Federal_Affairs_Lobbyist_(Addendum_#3_Revision).pdf

Ontario International Airport flyontario.com

REQUEST FOR PROPOSAL 2024-RFP-039 - FEDERAL AFFAIRS LOBBYIST

REQUEST FOR PROPOSAL 2024-RFP-039

FEDERAL AFFAIRS LOBBYIST for Ontario International Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The Ontario International Airport Authority (OIAA) is inviting proposals from experienced

Federal Affairs Lobbyists to advocate for its interests at the federal level. The selected firm will represent Ontario International Airport (ONT) before key federal entities, including the Office of the Presidency, Department of Homeland Security, Department of Transportation, U.S.

Environmental Protection Agency, and the Legislative Branch. The firm must have a robust presence in Washington D.C., strong relationships with policymakers, and a proven track record in aviation sector advocacy. Responsibilities include developing annual legislative strategies, securing funding and support, and coordinating regular meetings with ONT’s Executive and

Government Affairs staff to align on legislative priorities.

Key tasks for the firm include providing timely updates on relevant legislation, facilitating meetings with California Congressional delegation members, and organizing an annual lobbying day in Washington D.C. The firm will also assist ONT in identifying and securing federal grants, supporting grant applications, and preparing legislative strategies and advocacy documents.

Additionally, the firm will ensure regular communication through written reports and calls, keeping ONT informed of all pertinent legislative and regulatory changes. Proposers must demonstrate at least five years of relevant experience, including representing special interests before federal bodies, cultivating relationships with elected officials, and developing effective legislative strategies.

1.2. Background

The Ontario International Airport Authority (OIAA) is a Joint-Powers Authority (JPA) formed between the City of Ontario and San Bernardino County as a public agency in Southern

California. The OIAA Commission consists of five appointed members. The OIAA is the owner and operator of Ontario International Airport (ONT). ONT is a medium hub airport serving more https://secure.procurenow.com/portal/%7bproject.government.code%7d

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 2 than 7 million passengers per year and is a major air cargo facility in Southern California, with more than 800,000 tons being carried to and from the airport each year.

1.3. Contact Information

Susana St. Cyr

Procurement Manager

Email: sstcyr@flyontario.com

Phone: (909) 544-5337

Department:

Government Relations

1.4. Timeline

Release Project Date March 11, 2025

Pre-Proposal Meeting (Non-Mandatory) March 17, 2025, 11:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00M

TEzLTlkNmQtMGU5MTFkNGFjNmU4%40threa d.v2/0?context=%7b%22Tid%22%3a%22726be d49-7011-47d7-8024-

49cdc0e9cae8%22%2c%22Oid%22%3a%2269b e5406-019a-4aec-abad-7bfe2aa2f80d%22%7d

Question Submission Deadline April 4, 2025, 3:00pm

Proposal Submission Deadline April 23, 2025, 4:00pm

2. Scope of Work

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

2.1. General Description

The selected firm will develop comprehensive short-, mid-, and long-term strategies on an annual basis to assist ONT in securing funding, support, and necessary amendments to key legislative and regulatory aviation policies. This will involve bi-annual meetings with ONT’s

Executive and Government Affairs staff at the airport to collaboratively develop the annual mailto:sstcyr@flyontario.com tel:(909)544-5337 https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00MTEzLTlkNmQtMGU5MTFkNGFjNmU4%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00MTEzLTlkNmQtMGU5MTFkNGFjNmU4%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00MTEzLTlkNmQtMGU5MTFkNGFjNmU4%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00MTEzLTlkNmQtMGU5MTFkNGFjNmU4%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00MTEzLTlkNmQtMGU5MTFkNGFjNmU4%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00MTEzLTlkNmQtMGU5MTFkNGFjNmU4%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmJhYjljNDYtNDUyYS00MTEzLTlkNmQtMGU5MTFkNGFjNmU4%40thread.v2/0?context=%7b%22Tid%22%3a%22726bed49-7011-47d7-8024-49cdc0e9cae8%22%2c%22Oid%22%3a%2269be5406-019a-4aec-abad-7bfe2aa2f80d%22%7d

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 3 legislative program, gain a thorough understanding of the airport's operations, and brief the

OIAA Board on ONT’s legislative priorities. These strategic efforts will ensure that ONT’s interests are effectively represented and advocated for at the federal level.

2.2. Project Deliverables & Anticipated Functions

The selected firm will enhance ONT's strategic efforts by identifying federal grant opportunities, preparing a calendar for project submissions, and securing support letters. They will develop an annual legislative strategy with ONT's leadership, monitor key bills, and provide political engagement recommendations. Additionally, the firm will prepare advocacy materials, coordinate an advocacy campaign, arrange key meetings with officials, and provide regular policy updates to keep ONT informed and competitive.

Core Deliverables

The firm shall:

A. Take steps to keep ONT apprised of grant and other funding opportunities at the

Federal level, including but not limited to, identifying capital improvement dollars during the budget process, preparing a year ahead calendar that outlines dates and deliverables for any and all project submissions. The firm shall assist ONT in the review of grant applications, in addition to securing letters of support from elected officials and third parties to corroborate and strengthen ONT’s competitiveness.

B. Be responsible for preparing ONT’s legislative strategy, in partnership with the

Executive Team and Director of Government Relations to devise a written plan of action on an annual basis. The firm shall monitor legislative bills of importance to ONT reporting on any amendments, or updates. This task should include recommendations on what action to take and on how to engage politically on a monthly basis, including developing a chart that provides relevant updates that can be shared externally.

C. Assist in preparing written or oral testimony for legislative hearings as requested by

ONT, in addition to developing written and compelling advocacy documents to support the airport’s advocacy.

D. Work with the Director of Government Relations to craft a grass tops campaign that would augment and better coordinate the various touch points with elected officials, as part of a concerted efforts to launch a cohesive advocacy campaign that best utilizes

ONT’s active constituency.

E. Identify events, meetings, and other opportunities for ONT and engage with officials in Washington, D.C. and the Southern California area as part of a concerted effort to build and sustain the airport's relationships with key members of the California Delegation.

This should occur at least two to three times a year and entail a mix of in-district and

District of Columbia (D.C.) trips with relevant members.

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 4

F. Report on a weekly, monthly, and annual basis with news and updates, along with providing live updates on important and timely policy matters.

2.3. Advocacy Efforts

The selected firm will advocate for Ontario International Airport (ONT) before key federal policymaking bodies ensuring the interests of the airport are properly visible and in consideration.

The selected firm shall:

A. Represent and advocate in favor of the interests of ONT before various Federal policymaking bodies, which will include, but not be limited to, the following: Office of the

Presidency, Department of Homeland Security and related agencies, Department of

Transportation and related agencies, U.S. Environmental Protection Agency, Legislative

Branch.

B. Keep ONT up to date on federal legislation and regulatory updates impacting the aviation industry and airport in writing and by phone an as-needed basis but with regular frequency.

C. Cultivate and maintain strong working relationships with members of the California

Congressional delegation, including but not limited to members that represent airport’s catchment area and facilitate meetings for ONT to advocate on behalf of legislative bills and funding as well as to share project related updates at the airport

D. Provide timely written reports at the start of the month on conversations with elected offices, along with a detailed legislative summary of bills ONT is tracking, plus relevant news updates. These updates shall also include monthly or bi-monthly calls to keep ONT apprised on a regular basis.

E. Facilitate an annual lobbying day in Washington, D.C. with elected officials and/or their designated senior staff member, and/or relevant department/agency officials, in addition to securing meetings. As part of this assignment, the firm shall coordinate and secure meetings with federal officials, whether it is in D.C. or the district office during

Congressional recess.

F. Prepare talking points in advance of any meetings with federal officials and/or their designee to support ONT's advocacy efforts.

2.4. Funding

The selected firm shall:

A. Develop, identify and secure federal funds and grants to support core airport services.

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 5

B. Identify and help secure grant dollars and support for federal dollars to support

ONT's competitiveness, including identifying a grassroots and political strategy to improve the application's competitiveness. This assignment will entail working closely with the Chief Capital Development Officer to prioritize project asks, obtain relevant information, pre-vet with relevant agencies, and assist with the writing, review and/or submittal of project applications on competitive grants.

2.5. Supplier Qualifications

The Proposer should demonstrate the expertise and knowledge required to provide the services outlined in the Scope of Work (SOW) and to accomplish the core deliverables. At least

75% of the required services, skills, and qualifications must be performed in-house by the selected firm. A well-qualified firm will have at least five (5) years experience in:

A. Representing special interests before various Federal policymaking bodies, including but not limited to: Office of the Presidency, Department of Homeland Security and related agencies, Department of Transportation and related agencies, U.S. Environmental

Protection Agency, Legislative Branch; and, B. Cultivating relationships with key elected officials and their staff and facilitating meetings with key policymakers; and, C. Representing special interests in the aviation sector; and

D. Developing and delivering on legislative strategies and objectives; and, E. Identifying federal funding opportunities and developing strategies to improve competitiveness; and, F. Preparing regular recap reports, including regulatory advocacy activities and the status of legislation and proposed regulations of concern.

2.6. Methodology and Approach

Proposers should provide a detailed work plan outlining their methodology and approach to fulfilling the scope of work. The proposal should include:

• A clear project organization structure demonstrating how tasks will be executed efficiently.

• Clear approach to advocacy and strategic engagement at the federal level.

• Outcomes and measurable success indicators to track progress and demonstrate effectiveness.

• A description of how the firm will coordinate efforts with the airport's internal team and other key stakeholders.

• Any innovative strategies or value-added services the firm will bring to enhance representation and influence

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 6

2.7. Client Services

Proposers should demonstrate their ability to successfully advocate on behalf of a diverse client base across multiple industries. The response should include:

• A list of current and past clients, particularly those relevant to aviation, transportation, infrastructure, or other public-sector entities.

• A summary of successful advocacy efforts, highlighting how the firm has navigated federal agencies and legislative bodies.

• An explanation of the firm's ability to interface with elected officials, government agencies, and key decision-makers to elevate the airport’s national profile.

• A description of the firm’s approach to client engagement and communication, ensuring proactive representation and responsiveness.

2.8. Organization and References

Proposers should demonstrate past performance on contracts of similar size, scope, and complexity related to federal lobbying. The response should include:

• A minimum of three (3) references from clients with comparable projects, including contact information.

• A list of relevant past projects, detailing contract values, durations, and outcomes achieved.

• Subject matter expertise in aviation, airports, and transportation agencies, showcasing an understanding of industry-specific challenges and opportunities.

2.9. Overall Qualifications

Proposers should outline the experience and qualifications of the firm and key personnel assigned to the project. This should include:

• A summary of the firm’s history, mission, and expertise in federal affairs lobbying.

• Bios and résumés of key personnel, including their roles, responsibilities, and relevant experience.

• A description of team members' direct experience with airport and aviation-related lobbying efforts.

• Demonstrated understanding of aviation issues and challenges facing the industry.

• Certifications, accreditations, or memberships in professional lobbying organizations.

2.10. Firm Composition

Proposers should provide a comprehensive breakdown of their staff resources and areas of expertise. The response should include:

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 7

• An organizational chart illustrating the structure of the firm and key personnel assigned to this contract.

• A summary of staff expertise, including legal, policy, and regulatory professionals.

• A commitment to staff availability and responsiveness, detailing how the firm will ensure dedicated resources for the airport.

2.11. Acceptance Criteria

Proposers must review and comply with the Administrative Requirements in Section 4 to ensure a complete and responsive submission. The proposal must:

• Address all requested sections in full detail.

• Follow the submission format and requirements outlined in the RFP.

• Include all required certifications, licenses, and disclosures as specified.

• Ensure that the cost proposal is submitted separately from the main proposal.

2.12. Contract Terms and Conditions

This is a two-year agreement, with (3) three, one-year extensions, to be exercised at the sole discretion of the OIAA Chief Executive Officer, or his/ her designee, unless terminated earlier.

The decision to extend the contract shall be based on the contractor’s performance, compliance with contract terms, and the continued need for services. Prior to the execution of each extension period, the OIAA/ Director of Government Relations will conduct a performance review of the contractor’s services. The findings of this review will influence the decision to extend the contract. Extensions will be subject to the same terms and conditions as the initial term, unless mutually agreed upon in writing by both parties.

3. Evaluation Criteria

3.1. Administrative

No. Evaluation Criteria Scoring Method Weight (Points)

1. Responsiveness

Responsiveness will be evaluated for general clarity and whether respondents have followed the directions included in the Submission

Instructions and Format section as well as the requirements detailed in the Proposal Content

Requirements of this solicitation.

Pass / Fail 1 (100% of Total)

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 8

3.2. Compliance

No. Evaluation Criteria Scoring Method Weight (Points)

1. References

All references that the respondent include contain the following key information for each project profile:

• Project title

• Client contact information:

o Name, title o Telephone number o Email address

• Approximate contract value

• How the project relates to this OIAA solicitation

Pass / Fail 1

3.3. Technical

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 9

1. Methodology and Approach

Proposers should provide a detailed work plan outlining their methodology and approach to fulfilling the scope of work. The proposal should include:

• A clear project organization structure demonstrating how tasks will be executed efficiently.

• Clear approach to advocacy and strategic engagement at the federal level.

• Outcomes and measurable success indicators to track progress and demonstrate effectiveness.

• A description of how the firm will coordinate efforts with the airport's internal team and other key stakeholders.

• Any innovative strategies or value-added services the firm will bring to enhance representation and influence

0-10 Points 30 (33.3% of Total)

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 10

2. Client Services

Proposers should demonstrate their ability to successfully advocate on behalf of a diverse client base across multiple industries. The response should include:

• A list of current and past clients, particularly those relevant to aviation, transportation, infrastructure, or other public-sector entities.

• A summary of successful advocacy efforts, highlighting how the firm has navigated federal agencies and legislative bodies.

• An explanation of the firm's ability to interface with elected officials, government agencies, and key decision-makers to elevate the airport’s national profile.

• A description of the firm’s approach to client engagement and communication, ensuring proactive representation and responsiveness.

0-10 Points 15 (16.7% of Total)

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 11

3. Organization and References

Proposers should demonstrate past performance on contracts of similar size, scope, and complexity related to federal lobbying. The response should include:

• A minimum of three (3) references from clients with comparable projects, including contact information.

• A list of relevant past projects, detailing contract values, durations, and outcomes achieved.

• Examples of successfully influenced legislation, policy changes, or federal funding allocations that benefited clients.

• Subject matter expertise in aviation, airports, and transportation agencies, showcasing an understanding of industry-specific challenges and opportunities.

0-10 Points 15 (16.7% of Total)

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 12

4. Overall Qualifications

Proposers should outline the experience and qualifications of the firm and key personnel assigned to the project. This should include:

• A summary of the firm’s history, mission, and expertise in federal affairs lobbying.

• Bios and résumés of key personnel, including their roles, responsibilities, and relevant experience.

• A description of team members' direct experience with airport and aviation-related lobbying efforts.

• Demonstrated understanding of aviation issues and challenges facing the industry.

• Certifications, accreditations, or memberships in professional lobbying organizations.

0-10 Points 20 (22.2% of Total)

5. Firm Composition

Proposers should provide a comprehensive breakdown of their staff resources and areas of expertise. The response should include:

• An organizational chart illustrating the structure of the firm and key personnel assigned to this contract.

• A summary of staff expertise, including legal, policy, and regulatory professionals.

• A commitment to staff availability and responsiveness, detailing how the firm will ensure dedicated resources for the airport.

0-10 Points 10 (11.1% of Total)

3.4. Cost

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 13

1. Cost Proposal

Cost Proposals will remain unopened until after all ratings and evaluations of the technical and if conducted, interview portions of this proposal are completed. Cost proposals will only be opened and tabulated by procurement staff. Cost proposal is to be submitted separately from the main proposal.

Proposers must provide a comprehensive breakdown of all costs associated with the project, including but not limited to labor, materials, travel, and any other applicable expenses. The cost breakdown must clearly identify and itemize all proposed costs for each contract year, from Year One through Year

Five.

Cost Proposal points shall be calculated as follows:

Lowest Firm Fixed Price Proposal / Proposal's

Firm Fixed Price Proposal = X% of the possible points

Reward Low Cost 10

4. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid.

The following items are required to be submitted with all proposals/bids:

o Affidavit of Non-Collusion o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form o Supplier Information Form o W-9 Form o Acknowledgment of review and compliance with the OIAA DBE/SBE program

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms will render the bid/proposal non-responsive and will result in its rejection.

4.1. You acknowledge that you have read and understand the OIAA SBE/DBE policy? * The OIAA SBE/DBE/ACDBE program is available by clicking here https://www.flyontario.com/business-development/procurement

Select the icon that applies.

☐ Please confirm

*Response required https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement https://www.flyontario.com/business-development/procurement

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 14

4.2. Upload any SBE/DBE/ACDBE Certification that your organization holds.

4.3. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

4.4. Affidavit of Non-Collusion*

Please download the document below. Fill out the document completely, sign it.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

4.5. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

4.6. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form_(...

*Response required

4.7. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

4.7.1. Conflict of Interest Form*

Please download the document below, complete, and sign.

• OIAA_Conflict_of_Interest_D...

*Response required

4.7.2. Upload Completed Conflict of Interest Form*

Upload completed and signed document here.

*Response required https://www.irs.gov/forms-instructions 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Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 15

4.8. Draft Contract Terms

Proposers should anticipate entering into an agreement with the OIAA that will be largely similar to that of the draft included in this solicitation.

4.8.1. Please download the below documents.*

• Draft_Contract_-_SCONT-000#...

*Response required

4.8.2. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.*

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

☐ Please confirm

*Response required

4.8.3. Vendor Documents

Please upload all required documents as specified in this solicitation. This may include proposals, specification/technical packs, cost sheets, and other relevant materials. The cost proposal must be submitted separately from the main proposal.

4.8.4. Proposal Section*

Submit your proposal solely in this section. Failure to do so may result in the proposal being deemed invalid

*Response required

4.8.5. Cost Proposal*

Submit your cost proposal solely in this section. Failure to do so may result in the proposal being deemed invalid.

*Response required

4.9. Conditional - Administrative Requirements for successful Proposer Administrative Requirements due prior to award of contract:

• Certification of Insurance

• Copy of successful Proposer's City of Ontario Business License

4.9.1. Certificate of Insurance Requirement

Please download the document below for the type of insurance required from successful proposer.

• Professional_Insurance_Requ...

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Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 16

All interested vendors are required to submit all proposals and questions electronically through

OpenGov by the deadline listed above. Use "2024-RFP-039- Federal Affairs Lobbyist" as the subject line for all submissions. Hard copies will not be accepted. All submissions must be in the following format:

• Portable Document File (PDF) Please keep digital files to less than 10 MBs if possible.

• OIAA may choose to print your submission, paper size should not exceed 8.5-inch by 11-inch.

• The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts.

• A one-page cover must state the "2024-RFP-039 - Federal Affairs Lobbyist" and include the prime firm name, contact person name, direct telephone or mobile phone number, and email address

• Page count should not exceed thirty (30) pages. (Excluding the Administrative

Requirement documents)

(Failure to include this information on the cover may result in disqualification).

6. Proposal Content Overview

All proposals should be concise, organized, and show qualifications and applicable experience.

Each proposal submittal shall be no more than thirty (30) pages in length, including attachments and exhibits but not including the Cover Letter/Executive Summary and the administrative requirements.

All proposals shall be prepared at the expense of the Proposer electing to participate with the understanding that no claims against the OIAA will be accepted.

The proposal shall consist of the following sections in the following order:

7. Proposal Content Requirement

All submissions should include the following sections:

1. Cover Letter

The cover letter shall be signed by an officer of the lead firm, should include the contact information including the phone number and email address of the contact person, introduce the prime company and the proposed key Contractor/Firm, and state any other information deemed essential by the respondent within the single page allotted. Also, include an acknowledgment that the prime firm has reviewed the OIAA SBE program document on the

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 17 airport website at www.flyONTario.com and will comply with all established policies as they relate to this solicitation.

2. Methodology & Approach

This section should address the Proposer's methodology and approach to the Project.

Proposers should be careful to address the elements detailed in Section 2. Scope of Work and

Section 3. Evaluation Criteria.

3. Client Services

Provide a narrative that details the Proposer's ability to successfully provide the client services requested. Proposers should be careful to address the elements detailed in Section 2. Scope of

Work and Section 3. Evaluation Criteria.

4. Organization & Reference

Proposers should use this section to provide details on their firm's experience providing services of similar scale and complexity. Proposers should be careful to address the elements detailed in Section 2. Scope of Work and Section 3. Evaluation Criteria.

5. Overall Qualifications

Provide a narrative that details the qualifications of the firm and its key personnel to provide the requested services. Proposers should be careful to address the elements detailed in Section

2. Scope of Work and Section 3. Evaluation Criteria.

6. Firm Composition

Proposers should use this section to provide details on the staff resources being deployed for this Project. Outline areas of expertise and reporting structure. Proposers should be careful to address the elements detailed in Section 2. Scope of Work and Section 3. Evaluation Criteria, including an organization chart.

7. Cost Proposal

Provide a comprehensive breakdown of all costs associated with the project, including labor, materials, travel, and any other applicable expenses. The cost breakdown must clearly identify and itemize all proposed cost for each contract year, from One through Year Five and be submitted separately from the technical proposal and will be evaluated based on the criteria outlined in Section 3, Evaluation Criteria.

8. References

Include the following key information in each project profile listed in your Qualifications in the following order:

▪ Project title http://www.flyontario.com/

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 18

▪ Client contact information:

• Name, title

• Telephone number

• Email address

▪ Approximate contract value

▪ How the project relates to this assignment at Ontario International Airport.

8. Proposal Evaluation and Awarding

8.1. Responsiveness Review

Upon receipt of proposals, OIAA will review and evaluate proposals that are deemed responsive in accordance with the criteria set forth in this solicitation. If a proposal is received and deemed non-responsive, the proposal will be noted as non-responsive and will not be scored.

8.2. Evaluation Panel

Each proposal will be reviewed and evaluated by each member of a selection panel established by the OIAA. Each reviewer will use the evaluation criteria set forth in this solicitation to score each proposal accordingly. Each reviewer will complete his/her review of the proposals independently. The selection panel’s evaluations will be combined to determine a numerical ranking of each responsive proposal.

8.3. Evaluation of Interviews

The OIAA may determine that it is necessary to conduct interviews prior to final selection. In the event interviews are necessary, the highest-ranking proposers will be invited to the OIAA to make a presentations to the members of the evaluation panel and answer questions. Each member of the evaluation panel will evaluate the interviews and the final scores will be established based on criteria and instructions provided prior to the interview taking place.

8.4. Evaluation Process

All proposals will be evaluated based on the Evaluation Criteria list in this solicitation. The evaluation panel will use this information to determine the most highest-ranking firm.

8.5. Awarding & Negotiations

OIAA intends to award the highest-ranking firm/team based on the evaluation of proposals and, if necessary, interviews.

OIAA reserves the right to make final decisions regarding the selected firm based on the quantity and quality of the proposals received. This right extends to modifying the selection process to eliminate interviews.

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 19

OIAA reserves the right to negotiate with the highest-ranking Proposer based on the evaluation of proposals, or to proceed with award to the highest-ranking Proposer based on the cost provided. Should negotiations with the highest rated Proposer break down, the OIAA reserves the right to proceed to the next Proposer in the order of the selection ranking until a contract is reached, or all proposals are rejected, which can be done by the OIAA at any time.

9. Subcontractor & Subconsultant List Information Worksheet

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

In accordance with the California Subcontractor Listing Law, a list of all subcontractors is required to be submitted with the bid on the form titled Subcontractor/Subconsultant List provided by OIAA.

The list of subcontractors/subconsultants who are assigned a portion of the work in an amount in excess of one-half of one percent of the prime’s bid shall comply with the requirements of

California Public Contract Code (PCC) § 4100 – 4113 (the Subletting and Subcontracting Fair

Practices Act).

Subcontractor/Subconsultant Utilization Report

The Prime Contractor/Consultant is required to complete and submit the Subconsultant

Monthly Utilization Report with each invoice submitted by the Prime Contractor/Consultant.

Failure to complete/ update/submit this form with the Prime Contractor's/Consultant's monthly invoice will delay the processing of any payments due until the form has been submitted/approved.

10. Protest of Content and Protest of Award

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government

Code claim or legal proceedings

Protests of Solicitation Content

A protest and all required copies relative to the content of this solicitation must be submitted in detail, in writing, signed by the protestor or by a representative of the protestor, and received in the offices of the Ontario International Airport Authority (OIAA) before 5:00 P.M. of the fifth business day after issuance of this solicitation by OIAA. The protest shall contain a complete statement specifying, in detail, the factual grounds and legal basis of the protest of the content of this solicitation. The protest shall refer to the specific portion of this solicitation, or other

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 20 related document which forms the basis for the protest. The protest must include the name, address, and telephone number of the protestor and the protestor’s representatives.

All protests must be addressed to:

Ontario International Airport Authority

Office of the Chief Executive Officer

1923 E. Avion St.

Ontario, CA 91761

Only protests meeting the above criteria will be reviewed and submitted to the OIAA

Commission. The OIAA Commission will issue its decision regarding the protest. If the

Commission determines that the protest was frivolous, the party originating the protest may be determined by the Commission to be non-responsible and that party may be determined to be ineligible to submit a bid in response to this solicitation.

Protests of Recommended Award

A protest and all required copies relative to a Recommendation to Award of a contract to a particular proposer on this solicitation, must be submitted in detail, in writing, signed by the protestor or by a representative of protestor, and received in the offices of the Ontario

International Airport Authority (OIAA) before 5:00 P.M. of the fifth business day after the notification of the recommendation for award. The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of this solicitation, any submitted bid, or other document which forms the basis for the protest. The protest must include the name, address, and telephone number of the protestor and protestor’s representatives.

All protests must be addressed to:

Ontario International Airport Authority

Office of the Chief Executive Officer

1923 E. Avion St.

Ontario, CA 91761

Eligibility for Protests

Only a bidder who has actually submitted a bid/proposal is eligible to submit a bid protest.

Subcontractors/subconsultants are not eligible to submit bid protests. Plan holders that did not

Request For Proposal #2024-RFP-039 - Federal Affairs Lobbyist 21 submit a bid are not eligible to submit a bid protest. A bidder may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.

The party filing the protest must, at the same time as delivery to the OIAA, deliver a copy of the protest and any accompanying documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other proposers. The OIAA will only consider protests by any proposer(s) who appear(s) to have a substantial and reasonable prospect of receiving an award if the protest is sustained.

Only Valid Protests Considered

Only protests meeting the above criteria will be reviewed and submitted to the OIAA

Commission. Protesting and potentially affected parties will be notified of the time and date that the protest will be discussed in a public session of the Commission. Protesting parties will be given an opportunity to present their arguments at the public session.

Frivolous Protests

Following the public discussion of the protest, the Commission will issue its decision regarding…