FDLE-ITB-2700.pdf

FLORIDA

DEPARTMENT OF LAW ENFORCEMENT

INVITATION TO BID

Acknowledgment Form

Page 1 of 24 pages SUBMIT REPLY TO:

Florida Department of Law Enforcement General Services Bureau Telephone Number: (850) 410-7300

Agency Release Date: July 15th, Solicitation Number:

FDLE-ITB-2700 Solicitation Title: Single Engine Fixed Wing Aircraft Cessna 206’s

Bids are Due: August 5th, 2026

Bid responses shall be binding until execution of a Purchase Order with the successful Bidder.

**Bidder Name:

**If a fictitious name is used, include the registered name (i.e. XYZ, Inc. DBA ABC)

Bidder Mailing Address: *Authorized Signature (Manual)

City, State, Zip:

Phone Number: *Authorized Signature (Type), Title Toll-Free Number: *This individual must have the authority to legally bind the Bidder to a contractual obligation. By submission of a signature on the response, the Bidder certifies that they comply with all terms and conditions contained herein.

Fax Number:

Email Address:

FEID Number:

Type of Business Entity (Corporation, LLC, partnership, etc.):

BIDDER CONTACTS: Provide the name, title, address, telephone number, and email address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

Contact Name, Title: Contact Name, Title:

Address: Address:

Phone Number: Phone Number:

Fax Number: Fax Number:

FDLE-ITB-2700 Page 2 of 24

Email Address: Email Address:

Section 1 – Introductory Section

1.1. Agency Intent

1.2. Heading and Section References

1.3. General Instructions to Respondents (PUR1001)

1.4. Mandatory Requirements

1.5. Procurement Officer

1.6. Restrictions on Communications

1.7. Schedule of Events / Timeline

1.8. Accessibility for Disabled Persons

1.9. Bidder Questions

Section 2 –Technical Specifications

2.1. Overview

2.2. Minimum Specifications

Section 3 – Invitation to Bid Process

3.1 Special Conditions and Instructions

3.2 Bidder Inquiries

3.3 Addenda

3.4 Discussions

3.5 MyFloridaMarketPlace Registration

3.6 Florida Department of Financial Services Substitute W-9 Initiative

3.7 Pass / Fail Requirements

3.8 Bid Submission Format

3.9 Bidder Acknowledgement

3.10 Vendor Generated Terms and Conditions

3.11 Redacted Bid Submission

3.12 Administrative Review

3.13 Price Evaluation

3.14 Cost of Preparing a Vendor Bid

3.15 Firm Response

3.16 Withdrawal of Bid

3.17 Legal Requirements

3.18 Antitrust Violations

3.19 Scrutinized Companies List

3.20 Forced Labor

3.21 PUR7801

3.22 Less Than Two Responsive Bids

3.23 Basis of Award

3.24 Posting of Tabulations

3.25 Reserved Rights

Section 4 – Special Conditions Section

4.1. General Contract Conditions (PUR 1000)

4.2. MyFloridaMarketPlace (MFMP) Purchase Order Terms and Conditions

4.3. Cooperation With The Inspector General

4.4. Federal Excluded Parties List

4.5. Public Records

4.6. Unauthorized Aliens

4.7. Security and Confidentiality

4.8. No Preference

Section 5 – Invoicing and Payment

FDLE-ITB-2700 Page 3 of 24

Section 6 – Attachments

(This Section intentionally left blank.)

FDLE-ITB-2700 Page 4 of 24

SECTION 1 – INTRODUCTORY SECTION

The State of Florida, Department of Law Enforcement, hereinafter called the FDLE, Department, Agency, State, Customer, or Purchaser, issues this invitation to receive competitive sealed bids for two (2) Cessna 206 fixed wing aircraft. This Invitation to Bid (ITB) and all activities leading toward the anticipated issuance of a Purchase Order pursuant to this ITB are conducted pursuant to Chapters 943 and 287, Florida Statutes (F.S.), and Rule 60A-1, Florida Administrative Code (F.A.C.).

1.1. AGENCY INTENT

It is the intent of the FDLE to acquire for purchase two (2) Cessna 206 fixed wing aircraft. These aircraft will have a date of manufacture of 2017 or newer at the time of bid submission. FDLE intends to make a single award from this ITB and issue a Purchase Order.

1.2. HEADING AND SECTION REFERENCES

Section headings in this ITB are inserted for convenience only and are not to be construed as a limitation of the scope of the particular section to which the heading refers.

1.3. GENERAL INSTRUCTIONS TO RESPONDENTS (PUR1001)

Pursuant to Rule 60A-1.002, F.A.C, the State of Florida General Instructions to Respondents (PUR1001) are hereby referenced and incorporated in their entirety to this ITB. Bidders are instructed to read this document in its entirety. There is no need to return this document to the Department. The Department instructions to respondents contained within this ITB supersede any conflicting instructions contained in the PUR1001.

State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com)

1.4. MANDATORY REQUIREMENTS

The Department has established certain requirements with respect to bids to be submitted by respondents. The use of “shall”, “must” or “will” (except to indicate simple futurity) in this ITB indicates a requirement or conditions from which a material deviation may not be waived by the Department. A deviation is material if, in the Department’s sole discretion, the deficient response is not substantially in accordance with the ITB requirements, provides an advantage to one respondent over other respondents, has potentially significant effect on the quantity or quality of items bid, or on the cost of the Department. Material deviations cannot be waived. The words “should” or “may” in this ITB indicate https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

FDLE-ITB-2700 Page 5 of 24 desirable attributes or conditions, but are permissive in nature. Deviation from, or omission of, such a desirable feature, will not in itself cause rejection of a Bid.

1.5. PROCUREMENT OFFICER

The Procurement Officer, acting on behalf of the Department, is the sole point of contact outside of official public meetings, with regard to all procurement matters relating to this solicitation, from the date of the release of the solicitation until the Department Notice of Intent to Award is posted on the MyFloridaMarketplace (MFMP) Vendor Information Portal (VIP).

All questions or requests for clarification are to be directed to:

Brandon Chew Florida Department of Law Enforcement General Services Bureau Telephone: (850) 410-7300 Email: centralpurchasing@fdle.state.fl.us

NOTE: ALL EMAILS TO THE PROCUREMENT OFFICER SHOULD CONTAIN THE SOLICITATION NUMBER IN

THE SUBJECT LINE OF THE EMAIL

1.6. RESTRICTIONS ON COMMUNICATIONS

Section 287.057(25), F.S. imposes specific communication restrictions related to this solicitation.

Respondents to this solicitation, or persons acting on their behalf, are prohibited from contacting any employee or officer of the executive or legislative branch concerning any aspect of this solicitation. This prohibition applies from the release of the solicitation until the end of the 72-hour period following the agency posting the notice of intended award. This period excludes Saturdays, Sundays, and state holidays. Any communication must be in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

1.7. SCHEDULE OF EVENTS / TIMELINE

The following schedule will be strictly adhered to in all actions relative to this ITB unless modified by the Department by written addenda. The Department will publish all written addenda on the MFMP VIP. No liability to the Department will result from such deviations. All required Bidder actions must be completed by the date and time indicated on the schedule. All listed times are Eastern Time (ET).

mailto:centralpurchasing@fdle.state.fl.us

FDLE-ITB-2700 Page 6 of 24

The Department shall utilize the State of Florida MFMP VIP and the Florida Administrative Register for all ITB Public Notice information, in accordance with Rule 60A-1.021, F.A.C., and Section 120.525, F.S.

and Rule 28-102.001, F.A.C., respectively.

1.8. ACCESSIBILITY FOR DISABLED PERSONS

Any person with a qualified disability shall not be denied equal access and effective communication regarding any ITB documents or attendance at any related meeting or ITB opening. If accommodations are needed because of a disability, please contact the Procurement Officer or FDLE General Services Bureau at (850) 410-7300.

1.9. BIDDER QUESTIONS

Questions relevant to this ITB are invited and should be submitted in written form (e-mailed) to the Procurement Officer. Questions must be received by the FDLE Procurement Officer on or before the date and time identified in the Schedule of Events (Section 1.7). The Department recommends that Bidders confirm receipt of questions submitted.

Responses to all questions will be posted on the VIP in accordance with the Schedule of Events. The written response posted on the VIP is the ONLY official response. Oral responses that differ from the written responses must be considered invalid. It is the responsibility of the Bidder to monitor the VIP as no additional notification will be provided when responses to questions are posted.

DATE TIME ACTIVITY LOCATION

7/15/26 --- FDLE Posts Invitation to Bid Advertisement

Vendor Information Portal https://vendor.myfloridamarketplace.com/

7/22/26 5:00 PM

Submission Deadline for Bidder Written Questions to Procurement Officer

FDLE General Services Bureau CentralPurchasing@fdle.state.fl.us

7/27/26 --- FDLE Posts Electronic Written Answers to Bidder Questions (Anticipated)

Vendor Information Portal https://vendor.myfloridamarketplace.com/

8/5/26 3:00 PM Bid Responses Due to FDLE

FDLE General Services Bureau

8/5/26 3:30 PM Public Meeting / Opening of Bids

FDLE Headquarters 2331 Phillips Road Tallahassee, Florida 32308 https://vendor.myfloridamarketplace.com/ mailto:CentralPurchasing@fdle.state.fl.us https://vendor.myfloridamarketplace.com/

FDLE-ITB-2700 Page 7 of 24

SECTION 2 –TECHNICAL SPECIFICATIONS

2.1. OVERVIEW

The State of Florida’s Department of Law Enforcement, hereinafter called the FDLE, Department, Agency, Customer, or Purchaser intends to obtain competitive sealed bids for two (2) Cessna 206 fixed wing aircraft with a date of manufacture of 2017 or newer at the time of bid submission.

2.2. MINIMUM SPECIFICATIONS

Vendors are required to provide two (2) Cessna 206 fixed wing aircraft with the standard features and options as outlined in these specifications, with less than 2,500 total time on airframe and engine.

1. Avionics

1.1. Fully integrated Garmin G1000 NXI avionics

1.2. Backup Electronic Flight Information System

1.3. Garmin Autopilot

1.4. Garmin Transponder

2. Engine & Components

2.1. More than 1,000 hours left on the engine and propeller

3. Interior

3.1. Air Conditioning System

3.2. Seating to accommodate law enforcement mission console

3.3. Standard Factory Seating, preferably with air bag seat belts

4. Exterior

4.1. Tie-downs for propellers

4.2. Pitot tube covers

5. Miscellaneous

FDLE-ITB-2700 Page 8 of 24

5.1. Aircraft will be free from and shall not contain: rust, corrosion, loose fittings, cracks, dents, stains, tears or any defects

5.2. Any and all interior and exterior electrical, hardware, instrumentation, or any item as specified in this ITB must be fully functional, FAA approved and free from damage or corrosion

6. Inspection of Aircraft

6.1. The FDLE will contact the awarded vendor to coordinate an on-site inspection. The vendor is responsible for transporting the aircraft to the agreed upon location within the timeframe specified, and will be responsible for all costs associated with complying with the requirements of the inspection.

6.2. To the extent that a Bidder wishes to recover any fees and costs to be incurred by said Bidder which relate to meeting FDLE’s required inspection and testing of the aircraft, (including, but not limited to pilot fees, fuel, airport fees, etc.) said Bidder must include any such costs and fees in the Bid Price. FDLE will not approve any aircraft which does not meet all specifications of this ITB, or which has any defect which may affect the FAA airworthiness.

7. Physical / Maintenance Inspection

7.1. Aircraft shall be subject to a physical / maintenance inspection to ensure that it meets the standards of the FAA and the State of Florida. Any aircraft that is determined to contain rust, loose fittings, cracks, dents, stains, tears, or any defects may be rejected at the discretion of the FDLE. Any and all interior and exterior electrical, hardware, instrumentation, and any item as specified in this ITB must be fully functional, FAA approved, and free from consistent repair issues, abnormalities, and/or major maintenance concerns, damage or corrosion at the time of inspection. Upon delivery, the aircraft must have a recent annual inspection in the proceeding 30 days, along with oil sample, and borescope of the engine. The FDLE may waive minor damage if the remedy of the damage would not hinder the overall flight worthiness of the aircraft, minor cleaning, fixture or hardware replacement, or minor repair.

7.2. The FDLE representative(s) will require an in-flight test at the time of the physical inspection.

Bidders must provide all pilots, flight schedules, maintenance and log books during the physical and inflight test.

8. Maintenance Records and Certification Documents

FDLE-ITB-2700 Page 9 of 24

8.1. Aircraft shall have current maintenance records available for FDLE inspection. FDLE shall not be responsible for any maintenance, upgrades or repairs to responding Bidder to ensure the proposed aircraft is FAA flight worthy. FDLE will schedule the inspection of aircraft maintenance records for review with the vendor. This includes all maintenance and engine logs from the date of manufacture.

9. Delivery and Acceptance

9.1. The awarded vendor shall deliver the aircraft to 3226 Capital Circle SW Tallahassee, Florida.

Further delivery details (e.g. location, contact person, etc.) will be provided to the awarded vendor. FDLE will not be subject to any additional costs such as airport fees, service, maintenance, pilots, fuel or any other miscellaneous fees associated with the delivery of the aircraft. To the extent that a Bidder wishes to recover any fees and costs to be incurred by said Bidder which relate to delivery and acceptance (including, but not limited to pilot fees, fuel, airport fees, etc.) said Bidder must include any such costs and fees in the Bid Price, Attachment A.

9.2. The Awarded Vendor must provide the FDLE at time of delivery:

• Flight manuals

• Log Books (Paper and digital)

• Maintenance and parts manuals

• Warranty information and certification

• FAA Standard Airworthiness Certificate

• Engine manufacturer manuals

• Engine Log Books

• Check Lists and “quick” guides

• 4 hours of flight instruction for 4 pilots, at 4 hours each.

Manuals may be either hard copy or electronic media (i.e., CD-ROM, thumb drive, etc.). Final acceptance of the aircraft is subject to FDLE physical and maintenance inspections, and receipt of all mandatory items as specified in this Section 2.

FDLE-ITB-2700 Page 10 of 24

SECTION 3 – INVITATION TO BID PROCESS

This ITB is hereby advertised on the State of Florida VIP. To find the ITB or other related information, enter Agency “Department of Law Enforcement” and click on “Initiate Search” at the bottom of the web page. If unable to download the document(s), contact the FDLE Procurement Officer.

Section 120.57(3)(b), F.S., requires that notice of protest of the solicitation documents shall be made within 72 hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section 120.57(3), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

3.1 SPECIAL CONDITIONS AND INSTRUCTIONS

The FDLE Bid requirements and special conditions modify and shall take precedence over the State of Florida form PUR1001, General Instructions to Bidders.

The Department currently does not utilize the State of Florida’s, MFMP e-Procurement system for competitive solicitations such as this ITB. Bidders are to manually submit a hard copy of their responses to this ITB as identified in this section. Specific references to MFMP usage for this ITB stated in Sections 3 and 5 of the PUR1001, General Instructions to Bidders are not applicable.

3.2 BIDDER INQUIRIES

The Bidder will examine the ITB to determine if the Department requirements are clearly stated. If there are requirements that may restrict competition, Bidders may request specification changes. Requests must identify and describe the difficulty meeting specifications, provide detailed justification, and provide the recommended changes. Change requests or protests of the specifications must be received by the State no later than 72 hours after the posting of the solicitation. The Department will determine what, if any, changes to the ITB will be accepted. If required, the Department will issue addenda reflecting the changes.

Written interpretations of the appropriate representative of the Department will prevail. While oral responses may be given in good faith and are intended to be accurate, the Department is not bound by any non-written interpretation or guidance offered to Bidders.

3.3 ADDENDA

The Department reserves the right to modify this ITB. All addenda to this ITB will be in writing with content and number of pages described to all Bidders. Any addenda or answers to written questions supplied by the Department to participating Bidders may include an Addenda Acknowledgement Form.

FDLE-ITB-2700 Page 11 of 24

This form shall be signed by an authorized representative of the Bidder’s organization and submitted to the Department.

All addenda will be provided via the VIP at the following website:

MyFloridaMarket Place Vendor Information Portal

It is the sole responsibility of the Bidder to monitor the VIP for any addenda issued in reference to this

ITB.

3.4 DISCUSSIONS

No negotiations, decisions or actions shall be initiated or executed by the Bidder as a result of any discussions with any State employee prior to the opening of the sealed Bid(s). Prior to the opening of the sealed Bid(s), Bidders are NOT to divulge bid prices to any state employee or representative of the State. Further, Bids submitted to the Department will remain unopened until the time for opening Bids as indicated on the Schedule of Events / Timeline. During this period, any discussion by the Bidder with any state employee or representative of the State involving price information will result in rejection of said Bidder’s response. Only those communications which are in writing or electronically submitted from the Department, General Services Bureau, may be considered as a duly authorized expression on behalf of the Department. Only communications from Bidders, which are in writing and signed or electronically submitted, will be recognized by the Department as duly authorized expressions on behalf of the Bidder.

3.5 MYFLORIDAMARKETPLACE REGISTRATION

The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system pursuant to Section 287.057(24), F.S. All payments issued by Agencies to registered vendors for purchases of Commodities or Contractual Services under Chapter 287, F.S., shall be assessed the Transaction Fee of one percent (1.0%) of the total amount of the payments received from the State or Eligible Users, as prescribed by Rule 60A-1.031, F.A.C., or as may otherwise be established by law. Vendors shall pay the Transaction Fee and are subject to automatic deduction of the Transaction Fee, when automatic deduction becomes available. Vendors shall submit any monthly reports required pursuant to Rule 60A-1.031, F.A.C. All such reports and payments are subject to audit. The Department will have grounds for declaring the vendor in default if the vendor fails to comply with the payment of the Transaction Fee or reporting of payments, which may subject the vendor to being suspended from business with the State of Florida.

Information about the registration process is available and registration may be completed at the MFMP website: Vendor Information Portal. Interested persons lacking internet access may request assistance from the MFMP Customer Service at (866) 352-3776.

FDLE-ITB-2700 Page 12 of 24

Responding Bidders should be registered in the MFMP system at the time of Bid submission.

Bidders should register for the following United Nations Standard Products and Services (UNSPSC) Class/Group Commodity Code(s) pertaining to this Procurement:

• 25130000: Aircraft

3.6 FLORIDA DEPARTMENT OF FINANCIAL SERVICES SUBSTITUTE W-9 INITIATIVE

The Florida Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information (i.e. Social Security number) to report accurate tax information to the Internal Revenue service and determine if a vendor should receive a Form 1099. A completed Substitute form W-9 is required for any entity to receive payment from the State of Florida.

Bidders must submit their W-9 forms electronically at the DFS website:

State of Florida Vendor Portal Page

The awarded Bidder must have a valid W-9 on file with the DFS prior to issuance of a Purchase Order.

This may be completed by the Bidder post-award and is not something which Department will consider in determining the responsiveness of a bid.

3.7 PASS / FAIL REQUIREMENTS

Bidders must answer all Pass / Fail Requirement questions listed in Attachment B and submit with their Bid response. All requirement questions must be complete and answered “yes” for a Bidder to be eligible for award.

3.8 BID SUBMISSION FORMAT

The instructions for this solicitation have been designed to help ensure that all Replies are reviewed and evaluated in a consistent manner, as well as to minimize costs and response time. Any and all information submitted in variance with these instructions is subject to not being reviewed or evaluated.

Bids must be submitted in a sealed envelope/container. Bids must be submitted by U.S. Mail, United Parcel Service (UPS), Federal Express (FedEx), private courier, or hand delivery. Electronic submission or facsimile transmission of a Bid is NOT authorized and will NOT be accepted. Bidders are cautioned that shipped Bids will be routed to the Department’s Mail Processing Center in an off-site facility which may cause delays in delivery and receipt by the General Services Bureau. Bidders choosing to mail Bids must take this into consideration and allow sufficient time to ensure timely delivery and receipt.

https://flvendor.myfloridacfo.com/

FDLE-ITB-2700 Page 13 of 24

BIDDERS SHOULD INCLUDE THE FOLLOWING LABEL ON THE OUTSIDE OF ALL SEALED PACKAGES:

RESPONDING BIDDER NAME

SOLICITATION NUMBER: FDLE ITB 2700

TITLE: Single Engine Fixed Wing Aircraft Cessna 206’s

BID OPENING: AUGUST 5TH, 2026, 3:30 PM

The Department mailing address is:

OFF-SITE MAIL FACILITY, C/O FLORIDA DEPARTMENT OF LAW ENFORCEMENT

ATTENTION: GENERAL SERVICES BUREAU

813B LAKE BRADFORD ROAD

TALLAHASSEE, FLORIDA 32304

A Bidder choosing to hand deliver a sealed Bid must take into consideration that the FDLE Headquarters Building is a secure facility. “Hand deliver” means delivery at the correct location on or before the required date and time. The Bidder must notify the Procurement Officer prior to hand delivering a sealed Bid. The FDLE Headquarters location is:

FLORIDA DEPARTMENT OF LAW ENFORCEMENT

GENERAL SERVICES BUREAU

2331 PHILLIPS ROAD

TALLAHASSEE, FLORIDA 32308

BIDS RECEIVED AFTER THE EXACT TIME/DATE SPECIFIED IN SECTION 1.7 WILL NOT BE CONSIDERED.

FAILURE TO INCLUDE ANY INFORMATION OR DOCUMENTATION REQUESTED WITHIN THIS ITB AT THE TIME OF SUBMISSION, OR AT THE TIME PRESCRIBED BY THE DEPARTMENT, WILL LEAD TO REJECTION OF THE BID FOR NON-RESPONSIVENESS. IF BIDDERS ARE UNSURE OF THE REQUIRED INFORMATION

OR DOCUMENTATION, CONTACT THE PROCUREMENT OFFICER. DO NOT MAKE ASSUMPTIONS.

Bidders should submit their Bid to include:

• FDLE-ITB-2700 Acknowledgement Form

• Attachment A – Price Sheet

• Attachment B – Pass / Fail Requirements

• Attachment C - Certification of Drug Free Workplace (if applicable)

• Attachment D – Scrutinized Companies List Certification

• Attachment E – PUR2023

• Attachment F – PUR2024

• Attachment G – PUR7801

• Any Applicable Bid Addenda Acknowledgement Form

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No remuneration is available to the Bidder beyond the Bid price for all specifications and considerations in response to this ITB, as outlined herein. Bidders will be strictly held to the prices of their Bid. The contents of this ITB and vendor Bid submission will become contractual obligations if a Purchase Order is issued.

3.9 BIDDER ACKNOWLEDGEMENT

By submission of a signature on the FDLE Acknowledgment Form, the Bidder certifies that they comply with all terms and conditions contained herein. The Bid must contain the original signature of an authorized representative who can legally bind the Bidder. The product offered by the Bidder will conform to the specifications of this ITB without exception.

Bidders must include the signed FDLE Acknowledgement Form with their Bid response.

3.10 VENDOR GENERATED TERMS AND CONDITIONS

Department objects to and shall not consider any additional terms and conditions submitted by a Bidder, including any appearing in documents attached as part of a Bidder’s response. In submitting a response, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force and effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a Bid, shall be grounds for rejecting a Bid.

The Purchase Order issued by the Department as a result of this ITB shall incorporate all terms and conditions identified herein. No oral agreements or representations shall be valid or binding upon Department or the Bidder unless expressly contained herein or by a written addendum to this ITB.

3.11 REDACTED BID SUBMISSION

Pursuant to Section 19 Public Records of the PUR1001 General Instructions to Respondents, if a Bidder considers any portion of the bid documents, data or record submitted in response to this solicitation to be exempted by law from disclosures as a public record, the Bidder must provide the Department with both an un-redacted and redacted copy of the Bid submission. As noted in this section, redacted Bids must clearly segregate and mark information which is claimed to be exempt from public records and provide the specific statutory citation for such exemption.

This redacted copy should contain FDLE’s solicitation name, number, and the name of the responding Bidder on the cover, and should be clearly titled “Redacted Copy”. The Redacted Copy must be provided to the Department at the same time the Bidder submits its Bid and must only exclude or obliterate those

FDLE-ITB-2700 Page 15 of 24 exact portions which are exempted by law from public disclosure. The entire Bid or Bid pages must not be marked proprietary, trade secret, or confidential.

IF A BIDDER FAILS TO SUBMIT A REDACTED COPY WITH ITS BID AS DESCRIBED HEREIN, DEPARTMENT IS AUTHORIZED TO PRODUCE THE ENTIRE DOCUMENT(S), DATA OR RECORDS SUBMITTED BY THE BIDDER. THE ITB AND THE SUCCESSFUL VENDOR’S BID WILL BE INCORPORATED INTO THE PURCHASE

ORDER.

3.12 ADMINISTRATIVE REVIEW

Each Bidder shall submit a Bid that meets all material requirements of this ITB. Material requirements are those without which adequate analysis and comparison of Bids is impossible, or those that affect the competitiveness of the Bid. Department seeks to maximize competition and reserves the right to seek clarification or conduct a cure process from responding Bidders to obtain non-material information to complete a responsiveness review. Bids which do not meet all material requirements of this solicitation will not will not be considered unless, at Department’s discretion, the discrepancy does not prevent review of the Bid by Department and can be easily and quickly remedied. Failure of a Bidder to provide an original/completed form or certification in the Bid submission or timeframe as provided by the Department will cause a Bidder to be deemed Non-Responsive and therefore disqualified from further consideration.

A. Required Documents The following requirements must be met by the responding Bidder in order for the Bid to be considered responsive to this solicitation; however, this is not an exhaustive list of mandatory requirements.

• FDLE-ITB-2700 Acknowledgement Form

• Attachment A – Price Sheet

• Attachment B – Pass / Fail Requirements

• Attachment D – Scrutinized Companies List Certification

• Attachment E – PUR2023

• Attachment F – PUR2024

• Attachment G – PUR7801

• Any applicable Bid Addenda Acknowledgement Form

B. Bids which do not meet all mandatory requirements of this solicitation, including the submission of all required information, will be rejected as non-responsive. A non-responsive Bid may include, but is not limited to, those which:

• Fail to utilize, complete, and/or submit the mandatory prescribed forms

• Fail to answer “yes” to each of the Pass / Fail Requirements

FDLE-ITB-2700 Page 16 of 24

• Fail to meet all mandatory requirements

• Include terms and conditions contrary to the requirements of this Bid

• Do not contain original authorized signatures

• Are not in conformance with the requirements and instructions contained herein

IF DEPARTMENT DETERMINES IN ITS SOLE DISCRETION THAT THE CONDITIONS OF THE BID

DOCUMENTS ARE NOT COMPLIED WITH, OR THAT THE PRODUCT PROPOSED TO BE FURNISHED DOES

NOT MEET THE SPECIFIED REQUIREMENTS, THE BID MAY BE REJECTED AS NON-RESPONSIVE.

3.13 PRICE EVALUATION

The Department will take the following steps upon opening Bids:

A. Confirm the Bid includes a Fixed Price per Aircraft B. Confirm the Bid is submitted using the FDLE-ITB-2700 Price Sheet (Attachment A) C. Confirm the prices are clear and unambiguous D. Check the arithmetic of the Bid price and conduct a Clarification Request for any computational or transfer errors noted E. When evaluating Bid responses to solicitations where there is identical pricing or a pricing preference, the Department shall determine the order of award in accordance with Sections 287.057(12), 287.082, 287.084, 287.087, 287.92, and 295.187(4), F.S.

• Certified Minority Business Enterprises

Pursuant to Section 287.057(12) F.S., if two (2) equal Bids are received and one Bid is from a Certified Minority Business Enterprise as defined in Section 288.703 F.S., the Department must contract with the Certified Minority Business Enterprise. Bidders must provide a copy of this certification in their Bid Response. Bidders may contact the Department of Management Services’ Office of Supplier Diversity to obtain information or visit the Florida Certified Business Enterprises webpage:

Office of Supplier Development (OSD) / State Purchasing / Business Operations - Florida Department of Management Services

• Certified Veteran Business Enterprises

Pursuant to Section 295.187(4), F.S., a state agency, when considering two or more bids, proposals, or replies for the procurement of commodities or contractual services, at least one of which is from a certified veteran business enterprise, which are equal with respect to all relevant considerations, including price, quality, and service, shall award such procurement or contract to the certified veteran https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

FDLE-ITB-2700 Page 17 of 24 business enterprise. Notwithstanding Section 287.057(12), F.S., if a veteran business enterprise entitled to the vendor preference under this section and one or more businesses entitled to this preference or another vendor preference provided by law submit bids, proposals, or replies for procurement of commodities or contractual services which are equal with respect to all relevant considerations, including price, quality, and service, the state agency shall award the procurement or contract to the business having the smallest net worth. Respondents must provide a copy of this certification in their Bid Response.

• Certification of Drug Free-Workplace – (Attachment C)

To be considered for the drug-free workplace program preference, Bidders must provide certification that it has implemented a drug-free workplace program in accordance with Section 287.087 F.S.

Submission of Attachment C is not required as a matter of bid responsiveness, but is a precondition of eligibility for this preference.

3.14 COST OF PREPARING A VENDOR BID

Department is not liable for any costs incurred by a Vendor in responding to the ITB, including but not limited to: site visits, presentations, conferences, copying, printing, travel, packaging, freight, etc. All costs associated with a Bid response for this ITB will be the responsibility of the responding Vendor.

3.15 FIRM RESPONSE

A Bidder’s response to this ITB shall be considered as the Bidder’s formal offer. The issuance of a Purchase Order for the procurement of the service as specified in Section 2– Technical Specifications shall constitute the FDLE’s written acceptance of the successful Bid and the Purchase Order will be forwarded to the successful Bidder.

Department may make an award within 60 days after the date of the Bid opening, during which period Bidder responses shall remain firm and shall not be withdrawn. If an award is not made within 60 days, the Bid shall remain firm until either the Department issues a Purchase Order or the Department receives from the Bidder written notice that the Bid is withdrawn. Any response that expresses a shorter duration may, in the Department’s sole discretion, be accepted or rejected.

3.16 WITHDRAWAL OF BID

Bids submitted on or before the Bid due date may be withdrawn, amended or replaced with another Bid up until the Bid due date and time. Bids withdrawn prior to the Bid due date and time will be returned, unopened to the Bidder at the Bidder’s expense.

FDLE-ITB-2700 Page 18 of 24

3.17 LEGAL REQUIREMENTS

Applicable provisions of all Federal, State, County, and local laws and administrative procedures, regulations, or rules shall govern the development, submittal, and evaluation of all Bids received in response hereto and shall govern any and all claims and disputes which may arise between Bidder’s submitting a bid hereto and the Department. Lack of knowledge of the law or applicable administrative procedures, regulations, or rules by any Bidder shall not constitute a cognizable defense against their effect.

3.18 ANTITRUST VIOLATIONS

Pursuant to Section 287.137, F.S., a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

3.19 SCRUTINIZED COMPANIES LIST

Pursuant to Section 287.135, F.S., at the time a Respondent submits a Response or before entering into a contract where the value exceeds $100,000 , the Respondent or Contractor must certify that the company is not on the Scrutinized Companies or Other Entities the Boycott Israel List, or is engaged in a boycott of Israel, or where the value exceeds $1 million, the Respondent or Contractor must certify that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, and that it does not have business operations in Cuba or Syria.

Pursuant to Section 287.135, F.S., the Department may terminate any contract for cause if the Contractor is found to have submitted a false certification under Section 287.135(5), F.S., or if the Contractor is placed on the Scrutinized Companies or Other Entities that Boycott Israel List or is engaged in a boycott of Israel.

Bidders must include the completed Attachment D to evidence this certification with their Bid response.

3.20 FORCED LABOR

FDLE-ITB-2700 Page 19 of 24

It is the responsibility of the awarded Respondent to provide a completed Attachment E: PUR2023 Provision of Commodities by Forced Labor with response to a solicitation or at the time of contract execution or renewal. Attestation that a vendor is not providing commodities to an agency produced in full or in part by forced labor.

It is the responsibility of the Respondent to provide a completed Attachment F: PUR2024 Use of Coercion for Labor or Services when executing, renewing, or extending a contract with a governmental entity.

Attestation that the vendor does not use coercion for labor or services.

3.21 PUR7801

It is the responsibility of the awarded Respondent to provide a completed Attachment G: PUR7801 Vendor Certification Form prior to Term Contract execution and annually thereafter throughout the term of the Term Contract. A completed Attachment G: PUR7801 Vendor Certification Form includes any required forms referenced therein.

3.22 LESS THAN TWO RESPONSIVE BIDS

In the event that the Department receives less than two (2) Responsive Bids, the Department may negotiate the best terms and conditions.

3.23 BASIS OF AWARD

Award will be made to the responsive and responsible Bidder who after completion of the Bid evaluation submits the lowest responsive Grand Total price for all specifications and considerations in response to this ITB. An award from this Bid does not constitute an official Purchase Order, agreement, or commitment on behalf of the State.

3.24 POSTING OF TABULATIONS

The Department Intent to Award / Bid tabulation will be posted electronically as an Agency Decision on the VIP. The Agency Decision may be viewed and will remain in active posting status for a period of 72 hours. At the end of this active period, this tabulation will continue to be available for public view as an archive file.

Failure to file a protest within the time prescribed in Section 120.57(3) F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, F.S.

3.25 RESERVED RIGHTS

FDLE-ITB-2700 Page 20 of 24

The Department reserves the right to:

• Amend this ITB

• Waive minor irregularities submitted in Bids

• Conduct a clarification or cure process of submissions not directly related to Statement of Work of the ITB

• Accept or Reject any or all Bids received in whole or in part

• Re-solicit for new Bids

• Abandon the need for such commodities and/or services

• Request additional information to assess a Bidder’s capabilities

• Award to the next eligible Bidder if at any time the Awarded Bidder is unable to meet all mandatory specifications or requirements as specified herein

FDLE-ITB-2700 Page 21 of 24

SECTION 4 – SPECIAL CONDITIONS SECTION

4.1. GENERAL CONTRACT CONDITIONS (PUR 1000)

Pursuant to Rule 60A-1.002 F.A.C., the State of Florida General Contract Conditions (PUR1000) are hereby referenced and incorporated in their entirety into this ITB. Bidders are instructed to read this document in its entirety. There is no need to return this document to the Department. The FDLE ITB Special Conditions Section supersedes any conflicting terms or instructions contained in the PUR1000.

State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com)

4.2. MYFLORIDAMARKETPLACE (MFMP) PURCHASE ORDER TERMS AND CONDITIONS

The intent of the Department is to issue an electronic purchase order to the awarded Bidder for all commodities and/or services as specified herein. The MFMP e-Procurement system contains predetermined Terms and Conditions. The FDLE ITB and Standard Terms and Conditions supersede any conflicting terms and conditions contained in the MFMP system.

PO Terms & Conditions / MFMP Agency Customers / MyFloridaMarketPlace / State Purchasing / Business Operations - Florida Department of Management Services

4.3. COOPERATION WITH THE INSPECTOR GENERAL

Pursuant to Section 20.055(5) F.S., the Contractor (Bidder) and any subcontractors understand and will comply with their duty to cooperate with the Inspector General in any investigation, audit, inspection, review, or hearing.

4.4. FEDERAL EXCLUDED PARTIES LIST

A respondent or subcontractor, that at the time of Bidding or submitting a proposal for a new contract or renewal of an existing contract is on the Federal Excluded Parities List, is ineligible for, and may not submit a Proposal for, or enter into or renew a contract with an agency for goods or services, if any federal funds are being utilized.

4.5. PUBLIC RECORDS

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,

FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 850-

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/po_terms_conditions https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/po_terms_conditions

FDLE-ITB-2700 Page 22 of 24

410-7676, PUBLICRECORDS@FDLE.STATE.FL.US, OR VIA MAIL AT P.O. BOX 1489, ATTN:

PUBLIC RECORDS DIVISION, TALLAHASSEE, FL 32302.

4.6. UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any Bidder is considered a violation of Section 274A (e) of the Immigration and Nationality Act. If the Bidder knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the Bid award and/ or subsequent Purchase Order.

4.7. SECURITY AND CONFIDENTIALITY

All agents and subcontractors with access to the Department’s facilities to be engaged by the Contracting Party in the performance of this purchase order must be approved by Department and must abide by all applicable terms and conditions of the purchase order as well as Department security of information resources policies and procedures, State of Florida information security laws and rules.

Whenever necessitated by a legitimate concern for reasonable security precautions as determined by the Department and without regard to the identity of any individual, the Department will require the Contracting Party(ies) and/or employees of the Contracting Party(ies) to submit to, and successfully pass, an appropriate security background investigation prior to being allowed access to any of the Department’s facilities to perform those services as set forth in this Purchase Order. Department reserves the right to have Contracting Party’s staff removed from the account when it is determined to be in the best interest of the State.

4.8. NO PREFERENCE

Pursuant to Section 287.05701 F.S., the Department does not give preference to any vendor based on that vendor’s social, political or ideological interests.

mailto:publicrecords@fdle.state.fl.us

FDLE-ITB-2700 Page 23 of 24

SECTION 5 – INVOICING AND PAYMENT

Upon completion of services to the Department, the Bidder may submit an itemized invoice for payment.

Invoices must, at a minimum, include the following information:

A. Vendor Name and remit to address B. Vendor billing contact phone number and/or email address C. Purchase Order number D. Billing Date E. Deliverable with description F. Payment amount due

The State of Florida cannot make deposits or pay for goods and/or services in advance unless approved under rules issued by the Comptroller of Florida. Therefore, payments by the Department covering goods and/or services will be due and payable within 40 days after the receipt of a proper invoice and actual receipt of goods and/or services per Section 215.422(b) F.S. The Department is not authorized to pay the Vendor any deposit for services to be rendered or equipment to be purchased in the future.

Vendor invoices shall be submitted to:

The Florida Department of Law Enforcement Financial Management Bureau P.O. Box 1489 Tallahassee, Florida 32302 Email: fdleaccountspayable@fdle.state.fl.us

The Department is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased.

The awarded Vendor will be provided a copy of the Department Consumer’s Certificate of Exemption prior to or upon issuance of the Purchase Order.

mailto:fdleaccountspayable@fdle.state.fl.us

FDLE-ITB-2700 Page 24 of 24

SECTION 6 – ATTACHMENTS

• Attachment A – Price Sheet

• Attachment B – Pass / Fail Requirements

• Attachment C – Certification of Drug-Free Workplace

• Attachment D – Scrutinized Companies List Certification

• Attachment E - PUR2023

• Attachment F - PUR2024

• Attachment G - PUR7801

• Attachment H – Written Answers to Questions Form

ATTACHMENT A

PRICE SHEET

FDLE-ITB-2700 - Single Engine Fixed Wing Aircraft Cessna 206’s

Prices shall include all labor, materials, incidentals, and associated costs required to comply with and satisfy all requirements referred to or included in this solicitation.

Fixed Wing Aircraft Fixed Wing Aircraft Year Of Manufacture Airframe and Engine

Time Price Per Aircraft

Cessna 206 Fixed Wing Aircraft

Cessna 206 Fixed Wing Aircraft

GRAND TOTAL $____________________________________

Signature

Name and Title (Print Please)

Respondent Company Name

Federal Employee Identification Number

Respondent Physical Address

City, State, Zip

Primary Contact Name / Title

Phone Number

Email Address

ATTACHMENT B

PASS / FAIL REQUIREMENTS

This Pass / Fail Requirements Form must be completed by a representative of the Respondent who is authorized to contractually bind the Respondent’s organization to contracts and who is capable of certifying that the organization will satisfy these requirements in any prospective contracts pursuant to this competitive solicitation. Respondents must answer “YES” to each question in order to have their Reply evaluated by the Department.

FDLE ITB 2700 – Single Engine Fixed Wing Aircraft Cessna 206’s

PASS / FAIL QUESTION YES/NO

1) Is the aircraft newer than 9 model years old at the time of bid submission?

2) Does the aircraft have less than 2500 total time on airframe and engine?

3) Does the aircraft have at least 1000 hours left on the engine before overhaul?

4) Does the aircraft have Air Conditioning?

*Authorized Representative’s Signature Date

*Typed Name and Title of Authorized Representative

Respondent Company Name

*This individual must have the authority to bind the Respondent.

FDLE-ITB-2700 Attachment C Page 1 of 2

Attachment C

Drug-Free Workplace Certification

FDLE-ITB-2700 - Single Engine Fixed Wing Aircraft Cessna 206’s

Pursuant to Section 287.087, F.S., preference shall be given to businesses with drug-free workplace programs. Whenever two or more responses which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a response received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie responses will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees from drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under this solicitation a copy of the statement specified in subsection (1) above.

4) In the statement specified in subsection (1), notify the employees that, as a condition of performance on the commodities or contractual services that are under this solicitation, the employee will abide by the terms of the statement and will notify the business of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893, F.S., or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five days after such conviction.

5) For any employee who is so convicted, impose a sanction on the employee or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such program is available in the employee's community.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

FDLE-ITB-2700 Attachment C Page 2 of 2

*Authorized Representative’s Signature and Date

*Name and Title of Authorized Representative

FDLE-ITB-2700 Attachment F Page 1 of 2

Attachment D

Scrutinized Companies Certification

FDLE-ITB-2700 - Single Engine Fixed Wing Aircraft Cessna 206’s

Respondent Vendor…