SOW_ECM_FY14.docx

Federal Election Commission (FEC) Statement of Work (SOW) – ECM Suite

1. Introduction: The Federal Election Commission (FEC) is an independent regulatory agency charged with administering and enforcing the Federal Election Campaign Act (FECA) of 1971, as amended. The duties of the FEC are to disclose campaign finance information, to enforce the provisions of the law such as the limits and prohibitions on contributions, and to oversee the public funding of Presidential elections. The FEC uses Open Text Content Server 10 as its Enterprise Content Management solution (ECM Suite).

2. Purpose: The purpose of this SOW is to continue the deployment of the FEC’s ECM Suite for the FEC Offices and to optimize the ECM solution.

3. Scope/Tasks:

Deploy ECM Suite to FEC Offices. Provide requirements sessions and documentation supporting a hierarchical folder structure per Office. Identify and assist with migrating at least one key document repository per Office. The Office name and approximate number of affected employees per Office is listed below.

A. Office of Compliance

· Administrative Review - 2

· Audit - 36

· Reports Analysis - 53 B. Commissioners - 21 C. Inspector General - 5

4. Deliverables: All deliverables shall be provided in Microsoft Office or Adobe format and shall be provided in an electronic format. Deliverables include:

4.1. Monthly Status Report – The contractor shall provide the FEC PM team with a monthly progress report on all the tasks the project team has performed during that period. Specifically the monthly status report shall include the following:

A. Progress for the period B. Activities planned for the next reporting period C. Issues D. Billing and Budget

4.2. Documentation: If changes are made to ECM, the Contractor shall provide documentation pertaining to the change, which includes snapshots and diagrams.

4.3. Identify Hardware/Software Requirements to development tools: As needed, the contractor shall provide a detailed description and analysis of additional or new hardware and/or software, with cost estimates for each item, required to design, develop, and implement the system. Any new hardware or software must be approved and agreed to by the FEC before incorporation. The FEC will purchase and host the approved hardware and software for the production environment at the FEC. The Government will retain ALL rights to any hardware or software purchased, developed, or created during the performance of the resulting contract.

4.4. All System/Applications Code, Programs, Algorithms, Software, and Firmware: The contractor shall deliver all system/applications code, programs, algorithms, software, and firmware developed under this contract. The systems and applications codes will include comments that provide a full description of the purpose of the code.

5. Period of Performance: Not to exceed 12 months ARO.

6. Place of Performance: FEC administrative and consultative support work will be performed at the FEC or offsite at the contractor’s office. FEC will provide remote access for the offsite staff. FEC will provide additional computer and office equipment necessary to accomplish the work defined in this scope of work for any tasks that require personnel to be onsite. Emergency support during off hours shall be accommodated whenever possible. Contractor shall ensure that they notify the FEC PM and Contracting Officer of any deviation to their normal schedule to ensure adequate coverage.

7. Contracting Officer:

The Contracting Officer has the overall responsibility for the award and administration of any resulting contract. The Contracting Officer alone, without delegation, is authorized to take actions on behalf of the FEC to amend, modify, or deviate from the contract’s terms, conditions, requirements, specifications, details, and/or delivery schedules. However, the Contracting Officer may delegate certain other responsibilities to authorized representatives.

PtP Solutions, LLC 7514 Wisconsin Avenue, #100 Bethesda MD 20814 Phone: (301) 718 1001 Fax: (301) 718 9052 http://www.ptpsolutions.com