FDLE-ITB-2644 and Attachments.pdf

FLORIDA

DEPARTMENT OF LAW ENFORCEMENT

INVITATION TO BID

Acknowledgment Form

Page 1 of 35 pages SUBMIT REPLY TO:

Florida Department of Law Enforcement General Services Bureau Telephone Number: (850) 410-7300

Agency Release Date: 5/12/26

Solicitation Number:

FDLE-ITB-2644

Solicitation Title: Fort Myers Regional Operations Center Relocation Services

Bids are Due: 6/11/26

Bid responses shall be binding until execution of a Purchase Order with the successful Bidder.

**Bidder Name:

**If a fictitious name is used, include the registered name (i.e. XYZ, Inc. DBA ABC)

Bidder Mailing Address: *Authorized Signature (Manual)

City, State, Zip:

Phone Number: *Authorized Signature (Type), Title Toll-Free Number: *This individual must have the authority to legally bind the Bidder to a contractual obligation. By submission of a signature on the response, the Bidder certifies that they comply with all terms and conditions contained herein.

Fax Number:

Email Address:

FEID Number:

Type of Business Entity (Corporation, LLC, partnership, etc.):

BIDDER CONTACTS: Provide the name, title, address, telephone number, and email address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

Contact Name, Title: Contact Name, Title:

Address: Address:

Phone Number: Phone Number:

Fax Number: Fax Number:

Email Address: Email Address:

FDLE-ITB-2644 Page 2 of 35

Section 1 – Introductory Section

1.1. Agency Intent

1.2. Background Information

1.3. Heading and Section References

1.4. General Instructions to Respondents (PUR1001)

1.5. Mandatory Requirements

1.6. Procurement Officer

1.7. Restrictions on Communications

1.8. Schedule of Events / Timeline

1.9. Accessibility for Disabled Persons

1.10. Pre-Bid Conference / Mandatory Site Visit

1.11. Bidder Questions

Section 2 –Statement of work

2.1. Statement of Work

2.2. Specifications and Performance

2.3. Deliverables, Performance Measures, and Financial Consequences for Non-Performance

Section 3 – Invitation to Bid Process

3.1 Special Conditions and Instructions

3.2 Bidder Inquiries

3.3 Addenda

3.4 Discussions

3.5 MyFloridaMarketPlace Registration

3.6 Florida Department of Financial Services Substitute W-9 Initiative

3.7 Pass / Fail Requirements

3.8 Bid Submission Format

3.9 Bidder Acknowledgement

3.10 Vendor Generated Terms and Conditions

3.11 Redacted Bid Submission

3.12 Administrative Review

3.13 Price Evaluation

3.14 References

3.15 Cost of Preparing a Vendor Bid

3.16 Firm Response

3.17 Withdrawal of Bid

3.18 Legal Requirements

3.19 Antitrust Violations

3.20 Scrutinized Companies List

3.21 Forced Labor

3.22 PUR7801

3.23 Less Than Two Responsive Bids

3.24 Basis of Award

3.25 Posting of Tabulations

FDLE-ITB-2644 Page 3 of 35

3.26 Reserved Rights

Section 4 – Special Conditions Section

4.1. General Contract Conditions (PUR 1000)

4.2. MyFloridaMarketPlace (MFMP) Purchase Order Terms and Conditions

4.3. Cooperation With The Inspector General

4.4. Federal Excluded Parties List

4.5. Public Records

4.6. Unauthorized Aliens

4.7. Security and Confidentiality

4.8. No Preference

Section 5 – Invoicing and Payment

Section 6 – Attachments

(This Section intentionally left blank.)

FDLE-ITB-2644 Page 4 of 35

SECTION 1 – INTRODUCTORY SECTION

The State of Florida, Department of Law Enforcement, hereinafter called the FDLE, Department, Agency, State, Customer, or Purchaser, issues this invitation to receive competitive sealed bids for office relocation services from a licensed moving company with its own fully equipped and operational facility, to move property to/from the Department’s Fort Myers Regional Operations Center (FMROC) office locations in Fort Myers, Florida (Lee County). This Invitation to Bid (ITB) and all activities leading toward the anticipated issuance of a Purchase Order pursuant to this ITB are conducted pursuant to Chapters 943 and 287, Florida Statutes (F.S.), and Rule 60A-1, Florida Administrative Code (F.A.C.).

1.1. AGENCY INTENT

It is the intent of the FDLE to acquire professional moving services for relocating property to/from FDLE sites in Fort Myers, Florida (Lee County). FDLE intends to make a single award from this ITB and issue a Purchase Order for services.

1.2. BACKGROUND INFORMATION

The Department’s current location for the FMROC is approximately 40,000 square feet of usable office space with an off-site warehouse of approximately 9,600 square feet. The objective is to secure professional moving services to relocate the contents of the facility to a new office location which is approximately 64,000 square feet of usable office space in Fort Myers, Florida (Lee County).

The Department intends to purchase new furniture, as well as use some of its existing furniture and equipment in the new office location. The move will consist primarily of disassembled computers, and related equipment, some office furniture, chairs, conference room and training room contents, vertical and lateral file cabinets, laboratory equipment, copiers, and boxes. Large laboratory equipment shall be relocated by the appropriate manufacturer. In some instances, FDLE staff will be relocating items/boxes themselves. In addition, there will be surplus property to be removed from the vacating FMROC facilities to be relocated to the local landfill, or local recycling facilities. Accordingly, the Department is seeking competitive pricing to perform such relocations as specified in Section 2 – Statement of Work.

The new office location, located at 16595 Oriole Road, Fort Myers, Florida 33912 is currently under construction. The Department intends to have the office relocation project executed in phases between 8/1/26 and 10/31/26. Note: These dates are approximate and are subject to change with the construction schedule and receipt of the Certificate of Occupancy (CO) for the new facility. Once the CO or Temporary Certificate of Occupancy (TCO) is received, the FDLE and awarded Vendor will establish the phased move dates for a continuous three (3) week period, followed by moves of surplus property described above on an as needed basis.

FDLE-ITB-2644 Page 5 of 35

Bids will only be considered from Bidders who have at least two (2) years of office relocation experience with businesses of a similar size, magnitude, and levels of security as the relocations described in this solicitation. Moving brokers (a company that arranges for the transportation of cargo utilizing for-hire movers and carriers to provide the actual moving and transport services) will not be considered. The Department reserves the right to determine a Bidder’s ability to perform in accordance with the specifications, terms, and conditions of this ITB.

1.3. HEADING AND SECTION REFERENCES

Section headings in this ITB are inserted for convenience only and are not to be construed as a limitation of the scope of the particular section to which the heading refers.

1.4. GENERAL INSTRUCTIONS TO RESPONDENTS (PUR1001)

Pursuant to Rule 60A-1.002, F.A.C, the State of Florida General Instructions to Respondents (PUR1001) are hereby referenced and incorporated in their entirety to this ITB. Bidders are instructed to read this document in its entirety. There is no need to return this document to the Department. The Department instructions to respondents contained within this ITB supersede any conflicting instructions contained in the PUR1001.

State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com)

1.5. MANDATORY REQUIREMENTS

The Department has established certain requirements with respect to bids to be submitted by respondents. The use of “shall”, “must” or “will” (except to indicate simple futurity) in this ITB indicates a requirement or conditions from which a material deviation may not be waived by the Department. A deviation is material if, in the Department’s sole discretion, the deficient response is not substantially in accordance with the ITB requirements, provides an advantage to one respondent over other respondents, has potentially significant effect on the quantity or quality of items bid, or on the cost of the Department. Material deviations cannot be waived. The words “should” or “may” in this ITB indicate desirable attributes or conditions, but are permissive in nature. Deviation from, or omission of, such a desirable feature, will not in itself cause rejection of a Bid.

1.6. PROCUREMENT OFFICER

The Procurement Officer, acting on behalf of the Department, is the sole point of contact outside of official public meetings, with regard to all procurement matters relating to this solicitation, from the https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

FDLE-ITB-2644 Page 6 of 35 date of the release of the solicitation until the Department Notice of Intent to Award is posted on the MyFloridaMarketplace (MFMP) Vendor Information Portal (VIP).

All questions or requests for clarification are to be directed to:

Greer Hannigan Florida Department of Law Enforcement General Services Bureau Telephone: (850) 410-7300 Email: centralpurchasing@fdle.state.fl.us

NOTE: ALL EMAILS TO THE PROCUREMENT OFFICER SHOULD CONTAIN THE SOLICITATION NUMBER IN

THE SUBJECT LINE OF THE EMAIL

1.7. RESTRICTIONS ON COMMUNICATIONS

Section 287.057(25), F.S. imposes specific communication restrictions related to this solicitation.

Respondents to this solicitation, or persons acting on their behalf, are prohibited from contacting any employee or officer of the executive or legislative branch concerning any aspect of this solicitation. This prohibition applies from the release of the solicitation until the end of the 72-hour period following the agency posting the notice of intended award. This period excludes Saturdays, Sundays, and state holidays. Any communication must be in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

1.8. SCHEDULE OF EVENTS / TIMELINE

The following schedule will be strictly adhered to in all actions relative to this ITB unless modified by the Department by written addenda. The Department will publish all written addenda on the MFMP VIP. No liability to the Department will result from such deviations. All required Bidder actions must be completed by the date and time indicated on the schedule. All listed times are Eastern Time (ET).

DATE TIME ACTIVITY LOCATION

May 12, 10:00 am FDLE Posts Invitation to Bid Advertisement

MFMP VIP

https://vendor.myfloridamarketplace.com/

May 19, 5:00 pm Submission Deadline for Bidders to Respond to Mandatory Site Visit

FDLE General Services Bureau CentralPurchasing@fdle.state.fl.us mailto:centralpurchasing@fdle.state.fl.us https://vendor.myfloridamarketplace.com/ mailto:CentralPurchasing@fdle.state.fl.us

FDLE-ITB-2644 Page 7 of 35

The Department shall utilize the State of Florida MFMP VIP and the Florida Administrative Register for all ITB Public Notice information, in accordance with Rule 60A-1.021, F.A.C., and Section 120.525, F.S.

and Rule 28-102.001, F.A.C., respectively.

1.9. ACCESSIBILITY FOR DISABLED PERSONS

Any person with a qualified disability shall not be denied equal access and effective communication regarding any ITB documents or attendance at any related meeting or ITB opening. If accommodations are needed because of a disability, please contact the Procurement Officer or FDLE General Services Bureau at (850) 410-7300.

1.10. PRE-BID CONFERENCE / MANDATORY SITE VISIT

The Department will hold a mandatory Pre-Bid Conference beginning at 10:00 am, ET at the FDLE FMROC Building, 4700 Terminal Drive, Fort Myers, Florida 33907.

A Mandatory Site Visit will be held at the time and location below, as indicated in the Schedule of Events. Participation in the Site Visit is mandatory and will be a prerequisite for the Department’s acceptance of a Bid response.

May 21-22, 10:00 am Pre-Bid Conference / Mandatory Site Visit

• Vacating FMROC Building 4700 Terminal Drive Fort Myers, Florida 33907

• Vacating FMROC Warehouse 8421 Littleton Road 33903 Fort Myers, Florida

• New FMROC Building 16595 Oriole Road Fort Myers, Florida 33912

May 29, 5:00 pm Submission Deadline for Bidder Written Questions to Procurement Officer

FDLE General Services Bureau CentralPurchasing@fdle.state.fl.us

June 3, 5:00 pm FDLE Posts Electronic Written Answers to Bidder Questions (Anticipated)

MFMP VIP

https://vendor.myfloridamarketplace.com/

June 11, 2:30 pm Bid Responses Due to FDLE

FDLE General Services Bureau

June 11, 3:00 pm Public Meeting / Opening of Bids FDLE Headquarters 2331 Phillips Road Tallahassee, Florida 32308 mailto:CentralPurchasing@fdle.state.fl.us

FDLE-ITB-2644 Page 8 of 35

Prospective Bidders are encouraged to contact the Procurement Officer identified in Section 1.6 and provide the company representative(s) who will be attending the Pre-Bid Conference / Mandatory Site Visit. Company representatives will be required to complete the Certification of Site Visit form (Attachment A), obtain FDLE signature of attendance, and include it in their Bid submission.

Bidders are encouraged to contact the Procurement Officer prior to the date and time indicated in the Schedule of Events.

Please note that FDLE is a secure facility. Visitors will have to register at the FDLE FMROC main entrance and provide a current driver’s license or State / Federally issued identification card. Please arrive at least 15 minutes prior to the scheduled Pre-Bid Conference / Mandatory Site Visit.

During the Pre-Bid Conference / Mandatory Site Visit, prospective Bidders shall visit the sites, become familiar with the site conditions which may influence the response or the equipment, material, labor, and services required. The Department may answer questions at the Pre-Bid Conference / Mandatory Site Visit or defer them to a later date. Any information provided at the Pre-Bid Conference / Site Visit will not be binding by the Department until the prospective Bidder has submitted the question in writing and the Department has provided a written answer to the question. All answers binding by the Department will be issued through the Question and Answer process and posted on the VIP on the date specified in Section 1.8, Schedule of Events. This is the only forum available during the competitive solicitation process for answering questions and making clarifications.

Location #1: Vacating FDLE FMROC Building 4700 Terminal Drive Fort Myers, Florida 33907

Location #2: Vacating FDLE FMROC Warehouse 8421 Littleton Road Fort Myers, Florida 33903

Location #3: New FDLE FMROC Building 16595 Oriold Road Fort Myers, Florida 33912

Date: 5/21/26

Time: 10:00 am, ET

The Pre-Bid Conference will begin at 10:00 am, ET at location #1 and will be immediately followed by the Site Visit of location #1. When vendors have concluded visiting location #1, the entire group will move to location #2. When vendors have concluded visiting location #2, the entire group will move to location #3. A second day for Site Visits, if needed, will be the next business day (May 22, 2026). The time will be the same as reflected above and will resume where agreed upon at the end of the first day’s Site Visits.

FDLE-ITB-2644 Page 9 of 35

Vendors will be allowed to take measurements and photos where permitted. Visual descriptions of secured areas will be presented during the Pre-Bid Conference

1.11. BIDDER QUESTIONS

Questions relevant to this ITB are invited and should be submitted in written form (e-mailed) to the Procurement Officer. Questions must be received by the FDLE Procurement Officer on or before the date and time identified in the Schedule of Events (Section 1.8). The Department recommends that Bidders confirm receipt of questions submitted.

Responses to all questions will be posted on the VIP in accordance with the Schedule of Events. The written response posted on the VIP is the ONLY official response. Oral responses that differ from the written responses must be considered invalid. It is the responsibility of the Bidder to monitor the VIP as no additional notification will be provided when responses to questions are posted.

FDLE-ITB-2644 Page 10 of 35

SECTION 2 –STATEMENT OF WORK

2.1. STATEMENT OF WORK

The awarded Vendor will provide relocation services to the Department’s Fort Myers Regional Operations Center which will be moving from 4700 Terminal Drive, Fort Myers, Florida 33907 and 8421 Littleton Road, Fort Myers, Florida 33903 to 16595 Oriole Road, Fort Myers, Florida 33912.

The tentative work hours for the relocation project will be Monday through Friday, 7:00 a.m. to 6:00 p.m., and Saturday and Sunday, 8:00 a.m. to 6:00 p.m., ET.

The Department intends to have the relocation project executed in phases between 8/1/26 and 10/31/26. Each phase should be performed in consecutive days. The Department anticipates that all phases will be completed by 10/31/26. At the conclusion of the phased moves, one or more subsequent hourly moves of surplus furniture and equipment will be scheduled individually for a separate date and time at the quoted hourly rate.

Note: Dates are approximate and are subject to change with construction schedule.

Alcohol Testing Program (Phase I) Existing Location New Location Address 4700 Terminal Drive, Suite 3

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 2 Elevator Information N/A 1 passenger/freight elevator (maximum weight limit 3,500 lbs) 1 passenger/freight elevator (maximum weight limit 4,000 lbs)

Biology (Phase I) Existing Location New Location Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 2 Elevator Information N/A 1 passenger/freight elevator (maximum weight limit 3,500 lbs) 1 passenger/freight elevator (maximum weight limit 4,000 lbs)

FDLE-ITB-2644 Page 11 of 35

Crime Scene (Phase I) Existing Location New Location Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floors 1 & 2 Elevator Information N/A 1 passenger/freight elevator (maximum weight limit 3,500 lbs) 1 passenger/freight elevator (maximum weight limit 4,000 lbs)

Evidence Office Area (Phase I) Existing Location New Location Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 1 Elevator Information N/A N/A

Friction Ridge (Phase I) Existing Location New Location Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 2 Elevator Information N/A 1 passenger/freight elevator (maximum weight limit 3,500 lbs) 1 passenger/freight elevator (maximum weight limit 4,000 lbs)

Recruitment & Training (Phase I) Existing Location New Location Address 4700 Terminal Drive, Suite 3

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 2 Elevator Information N/A 1 passenger/freight elevator (maximum weight limit 3,500 lbs) 1 passenger/freight elevator (maximum weight limit 4,000 lbs)

Seized Drugs (Phase I) Existing Location New Location Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 2 Elevator Information N/A 1 passenger/freight elevator (maximum weight limit 3,500 lbs) 1 passenger/freight elevator (maximum weight limit 4,000 lbs)

FDLE-ITB-2644 Page 12 of 35

Information Technology (Phase II)

Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 1 Elevator Information N/A N/A

Investigations (Phase II) Existing Location New Location Address 4700 Terminal Drive, Suites 1-3

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 1 Elevator Information N/A N/A

Training Center (Phase II) Existing Location New Location Address 4700 Terminal Drive, Suite 2

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 1 Elevator Information N/A N/A

Administration (Phase III) Existing Location New Location Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 1 Elevator Information N/A N/A

Business Support (Phase III) Existing Location New Location Address 4700 Terminal Drive, Suite 1

Fort Myers, Florida 33907 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 1 Elevator Information N/A N/A

Investigations Warehouse (Phase IV) Existing Location New Location Address 8421 Littleton Road

Fort Myers, Florida 33903 16595 Oriole Road Fort Myers, Florida 33912

Floor(s) Occupied Floor 1 Floor 1 Elevator Information N/A N/A

FDLE-ITB-2644 Page 13 of 35

Surplus Furniture and Equipment (Phase V)

Address 4700 Terminal Drive, Suites 1-3

Fort Myers, Florida 33907

8421 Littleton Road Fort Myers, Florida 33903

Local landfill or recycling center.

Floor(s) Occupied Floor 1 N/A Elevator Information N/A N/A

2.2. SPECIFICATIONS AND PERFORMANCE

A. The awarded Vendor shall perform the following relocation project phase tasks:

1) Equipment, Materials, and Supplies The awarded Vendor shall furnish all moving trucks, furniture dollies, pads, straps, containers, and all other equipment, materials, and supplies necessary for the relocation project. The awarded Vendor will provide boxes for packing loose contents such as office supplies, files, and other loose materials stored in or on office furniture. The awarded Vendor will have 24 hours to deliver moving boxes upon request by the Department. The awarded Vendor shall furnish all equipment and supplies necessary to reasonably ensure that the items being relocated are protected against damage. The equipment supplied by the awarded Vendor shall at all times remain the property of the awarded Vendor. All of the awarded Vendor’s supplies and equipment shall be secured at the end of each day’s work hours. The Department will not be held responsible for any damage, vandalism, loss, or theft of the awarded Vendor’s supplies and equipment. However, the Department may provide additional equipment to ensure the continued provision of services in accordance with the Purchase Order. Any equipment provided by the Department will remain the property of the Department.

2) Licensure and Certification The awarded Vendor must possess a current Intrastate Movers (IM) license with the Florida Department of Agriculture and Consumer Services (FDACS), and must provide their IM number with their Bid.

3) Staffing

i. The awarded Vendor shall provide qualified employees to perform the requirements of the Purchase Order.

FDLE-ITB-2644 Page 14 of 35

ii. The awarded Vendor’s employees shall work under the awarded Vendor’s direct supervision at all times. The awarded Vendor’s supervisor shall have a thorough knowledge of the relocation project and shall properly direct the awarded Vendor’s employees in their assigned tasks to ensure the relocation project is accomplished in an efficient and effective manner.

iii. The awarded Vendor’s employees shall observe the Department’s rules and regulations as made known to the awarded Vendor by the Department. The awarded Vendor’s employees shall conduct themselves in a professional, courteous, and appropriate manner at all times. The awarded Vendor’s employees shall wear moving attire representative of the company and be easily identifiable at all times during the move.

4) Protection of Relocation Sites Prior to the relocation, the awarded Vendor shall ensure that proper quantities of building protection materials are ordered, delivered, and installed at each site to protect against damage. The awarded Vendor shall use proper and effective care to protect the condition of the entire premises of the buildings during the relocation. All areas of the premises that will be traversed or contacted during the relocation shall be protected, including elevators, carpeting, walls, doors, flooring, corners, and exterior walkways.

The awarded Vendor shall also be responsible for the cleaning/repair of finishes that are soiled or damaged as a result of the moving activities. This requirement only applies to those incidents found to be the fault and responsibility of the awarded Vendor.

5) Relocation

i. The awarded Vendor shall relocate the office contents in accordance with the most recently approved relocation plan. The awarded Vendor shall organize and implement the relocation in a manner that will ensure the relocation is completed without interruption.

ii. The awarded Vendor shall reasonably protect all items being relocated against damage. The awarded Vendor shall utilize the appropriate equipment, technology carts, packing insulation, and plastic containers that are the sizes and strengths suitable for the contents being relocated.

iii. The awarded Vendor shall disassemble any items that must be disassembled for relocation purposes and reassemble the items once they are moved to their designated rooms, which will be labeled on each item’s property tag.

iv. No later than the end or each day of work, all loaded moving trucks containing office contents must travel directly to each location and be immediately unloaded

FDLE-ITB-2644 Page 15 of 35 before work is concluded for the day. No contents may be stored in any of the awarded Vendor’s facilities or in any of the moving trucks overnight.

6) Confidential Documents The building contents moved may contain confidential documents. The awarded Vendor shall safeguard all documents in its possession against loss, theft, and disclosure in connection with the performance of work under the Purchase Order, regardless of whether or not they are labeled confidential.

The Project Manager or designee shall observe the handling of these containers at all times during the loading and unloading process. At completion of loading of all materials, the Project Manager or designee will seal the truck with a pre-assigned security tag.

Loaded moving trucks shall travel nonstop from the loading point at the Vacating FDLE FMROC Facility to the destination at the New FDLE FMROC Facility. The awarded Vendor shall ensure that the security tag is not removed prior to the arrival of the project manager or designee. Only the Project Manager or designee has the authority to remove the security tag.

7) Maintenance The awarded Vendor shall keep the relocation sites orderly, clean, and safe at all times.

Debris, shipping materials, and packing materials generated or used by the awarded Vendor during the relocation project must be removed daily from the facilities. The awarded Vendor shall lawfully dispose of or, if appropriate, return to the awarded Vendor’s place of business. Any debris, shipping materials, and packing materials generated or used by the awarded Vendor during the relocation project at the awarded Vendor’s expense and in containers provided by the awarded Vendor. At the conclusion of each relocation, the awarded Vendor will have five (5) days to remove all unused materials and supplies from the affected Department premises.

8) Liability and Insurance

i. Workers’ Compensation Insurance

The awarded Vendor shall maintain Workers’ Compensation Insurance as required under the Florida Workers’ Compensation Law or the workers' compensation law of another jurisdiction where applicable. The awarded Vendor must require all subcontractors to similarly provide Workers' Compensation Insurance for all of the latter’s employees. In the event work is being performed by the awarded Vendor under the Purchase Order and any class of employees performing the work is not protected under the Workers' Compensation statuses, the awarded Vendor must provide, and cause each subcontractor to provide adequate

FDLE-ITB-2644 Page 16 of 35 insurance satisfactory to the Department for the protection of employees not otherwise protected.

ii. General Liability Insurance The awarded Vendor must secure and maintain Commercial General Liability Insurance, including bodily injury, property damage, products, personal and advertising injury, and completed operations. This insurance must provide coverage for all claims that may arise from performance of the Purchase Order or completed operations, whether by the awarded Vendor or anyone directly or indirectly employed by the awarded Vendor. Such insurance must include the State of Florida as an additional insured for the entire length of the resulting Purchase Order. The awarded Vendor is responsible for determining the minimum limits or liability necessary to provide reasonable financial protections to the awarded Vendor and the State of Florida under the resulting Purchase Order.

iii. Florida Authorized Insurers All insurance shall be with the insurers authorized and eligible to transact the applicable line of insurance business in the State of Florida. The awarded Vendor shall provide Certification(s) of Insurance evidencing that all appropriate coverage is in place and showing the Department to be an additional insured.

Additional Insurers coverage must be provided to incorporate the current Lessors for each FMROC Facility:

Excelsior Littleton Road, LLC Lee County Port Authority

B. The Department shall perform the following relocation project phase tasks:

1) Packing Items for Relocation The Department shall prepare office contents for relocation (e.g., labeling items, emptying desks and other furniture used to store items, packing files and the contents of desks and other furniture in acceptable boxes or containers, taping boxes, and taping furniture drawers shut). The Department will provide tape for sealing boxes for packing loose contents such as office supplies, files, and other loose materials stored in or on office furniture. The Department will disconnect and reconnect electronic equipment belonging to the State. Electronic equipment is defined as computers, monitors, modems, printers, and fax machines. All computers and equipment require careful handling. The awarded Vendor shall use extreme caution in the transport of such items.

FDLE-ITB-2644 Page 17 of 35

2) Access to Premises The Department shall grant the awarded Vendor’s employees access to the buildings including common areas, parking spaces, and loading zones. The awarded Vendor’s employees shall be allowed only in the areas necessary to perform the relocation project.

The awarded Vendor’s employees may not use the Department’s phones, copiers, or other office equipment.

3) Project Oversight The Department will provide direction to the awarded Vendor and will have complete and final approval authority over the relocation project. The Department’s representatives will be present during the relocation and will observe the handling of office contents, except when the office contents are loaded and secured on moving trucks.

C. The awarded Vendor and the Department shall perform the following relocation project phase tasks:

1) Administration The Parties shall each appoint a Project Manager. If either Party to the Purchase Order changes its Project Manager, the other party must be notified in writing within two (2) business days of the change. Such notice is sufficient to effectuate these changes without a written amendment to the Purchase Order. The Project Manager will oversee the administrative aspects of the Purchase Order. The Parties’ Project Managers shall serve as the primary contact for the relocation project and shall be responsible for the overall management thereof. All questions or problems regarding the relocation project must be directed to the designated Project Manager. The Parties’ Project Managers shall, with respect to the relocation project, perform the following services:

i. Provide consultations

ii. Address questions

iii. Remain on-site during the relocation

iv. Remain available at all times during the relocation by cell phone

v. Ensure the relocation project is conducted and completed in accordance with all terms and conditions specified in the Purchase Order and the latest approved relocation plan.

2) Site Conditions Prior to the relocation, the awarded Vendor shall verify and review all applicable site conditions, overhead door clearances, code compliance requirements, and any other pertinent conditions or information necessary to ensure the safe relocation of items. The awarded Vendor shall provide a Written Site Condition Report, which notes any site

FDLE-ITB-2644 Page 18 of 35 deficiencies and existing site damage to the Department Project Manager within two (2) business days of the start of the move.

3) Relocation Plan The Parties shall collaborate to prepare a relocation plan, which must incorporate any observations noted during the initial site inspections as specified in Section 2.2 C. (2), and must detail the phasing, timeline (including the relocation project’s completion date, work hours, and logistics for the relocation. The Department shall have final approval authority over the information in the relocation plan. Once approved by the Department, neither Party shall enact changes to the relocation plan without obtaining the express written approval from the other Party.

4) Final Walk-Through Inspection

i. The Parties’ Project Managers shall jointly perform a final walk-through inspection of the buildings. Inspections of locations labeled ‘Existing Office Location’ in the table in Section 2, Statement of Work, shall occur no later than two (2) business days after the relocation to the new office location is completed. Inspections of the locations labeled ‘New Office Location’ in the table in Section 2, Statement of Work, shall occur no later than five (5) business days after the relocation to the new office location is completed.

ii. Within 10 business days after the relocation is completed, the awarded Vendor shall submit a Final Inspection and Damage Report (Damage Report) to the Department, which details the results of the final walk-through inspection. The awarded Vendor shall list any and all damage to the buildings, premises (including walkways, loading zones, etc.), and office contents that occurred during the relocation project in the Damage Report.

5) Damaged or Destroyed Property The awarded Vendor shall be responsible for the cost of replacement or any labor and replacement parts that are required for the repair of any property that was damaged or destroyed during the relocation project. The Department has the option to deduct the costs of all repairs or replacements completed from the awarded Vendor’s invoice or to require the awarded Vendor to pay for the repairs and replacements. The Department reserves the right to make immediate repairs to correct damage when such loss is detrimental to the Department’s operations, with the resulting cost being the sole responsibility of the awarded Vendor.

FDLE-ITB-2644 Page 19 of 35

6) Lost Property The Department will report any lost property to the awarded Vendor in writing within 10 business days after the completion of the relocation. The awarded Vendor will be responsible for investigating the loss and reporting the results of the investigation to the Department within 30 calendar days of the report of the loss. The awarded Vendor shall reimburse the Department for any lost property. If documents are lost, liquidated damages may be assessed based upon the estimated cost for the Department to restore them or the estimated cost of the mitigation efforts needed for the potential breach of Confidential Documents.

2.3. DELIVERABLES, PERFORMANCE MEASURES, AND FINANCIAL CONSEQUENCES FOR NON-

PERFORMANCE

Deliverables Performance Measures Financial Consequences Relocation Project Completion of Each Move Phase

I – IV

Payment will be withheld for each phase until completion of move in accordance with FDLE- ITB-2644 Section 2 – Statement of Work.

Surplus Move Hourly Projects Completion of Each Hourly Project

Payment will be withheld until completion of move in accordance with FDLE-ITB-2644 Section 2 – Statement of Work.

FDLE-ITB-2644 Page 20 of 35

SECTION 3 – INVITATION TO BID PROCESS

This ITB is hereby advertised on the State of Florida VIP. To find the ITB or other related information, enter Agency “Department of Law Enforcement” and click on “Initiate Search” at the bottom of the web page. If unable to download the document(s), contact the FDLE Procurement Officer.

Section 120.57(3)(b), F.S., requires that notice of protest of the solicitation documents shall be made within 72 hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section 120.57(3), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

3.1 SPECIAL CONDITIONS AND INSTRUCTIONS

The FDLE Bid requirements and special conditions modify and shall take precedence over the State of Florida form PUR1001, General Instructions to Bidders.

The Department currently does not utilize the State of Florida’s, MFMP e-Procurement system for competitive solicitations such as this ITB. Bidders are to manually submit a hard copy of their responses to this ITB as identified in this section. Specific references to MFMP usage for this ITB stated in Sections 3 and 5 of the PUR1001, General Instructions to Bidders are not applicable.

3.2 BIDDER INQUIRIES

The Bidder will examine the ITB to determine if the Department requirements are clearly stated. If there are requirements that may restrict competition, Bidders may request specification changes. Requests must identify and describe the difficulty meeting specifications, provide detailed justification, and provide the recommended changes. Change requests or protests of the specifications must be received by the State no later than 72 hours after the posting of the solicitation. The Department will determine what, if any, changes to the ITB will be accepted. If required, the Department will issue addenda reflecting the changes.

Written interpretations of the appropriate representative of the Department will prevail. While oral responses may be given in good faith and are intended to be accurate, the Department is not bound by any non-written interpretation or guidance offered to Bidders.

3.3 ADDENDA

The Department reserves the right to modify this ITB. All addenda to this ITB will be in writing with content and number of pages described to all Bidders. Any addenda or answers to written questions supplied by the Department to participating Bidders may include an Addenda Acknowledgement Form.

FDLE-ITB-2644 Page 21 of 35

This form shall be signed by an authorized representative of the Bidder’s organization and submitted to the Department.

All addenda will be provided via the VIP at the following website:

MyFloridaMarket Place Vendor Information Portal

It is the sole responsibility of the Bidder to monitor the VIP for any addenda issued in reference to this

ITB.

3.4 DISCUSSIONS

No negotiations, decisions or actions shall be initiated or executed by the Bidder as a result of any discussions with any State employee prior to the opening of the sealed Bid(s). Prior to the opening of the sealed Bid(s), Bidders are NOT to divulge bid prices to any state employee or representative of the State. Further, Bids submitted to the Department will remain unopened until the time for opening Bids as indicated on the Schedule of Events / Timeline. During this period, any discussion by the Bidder with any state employee or representative of the State involving price information will result in rejection of said Bidder’s response. Only those communications which are in writing or electronically submitted from the Department, General Services Bureau, may be considered as a duly authorized expression on behalf of the Department. Only communications from Bidders, which are in writing and signed or electronically submitted, will be recognized by the Department as duly authorized expressions on behalf of the Bidder.

3.5 MYFLORIDAMARKETPLACE REGISTRATION

The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system pursuant to Section 287.057(24), F.S. All payments issued by Agencies to registered vendors for purchases of Commodities or Contractual Services under Chapter 287, F.S., shall be assessed the Transaction Fee of one percent (1.0%) of the total amount of the payments received from the State or Eligible Users, as prescribed by Rule 60A-1.031, F.A.C., or as may otherwise be established by law. Vendors shall pay the Transaction Fee and are subject to automatic deduction of the Transaction Fee, when automatic deduction becomes available. Vendors shall submit any monthly reports required pursuant to Rule 60A-1.031, F.A.C. All such reports and payments are subject to audit. The Department will have grounds for declaring the vendor in default if the vendor fails to comply with the payment of the Transaction Fee or reporting of payments, which may subject the vendor to being suspended from business with the State of Florida.

Information about the registration process is available and registration may be completed at the MFMP website: Vendor Information Portal. Interested persons lacking internet access may request assistance from the MFMP Customer Service at (866) 352-3776.

FDLE-ITB-2644 Page 22 of 35

Responding Bidders should be registered in the MFMP system at the time of Bid submission.

Bidders should register for the following United Nations Standard Products and Services (UNSPSC) Class/Group Commodity Code(s) pertaining to this Procurement:

• 78101801: Relocation Services

3.6 FLORIDA DEPARTMENT OF FINANCIAL SERVICES SUBSTITUTE W-9 INITIATIVE

The Florida Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information (i.e. Social Security number) to report accurate tax information to the Internal Revenue service and determine if a vendor should receive a Form 1099. A completed Substitute form W-9 is required for any entity to receive payment from the State of Florida.

Bidders must submit their W-9 forms electronically at the DFS website:

State of Florida Vendor Portal Page

The awarded Bidder must have a valid W-9 on file with the DFS prior to issuance of a Purchase Order.

This may be completed by the Bidder post-award and is not something which Department will consider in determining the responsiveness of a bid.

3.7 PASS / FAIL REQUIREMENTS

Bidders must answer all Pass / Fail Requirement questions listed in Attachment B and submit with their Bid response. All requirement questions must be complete and answered “yes” for a Bidder to be eligible for award.

3.8 BID SUBMISSION FORMAT

The instructions for this solicitation have been designed to help ensure that all Replies are reviewed and evaluated in a consistent manner, as well as to minimize costs and response time. Any and all information submitted in variance with these instructions is subject to not being reviewed or evaluated.

Bids must be submitted in a sealed envelope/container. Bids must be submitted by U.S. Mail, United Parcel Service (UPS), Federal Express (FedEx), private courier, or hand delivery. Electronic submission or facsimile transmission of a Bid is NOT authorized and will NOT be accepted. Bidders are cautioned that shipped Bids will be routed to the Department’s Mail Processing Center in an off-site facility which may cause delays in delivery and receipt by the General Services Bureau. Bidders choosing to mail Bids must take this into consideration and allow sufficient time to ensure timely delivery and receipt.

https://flvendor.myfloridacfo.com/

FDLE-ITB-2644 Page 23 of 35

BIDDERS SHOULD INCLUDE THE FOLLOWING LABEL ON THE OUTSIDE OF ALL SEALED PACKAGES:

RESPONDING BIDDER NAME

SOLICITATION NUMBER: FDLE ITB 2644

TITLE: FORT MYERS REGIONAL OPERATIONS CENTER RELOCATION SERVICES

BID OPENING: JUNE 11, 2026, 3:00 PM

The Department mailing address is:

OFF-SITE MAIL FACILITY, C/O FLORIDA DEPARTMENT OF LAW ENFORCEMENT

ATTENTION: GENERAL SERVICES BUREAU

813B LAKE BRADFORD ROAD

TALLAHASSEE, FLORIDA 32304

A Bidder choosing to hand deliver a sealed Bid must take into consideration that the FDLE Headquarters Building is a secure facility. “Hand deliver” means delivery at the correct location on or before the required date and time. The Bidder must notify the Procurement Officer prior to hand delivering a sealed Bid. The FDLE Headquarters location is:

FLORIDA DEPARTMENT OF LAW ENFORCEMENT

GENERAL SERVICES BUREAU

2331 PHILLIPS ROAD

TALLAHASSEE, FLORIDA 32308

BIDS RECEIVED AFTER THE EXACT TIME/DATE SPECIFIED IN SECTION 1.8 WILL NOT BE CONSIDERED.

FAILURE TO INCLUDE ANY INFORMATION OR DOCUMENTATION REQUESTED WITHIN THIS ITB AT THE TIME OF SUBMISSION, OR AT THE TIME PRESCRIBED BY THE DEPARTMENT, WILL LEAD TO REJECTION OF THE BID FOR NON-RESPONSIVENESS. IF BIDDERS ARE UNSURE OF THE REQUIRED INFORMATION

OR DOCUMENTATION, CONTACT THE PROCUREMENT OFFICER. DO NOT MAKE ASSUMPTIONS.

Bidders should submit their Bid to include:

• FDLE-ITB-2644 Acknowledgement Form

• Attachment A – Certification of Site Visit

• Attachment B – Pass / Fail Requirements

• Attachment C - References

• Attachment D – Price Sheet

• Attachment E - Certification of Drug Free Workplace (if applicable)

• Attachment F – Scrutinized Companies List Certification

• Attachment G – PUR2023

• Attachment H – PUR2024

• Attachment I – PUR7801

FDLE-ITB-2644 Page 24 of 35

• Documentation of Current FDACS IM License Number

• Documentation of Required Insurance

• Any Applicable Bid Addenda Acknowledgement Form

Bidder generated price sheets will not be accepted. The Grand Total shall include ALL charges to include a Fixed Price for Relocation Services and Hourly Labor Rate for Surplus Property Removal. Prices shall include all incidentals and associated costs required to comply with and satisfy all requirements referred to or included in this solicitation.

No remuneration is available to the Bidder beyond the Bid price for all specifications and considerations in response to this ITB, as outlined herein. Bidders will be strictly held to the prices of their Bid. The contents of this ITB and vendor Bid submission will become contractual obligations if a Purchase Order is issued.

Quantities referred to are estimated quantities. The Department reserves the right to increase or decrease the quantities and amounts. The Department shall not be responsible for Bidder inventory or order commitment.

3.9 BIDDER ACKNOWLEDGEMENT

By submission of a signature on the FDLE Acknowledgment Form, the Bidder certifies that they comply with all terms and conditions contained herein. The Bid must contain the original signature of an authorized representative who can legally bind the Bidder. The product offered by the Bidder will conform to the specifications of this ITB without exception.

Bidders must include the signed FDLE Acknowledgement Form with their Bid response.

3.10 VENDOR GENERATED TERMS AND CONDITIONS

Department objects to and shall not consider any additional terms and conditions submitted by a Bidder, including any appearing in documents attached as part of a Bidder’s response. In submitting a response, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force and effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a Bid, shall be grounds for rejecting a Bid.

The Purchase Order issued by the Department as a result of this ITB shall incorporate all terms and conditions identified herein. No oral agreements or representations shall be valid or binding upon Department or the Bidder unless expressly contained herein or by a written addendum to this ITB.

FDLE-ITB-2644 Page 25 of 35

3.11 REDACTED BID SUBMISSION

Pursuant to Section 19 Public Records of the PUR1001 General Instructions to Respondents, if a Bidder considers any portion of the bid documents, data or record submitted in response to this solicitation to be exempted by law from disclosures as a public record, the Bidder must provide the Department with both an un-redacted and redacted copy of the Bid submission. As noted in this section, redacted Bids must clearly segregate and mark information which is claimed to be exempt from public records and provide the specific statutory citation for such exemption.

This redacted copy should contain FDLE’s solicitation name, number, and the name of the responding Bidder on the cover, and should be clearly titled “Redacted Copy”. The Redacted Copy must be provided to the Department at the same time the Bidder submits its Bid and must only exclude or obliterate those exact portions which are exempted by law from public disclosure. The entire Bid or Bid pages must not be marked proprietary, trade secret, or confidential.

IF A BIDDER FAILS TO SUBMIT A REDACTED COPY WITH ITS BID AS DESCRIBED HEREIN, DEPARTMENT IS AUTHORIZED TO PRODUCE THE ENTIRE DOCUMENT(S), DATA OR RECORDS SUBMITTED BY THE BIDDER. THE ITB AND THE SUCCESSFUL VENDOR’S BID WILL BE INCORPORATED INTO THE PURCHASE

ORDER.

3.12 ADMINISTRATIVE REVIEW

Each Bidder shall submit a Bid that meets all material requirements of this ITB. Material requirements are those without which adequate analysis and comparison of Bids is impossible, or those that affect the competitiveness of the Bid. Department seeks to maximize competition and reserves the right to seek clarification or conduct a cure process from responding Bidders to obtain non-material information to complete a responsiveness review. Bids which do not meet all material requirements of this solicitation will not will not be considered unless, at Department’s discretion, the discrepancy does not prevent review of the Bid by Department and can be easily and quickly remedied.