officer and be made a part of this contract. Any proposed lease agreement must include terminology as follows: In the event of a conflict between this and the GSA Schedule contract, the terms of the GSA Schedule contract shall govern. |
| G. REQUIREMENTS FOR SIN 751-4 | ||||
| Under this new SIN(s), ancillary supplies and services are defined as: supplies and/or services purchased to support work or a project that is solely associated with the supplies and/or services purchased under the same schedule. Ancillary supplies and/or services shall not be the primary purpose of the order, but be an integral part of the total solution offered. Ancillary supplies and/or services may only be ordered in conjunction with or in support of supplies and/or services purchased under another SIN(s) of the same schedule. | Ancillary goods and services which may be applicable to, or advantageous for, the lessees of the motor vehicles included within this solicitation include but are not limited to: | Pre-Paid Vehicle Maintenance Programs providing for the pre-payment of routine, manufacturer recommended, or required, maintenance costs associated with oil and oil filter changes, lubrication, and tire rotations and any other item described by the manufacturer’s maintenance schedule. These plans should be offered to coincide with offered lease durations. Tire and Wheel Replacement Plans which may provide for the repair or replacement of tires and wheels damaged during the routine use of the vehicle throughout the duration of the lease. | Excess Wear and Tear Coverage Plans which provide insurance against, and exemption from, excess wear and tear charges which may be levied upon the lessee at the termination of the lease. These plans may provide exemption from charges associated with excess mileage, damage to the vehicle beyond the normal wear and tear provisions incorporated within the language of the lease, missing equipment, or other liabilities which may be the responsibility of the lessee at lease end. Telematics Usage Plans providing for pre-paid usage of factory installed telematics products such as On Star, or SYNC. Extended Service Agreements which may provide major repair coverage beyond the factory warranty terms relating to time or mileage. | Note to Offerors: Please include specific descriptions of the products or services offered and limitations specific to the terms of the agreements. These descriptions should include unit price, impact on monthly payment when the price is amortized throughout the lease term and incorporated in the payment, plan deductibles, customer responsibility, or other terms and conditions pertinent to the specific product or service offered. |
| H. GSA REPORTING REQUIREMENTS | |||||
| The Contractor shall provide the GSA Contracting Officer with a quarterly report that details each ordering agency’s vehicle lease expenditures for the given report period, and provide a cumulative total across all agencies serviced, by type of vehicle leased. Please note, the Government operates on a fiscal year basis of October 1 through September 30 of each year. The report is due by the 15th calendar day after the end of each report period (i.e., due January 15, April 15, July 15, and October 15). The information shall be provided in an electronic commercial format readable in Microsoft Office and emailed to ontheroad@gsa.gov subject: | Quarterly Vehicle Leasing Report, By Agency, or at GSA’s option, through an automated reporting tool provided by the GSA or third party as designated by GSA. All GSA reporting is at no additional cost to the Government. Data fields to be reported are: | SP 800-87 Code | Agency Name | Description of Services | Dollar Value |
A full listing of SP 800-87 codes for Government agencies can be found here: (See Document Attached - ATTACH - FFAP-W1-000768-B SPECIAL PUB 800-87)
| I. OTHER CLAUSES |
| 52.208-4 VEHICLE LEASE PAYMENTS (APR 1984) |
| 52.208-5 CONDITION OF LEASED VEHICLES (APR 1984) |
| 52.208-6 MARKING OF LEASED VEHICLES (APR 1984) |
| 52.208-7 TAGGING OF LEASED VEHICLES (MAY 1986) |
| J. 52.228-8 LIABILITY AND INSURANCE – LEASED MOTOR VEHICLES (May 1999) |
| (a) The Government shall be responsible for loss of or damage to— |
| (1) Leased vehicles, except for— |
| (i) Normal wear and tear; and |
| (ii) Loss or damage caused by the negligence of the Contractor, its agents, or employees; and |
| (2) Property of third persons, or the injury or death of third persons, if the Government is liable for such loss, damage, injury, or death under the Federal Tort Claims Act (28 U.S.C. 2671-2680). |
| (b) The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the Contractor, its agents, or employees. |
| (c) The Contractor shall provide and maintain insurance covering its liabilities under paragraph (b) of this clause, in amounts of at least $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage or loss. |
| (d) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the interests of the Government shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe or (2) until 30 days after written notice to the Contracting Officer, whichever period is longer. The policies shall exclude any claim by the insurer for subrogation against the Government by reason of any payment under the policies. |
| (e) The contract price shall not include any costs for insurance or contingency to cover losses, damage, injury, or death for which the Government is responsible under paragraph (a) of this clause. |
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