FES PPE Cleaning.Inspection.Repair PWS (draft).pdf

PERFORMANCE WORK STATEMENT (PWS)

Advanced Cleaning and Inspection for Structural Personal Protective Equipment (PPE) Ensemble

1. PURPOSE. The purpose of this Performance Work Statement (PWS) is to define the requirements for contractor-provided inspection, testing, maintenance, and repair services for personal protective equipment (PPE) in support of The Marine Corps Installations West (MCIW) Fire and Emergency Services (F&ES) departments located aboard Marine Corps Base (MCB) Camp Pendleton (CPEN), Marine Corps Logistics Base (MCLB) Barstow, Marine Corps Air Station (MCAS) Miramar, and Marine Corps Air Ground Combat Center (MCAGCC) 29 Palms. This PWS ensures the operational readiness and safety of F&ES assets across multiple installations in compliance with applicable National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and manufacturer standards. These services are essential for maintaining a high level of emergency response capability and ensuring the safety of F&ES personnel and the communities they serve.

2. BACKGROUND . MCIW F&ES is a regional fire department covering MCB CPEN, MCLB Barstow, MCAS Miramar, and MCAGCC 29 Palms. F&ES encompasses seventeen (17) Fire Stations geographically separated by individual installations providing for effective response capability to each installation population to include automatic and mutual aid partnerships surrounding the Installations. The F&ES is required to utilize the Center of Public Safety Excellence, and Center of Fire Accreditation International model to assess and align the fire departments. Category VI: Physical Resources outlines the following - A system is in place to ensure the regular inspection, testing, fueling, preventive maintenance, and emergency repair for all fire apparatus and equipment.

3.0 Scope.

The MCIW F&ES requires onsite Advanced Cleaning and Inspection Services, performed semi-annually, for approximately six-hundred eighty (680) complete sets (complete set includes helmet, hood, jacket, pant, liner, boots, and gloves) of PPE. These services shall be provided by a verified Independent Service Provider (ISP) in accordance with the NFPA 1851 standard. This also includes a database of the PPE’s status. A breakdown of the PPE ensemble by location can be found in the table below:

Description

MCB

CPEN

Qty

MCLB

Barstow

Qty

MCAS

Miramar

Qty

MCAGCC

29 Palms

Qty Structural PPE Ensemble Advanced Cleaning & Inspection Advanced Cleaning & Inspection of full Ensemble IAW NFPA 1851 (Set) 300 150 110 120

4.0 General Requirements.

The contractor shall provide all management, labor, equipment, tools, materials, supplies, and services necessary to provide Advanced Cleaning and Inspection Services, performed semi-annually, for approximately six-hundred eighty (680) complete sets of PPE per the NFPA 1851 standard. All performance of work shall be completed on site.

Advanced Cleaning and Inspection Services for all PPE included in this PWS are as follows:

• 4.1 Advanced cleaning

• 4.2 Specialized cleaning

• 4.3 Advanced inspection (include complete liner inspection)

• 4.4 Database Management and Reporting

• 4.5 PPE Repair Services (As Needed)

5.0 Tasks.

• 5.1 Verification. The contractor shall be an authorized third-party verified ISP or verified organization, in accordance with NFPA 1851, Chapter 11 – Verification.

• 5.2 Advanced Cleaning. The contractor shall perform advanced cleaning in accordance with NFPA 1851 Section 7.3, Advanced Cleaning.

• 5.3 Specialized Cleaning. The contractor shall perform specialized cleaning in accordance with NFPA 1851 Section 7.5, Specialized Cleaning.

• 5.4 Advanced Inspection. The contractor shall perform advanced inspection in accordance with NFPA 1851 Section 6.3, Inspection.

• 5.5 Materials and Methods. The contractor shall select appropriate materials and methods for service of PPE in accordance with NFPA 1851 to ensure all PPE is serviced to maintain equipment integrity and performance characteristics.

• 5.5.1 Disinfectants and Sanitizers. The contractor shall use disinfectants and sanitizers registered with the Environmental Protection Agency (EPA) and provide Safety Data Sheets (SDS) for all chemicals used.

• 5.6 Turnaround Time. The contractor shall clean and inspect up to approximately six-hundred eighty

(680) complete sets of PPE per semi-annual service period. The contractor shall provide a schedule for the semi-annual inspections prior to commencement of services. Prior to providing the service, the schedule shall be approved by the Contracting Officer’s Representative (COR).

• 5.7 Enforcing the Manufacturer’s Warranty. Upon discovery of a defect covered by the manufacturer's warranty, the contractor shall notify the COR.

• 5.8 Storage activities. While in possession of PPE, the contractor shall provide safe and secure storage in accordance with NFPA 1851, Chapter 9 – Storage.

• 5.9 Accountability. The contractor is responsible for an accountability system for all equipment serviced.

The contractor assumes responsibility of the ensemble until it is returned to the appropriate MCIW F&ES Department. Until the ensemble is accepted by the appropriate MCIW F&ES Department, possession rests with the contractor. The contractor will process all necessary documentation to assure full replacement of any lost or damaged items while in the contractor’s possession. The contractor shall report any lost or damaged items to the COR within forty-eight hours of being identified.

• 5.10 Parking/Equipment. The contractor must provide any containers if storage is necessary. Contractor shall be responsible for ensuring all storage containers maintained on the job site are locked. Parking of equipment and vehicles will be in designated areas or authorized parking lots (not on the grass or lawn).

Contractor shall provide all necessary material, equipment, and tools to support this requirement. The contractor shall be responsible for securing all material, equipment, and tools.

• 5.11 Safety, Health, and Environmental Standards. The contractor shall comply with all applicable federal, state, and local safety, health, and environmental regulations, including OSHA. The Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities.

• 5.12 Work Site. The work site shall be maintained in a sanitary condition. Upon completion of all services, the contractor shall remove all parts, debris, trash, waste, or any other materials resulting from work under this contract at their expense. The contractor shall immediately report findings and discrepancies at the work site(s) to the COR.

• 5.13 Removal of Contamination. If the contractor contaminates Government property while performing contract services, the contractor shall remove all contamination at their expense prior to leaving the area.

• 5.14 Waste Disposal. The contractor shall supply and dispose of all chemicals or substances brought onto the respective installation. All waste shall be collected, treated, and disposed of in compliance with all applicable Federal, State, and Local laws, ordinance, and regulations. All waste must be disposed of in accordance with applicable regulations and OFF THE INSTALLATION. The contractor shall provide copies of all waste disposal receipts to the COR.

• 5.15 Data Management. The contractor shall maintain data in the form of an excel workbook or Adobe PDF for tracking the cleaning and inspection services of the PPE. The data shall include the following data elements: PPE serial number, inspection date, cleaning type, inspection results, defects found (with photos), repair status, dates of return to service, and name of inspector. This data shall be delivered via email upon request or made available through a database to the COR. All data shall be turned over within thirty (30) calendar days following the end of each period of performance.

• 5.16 PPE Repair Services. The contractor shall provide repair services for damaged PPE items identified during the inspection process. All repairs must be performed in accordance with NFPA 1851 and the original manufacturer's specifications.

6.0 Deliverables.

The contractor shall provide the following deliverables:

• 6.1 Semi-Annual Cleaning and Inspection of approximately six-hundred eighty (680) complete sets of PPE.

• 6.2 Waste disposal receipts to the COR within seven (7) calendar days of disposal.

• 6.3 Annual reports to the COR, unless specifically requested on a different date by the COR.

• 6.4 Data must be delivered upon completion of the contract.

• 6.5 Documentation for all repairs performed, including a description of the repair, the date performed, and the name of the technician.

7.0 Contractor Unauthorized Work Performance.

The contract shall not perform work that deviates from contract requirements and specifications. Deviations from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR/OFFICER shall be at the risk of the contractor, and any related costs shall be borne by the contractor.

8.0 Government Responsibilities.

• 8.1 The Government will provide the contractor access to the work site to perform advanced cleaning and inspection services during normal working hours, 7:30 AM – 4:30 PM, Monday through Friday, weekends and holidays excluded. The Contractor shall obtain prior approval of the COR for work that is not to be done on evenings, weekends, and holidays.

• 8.2 A COR will be appointed. The COR will coordinate all work efforts with the contractor. The COR is not authorized to direct the contractor’s performance or bind the Government financially.

• 8.3 The Unit will conduct routine inspection in accordance with NFPA 1851 Section 6.2, Routine Inspection, before turnover for advanced cleaning and inspection.

• 8.4 The Unit will collect ensemble elements to be cleaned the day prior.

• 8.5 The Government will not provide utilities, which include but are not limited to, water and electric.

• 8.6 The Government will not be responsible, in any way, for the contractor’s personal supplies, equipment, materials, or belongings brought onto grounds to perform services. This includes, but is not limited to, loss or damage caused by fire, theft, accident, and natural or other disaster.

9.0 Place of Performance.

The advanced cleaning and inspection services will take place at the locations identified in Section 1.0 of this PWS and will be coordinated prior to services being provided with the COR.

10.0 Government Points of Contact.

• 10.1 Contract Administrator – Provided at time of award.

• 10.2 Contracting Officer Representative (COR) – Provided at time of award.