Fentanyl_Education_and_Naloxone_Training_Services.pdf

COUNTY OF ORANGE

HEALTH CARE AGENCY

REQUEST FOR PROPOSAL (RFP)

FOR

FENTANYL EDUCATION AND NALOXONE TRAINING SERVICES

RFP NO. 042-2947103-AE

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

Health Care Agency - Fentanyl Education and Naloxone Training Services, 042-2947103-AE

County of Orange

Health Care Agency

Procurement and Contract Services

405 W. 5th St

Santa Ana, CA

92701

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation March 12, 2026

Question Submission Deadline April 2, 2026, 4:00pm

Proposal Submission Deadline April 9, 2026, 4:00pm

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Thursday, April 9, 2026

4:00 pm

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. SCOPE OF WORK

SECTION 4. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

SECTION 5. WRITTEN PROPOSAL SCORING FORMAT

SECTION 6. VENDOR RESPONSES

Attachments:

A - Homeless_Service_System_Pillars_Attestation

B - Model_Contract_26010428

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County of Orange Health Care Agency (OCHCA), (hereinafter referred to as "County") is soliciting proposals from qualified organizations (hereinafter referred to as "Respondents") to deliver Fentanyl Education and Naloxone Training Services throughout Orange County. The primary goals of this program are to assist

OCHCA in achieving its goals of reducing fentanyl-related overdose deaths and increasing the number of people trained on the administration of naloxone, a life-saving opioid reversal medication. Respondents must meet the minimum qualifications and requirements as set forth within the Request for Proposal (RFP) and be capable of providing services identified in the Scope of Work herein.

The selected organization will be responsible for leading countywide efforts to increase public awareness of the dangers associated with fentanyl and other emerging opioids, disseminate evidence-informed educational materials, conduct training on naloxone administration, and provide naloxone distribution throughout Orange

County. These efforts aim to strengthen community capacity to respond to the opioid crisis through coordinated outreach and community engagement. This program will be funded at $700,000 for one year and may be renewable based on departmental needs and funding availability.

County expects the successful Respondent to provide the services in accordance with the terms and conditions set forth in Attachment B. Model Contract.

1.2 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Proposals are to be uploaded via the County's online bidding system at https://procurement.opengov.com/portal/ocgov. This is a fully electronic Request for Proposals (RFP).

Respondents must submit their proposals online via County's online bidding system. Only electronic proposals will be accepted. Facsimile and email proposals will NOT be allowed. For assistance on uploading proposals via

County’s online bidding system, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/.

B. Examine the RFP Documents and the site of the proposed work carefully before submitting a Proposal for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all RFP Documents. County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. If any person contemplating submitting a response to this RFP is in doubt as to the true meaning of any part of the RFP documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to County Deputy Purchasing Agent (DPA) via the County’s online bidding system under the bid page for this RFP.

If clarification or interpretation of this RFP is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s online bidding system. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s online bidding system to ensure that they have received and reviewed any and all addenda to this

RFP.

County is not responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the

County’s online bidding system. All questions or requests for interpretations must be received by Thursday, April 2, 2026, before 4:00 pm. The DPA will provide all official communication concerning this solicitation.

https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

Any County response relevant to this RFP other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Proposals must be valid for a period of at least three hundred sixty-five (365) calendar days from the Proposal

Submission Deadline. No Proposal may be withdrawn after the submission deadline.

D. Each Respondent must submit their proposal electronically via the County’s online bidding system.

E. All pages must be numbered and identified sequentially by section. Proposals must be tabbed and indexed in accordance with the information requested in the Proposal Response Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this solicitation shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Proposals are not to be marked as confidential or proprietary. County may refuse to consider any Proposal so marked. All Proposals and supporting documents will be subject to the provisions of the California Public

Records Act (California Code Government Code 7920 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. County shall not be liable in any way for disclosure of any such records. Additionally, all

Proposals shall become the property of County. Respondents should not request that certain information be treated as exempt, and statements in the Proposals should not be marked as confidential or proprietary.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a Proposal that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to Respondent, Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in Proposal. In the event Respondent has done work for County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this solicitation. Any Respondent who is found to have an actual conflict of interest may have its Proposal rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the California Political Reform

Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700). If subject to the Act, Respondent shall conform to all requirements of the Act.

Failure to do so shall constitute a material breach and is grounds for immediate termination of the Contract by

County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

H. By submitting a Proposal, Respondent represents that it thoroughly examined County’s requirements, is familiar with the services required under this solicitation and is qualified and capable of providing the services to achieve County’s objectives.

I. Each Respondent must submit its Proposal in strict accordance with all requirements of this solicitation and compliance must be stated in the Proposal. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for County’s consideration as specified in Section 6, Vendor Responses Requirements Section, “Statement of

Compliance.”

Note: Allow sufficient time to upload all required files. County’s online bidding system will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 3:58:38 P.M.

and Part 3 is in progress of being uploaded at 4:00:01 P.M., Part 3 will not upload successfully.

J. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Budget Template Single

Program. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the

Respondent in: a) preparing its Proposal in response to this solicitation; b) submitting that Proposal to County;

c) negotiating with County any matter related to Respondent’s Proposal; and d) any other expenses incurred by

Respondent prior to the date of award and execution, if any, of the Contract.

K. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation. Failure to comply with the technical features and acknowledgment of receipt of addenda are common causes for holding a Proposal nonresponsive.

L. Where two or more Respondents desire to submit a single Proposal in response to this RFP, they must do so on a prime/subcontractor basis rather than as a joint venture. County intends to contract with a single organization that may subcontract with multiple organizations (team) but not with multiple organizations doing business as a joint venture.

M. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

N. County requires a valid UEI number and full registration prior to Contract Award. Respondent must obtain one at no cost at www.usfcr.com. If Respondent is unable to provide/obtain a UEI number, please indicate so in your proposal submission response.

O. Effective from the issuance date of this RFP until a contract is awarded or the RFP is withdrawn, all individuals or entities responding—including their employees, agents, representatives, proposed partners, subcontractors, members, lobbyists, or attorneys (collectively "Respondents")—are prohibited from engaging in any direct or indirect communication with County personnel involved in the selection process, except with the designated DPA. Respondents may continue conducting business with County on matters unrelated to this solicitation and may communicate with County staff, provided the solicitation is not discussed. Any attempt to engage in discussion regarding this RFP with anyone other than the designated DPA will be presumed to create an unfair competitive advantage and may result in disqualification.

1.3 MINIMUM SUBMISSION REQUIREMENTS

All timely submitted Proposals first will be evaluated by the DPA for the minimum submission requirements set out below. The minimum submission requirements must be met for a Respondent to be considered as an eligible candidate to be evaluated for the requested services described in this RFP. Should any of this information be missing, Respondent may be deemed non-responsive. Respondents only need to upload required documents once. These qualifications must be maintained during the term of any resultant contract.

Respondent's Proposal shall meet the following minimum submission requirements to proceed to the Evaluation

Process Stage:

*Please note: These minimum qualifications must be verified for the Proposal to be deemed responsive.

Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation.

A. In order to be eligible to enter into a contract with County, an individual or entity must not be listed on the current Cumulative Sanction List of the Office of the Inspector General (U.S. Department of Health and Human Services) or the General Services Administration’s list of parties excluded from federal programs, or the California Medi-Cal Suspended and Ineligible Provider List. Accordingly, County will not review any proposal submitted by an individual or entity found to be on any of these lists and the

Proposal will automatically be rejected. County will notify Respondent of this determination in writing.

http://www.usfcr.com/

County plans to use the following databases to identify individuals and entities that are not eligible to contract with County:

1. https://exclusions.oig.hhs.gov/

2. https://sam.gov/search/

3. Medi-Cal Suspension Search Database

4. Social Security Administration's Death Master File

B. It is the sole responsibility of all Respondents to verify that they are not on any of these lists prior to preparing, and submitting, a proposal in response to this RFP. Correction of any error found on any of the lists, above is the sole responsibility of Respondent and must be made prior to submission of a proposal.

C. In order to be eligible to enter into a contract with County, an individual or entity must not have any pending charge(s) or conviction(s) for violation of criminal law(s) and/or any sanction(s) or disciplinary action(s) imposed or taken against them by any federal or state law enforcement, regulatory or licensing agency or body, including exclusion from Medicare and Medicaid programs. Accordingly, all

Respondents must self-disclose with explanation or deny the existence of this information pertaining to their principals, executives, and managers directly involved with the performance of the services solicited herein.

D. Respondent must have a facility with the ability to conduct services in Orange County, California by contract start date.

E. Respondent must have completed all required sections of the RFP, i.e., provided all required information and completed all required Exhibits.

F. Completed all responses in Section 6, Part 1, Compliance Statements

G. Completed all responses in Section 6, Part 2, Organization's Profile and References

H. Completed all responses in Section 6, Part 3, Respondent's Proposal

I. Provided copies of the following documents, including an index of all the documents included, and an explanation for any document requested but not provided

1. If Incorporated

a. Articles of Incorporation executed by the Secretary of State, including all amendments

b. By-laws, including all amendments

c. Board of Directors resolution empowering a Corporate Officer either by title or individual name, to act on behalf of the organization by his/her signature alone. (If applicable)

2. If not incorporated: Documentation empowering an Authorized Representative to act on behalf of the organization by his/her signature alone.

a. Fictitious Business Name statement filed with the County Clerk and proof of publication

b. Partnership papers and/or joint venture contracts https://exclusions.oig.hhs.gov/ https://sam.gov/search/

c. Evidence of federal/state tax status

d. Business License/Certifications/Conditional Use Permits (CUP)

e. Table of Contents from the organization's policies and procedures manual covering daily operations and emergency procedures (medical, fire, etc.). If a policies and procedures manual does not exist, provide a plan and time frame for development.

f. Corporate organizational chart that includes all programs, identifies the relationship of the proposed program to the overall organization, and identifies the reporting relationship of each staff position.

3. Recent financial statement prepared by an independent Certified Public Accounting (CPA) firm.

4. Any audits, reviews, or inspection reports completed by a CPA firm, regulatory agency (e.g., Occupational Safety and Health Administration), or other government agency within the last 12 months.

5. A description of any active litigation and resolution, performance issues and/or audit or review of any contractual documents (e.g., invoices, units of service reports, etc.) within the last five (5) years that resulted in a corrective action plan, reimbursement of money to funder, investigation, and/or termination of any agreements or contracts between your organization and the County of Orange, other government entity, and/or private organization. Provide a copy of a letter from your organization’s attorney and/or in-house legal counsel concerning the status of lawsuits and pending litigation for the most recent year. IF THERE ARE NONE, PLEASE STATE SUCH IN THE

SUBMITTAL RESPONSE. For each litigation and or performance issue include:

a. The type of contracts, contract term (dates), funding amount and services provided.

b. The issues and circumstances.

c. How and when the issues were resolved.

d. Your organization’s plans to ensure that the issues will not re-occur in future contracts.

e. Attach detailed information regarding past, current, or threatened litigation, liens, or claims

(including claims filed or pending with Financial Industry Regulatory Authority and/or with the Security Exchange Commission) within the past five (5) years involving your company, or any company your company holds a controlling interest in, or any company that holds an interest in your company, or any of the principal officers of your company that has also involved the County of Orange or any of its officers or agencies.

Proposals deemed to meet all minimum submission requirements will move to the Evaluation Process Stage.

1.4 EVALUATION PROCESS

Proposals deemed to meet all minimum submission requirements will be scored based on the established evaluation criteria and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each Proposal, based upon Respondent(s) submitted written materials.

Proposals shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. County may request clarifications, or otherwise verify the contents of the

Proposal, including information about Respondent and sub-contractors. County reserves the right to seek publicly available information about Respondents.

The scoring is based on evaluation of the Proposal as measured against the Written Proposal Scoring Format, which includes County of Orange Procurement Preference Policy, in accordance with Sections 1.8-103 and 4.3-

112 of the 2024 Revised County Contract Policy Manual (CPM). A copy of the 2024 CPM can be found at https://cpo.ocgov.com/cpm. Proposals will be evaluated from the most advantageous to the least advantageous to the County.

Evaluation Process Stage

The evaluation process stage may be conducted in two phases. Phase 1 will be an evaluation of the written proposal based on the evaluation criteria for all Respondents and Phase 2 will be an evaluation of the interview/presentation for only the highest-rated Respondents in Phase 1 that are invited to participate in Phase

2. The Evaluation Panel has the right to determine whether to conduct Phase 2 and the number of Respondents who will participate in Phase 2 if conducted.

Please note that contract award will be made to the responsible Respondent whose proposal is most advantageous to County, taking into consideration the applicable evaluation criteria. Cost Proposal as an evaluation criterion does not require County to select Respondent with the lowest cost proposal.

Phase 1:

In Phase 1, written proposals will be scored by the Evaluation Panel using the established weighted criteria set out in Section IV. Written Proposal Scoring Format, which have been assigned points before the submission of proposal that measure the responsiveness to each criterion.

The Evaluation Panel will evaluate the written materials solely on the quality of the responses to all questions and requirements of this RFP using the evaluation criteria. The total number of points earned for all criteria will be tallied for each proposal, and the proposals will be rank-ordered based upon the points earned.

Phase 2:

If the Evaluation Panel decides to conduct Phase 2, then the selected highest-ranked Respondent(s) from Phase

1 will be invited to participate in Phase 2. In Phase 2, Respondents must provide an oral interview/presentation on their proposed services. Respondents must be prepared to travel to County at their own expense to make their interview/presentation within five (5) business days after notification by the DPA. Respondents must be prepared to discuss all aspects of their proposals in detail, including answering technical questions. Respondents are not allowed to alter or amend their proposal during the interview/presentation process.

Written Proposal Scoring: 900 points maximum

See "Written Proposal Scoring Format" section for categories and points.

Presentation/Interview Scoring: 100 points maximum

County reserves the right to conduct, or not to conduct, oral interviews/presentations with the highest-ranked

Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with County, and the decision of the DPA is final.

https://cpo.ocgov.com/cpm

Please note that, if the Evaluation Panel does not conduct Phase 2, the total score for all Respondents is the points awarded in Phase 1. If the Evaluation Panel does conduct Phase 2, Respondents that County elects not to invite to participate in Phase 2 will not have a total score.

1.5 SELECTION/AWARD PROCEDURES

Upon the completion of the evaluation process, the Evaluation Panel will make a recommendation for an award to the County’s DPA. Final award determination shall be subject to reference checks and past performance.

The Model Contract contained in this RFP is the contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this RFP, including special conditions and requirements and those added by addendum, necessary attachments and/or exhibits, and to reflect

Respondent’s Proposal and qualifications. Any additional exceptions to the terms and conditions made by any

Respondent after submission of its Proposal may result in its elimination from further consideration.

Exceptions to the terms and conditions of the proposed contract or the statements regarding Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in

VENDOR RESPONSES - Statement of Compliance.

Negotiations may or may not be conducted with the finalist(s); therefore, the Proposal submitted should contain

Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification.

County will enter into negotiations with the selected Respondent and award a contract upon completion of negotiation of fees and contract terms. The award requires approval by the County Board of Supervisors.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next Respondent.

1.6 RIGHTS RESERVED TO COUNTY

County reserves the right to:

A. Make use of any information or ideas in the Proposals submitted.

B. Request proposal revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the proposal that do not result in any unfair competitive advantage. Any waiver will not excuse a Respondent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the contract.

G. Negotiate the final contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County;

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any contract will be awarded to any Respondent responding to this solicitation;

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as County may deem to be in its best interests;

J. Reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this solicitation;

K. Request Best and Final Offer from any Respondent determined to be within the competitive range.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this contract for a period of 90 days after the solicitation opening. During this period of time, Respondent shall guarantee the prices quoted in their Proposals. County and the lowest responsive, responsible Respondent may mutually agree in writing to a longer deferral period.

1.7 CONTRACT TERM AND FUNDING AVAILABILITY

County plans to contract with one qualified organization to provide the services described in this RFP and reserves the right to make multiple awards to Respondents for services requested in the RFP. At the discretion of County, the initial term of the contracts resulting from this RFP may be renewed for an additional term or terms. Any renewal is contingent upon available funding, contractor performance, need for services, and County policies.

Successful Respondents are expected to accept the terms and conditions of Attachment A - Model Contract, which contains the contracting requirements between County and Respondent regarding the provision of services solicited under this RFP.

Contracts resulting from this RFP shall be a cooperative contract and may be utilized by all County of Orange departments.

The provisions and pricing of any contract resulting from this RFP will be extended to other governmental entities. Governmental entities wishing to use the contract will be responsible for issuing their own purchase documents, providing for their own acceptance, and making any subsequent payments. Respondent shall be required to include in any subordinate contract entered into with another governmental entities pursuant to the contract, a contract clause that will hold harmless the County of Orange from all claims, demands, actions or cause of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with, the use of the contract. Failure to do so will be considered a material breach of the contract and grounds for immediate contract termination. Respondent is responsible for providing each governmental entity a copy of the contract upon request. County makes no guarantee of usage by other users of the contract.

Respondent shall be required to maintain a list of County of Orange departments and governmental entities using the contract. The list shall report dollar volumes spent annually and shall be provided on an annual basis to

County, at County’s request.

Subordinate contracts must be executed prior to the expiration or earlier termination of the contract and may survive the expiration of the contract up to a maximum of one year; however, in no case shall a subordinate contract exceed five (5) years in duration.

1.8 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.9 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all contractors, entering into a contract with County, who are not already established in

Countywide ERP System as an Auditor-Controller vendor, must submit to County a federal Form W-9, or form

W-8 for foreign vendors. County will inform Contractor, at the time of award, if the Form W-9 or W-8 is required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of contract but prior to official award of contract, the selected Respondent agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

1.10 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, must submit the Campaign

Contribution Disclosure Form for any contributions made on or after January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the required Campaign Contribution Disclosure Information form as a required submittal with its Proposal. Failure to include the form as required will render the Proposal nonresponsive.

SECTION 2. PROTEST PROCEDURES

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Adriana Edwards at adedwards@ochca.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Adriana Edwards at adedwards@ochca.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Adriana Edwards at adedwards@ochca.com, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy

Procurement Agent’s decision, a written appeal to the Office of the County Procurement

Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 3. SCOPE OF WORK

3.1 BACKGROUND:

The County of Orange Health Care Agency (OCHCA) is currently requesting proposals to provide Fentanyl

Education and Naloxone Training Services. Fentanyl is a potent, synthetic opioid that can be prescribed by a practitioner or obtained from unregulated sources. Illicitly produced fentanyl is now commonly found in fake pills, resembling legitimate prescription medication, purchased on the streets and online. The pervasive presence of illicit fentanyl, often mixed with other substances in the illicit drug supply, increases the risk of fatal overdoses. In 2024, the Drug Enforcement Administration seized more than 60 million fentanyl-laced fake pills and nearly 8,000 pounds of fentanyl powder. The 2024 seizures are equivalent to more than 380 million lethal doses of fentanyl.

Overdose deaths caused by illicit fentanyl have critically impacted communities, families, and youth in Orange

County. Most notably, 47 youth between 10 – 17 years of age died of a fentanyl related overdose between 2018 and 2024. Combining all age groups, Orange County experienced 94 fentanyl-related overdose deaths in 2018 compared to 361 in 2024. Although Orange County continues to experience a reduction in overdose deaths, there is still significant prevention and education work to be done.

3.2 SERVICES TO BE PROVIDED & TARGET POPULATION:

Fentanyl education, naloxone training, and naloxone distribution shall be provided throughout Orange County, including but not limited to, Orange County’s general population, ethnically diverse populations and sub-populations who are at higher risk for substance use disorders.

Orange County is an ethnically diverse county, home to a large and growing population of people of color.

According to the US Census, Orange County includes a significant Asian American and Pacific Islander community (23%) and a large Latino population (34%). The California Department of Health Care Services has identified Orange County as meeting the population benchmarks for seven threshold languages: Vietnamese, Spanish, Korean, Chinese (Simplified), Arabic, Farsi and Russian.

mailto:CPOAppeals@ocgov.com

Orange County’s high-need populations include individuals who are unhoused, involved in the justice system, part of underserved communities, or members of racial/ethnic minority groups disproportionately affected by poverty and health disparities.

Fentanyl Education and Naloxone Training Services shall serve as the “fentanyl (and other emerging opioids) education and naloxone training hub” in Orange County. Contracted services are to include participating at resource events in the community to raise awareness about fentanyl and other emerging opioids. Conducting educational workshops on fentanyl and other emerging opioids, offering naloxone training and distribution, and providing technical assistance to other agencies or groups in efforts to reduce opioid overdose deaths in Orange

County. Examples of resource events may include, but are not limited to, health fairs sponsored by community-based organizations or healthcare facilities, city resource fairs coordinated by local municipalities, or community or school-based tabling events held during larger gatherings (e.g., 10K Fun Run). Examples of technical assistance may include, but are not limited to, supporting an agency with its application to the state to secure its own supply of naloxone or assisting a group in planning an opioid educational event. Strategies shall include but are not limited to:

• Delivering services in person.

• Education and training sessions to include structured slide presentations, handout materials, and an evaluation component.

• Services conducted virtually must include a justification and receive prior approval.

Respondents shall align efforts and collaborate with other service providers and community partners to meet the needs of Orange County’s diverse communities. This can include entering into agreements/subcontracts with community-based organizations which specialize in services for a particular sub-population or community for purposes of strengthening outreach and outcomes. Key to these services are staff/peers who are trusted members of the community and are able to build/maintain rapport and trust.

3.3 PERFORMANCE OBJECTIVES:

The selected Respondent shall be required to meet the following objectives within one year from the start date of the contract.

A. Provide the following services to the general population, including those who are identified as underserved and/or at higher risk of developing a substance use disorder:

o Educational sessions focused on the dangers of fentanyl and other emerging opioids, including information on prevalence, risks, and prevention strategies. (An educational session shall be a minimum of forty-five (45) minutes).

o Trainings on the dangers of fentanyl, prevention strategies, and how to administer naloxone including recognizing signs of overdose and responding to an emergency situation. (A training shall be a minimum of forty-five (45) minutes).

o Mini trainings on how to administer naloxone followed by its distribution. (A mini training shall be a minimum of fifteen (15) minutes).

B. At least 85 percent of those educated or trained shall agree or strongly agree that they increased their knowledge of the scope of opioid misuse and overdose deaths in Orange County.

C. At least 85 percent of those educated or trained shall agree or strongly agree that they know more about where adults and youth are accessing drugs laced with fentanyl.

D. At least 85 percent of those educated or trained shall agree or strongly agree that they increased their knowledge of how fake pills can look like legitimate pills from a pharmacy.

E. At least 85 percent of those trained shall agree or strongly agree that they have gained confidence to administer naloxone if necessary.

F. Participate in community outreach events to raise awareness about opioid misuse, highlight the dangers of illicit fentanyl, and distribute naloxone to community members.

G. Provide technical assistance sessions designed to support the County’s overarching goal of reducing opioid-related overdose deaths in Orange County.

3.4 STAFFING REQUIREMENTS:

A. Proposed staffing pattern and any subcontractors shall reflect the linguistic and cultural patterns of the populations to be served.

B. Programmatic and/or subcontractor staff shall have experience providing services to those who are underserved and/or at higher risk in developing a substance use disorder.

C. Administrative staff shall have experience in various administrative responsibilities (i.e., fiscal management, tracking expenditures and units of service, preparing reports).

3.5 FACILITY REQUIREMENTS:

The selected Respondent shall be located in and have the ability to maintain a facility in Orange County.

3.6 BOARD OF SUPERVISORS APPROVAL:

Approval by the Board of Supervisors is required for all service contracts where for any year of the contract, the annual value to any one contractor exceeds $200,000.

Approval by the Board of Supervisors is required for all service contracts where the total contract value exceeds or is anticipated to exceed $1,000,000 when all contract years are taken into consideration for multi-year contracts.

3.7 HOMELESS SERVICE SYSTEM PILLARS:

Health Care Agency supports the County's effort to build a responsive System of Care that meets the needs of individuals and families experiencing homelessness by providing access to permanent housing and supportive services.

The Scope of Work and services outlined are in alignment with the Outreach and Supportive Services Pillar and

Housing Pillar from the Commission to End Homelessness Homeless Service System Pillars Report. Health

Care Agency and Respondents shall work to implement the principles and commitments of the Outreach and

Supportive Services Pillar and the Housing Pillar, as applicable.

Respondent shall upload their completed Homeless Service System Pillars Attestation in the Vendor Responses question.

SECTION 4. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran

Business Enterprise (DVBE) Preference Policies Certification Requirements

4.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and

(2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange

County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of

Orange or by an Orange County city, or other documentation acceptable to the

County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of

General Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

4.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

4.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran

Business Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange

County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified

OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or DVBE matches the final score of a respondent who is not an

OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests.

Notwithstanding these preference procedures, the Orange County Board of

Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 5. WRITTEN PROPOSAL SCORING FORMAT

Phase 1 - Written Proposal Scoring: 900 points maximum

Phase 2 - Presentation/Interview Scoring: 100 points maximum

5.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Organization's Qualifications & Experience Points Based 275 (30.6% of Total)

2. Services Points Based 150 (16.7% of Total)

3. Performance Objectives Points Based 300 (33.3% of Total)

4. Staffing Points Based 150 (16.7% of Total)

5. Facility Points Based 25 (2.8% of Total)

5.2 PHASE 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Interview Scoring Format

County reserves the right to conduct, or to not conduct, interviews and/or presentations with the highest-scored

Respondent(s). The decision whether to conduct interviews/presentations rests solely with County and the decision of the Evaluation Panel is final.

Respondents shall be ready to attend interview within five (5) business days of notification. Any inquiry to determine the responsibility of a Respondent to this

RFP may be conducted. Respondent agrees that the submission of a Proposal is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. County may also send written questions and ask for written responses within five (5) business days, none of which may alter or amend

Respondent's proposal. Failure to comply with any such request may disqualify a Respondent from further consideration. Respondents must be prepared to discuss all aspects of their proposal in detail, including technical questions. Respondents are not allowed to alter or amend their Proposal through the use of the presentation process.

NOTE: If interview/presentations are not conducted, the Written Proposal shall account for the total score.

Points Based 100 (100% of Total)

SECTION 6. VENDOR RESPONSES

Proposals must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFP.