Fencing & Gate Automation Maintenance and Repair Services (DWM-Facilities) 3

1 Requirements *Response is required

1.1 Section 1. Information and Instruction to Contractors

1. Part 1: Information and Instruction to Contractors

1. Services Being Procured: This Request for Proposals (“IFB”) from qualified contractors (“Contractor” or “Contractors”) by the City of Atlanta (the “City”) seeks to procure the services (“Services”) detailed in the Scope of Services.

2. Contract Duration & Pricing: This Request for Proposals (“IFB”) from qualified contractors (‘Contractor” or “Contractors”) by the City of Atlanta (the “City”) seeks to enter into a contract with an effective period of 36 months and the “City” has the option to renew up to an additional 24 months. All pricing (including any suggested increases due to inflation) from qualified contractors will be reviewed and adjusted in accordance with the U.S. Bureau of Labor Statistics – Consumer Price Index.

3. Method of Selection: This procurement is being conducted in accordance with all applicable provisions of the City of Atlanta’s Code of Ordinances, including its Procurement and Real Estate Code, and the particular method of source selection of the services sought in the IFB is Code Section 2-1180; Competitive Sealed Proposals. By submitting a Proposal concerning this procurement, a Contractor acknowledges that it is familiar with all laws applicable to this procurement, including but not limited to, the City’s Code of Ordinances and Charter, which laws are incorporated into this IFB.

4. No Offer by City; Firm Offer by Contractor: This procurement does not constitute an offer by the City to enter into an agreement and cannot be accepted by a Contractor to form an agreement. This procurement is only an invitation for offers from interested Contractors and no offer shall bind City. A Contractors offer is a firm offer and may not be withdrawn except under the rules specified in City’s Code of Ordinances and other applicable law.

5. Proposal Deadline: Your response to this IFB must be received by the Department of

Procurement, no later than 2:00 P.M., ET on the date specified in the Project Overview. Any Proposal received after this time will not be considered and will not be accepted by the electronic procurement system.

5.1. To participate in the City’s new eProcurement bid process. Respondents must first register as a supplier with the City of Atlanta. Prospective suppliers can visit the Department of Procurement’s supplier website at the following address: ATLSuppliers.com

6. Pre-Proposal Conference: Each Contractor is highly encouraged to attend the scheduled Pre- Proposal Conference. Each Contractor must be fully informed regarding all existing and expected conditions and matters which might affect the cost or the performance of the Services.

Any failure to fully investigate the Job site(s) and requirements shall not relieve any Contractor from responsibility for estimating properly the difficulty or cost of successfully performing any Services. A site tour may be scheduled following the Pre-Proposal Conference.

7. Procurement Questions; Prohibited Contacts: Any questions regarding this IFB should be submitted in writing to the City’s contact person as designated in the Project Overview on or before the date so designated. Questions received after the designated period will not be considered. Any response made by City will be provided in writing to all Contractors by addendum. It is the responsibility of each Contractor to obtain a copy of the addendum issued for this procurement by monitoring the City’s website at www.atlantaga.gov. No Contractor may rely on any verbal response to any question submitted concerning this IFB. All Contractors and

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Maintenance and Repair Services (DWM-Facilities) 4 representatives of any Contractor are strictly prohibited from contacting any other City employees or any third-party representatives of City on any matter having to do with this IFB. All communications by any Contractor concerning this IFB must be made to the City’s contact person, or any other City representative designated by the Chief Procurement Officer in writing.

8. Ownership of Proposals: Each Proposal submitted to the City will become the property of the

City, without compensation to a Contractor, for the City’s use, in its discretion.

9. Georgia Open Records Act: Information provided to the City is subject to disclosure under the

Georgia Open Records Act (“GORA”). Pursuant to O.C.G.A. § 50-80-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A § 10-1-760 et seq.]”

10. Insurance and/or Bonding Requirements: The insurance and/or Bonding requirements for any

Contract that may be awarded pursuant to this IFB are set forth in the Insurance and Bonding Requirements attached to this IFB.

11. Applicable City OCC Programs: The City’s Office of Contract Compliance (“OCC”) Programs applicable to this procurement are set forth in the Office of Contract Compliance Requirements attached to this IFB. By submitting a Proposal in response to this procurement, each Contractor agrees to comply with such applicable OCC Programs.

12. Special Rules Applicable to Evaluation of Proposals: A Contractor may be required to submit, in writing, the addresses of any proposed sub-Contractors or equipment manufacturers listed in the Proposal and to submit other material information relative to proposed subcontractor.

The City reserves the right to disapprove any proposed sub-Contractors whose technical or financial ability, resources or experience are deemed inadequate.

13. Examination of Proposal Documents:

12.1. Each Contractor is responsible for examining, with appropriate care, the complete IFB and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be the sole risk of the Contractor, who is deemed to have included all costs for performance of the Services in its Proposal.

Each Contractor shall promptly notify the City in writing should the Contractor find discrepancies, errors, ambiguities, or omissions in the Proposal Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the IFB. Replies to such notices may be made in the form of an addendum to the IFB, which will be issued simultaneously to all potential Contractors who have obtained the IFB from City.

12.2. The City may, in accordance with applicable law, by addendum, modify any provision or part of the IFB at any time prior to the Proposal due date and time. The Contractor shall not rely on the oral clarifications to the IFB unless they are confirmed in writing by the City in an issued addendum.

14. Oral Presentations and Demonstrations: All responsive Contractors may be required to make an oral presentation of their proposed solution to the City’s Evaluation Committee. The Key Personnel (or some group thereof) as identified in the Contractor’s proposal must be active participants in the oral presentation. The Contractor’s presentation should focus on an understanding of the capabilities of the proposed solution. The City will notify the responsive

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Maintenance and Repair Services (DWM-Facilities) 5 contractors of the date, time, and location for the presentation, and will supply an agenda or topics for discussion.

15. Cancellation of Solicitation: Pursuant to Section 2-1194 of the City’s Code of Ordinances, this solicitation may be cancelled, and any bid or proposal may be rejected in whole or in part for good cause when in the best interest of the City.

16. Disqualification of Contractors: Any of the following may be considered as sufficient for disqualification of a Contractor and the rejection of the Proposal:

a. Submission of more than one Proposal for the same work by an individual, firm, partnership of Corporation under the same or different name(s);

b. Evidence of collusion among Contractors;

c. Previous participation in collusive bidding on Work for the City;

d. Submission of an unbalanced Proposal, in which the prices quoted for the same items are out of proportion to the prices for other items;

e. Lack of competency of Contractor (the agreement will be awarded only to a Contractor(s) rated as capable of performing the Work; the City may declare any Contractor ineligible at any time during the process of received proposals or awarding the Agreement where developments arise which, in the opinion of the City, adversely affect the Contractors responsibility.

f. Lack of responsibility shown by past Work judged from the standpoint of workmanship and progress; financial irresponsibility, including but not limited to, leaving retainage in City account.

g. Uncompleted Work for which the Contractor is committed by Agreement, which in the judgement of the City, might hinder or prevent the prompt completion of Work under this Agreement if awarded to such Contractor; and

h. Being in arrears on any existing or prior contracts with the City or in litigation with the City theron or having defaulted on a previous contract with the City.

17. Award of Agreement; Execution: If the City awards an Agreement pursuant to this procurement, the City will prepare and forward to the successful Contractor an Agreement for execution substantially in the form included in this IFB.

18. Illegal Immigration Reform and Enforcement Act: This IFB is subject to the Illegal Immigration

Reform and Enforcement Act of 2011 (“IIREA or “the Act”). IIREA was formerly known as the

Georgia Security and Immigration Compliance Act or GSCIA. Pursuant to the Act, the Contractor must provide with its Proposal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. A completed Contractor Affidavit (Form1), set forth in Part 4; Illegal Immigration Reform and

Enforcement Act Forms, must be submitted with the Proposal. Under state law, the City cannot consider any Proposal which does not include completed forms. Where the business structure of a Contractor is such that Contractor is required to obtain an Employer Identification Number (EIN) for the Internal Revenue Service, Contractor must complete the Contractor Affidavit (Form 1) on behalf of and provide a Federal Work Authorization User ID Number issued to, the Contractor itself. Where the business structure of a Contractor does not require it to obtain an EIN, each

Maintenance and Repair Services (DWM-Facilities) 6 entity comprising Contractor must submit a separate Contractor Affidavit (Form 1). It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All

Contractors intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City procurements and their participation in those procurements. For additional information on the E-

Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit (Form 1) precedes the Affidavit.

19. Multiple Awards: The City reserves, at its sole discretion, the option to award to multiple

Contractors. Multiple awards may be made on the total Scope of Services or components of the

Scope of Services.

https://e-verify.uscis.gov/enroll

Maintenance and Repair Services (DWM-Facilities) 7

CITY OF ATLANTA

DEPARTMENT OF FACILITIES MANAGEMENT DIVISION

FENCE MAINTENANCE SERVICES AT DEPARTMENT OF WATERSHED FACILITIES

EXHIBIT A – SCOPE OF WORK & TECHNICAL SPECIFICATIONS

The following outlines the scope of services and responsibilities required of the Contractor but may not be inclusive of the entire range of services. The specifications describe the quantity and category of work required. Other parts of the contract (not included here) provide requirements such as insurance, bonding, and licensing standards, hours of work, work authorizations, etc.

The Contractor shall furnish all labor, equipment, tools, transportation, supervisors and materials necessary to perform the following tasks in accordance with applicable city and state regulations.

1. GENERAL SCOPE OF WORK: COMPONENTS A, B, C, D and E. The Scope of Work under the Agreement consists of five (5) components: [I]Component A, Installation of New Fences and Gates at City of Atlanta’s Department of Watershed Facilities (DWM). Component B, Includes the complete care and maintenance repair guarantee of all Fences and Gates. Policing all areas, removing all debris, damaged fence, etc. Component C, Installation of New Gate Automator’s at City of Atlanta’s Department of Watershed Facilities (DWM). Component D, Includes the complete care and maintenance repair guarantee of all Gate Automator’s. Policing all areas, removing all debris, damaged gate operator, etc. Component E, Emergency Services, Contractors shall be available for emergency repairs 24/7 and respond & resolve within 24 hours for requested repairs or maintenance services.

2. LICENSING. CONTRACTOR shall maintain a valid, General Contractor License, Georgia

Contractor License, Certification in Gate Automation and Installation. Certification in Fence Installation (Optional).

3. PERSONNEL.

3.1 CATEGORIES. CONTRACTOR shall provide the following personnel as a minimum requirement:

3.1.1 Full Time Employees:

3.1.1.1 Fence Installation Manager.

3.1.1.2 Fence Installation Supervisor; and

3.1.1.3 Fence Installation Laborers.

3.1.1.4 Gate installation Manager

3.1.1.5 Gate Installation Laborer

3.1.2 Hourly Employees, to be utilized on an as needed basis, and invoiced in accordance with the Hourly Rates listed in Exhibit A-2, Form A-2, are as follows:

3.1.2.1. Fence Installation Manager

3.1.2.2 Fence Installation Supervisor

3.1.2.3 Fence Installation Laborer

3.1.2.4 Gate Installation Manager

3.1.2.5 Gate Installation Laborer

Maintenance and Repair Services (DWM-Facilities) 8

(* Rate quoted shall include all direct and indirect costs.)

3.2 REQUIRED QUALIFICATIONS.

3.2.1 Fence Installation MANAGER. The Fencing Maintenance

Manager shall have a minimum of seven (7) years’ full-time experience in a supervisory position in fence installation and maintenance on projects of similar scope (installation, repair, rebuilding and demolition of various types of fences. The Fencing Maintenance Manager shall have a minimum of seven (7) years full-time experience in gate automation, installation and maintenance on projects of similar scope. The Fence Maintenance Manager shall coordinate with the City of Atlanta representative concerning all projects.

3.2.2 Fence Installation SUPERVISOR. The Fence Installation Maintenance Supervisor shall have a minimum of five (5) years’ experience in a supervisory position in fence installation and maintenance on projects of similar scope (installation, repair, rebuilding and demolition of various types of fences. The Fencing Maintenance Supervisor shall have a minimum of five (5) years’ full-time experience in gate automation, installation and maintenance on projects of similar scope. He/ She shall be fully capable of supervising all labor forces, executing all Work, managing people and shall be totally responsible to the Fence Installation Maintenance Manager.

3.2.3 Fence Installation LABORER. The Fence Installation Maintenance Laborer shall have a minimum of one (1) full-year experience in Fence maintenance services (installation, repair, rebuild and demolition) on projects of similar scope. The Gate Automation Laborer shall have a minimum of one (1) full-year experience in gate automation maintenance on projects of similar scope.

3.3 APPROPRIATE DRESS. All employees shall be properly dressed at all times. A shirt with a company identifying patch is required, with matching work pants to accompany the company shirt and proper work shoes [no sneakers are allowed]. Company jackets with company identifying patch are required in climate weather.

3.4 STANDARDS OF CONDUCT. CONTRACTORS shall maintain satisfactory standards of employee competency, conduct, courtesy, appearance, honesty, and integrity and shall discipline any employee, as may be necessary.

3.5 DISMISSAL OF EMPLOYEES. CITY may request CONTRACTOR to immediately remove from the Jobsite and/or dismiss any employee found unfit to perform duties due to, but not limited to, one (1) or more of the following reasons:

3.5.1 Neglect of duty;

3.5.2 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or action or fighting;

3.5.3 Theft, vandalism, immoral conduct, or any other criminal activity;

3.5.4 Selling, consuming, processing or being under the influence of intoxicants, alcohol, or illegal substances while on duty; or

3.5.5 Inability to properly perform required work.

3.6 ADDITIONAL PROJECTS. CITY reserves the right to request additional Fencing and

Gate Automation Maintenance projects to be performed at its sole discretion.

3.7 INDUSTRIAL & MUNICIPAL BUILDINGS EXPERIENCE. Shall have a minimum of (3)

Maintenance and Repair Services (DWM-Facilities) 9 years of local, state, and/or federal municipal properties and buildings experience in fencing maintenance services.

4. EXTERIOR and Interior Fence and Gate Automation MAINTENANCE SERVICES AT DWM

FACILITIES:

COMPONENT A.

4.1 BASE WORK: At the request of the City of Atlanta representative, The CONTRACTOR is required to install, repair or perform any maintenance service on fences, gates or gate automators, remove all debris and trash once services are completed.

4.1.1 After the Contract has been executed, the CITY’s Designated Representative will issue written authorization to commence work to provide all fencing, gate and gate automator maintenance and service on a list of properties. The CONTRACTOR will be responsible for providing the services as outlined in the scope of work (Section 1 above).

4.1.2 Fence Installation, Gate Installation and Gate Automation Installation will be performed on a as needed basis. Maintenance repairs will be performed on an as needed basis all year round.

4.1.3 Hours of Operation shall coincide with the CITY’s hours of operation (6:00 a.m. to 6:00 p.m.) Sunday through Saturday, unless otherwise specified by local jurisdiction(s).

4.1.4 It is the CONTRACTOR responsibility to clean up all acts of GOD.

4.2 Fencing MAINTENANCE PROPERTIES INDEX. Areas specifically noted include, but are not limited to the following properties:

(SEE CONTRACTOR PROPERTIES, STARTING PAGE 10)

Maintenance and Repair Services (DWM-Facilities) 10

CONTRACTOR’S FENCES, GATES, & GATE AUTOMATION MAINTENANCE

PROPERTIES

SOUTH & SOUTHEAST FACILITIES MAINTENANCE SITES

FACILITY ADDRESS ACREAGE

Adamsville 3711 Martin Luther King Drive, SW 18.028222

Boulevard Chemical Feed Facility

1136 Boulevard Ave.

1.346994

Clear Creek CSO 1320 Monroe Dr. NE 16.19582

Confederate Ave Chemical Feed Facility

1059 Lester Ave. SE

1.492094

River Intake

2566 Ridgewood

26.630685

Custer Ave 780 Custer Ave 6.446362

Dean Rusk Park (inside fence area)

350 Peeples St. SW (Inside fence area)

.64

Intrenchment 1510 Key Rd 10.785509

East Atlanta Tank (Holz Claw) 229 Holz Claw St, SE 1.7760003

Flint River CSO 860 Lake Mirror Rd. SE 11.161537

Fulton Way 165 Fulton Way SE 0.089367

Macon Drive 2242 Macon Dr. SE 1.809586

McDaniel Street Overflow 400 Manford Rd 23.79181

Peachtree City

8599 Senoia Road (Directly behind County Line Sign)

0.0546103

Peachtree Creek South Fork Relief Storage & Pumping Station

2060 Lidell Rd

4.01817587

Rebel Forest

1036 Natham Dr. SE

0.4985

South River Pump Station 1085 South River Industrial Blvd SE 71.222664

Stonewall Tank Operating Facility

5676 Mason Road, SW

7.135106

Swallow Circle (COA Property) 2266 Swallow Circle SE 0.604504

Swallow Circle Diversion 2278 Swallow Circle SE 0.054611

United Ave 700 United Ave 0.2575762

United Ave (Site 2) 800 United Ave 0.22117799

Maintenance and Repair Services (DWM-Facilities) 11

CONTRACTOR’S FENCES, GATES, & GATE AUTOMATION MAINTENANCE Properties

(CONTINUED)

NORTHWEST & NORTHEAST FACILITIES MAINTENANCE SITES

FACILITY ADDRESS Acreage

Casey Hill Tank 1600 Chattahoochee Ave, NW 1.362734

Atlanta Water Works Lodge 655 Green Street, NW 0.42318

Bell South Marietta Road, NW 0.888898

Dupree Station

5500 Dupree Drive, NW (across from cemetery)

3.016404

Green Street Field

653 Green Street (across street from Safety Bldg.)

0.3607739

Greensferry CSO 175 Stafford Street, NW 1.041532

Jett Ferry 7780 Jett Ferry Road, NE 5.802514

Johnson Ferry CSO 1669 S. Johnson Ferry Road, NE 0.842859

Long Island Station

5176 Powers Ferry Road (across from open field)

0.049272

Mt. Paran Station

310 Mount Paran Road, NE (near Powers Ferry Intersection)

0.022858

Northside 625 Moore’s Mill Road, NW 8.659094

Oakland City Field

957 Oakland Dr. SW (small field area)

0.0627648

Paul Avenue Pump Station 2436 Paul Ave, NW 0.199689

Peachtree Battle Pump Station

2566 Coronet Way, NW

0.9160196

Pitts Road

7680 Benwell Road, NE (Across from Telfair apartments)

7.418748

Proctor Creek Diversion Structure (Perry Blvd)

1938 Perry Boulevard, NW

3.656314

RM Clayton – Fence Lines

2440 Bolton Road

57.245976

Safety bldg. 653 Green Street 0.42318

Sandy Springs - Pitts Road Tank Site

7680 Benwell Road, NE

2.614929

Tanyard Creek CSO 155 Loring Drive 1.309432

Welcome All Station 3898 Welcome All Road, NE 0.438371

West Marietta 1270 West Marietta Street, NW 13.60198

Maintenance and Repair Services (DWM-Facilities) 12

Hemphill

651 17th Street

31.38906

Woodward Way Pump Station 1 & 2

2419 Woodward Way, NW

0.571724

CONTRACTOR’S FENCES, GATES, & GATE AUTOMATION MAINTENANCE PROPERTIES

(CONTINUED)

NORTHWEST & SOUTHWEST FACILITIES MAINTENANCE SITES

(SMALL SITES/OUTFALLS)

FACILITY ADDRESS Acreage

Resevoir 1& 2

Old Alabama Rd

213.388425

Bolton Rd. Pump Station 1725 Northwest Drive, NW 0.64593

Cairo Drive (off Jett St) Cairo Street, NW 0.1237

Cascade Road Pump Station 2217 Cascade Road, SW 0.083928

Chattahoochee River (

Behind 5675 Mechanic Trades Institute

21.315685

Harwell 1 (Community Check) 1097 Harwell Street, NW 0.150325

Harwell 2 (Community Check) 1098 Harwell Street, NW 0.129575

Niskey Lake 1, Pump Station

1830 Niskey Lake Trail, SW (across from lake)

0.059327

Niskey Lake 2, Pump Station 2096 Niskey Lake Trail, SW 0.058368

Philip Lee Pump Station 5255 Philip Lee Drive, SW 1.582338

Hartsfield 2500 Airport Loop Rd 1.963716

Rivermead Pump Stations Rivermead Drive, NW 0.13162

UTOY (Warehouse)

750 Selig Drive, SW

1.2332556

UTOY

805 Selig Drive, SW

51.515645

Pipeyard

2750 Peyton Rd

17.904792

Total Acreage (All Facilities)

656.5050737

4.3 CONTRACTOR shall fully execute all the Work as defined in the specifications under this Exhibit A, Scope of Work and Technical Specifications.

4.4 CONTRACTOR shall provide a detailed written quote for all requested projects. Guarantee all Fences, Gates and Gate Automator’s and ensure the quality of materials. CONTRACTOR shall not perform any maintenance services without prior authorization from the City Representative.

Contractors shall not enter onto any facility without authorization or escort from the City Representative.

4.5 CONTRACTOR shall comply with all City, County, and State regulations and restrictions.

CONTRACTOR shall take every precaution to prevent any safety hazards during the term of the

Maintenance and Repair Services (DWM-Facilities) 13

Contract (i.e, damage to underground utilities, discarded fence, gate operator and gate material, etc)

4.6 SCHEDULE. CONTRACTOR shall provide a detailed list of equipment to be used to perform and complete all projects.

4.7 INVENTORY AND GUARANTEE MATERIAL

4.7.1 CONTRACTOR shall inspect a specified area upon request in this Exhibit A – Scope of Work and Technical Specifications and facilities list, immediately upon issuance of Notice to Proceed by CITY. The contractor shall perform an assessment of the requested maintenance and submit the assessment to the City Representative. The City’s Designated Representative shall have final approval of the items on this assessment and on any/all maintenance required. Payment shall be made under the contract Allowance for “Inventory, Replacement, and Treatment” (Exhibit A-2, Form A-2). This price shall be full compensation for inventory, removal and disposal of material. Repairing, replacing or installation of material necessary to complete the project.

4.7.2 Maintenance and Protection of Traffic; Furnish material and traffic control devices, when necessary, in accordance with state and local codes. The CONTRACTOR’s vehicles and equipment assigned to this contract will be required to display in full view and at all times the company’s name and logo marked in lettering no less than 3” in height. All markings are to be legible.

4.7.3 Tools & Material – Definitions: Chain- link fence (various heights, lengths and gauges), Chain-link Gates(various heights, lengths and gauges) Aluminum Fences (various heights, lengths, gauges and designs) Aluminum Gates(various heights ,lengths, gauges and designs) Terminal Post, Line Post, End Post, Top Rails, Tension Wire, Tension Band, Tension Bar, Brace Bands, Loop Cap, End Caps, Galvanized Nuts and Bolts, Rail Ends, Barbed Wire, Tension Bars, Stick Ties, Easy Ties, Hog Rings, concrete, gate hinges, latch mechanism, drop bar, Gate Automation Systems (all components, various sizes and manufacturer’s)

4.8 CLEAN UP AND REMOVAL OF DEBRIS. Contractor’s responsibilities include removal of materials related to the specified project.

4.9 SAFETY

4.9.1 All materials and performance of Work shall meet all Federal Health and Safety laws currently in effect.

4.9.2 CONTRACTOR shall provide and require the wearing of protective clothing, mask, eye protection, etc., during any operation as required or directed by applicable laws, regulations, ordinances, and/or directions of manufacturers of materials or equipment.

4.9.3 All equipment shall be properly maintained and is subject to inspection by the CITY.

CONTRACTOR shall remove from any Jobsite any equipment deemed inoperable or unsafe. All equipment shall meet American Standard Safety Specification and OSHA requirements. Also, any local, state, and federal regulations are required.

4.9.4 CONTRACTOR shall adequately protect workers, adjacent property, and the public, and take all necessary precautions for the safety of its employees and any other persons at any Jobsite.

Maintenance and Repair Services (DWM-Facilities) 14

4.10 SUBMITTAL OF INVOICES

CONTRACTOR will prepare and submit invoices upon completion of projects. Invoices will be Total Lump Sum amount attributable to the Work, as set forth in Exhibit C. Invoices should be submitted within the first fifteen (15) days of the preceding month after being inspected and accepted by the CITY with all accompanying documentation of completed work. Upon suspension of all or any portion of the Work (see Terms and Conditions Section 49.0 Suspension of Work), CITY reserves the right to deduct from invoices accordingly for any/all work thereby suspended. (And inspected and accepted by the CITY representatives, by the fifteenth (15th) of each month. See other language in Exhibit A)

5. ADDITIONAL WORK. CONTRACTOR shall submit pricing for work on additional parcels, as requested by City’s Designated Representative, as follows:

5.1 SAFETY: All material and performance of work shall meet health and safety laws currently in effect. CONTRACTOR shall report any environmental concerns, i.e., dumping, drums, uncovered wells and septic tanks immediately to CITY’s Designated Representative.

The CONTRACTOR shall protect adjacent property and the public and take necessary precautions for the safety of persons at the site. The CITY’s Designated Representative will make periodic visits to each site to inspect the CONTRACTOR’s performance. The CONTRACTOR shall make note of any necessary improvements needed during the site visit. All requested improvements must be verified and approved by the CITY’s Designated Representative prior to payment.

5.2 PAYMENT REQUEST: The CONTRACTOR shall notify the CITY when work is complete and submit the invoices for payment. The CITY’s Designated Representative will inspect the work and submit the invoices for processing. The invoice shall show the company’s name, address and type of work performed as well as provide Purchase Order for each written authorization issued by the CITY’s Designated Representative, i.e., mowing, tree removal, dumping fees (with landfill receipts), etc.