FEMA_Supply Chain Management_RFI.pdf

Request for Information

Supply Chain Management System

Federal Emergency Management Agency Logistics Management Directorate Office of Response and Recovery

11/19/21

1 Request for Information Federal Emergency Management Agency (FEMA), a component of Department of Homeland Security (DHS), is conducting market research on innovative solutions for a cloud-based Supply Chain Management System.

This Request for Information (RFI) is issued solely for information and planning purposes only and does not constitute a solicitation for bids, proposals, or quotes and is not to be construed as a commitment by the government to issue a request for proposal/quote or award of a contract as a result of this request. This announcement is not a Request for Proposal (RFP) nor a Request for Quote (RFQ). The government will not reimburse respondents for any cost associated with information submitted in response to this request.

In accordance with the FAR 15.201(e), RFI's may be used when the Government wants to obtain price, delivery, other market information, and capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Respondents are solely responsible for all expenses associated with this RFI response.

For the purposes of this RFI, the term "vendor" refers to those members of the industry providing a response to this RFI. Payment will not be provided for information obtained in this RFI, nor will it be returned. Respondents will not be notified of the RFI assessment. After reviewing responses to this RFI, FEMA may allow respondees to provide a demonstration of their Supply Chain Management System, for the purpose of market research.

2 Background The Post Katrina Emergency Management Reform Act (PKEMRA) directs the Federal Emergency Management Agency (FEMA) to develop an efficient, transparent, and flexible logistics system for procurement and delivery of materials and services necessary for an effective and timely response and recovery, and for real-time visibility of items at each point throughout the logistics system (Public Law 109-295-Oct 4, 2006; Sec. 636, Logistics). PKEMRA also requires actions to improve and ensure Agency information technology (IT) systems has capabilities to track disaster response personnel, mission assignments, task orders, commodities, and supplies (Sec. 640, Improvements to Information Technology Systems).

The Federal Emergency Management Agency's (FEMA) Logistics Systems Division (LSD) is responsible for providing key asset and commodity tracking, supply chain visibility, accountability for inventory management, and deployment and distribution of critical disaster assets and commodities when needed during an emergency nationally and abroad. Logistics Systems Division also provides the capability for Transportation Service Providers (TSP) to upload documents for FEMA review and approval, allows FEMA staff to schedule and book transportation for assets and commodities with FEMA-Approved TSPs, and allows completed transportation moves to be promoted for payment through a third party vendor.

Request for Information

3 Scope

In the context of market research, FEMA is requesting information about the availability of a cloud-based supply chain management system. This system should provide end-to-end supply chain visibility from Purchasing/Ordering to Order Fulfillment, warehouse management, inventory management, transportation management, and tracks and reports the location of assets and commodities for real time management. Vendor responses should include information on relevant security issues, the capabilities of their system, data migration requirements, and a general implementation plan. Be advised that these responses will be utilized by FEMA to gain an understanding of the products, capabilities, and options available within the market. No feedback will be provided to vendors on their individual responses to this notice.

4 Specific Questions Interested vendors are requested to provide a response that addresses topics and questions in attachment A.

5 RFI Response Instructions

5.1 Response Format Requested

Your answers must be provided in narrative or tabular format.

Please answer the questions in Section 4 above. As applicable, provide any additional information on products that your company provides along with a brief description of the approach your organization would take in providing the products contemplated in this RFI.

FEMA would prefer detailed responses to the information requested in this RFI, rather than general sales or marketing material. The page limit suggestion for responses is twenty-five (25) letter sized (8.5 x 11) pages in length using the standard margins and font. Responses should clearly and directly address vendor capabilities and the costs associated with the product.

The responses to this RFI will be reviewed by staff from the FEMA Logistics Management Directorate Logistics Supply Chain Management Systems Program Management Team and might be used to develop requirements for future acquisitions. After reviewing responses to this RFI, FEMA may allow respondees to provide a demonstration of their devices for the purpose of market research.

5.2 How to Deliver the Response

All responses are to be submitted electronically to the FEMA Contracting Officer Ross Wakeman at ross.wakeman@fema.dhs.gov and are requested by March 1, 2022.