Questions and Answers_9 JUN 2023.pdf

Fort Sam Houston Washer/Dryer Lease and Maintenance Notice ID: FA301623R0016

Questions and Answers (Q&A)

1. The contractor must perform quarterly duct cleaning. Will the cleaning be from the back of each dryer to where the vent duct connects to the inside room wall?

Government Response: Refer to 4.2 Duct Cleaning for specific tasks. Buildings 1469, 1475, 1479, 3312, and 3314 will require a boom lift to completely clean the system IAW paragraph 4.2.

2. Dryer filter cleaning, please provide exactly what work performance is in this requirement and the frequency of the cleaning.

Government Response: Refer to 4.2 Duct Cleaning for specific tasks.

3. Please provide history of repair/maintenance of the present washers and dryers, to include repairs made and frequency.

Government Response: Please expect normal wear and tear as most of the machines are placed within dormitories. Maintenance is performed every day and repairs are performed as needed.

4. Please provide the contractor who is presently leasing the washers and dryers to Fort Sam Houston and Bullis?

Government Response: Martin Edwards & Associates Inc. Cage Code: 4XWQ8

5. Please provide the awarded price for the present lease contract and when the lease contract was awarded.

Government Response: Contract Number FA301618D0004. Award Effective Date: 18 Sep 2018. Award Amount: $2,787,739.00.

6. Please provide the subcontractor who is currently providing repair/maintenance, vent cleaning, relocation/removal, and monthly inspections.

Government Response: The Government does not have privy to subcontractor information.

7. Please provide the manufacturer and model of the various washers, stack dryers, combo washer/dryers and 22 lb. washers.

Government Response: Please see provided spreadsheet “FSH AND CAMP BULLIS WASHER AND DRYER DATA” for model numbers.

8. Line item 0114-- Phase In, Includes Delivery and Set Up Fee per Machine IAW Performance Work Statement Paragraph(s) 6.1 Phase-Out and Phase-In--Does this price include transportation cost of the new washers and dryers FOB destination as well at the cost to install all of the washers and dryers to including the cost of hoses, electrical connections, metal ducting, clamps and gas connections? In summary, does this line item include the cost to have all of the units delivered plus the cost to install all units to include parts needed to install all units and ready for use?

Government Response: As the CLIN states, includes delivery, and set up fee per machine during the Phase-out and phase-in. Contractor is to determine costs associated with the delivery and set up fee per machine.

9. Please provide the number and type of electrical cord that is required on the electric single dryers, stack dryers, and washer/dryer combo units. Need length of cord and if the cord is four prong or three prong.

Government Response: Please see provided spreadsheet “FSH AND CAMP BULLIS WASHER AND DRYER DATA” for this information.

10. Please provide the size and length of the gas line attached to each gas dryer, single gas, stack dryers and washer/dryer combo units.

Government Response: Please see provided spreadsheet “FSH AND CAMP BULLIS WASHER AND DRYER DATA” for this information.

11. Will the Government accept the dryer vent that is shown in the picture below? It will be very difficult to attached solid venting in all cases. The attached venting is metal, but flexible and fire resistant and approved by whirlpool and speed queen.

Government Response: Yes

12. Will there be an on-site staging area?

Government Response: Yes, but NOT for all machines at one time – Bldg. 2382

13. What is the required vent cleaning schedule? vent cleaning required from machine to outside of building. contract is vague.

Government Response: Refer to paragraph 4.2 Duct Cleaning of the PWS for specific tasks.

14. Dryer vent required, is it to be a solid vent or is the same type of flexible vent currently being used acceptable?

Government Response: The current flexible type in use is acceptable and can be used.

15. Is the venting required to be changed out at any time during the duration of contact outside of replacement due to damaged venting?

Government Response: No.

16. How many buildings require live escorts?

Government Response: None

17. How many escorts will be provided for the installation crew separate from removal crew?

Government Response: None

18. What time frame escorts will be available?

Government Response: Not Applicable.

19. What is the installation contract time? Speaking to the previous installation contractor it was stated the last install took 7 weeks to perform.

Government Response: Refer to the solicitation for Phase in timeframe. The incumbent will be notified, and both shall work together to maintain washer and dryer capacity in each facility during each day of the phase-in and phase-out period.

20. Comment: Please verify the quantities of units required for this lease contract. The Performance Work Statement page 15 has different quantities of units as is found on Standard Form 1449 Supplies or Services & Prices or Costs.

Page 15 of Performance Work Statement:

Washers, top load 924

Washers, Front Load 91

Single Gas Dryers 113

Stackable electric dryers 552

Stackable Gas dryers 86

Washer/G dryer combos 18

Washer/E dryer combos 150

Large Capacity Washers 3

TOTAL COMBINED MACHINES 2033 TOTAL SHOULD BE 1,937 --96 SINGLE ELECTRIC DRYERS

MISSING FROM LIST BUT INCLUDED IN STANDARD FORM 1449

Quantities found in Standard Form 1449 Supplies or Services & Prices or Costs

Washers, top load 924

Washers, Front Load 91

Single Electric dryers 96

Single Gas Dryers 113

Stackable electric dryers 552

Stackable Gas dryers 86

Washer/G dryer combos 18

Washer/E dryer combos 150

Large Capacity Washers 3

TOTAL NUMBER OF MACHINSE = 2,033

There are no single electric dryers found on Performance Work Statement page 15. Standard Form 1449 has 96 single electric dryers, need clarification.

Question: What are the exact quantities of units?

Government Response: All quantities have been re-counted and verified. Please refer to the revised PWS and amended Solicitation for updated quantities.

21. Is there cardboard recycling available at the base where awarded contractor can dispose of the cardboard used in shipping the washers and dryers?

Government Response: Yes – Fort Sam Houston has a recycling center at B4203; however, the Government cannot guarantee availability for use.

22. Will the contractor be allowed to work on weekends when installing the leased equipment?

Government Response: Please refer to section 9. General Information – Hours of Operation of the PWS.

23. Reimbursement for abuse/repairs: Please provide a history of abuse/repairs during the last contract. How many per month/year or total over life of contract.

Government Response: History is not available.

24. Comment: CLIN 0114 Phase in, includes delivery and set up fee per machine IAW. It is my understanding that this line item includes the cost of the delivery of all the units and the cost to install all units including parts.

Please verify that all these costs delivery and installation is included in this line item. I also understand that the cost for line 0114 will not be included in the monthly lease rate of each unit but will be paid to the contractor separately after the installation.

When will the contractor be paid for line item 0114? Will the contractor be able to invoice for line item 0114 when all units are delivered and installed?

Government Response: As the CLIN states, includes delivery, and set up fee per machine during the Phase-out and phase-in. Contractor is to determine costs associated with the delivery and set up fee per machine. Contractor may invoice for this CLIN after completion of Phase In.

25. Supplies or Services & Prices or Costs starting on page 3 of solicitation FA301623R0016 item 0111, 0211,0311, 0411,0511 requires Monthly Duct Cleanings.

The Performance Work Statement page 3, 4.2 Duct Cleanings requires quarterly dryer inspection and cleaning of exhaust vents from the dryer itself to the permanent exhaust system.

Question: Does this require inspection and cleaning from the back of each dryer to the connection found in the wall behind the dryer only?

Government Response: Refer to 4.2 Duct Cleaning for specific tasks. Buildings 1469, 1475, 1479, 3312, and 3314 will require a boom lift to completely clean the system IAW paragraph 4.2.

Question: Is the requirement for dryer vent inspections and cleaning required monthly as well as Quarterly? Please provide details of the frequency as well as the scope of the inspections and cleaning.

Government Response: Quarterly, please refer to PWS paragraph 4.2 and Appendix C for Dryer Duct Cleaning Schedule.

26. Would the Government please confirm if an appropriate on base secured staging area would be provided for the incoming contractor during the Phase-In?

Government Response: Yes, but NOT for all machines at one time – Bldg. 2382

27. Is there a loading dock or a mobile or portable ramp that the Government would allow the contractor to use to offload the trucks during the Phase-Out/Phase-In?

Government Response: No – contractor will have to provide their own.

28. Will the Government allow personnel to work on the weekends in the staging area to uncrate and prep machines for installation during the weekdays for the Phase-Out/Phase-In?

Government Response: Please refer to section 9. General Information of the PWS.

29. Would the Government consider a 45-day Phase-Out and Phase-In period?

Government Response: No. Please refer to PWS paragraph 6.1 for Phase-Out and Phase-In (Mobilization).

30. Would the Government please advise which buildings having working elevators and if the contractor will be allowed to use the elevators to transfer machines?

Government Response: Yes, these are the building numbers that have an elevator: 1002, 1469, 1475, 1479, 2791, 3312, 3314, 3820. These building have a passenger elevator and you can only put one machine at a time.

31. Reference: Solicitation, Appendix A, Washers and Dryer Quantities and Locations and the ELIN/Bid Schedule.

Comment: Having worked on it for several hours and others (Manufacture of machines) have confirmed that the quantities in the ELIN/Bid Schedule on many of the ELINS do not match.

Example can be X106 for 86 “Stackable Gas Dryers”. On Appendix A, there are more than 86 Stackable Gas Dryers. All ELINS and Quantities need review.

Question: Could the Government review both Bid Schedule and Appendix A and provide updates or clarifications so that we can price and plan accordingly?

Government Response: All quantities have been re-counted and verified. Please refer to the revised PWS and amended Solicitation for updated quantities.

32. Reference: Solicitation, PWS, Spec Item 3.3 Large Capacity Washers

Comment: On Appendix A there are 3 Large Capacity Washers shown and correlate with Bid Schedule/ELIN 0X10.

Question: Would the Government clarify which building these Large Capacity Washers are to be installed in?

Government Response: Large Capacity washers have been removed from this requirement.

33. Will the Government please confirm government provided water hookups and drains are in place for these units?

Government Response: Large Capacity washers have been removed from this requirement.