FDLE ITB 2610 Oral Swab Kits.pdf

FLORIDA DEPARTMENT OF LAW ENFORCEMENT

INVITATION TO BID

Acknowledgement Form

Page 1 of 64 pages SUBMIT REPLY TO:

Florida Department of Law Enforcement Office of General Services Telephone Number: (850) 410-7300 Agency Release Date:

March 16, 2026 Solicitation Number:

FDLE ITB 2610

Solicitation Title: Oral Swab Collection Kits

Bids are Due:

April 15, 2026 Bid responses shall be binding until execution of a Purchase Order with the successful Bidder.

**Bidder Name:

**If a fictitious name is used, include registered name (i.e.

XYZ, Inc. DBA ABC) Bidder Mailing Address: *Authorized Signature (Manual)

City, State, Zip:

Phone Number: *Authorized Signature (Type), Title

Toll Free Number: *This individual must have the authority to legally bind the Bidder to a contractual obligation. By submission of a signature on the response, the Bidder certifies that they comply with all terms and conditions contained herein.

Fax Number:

Email Address:

FEID Number:

Type of Business Entity (Corporation, LLC, partnership, etc.):

BIDDER CONTACTS: Provide the name, title, address, telephone number, and email address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

Contact Name, Title: Contact Name, Title:

Address: Address:

Phone Number: Phone Number:

Fax Number: Fax Number:

Email Address: Email Address:

BY AFFIXING MY SIGNATURE ON THIS REPLY, I HEREBY STATE THAT I HAVE READ THE ENTIRE ITB TERMS, CONDITIONS, PROVISIONS AND SPECIFICATIONS AND ALL ITS ATTACHMENTS, INCLUDING THE REFERENCED PUR 1000 AND PUR 1001.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL

CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

FDLE ITB 2610

SECTION 1 – Introductory Section

1.1 Agency Intent

1.2 Heading and Section References

1.3 General Instructions to Bidders (PUR 1001)

1.4 Mandatory Requirements

1.5 Procurement Officer

1.6 Restrictions on Communications

1.7 Schedule of Events / Timeline

1.8 Accessibility for Disabled Persons

1.9 Bidder Questions

SECTION 2 – Technical Specifications

2.1 Specifications

2.2 Pricing and selection options

2.2.1 Sample Collection Card Options

2.2.2 Packaging configuration Option

2.3 Kit Assembly

2.4 Oral Swab Collection Kit sample to be supplied with Bid Submission

2.5 Automatic monthly deliveries

2.6 Supplemental Monthly Quantities

SECTION 3 – Performance Metrics and Financial Consequences for Oral Swab Collection Kit Order Fulfillment

3.1 Monthly Delivery Requirements

3.2 Delivery Compliance Standard

3.3 Financial Consequences for Late Delivery

3.4 Failure to Deliver Monthly Quantity

3.5 Replacement Procurement and Cost Recovery

3.6 Monitoring

3.7 Miscellaneous Fees and Charges

SECTION 4 – Invitation to Bid Process

4.1 Special Conditions and Instructions

4.2 Solicitation Requests

4.3 Bidder Inquiries

4.4 Addenda

4.5 Discussions

4.6 MyFloridaMarketPlace (MFMP) Registration

4.7 Florida Department of Financial Services Substitute W-9 Initiative

4.8 Bid Price Sheet

4.9 Bid Packaging and Submission Requirements

4.10 Bidder Acknowledgement

4.11 Vendor Generated Terms and Conditions

4.12 Bidder’s duties to assert exemption from disclosure as a public record

4.13 Administrative Review

4.14 Price Evaluation

4.15 Certified Minority Business Enterprises

4.16 In-State Preference (Appendix C)

4.17 Certification of Drug Free-Workplace (Appendix D)

4.18 Cost of Preparing a Vendor Bid

4.19 Firm Response

4.20 Withdrawal of Bid

4.21 Legal Requirements

4.22 Antitrust Violations List

4.23 Scrutinized Companies List

4.24 Vendor Certification Form (PUR 7801)

4.25 Less Than Two Responsive Bids

4.26 Basis of Award

4.27 Posting of Tabulations

4.28 Reserved Rights

4.29 Draft Contract

SECTION 5 – Special Conditions Section

5.1 General Contract Conditions (PUR 1000)

5.2 Cooperation With The Inspector General

5.3 Federal Excluded Parties List

5.4 Public Records

5.5 Unauthorized Aliens

5.6 No Preference

5.7 Protest and Protest Filing

5.8 Reserved rights

5.9 Rights for award

5.10 Other reserved rights

5.11 No contract until execution

5.12 Bid Opening

5.13 Clarification requests (CR)

SECTION 6 – Appendices

SOLICITATION INTRODUCTION

Critical Things to Keep in Mind When Responding to a Solicitation for the Florida Department of Law Enforcement

1. Read the entire document. Note critical items such as mandatory requirements; sample(s) required; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. Note the Procurement Officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the solicitation and is an excellent source of information for any questions you may have.

3. Take advantage of the “question and answer” period. Submit your questions to the Procurement Officer by the due date listed in the Calendar of Events and view the answers given in the formal “addenda” issued for the Solicitation. All addenda issued for a solicitation are posted on the Vendor Information Portal website (MyFloridaMarketPlace Vendor Information Portal) and will include all questions asked and answered concerning the solicitation.

4. Follow the format required in the solicitation when preparing your response. Provide point-by-point responses to the required sections in a clear and concise manner.

5. Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the Department will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the Department. The bids are evaluated based solely on the information and materials provided in your response.

6. Use the forms provided, i.e., Solicitation cover sheet, Price forms, etc.

7. Check the Vendor Information Portal website for solicitation addenda. Before submitting your response, check the Vendor Information Portal website to see whether any addenda were issued for the solicitation. Some addenda require that you sign and return them with the bid.

8. Review and read the Solicitation document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and complete.

9. Submit your response on time. Note all dates and times listed in the Calendar of Events and within the document and be sure to submit all required items on time. Faxed, emailed or late bid responses are never accepted.

https://vendor.myfloridamarketplace.com/

SECTION 1 – INTRODUCTORY SECTION

The State of Florida’s Department of Law Enforcement, hereinafter called the FDLE, Department, Agency, Customer, or Purchaser intends to obtain competitive sealed bids for an estimated range of 120,000 to 180,000 oral swab collection kits per year. These kits will be used in the operation of the Investigations and Forensic Sciences Program / DNA Investigative Support Database in Tallahassee, Florida.

1.1 AGENCY INTENT

The contract resulting from this solicitation is expected to begin upon execution and remain in effect for a period of twelve (12) months. The selected Bidder will be expected to assume the responsibilities outlined herein upon contract execution.

The State reserves the right, at its sole discretion, to renew the Contract resulting from this solicitation for three (3), one (1) year periods, or for the length of the contract whichever is greater. Renewal of the Contract shall be in writing and shall be subject to the terms and conditions set forth in the existing Contract. All renewals are contingent upon satisfactory performance by the Contractor and the availability of funds. Pursuant to Section 287.057(14), Florida Statutes, exceptional purchase contracts may not be renewed. Exceptional purchase contracts are defined in Section 287.012(12), Florida Statutes.

1.2 HEADING AND SECTION REFERENCES

Section headings in this ITB are inserted for convenience only and are not to be construed as a limitation of the scope of the particular section to which the heading refers.

1.3 GENERAL INSTRUCTIONS TO BIDDERS (PUR 1001)

Pursuant to Rule 60A-1.002 F.A.C, the State of Florida General Instructions to Bidders (PUR 1001, 2006 version) is incorporated herein by reference and can be accessed at:

State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com)

Special Instructions

The following special instructions modify the general instructions provided in the incorporated PUR 1001 and shall take precedence over conflicting terms of the PUR 1001 which are inapplicable and superseded by this ITB.

Paragraphs 3, 4, 5, 7, 12, 13, and 20 of the PUR 1001 (General Instructions) are deleted and are replaced as follows:

Section 3. Electronic Submission of Responses: Responses must be submitted as required in Section 4.9.

Section 4. Terms and Conditions: All Replies are subject to the terms of this solicitation, which, in case of conflict, shall have the order of precedence listed in the Order of Precedence for Solicitation section.

The Department shall not accept any unrequested terms or conditions submitted by a Bidder, including any appearing in documents attached as part of a Bidder’s Reply. In submitting its Reply, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Section 5. Questions: Questions must be submitted as specified in Section 1.9.

Section 12. Public Opening: Replaced with Section 5.11

Section 13. Electronic Posting of Notice of Intended Award: Replaced with Section 3.27

Section 14. Firm Response: Replaced with Section 4.19

Section 15. Clarifications/Revisions: Replaced with Section 5.13

Section 20. Protests: Replaced with Section 5.7

Section 21. Limitation on Vendor Contact with Agency During Solicitation Period: Replaced with Section 1.6

1.4 MANDATORY REQUIREMENTS

The FDLE has established certain requirements with respect to bids to be submitted by Bidders. The use of “shall”, “must” or “will” (except to indicate simple futurity) in this ITB indicates a requirement or conditions from which a material deviation may not be waived by the Department. A deviation is material if, in the Department’s sole discretion, the deficient response is not substantially in accordance with the ITB requirements, provides an advantage to one Bidder over other Bidders, has potentially significant effect on the quantity or quality of items bid, or on the cost of the Department. Material deviations cannot be waived.

The words “should” or “may” in this ITB indicate desirable attributes or conditions but are permissive in nature. Deviation from, or omission of, such a desirable feature, will not in itself cause rejection of a Bid.

1.5 PROCUREMENT OFFICER

The Procurement Officer, acting on behalf of the FDLE, is the sole point of contact outside of official public meetings, with regard to all procurement matters relating to this solicitation, from the date of the release of the solicitation until the FDLE Notice of Intent to Award is posted on the Vendor Information Portal (VIP).

All questions or requests for clarification are to be directed in writing to:

Angela Githens Office of General Services Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, FL 32308 Email: FDLEOGSContracts@fdle.state.fl.us

***PLACE THE ITB NUMBER IN THE SUBJECT LINE OF ALL EMAILS TO THE PROCUREMENT OFFICER***

If a Bidder claims that any portion of an email is trade secret under section 812.081, F.S., or otherwise confidential under Florida or Federal Law, the Bidder is to place the word “Confidential” in the subject line.

(See also subsection 4.12 of this ITB for more information on confidential information.)

mailto:FDLEOGSContracts@fdle.state.fl.us

1.6 RESTRICTIONS ON COMMUNICATIONS

NOTICE PURSUANT TO SECTION 287.057(25), F.S.

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

(This portion intentionally left blank.)

1.7 SCHEDULE OF EVENTS / TIMELINE

The following time schedule will be strictly adhered to in all actions relative to this ITB unless modified by the FDLE by written addenda. FDLE will publish all written addenda on the MyFloridaMarketPlace, Vendor Information Portal (VIP).

No liability to the FDLE will result from such deviations. All required Vendor actions must be completed by the date and time indicated on the schedule. All listed times are Eastern Time (ET) in Tallahassee, Florida.

EVENT DUE DATE LOCATION

ITB Advertised/Released 3/16/2026 Posted to the Vendor Information Portal (VIP)

Vendor Information Portal

Questions Submitted in writing by email

Must be received

PRIOR TO:

3/30/2026

@ 12:00 p.m.

Submission deadline for Bidder Written Questions FDLE Procurement Officer via email:

FDLEOGSContracts@fdle.state.fl.us

Answers to Questions (Anticipated Date) 4/6/2026

Posted to the Vendor Information Portal (VIP) Vendor Information Portal

Bid Submissions Due to FDLE

Must be received

PRIOR TO:

4/15/2026

@ 2:00 p.m.

Submit To:

FDLE Off-Site Mail Facility c/o Florida Department of Law Enforcement Headquarters, Office of General Services

Attention: Angela Githens 813B Lake Bradford Road

Tallahassee, FL 32304 FDLEOGSContracts@fdle.state.fl.us

Public Meeting/ Opening of Bids

4/17/2026 @ 10:00 a.m.

Via Conference Call Conference Call Number:

(850) 270-3999 Participation Code:

592 235 620#

FDLE shall utilize the State of Florida, MyFloridaMarketPlace Vendor Information Portal (VIP) and the Florida Administrative Register for all ITB public notice information, in accordance with Rule 60A-1.021 F.A.C., and Section 120.525 F.S. and Rule 28-

102.001 F.A.C., respectively.

https://vendor.myfloridamarketplace.com/ mailto:FDLEOGSContracts@fdle.state.fl.us mailto:FDLEOGSContracts@fdle.state.fl.us

1.8 ACCESSIBILITY FOR DISABLED PERSONS

Any person with a qualified disability shall not be denied equal access and effective communication regarding any ITB documents or attendance at any related meeting or ITB opening. If accommodations are needed because of a disability, please contact the Procurement Officer or FDLE Office of General Services at (850) 410-7300.

1.9 BIDDER QUESTIONS

Bidders will submit all questions during the Questions and Answer period in writing to the Procurement Officer via email at the email address listed in Section 1.5, Procurement Officer. Questions relevant to this ITB a should be submitted in written form (e-mailed) utilizing the Question Submittal Form (Appendix A) to the Procurement Officer. The deadline for submission of questions is reflected in Section 1.7 Schedule of Events.

Questions and answers will not constitute a basis for formal protest of the specifications of the solicitation.

The Department’s answers to written questions will be posted on the MFMP Vendor Information Portal (VIP).

The Department will not be bound by, and Bidders shall not rely on, any representations outside of this Question and Answer process.

If a Bidder identifies any concerns or required clarifications related to the Price Reply Spreadsheet, such requests must be submitted during the official Q&A period.

Any Bidder suggested changes to the Price Reply Spreadsheet will only be considered if submitted through the Q&A process and may result in an Addendum issued by FDLE, if deemed necessary. FDLE reserves the right to clarify, revise, or supplement the Price Reply Spreadsheet at any time prior to proposal due date. Any such changes or additions will be communicated through an Addendum and posted on the MFMP Vendor Information Portal (VIP).

All written questions are reproduced in the same format as submitted by the Bidder.

Bidders are responsible for monitoring the Vendor Information Portal and incorporating any updates or revisions into their submitted proposals, as no additional notification will be provided when addendums are posted.

SECTION 2 – TECHNICAL SPECIFICATIONS

FDLE is seeking to purchase Oral Swab Collection Kits for the collection of qualifying offender DNA specimens.

The Manufacturer of the Oral Swab Collection Kits and all sterile components shall comply with applicable U.S.

Food and Drug Administration (FDA) Good Manufacturing Practices (GMP) requirements.

The Bidder shall provide the Manufacturer’s current FDA Registration Number with its Bid submission. Failure to provide the required FDA Registration Number with the Bid shall result in the Bid being deemed non-responsive.

2.1 SPECIFICATIONS

The Oral Swab Collection Kits shall consist of the following components:

A. Outer Packaging (FDLE Selection Option) The Oral Swab Collection Kit shall be packaged using one (1) of the following outer packaging configurations, as selected by FDLE:

Option 1—Sealed Clear Plastic Sleeve Sealed clear plastic packaging sleeve, maximum 12¼” length by 8” width. The left edge of the packaging approximately 1 inch (± 1/8 inch) from end is to be perforated for opening and accessing the contents. The sleeve shall contain the oral swab kit/form and the pre-printed return address envelope.

Option 2—Pre-Sealed White Packaging Envelope (Attachment A provided for reference) Pre-sealed white packaging envelope, maximum 12¼” length by 8” width. The left edge of the packaging, approximately 1 inch (± 1/8 inch) from the end shall be perforated for opening and accessing the contents. The envelope shall contain the oral swab kit/form and the pre-printed return address envelope.

B. Pre-printed return address envelope Pre-printed return address envelope, minimum of 9” length by 6” width, with white, medium weight paper printed as shown in Attachment B.

C. Kit/Form Kit/Form shall be printed on white, 67# vellum Bristol flat size of 14” length by 8½“ width. Form shall have one score and one perforation (see Attachment C). Fold size shall be 4¾” by 8½”. Form printed in 2 color (black and red – Pantone 186) as depicted in Attachment C.

D. Sample Card/Swab envelope Sample Card/Swab envelope shall be a maximum of 8” length by 3⅝” width. Envelope shall be white, shall have a flap with removable liner, adhesive seal and zip style opening. Black text information shall be printed on one side of the envelope. Envelope shall be affixed to side B of form in designated area as depicted in Attachment B.

E. Sponge-tipped Sterile Swab Swab must be identical to Hardwood Products Company Product/Catalog #25-1805 1PF RND, or an approved equivalent.

Bidders proposing an equivalent product shall submit manufacturer specifications and supporting documentation with their Bid demonstrating that the proposed product meets or exceeds all material specifications identified in this Solicitation. FDLE shall determine equivalency at its sole discretion.

F. Sample collection card Sample collection card shall consist of one of the following:

• FTA Indicator Card

• Nucleic Card Color matrix – 1 spot.

All components shall be new, unused, and free from defects. Substitution of components shall not be permitted without prior written approval from FDLE.

2.2 PRICING AND SELECTION OPTIONS

2.2.1 SAMPLE COLLECTION CARD OPTIONS

FDLE may elect to provide the Sample Collection Cards specified in Section 2.1(F).

Bidders shall provide pricing for two (2) options:

1. Unit price including the Sample Collection Card; and

2. Unit price excluding the Sample Collection Card, if FDLE provides the Sample Collection Card to the

Contractor.

The unit price applicable to FDLE’s selection shall apply. No additional fees shall be assessed based on FDLE’s selection.

2.2.2 PACKAGING CONFIGURATION OPTION

Bidders shall provide separate unit pricing for each outer packaging configuration identified in Section 2.1(A).

FDLE reserves the right to select either packaging configuration at the time of award. FDLE further reserves the right to change the selected packaging configuration during the term of the resulting Contract upon written notice.

The unit price applicable to the selected configuration shall apply. No additional tooling fees, change fees, or administrative charges shall be assessed as a result of FDLE’s selection or change of packaging configuration.

2.3 KIT ASSEMBLY

A. Contractor shall assemble each kit in accordance with standard safety procedures, including the use of sterile gloves and mask.

B. Each Sample Card/Swab Envelope shall be affixed to the Kit/Form as depicted in Attachment C.

C. Each Sample Card/Swab Envelope shall contain:

1. One (1) sterile sponge-tipped swab

2. One (1) sample collection card (if applicable based on FDLE selection)

D. Each outer packaging configuration selected pursuant to Section 2.1(A) shall contain:

1. One (1) pre-printed return address envelope (Attachment B)

2. One (1) Kit/Form (Attachment C)

E. The Kit/Form shall be oriented inside the selected outer packaging such that the text “Florida Department of Law Enforcement / DNA Investigative Support Database / Oral Swab Collection Kit” is visible from the outside of the packaging, if applicable to the selected packaging configuration.

2.4 ORAL SWAB COLLECTION KIT SAMPLE TO BE SUPPLIED WITH BID SUBMISSION

Bidders shall submit physical samples of the proposed Oral Swab Collection Kit with their Bid.

Samples shall be fully assembled and representative of the product proposed, including all components specified in Section 2.1.

If pricing is submitted for multiple packaging configurations pursuant to Section 2.2, a complete sample of each proposed packaging configuration shall be submitted.

If pricing is submitted for both Sample Collection Card options (included and excluded), the sample shall clearly identify whether the Sample Collection Card is included.

Samples must reflect the exact product, materials, and components proposed. Substitution of components after Bid submission shall not be permitted without prior written approval from FDLE.

Failure to submit the required samples with the Bid shall result in the Bid being deemed non-responsive.

FDLE reserves the right to retain submitted samples for evaluation purposes.

2.5 AUTOMATIC MONTHLY DELIVERIES

The Contractor shall deliver a minimum of ten thousand (10,000) Oral Swab Collection Kits per month in accordance with the delivery schedule established in Section 3.1.

Delivery shall occur no later than the first (1st) Tuesday of each month, excluding State of Florida observed holidays. If the first Tuesday falls on a State observed holiday, delivery shall occur on the next business day.

This delivery schedule is automatic and continuous. No purchase order or shipment request is required to initiate the minimum monthly delivery.

Freight, inside delivery, and all associated delivery costs shall be included in the awarded unit price.

2.6 SUPPLEMENTAL MONTHLY QUANTITIES

In addition to the required minimum monthly delivery of 10,000 Kits, FDLE may order supplemental quantities of up to five thousand (5,000) additional Kits per month based on operational needs.

Supplemental quantities shall be requested in writing by the FDLE Contract Manager. The Contractor shall deliver supplemental quantities within fifteen (15) calendar days of receipt of the request, unless otherwise agreed to in writing.

Supplemental quantities shall be invoiced at the awarded unit price applicable to the selected configuration. No rush fees, surcharges, or additional administrative charges shall apply.

If the Contractor anticipates an inability to meet the supplemental delivery deadline, the Contractor shall promptly notify FDLE and propose a revised delivery schedule.

If supplemental quantities are not delivered within the agreed timeframe and FDLE determines that operational needs require fulfillment, FDLE may procure the undelivered quantity from an alternate source.

If the failure to deliver supplemental quantities is not attributable to circumstances beyond the Contractor’s reasonable control, FDLE may recover any excess costs incurred as a result of such replacement procurement.

(This portion intentionally left blank.)

(Technical Specifications Attachments to follow)

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FDLE

Florida Department of Law Enforcement

DNA INVESTIGATIVE SUPPORT DATABASE

DO NOT USE FOR EVIDENCE COLLECTION

For Qualifying Offender Collections ONLY.

QUALIFYING OFFENDER ORAL SWAB COLLECTION KIT

Sample Outer Packaging configuration Attachment A

From:

Agency

Address

City, State, Zip

To: FCLE Tallahassee Regional Crime Laboratory

ATTN: DNA Investig{ltive Support D{lf{lb{lse

Post Office Box 1489

Tallahassee, Florida 32302-1489

BIOLOGICAL SPECIMEN-HANDLE WITH CARE

FDLE202

Sample Pre-printed Return Address Envelope Attachment B

DATABASE USE ONLY

DNA INVESTIGATIVE SUPPORT DATABASE

ORAL SWAB COLLECTION KIT

Each kit should contain:

1 Sample Collection Card 1 Sterile Cotton Tip Swab 1 Sterile Foam Tip Swab 1 Return Envelope

FOR QUALIFYING OFFENDER DNA COLLECTION ONLY.

Do not use for the collection of evidence such as suspect, victim, or elimination standards in on-going investigations.

If you have any questions concerning the use of this kit or to order additional kits, please contact the

FDLE DNA Investigative Support Database at 850/617-1300 or FAX 850/921-6086.

FLORIDA DEPARTMENT OF LAW ENFORCEMENT

CONSENT TO PROVIDE DNA SPECIMEN FOR

LABORATORY ANALYSIS AND ENTRY INTO THE

DNA INVESTIGATIVE SUPPORT DATABASE

I, ____________________________________ , hereby freely and voluntarily consent to provide FDLE with a mouth swab specimen for criminal investigative purposes. I understand that this specimen will be entered into a DNA Database maintained by the FDLE after analysis, and that it may be utilized in current or future criminal investigations to include or exclude me as a suspect, and that it could be used as evidence in any prosecution of me.

I fully understand that I have a right to refuse to give this specimen.

I have read and understand the above statement and I consent to provide this specimen of my own free will without any threats or promises having been made to me.

Signature of Consenting Individual Date/Time

Witness (Print Name) Date/Time

Witness Signature Badge Number

QUALIFYING OFFENDERS REQUIRED BY LAW TO PROVIDE

A SAMPLE DO NOT NEED TO SIGN THIS CONSENT WAIVER.

*Notice re Collection of Social Security Numbers: FDLE asks that you provide your social security number (SSN). The decision to provide your SSN is at your option, and if you provide your SSN, FDLE will use it for purposes of identification, and may share the information with other agencies for the same purpose. FDLE’s request for your SSN is authorized by state law § 119.071(5)(a)2.a.(ii), F.S. because use of it is imperative for FDLE to fulfill its lawful duties and responsibilities.

FLORIDA DEPARTMENT OF LAW ENFORCEMENT

DNA Investigative Support Database

Oral Swab Collection Kit Instructions

Use the FALCON Rapid-ID device for DNA collection whenever possible.

• �DNA Samples submitted from qualifying offenders by Rapid-ID must be accompanied by the printout and barcode generated by the application.

• Sign and date the Witness section of the form.

• �Follow Sample Collection steps below to complete the oral swab kit.

If Rapid-ID is not available:

• Fill out the collection form including all required information.

• �Inked fingerprint impressions must be legible for print classification and comparison purposes. If the offender is missing their thumbs, use another finger and indicate the change on the form. Illegible or missing prints may result in the rejection of the submission.

• Sign and date the Witness and Fingerprint section of the form.

• �Follow Sample Collection steps below to complete the oral swab kit.

Sample Collection Use Universal Precautions when handling biological samples.

1. �Remove the foam swab from the package. Do not touch the foam tip.

�Have the qualifying offender rub the foam swab firmly against the inside of each cheek at least six (6) times.

�Transfer the sample from the foam swab to the sample card by pressing firmly (do not rub) within the target area of the card.

�Roll the foam swab from side to side within the target area to transfer as much sample as possible. The target area should turn white indicating the transfer of sample.

�Return the foam swab back into its original package and place the foam swab and sample card inside the affixed sample card/ swab envelope.

2. �Remove the cotton swab from the package. Do not touch the cotton tip.

�Have the qualifying offender rub the cotton swab firmly against the inside of each cheek at least six (6) times.

�Return the cotton swab back into its original package and place inside the affixed sample card/swab envelope and seal the envelope.

3. �Insert the complete collection kit and Rapid ID form (when applicable) into the return envelope and seal.

�Mail or hand deliver the Swab Collection Kit to the Florida Department of Law Enforcement – DNA Investigative Support Database in Tallahassee, Florida within 7 days.

D O

N O

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FDLE200: INS-1.2 9/15

Sample Kit/Form Attachment C

Florida Department of Law Enforcement

DNA INVESTIGATIVE SUPPORT DATABASE

Collection Information Prior to collecting this offender specimen, make sure a sample is not already on file in the DNA Investigative Support Database.

(Print Legibly in Black or Blue Ink)

D O

N O

T D

E

TA

C H

LAST NAME:

FIRST NAME:

KNOWN ALIASES:__________________________________________________________

DATE

OF BIRTH:

RACE:

SOCIAL

SECURITY#:

SEX:

(See *SSN notice on back panel)

DC#:

SID#:

(FDLE#)

(FL Dept. of Corrections No.) (State of Florida ID No.)

PROBATION: JUVENILE: COUNTY JAIL:

CHECK OR WRITE THE APPROPRIATE COLLECTION REASON & STATUTE:

CONVICTION

Any Felony or Specific Misdemeanors (see list below)

ARREST

(see FL Statute 943.325 for qualifying felony offenses)

COUNTY:

COURT

CASE #:

Any Felony Offense (partial list):

Specific Misdemeanors (only):

merchant dressing room

847.04 — Gang-related offenses

NON-FLORIDA CONVICTION

Nature of Offense:__________________

State:____________________________

COURT ORDER

(Enclose a copy only if court ordered for non-felony offense)

SUBMITTING AGENCY

(Please Print) *Required Information

*AGENCY NAME:___________________________________________________________

ADDRESS:_ _______________________________________________________________

*CONTACT NAME:_________________________ *PHONE#:________________________

(Name of contact for DNA collection issues)

SAMPLE COLLECTION CERTIFICATION

(Please Check Appropriate Box—Print Legibly)

I hereby certify that I have, on this date, witnessed the collection of an oral specimen from the named individual who was positively identified to me using one or more of the following means (initial appropriate statements):

Visual inspection of the individual’s photo ID or some other official form of identification.

Personal identification of the individual by the attending official.

In-Court identification.

Other (specify)__________________________________________

WITNESS TO SAMPLE COLLECTION

(Print Name of Official Witnessing Swab Collection, Date and Sign)

NAME:_______________________________________ DATE:________________________

SIGNATURE:_______________________________________________________________

OFFICIAL TAKING THUMBPRINTS

(Print Name of Official Taking Prints, Date and Sign)

NAME:_______________________________________ DATE:________________________

SIGNATURE:_______________________________________________________________

THUMBPRINTS ARE TO BE TAKEN AT THE TIME OF SAMPLE COLLECTION.

Note: Offender samples will NOT be accepted without legible thumbprints.

LEFT THUMB RIGHT THUMB

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SECTION 3 – PERFORMANCE METRICS AND FINANCIAL CONSEQUENCES FOR ORAL SWAB

COLLECTION KIT ORDER FULFILLMENT

3.1 MONTHLY DELIVERY REQUIREMENTS

The minimum monthly delivery requirement established in Section 2.5 shall be ten thousand (10,000) Kits per month, for a total of one hundred twenty thousand (120,000) Kits over a twelve (12) month period.

Delivery shall occur in accordance with Section 2.5. This delivery schedule is automatic and continuous. No purchase order, release, or additional authorization from FDLE is required to initiate or trigger monthly delivery obligations.

3.2 DELIVERY COMPLIANCE STANDARD

For purposes of performance measurement, a Kit is considered “on time” only if physically received and accepted by FDLE on or before the required monthly delivery date.

The Contractor is responsible for maintaining sufficient inventory, supplier relationships, and operational capacity to meet the monthly delivery requirements set forth in this Solicitation and any resulting Contract.

3.3 FINANCIAL CONSEQUENCES FOR LATE DELIVERY

For each Kit not received and accepted by the required monthly delivery date, FDLE may apply a price reduction of $0.50 per late Kit.

If the Contractor provides written notice prior to the required delivery date explaining the anticipated delay and FDLE determines the delay is outside the Contractor’s reasonable control, FDLE may, at its sole discretion, waive or adjust the applicable price reduction.

For purposes of this section, routine supply chain constraints, inventory shortages, subcontractor delays, or increased material costs shall not, standing alone, be considered circumstances outside the Contractor’s reasonable control.

Extraordinary events beyond the reasonable control of the Contractor, such as declared natural disasters, government embargoes, or other force majeure events as defined in the resulting Contract, may be considered in FDLE’s determination.

Any price reduction applied shall be reflected as a deduction on the Contractor’s invoice for the applicable monthly billing period. FDLE reserves the right to offset such reductions against amounts due to the Contractor.

3.4 FAILURE TO DELIVER MONTHLY QUANTITY

If the Contractor anticipates that it will be unable to deliver the full required monthly quantity of 10,000 Kits, the Contractor shall promptly notify FDLE and provide a written explanation and proposed corrective action plan.

If the required quantity is not delivered and FDLE determines that operational needs require immediate fulfillment, FDLE may procure the necessary Kits from an alternate source.

3.5 REPLACEMENT PROCUREMENT AND COST RECOVERY

If the Contractor delivers Kits after the required monthly delivery date, FDLE may apply the per-Kit price reduction described above to the late quantity delivered by the Contractor.

If FDLE procures Kits from an alternate source due to the Contractor’s failure to deliver the required quantity, FDLE may recover from the Contractor the difference between the Contractor’s awarded unit price and the price paid to the alternate source for the affected quantity.

For any quantity procured from an alternate source, the cost differential recovery shall apply in lieu of the per-Kit price reduction for that same quantity. The per-Kit price reduction shall apply only to quantities delivered by the Contractor after the required delivery date.

3.6 MONITORING

FDLE will monitor the Contractor’s monthly delivery performance to ensure compliance with the requirements of this Solicitation and any resulting Contract.

Delivery compliance shall be determined based on documented receipt and acceptance records maintained by FDLE.

Financial consequences, if applicable, shall be calculated based on documented delivery performance for each monthly billing period.

3.7 MISCELLANEOUS FEES AND CHARGES

The Contractor shall not charge FDLE any additional fees beyond the awarded unit price. Prohibited charges include, but are not limited to, property tax, sales tax, delivery charges, pick-up charges, fuel surcharges, administrative fees, or any other supplemental costs.

All costs necessary to meet the delivery requirements set forth in this solicitation shall be included in the Contractor’s bid price.

SECTION 4 – INVITATION TO BID PROCESS

This ITB is hereby advertised on the State of Florida VIP. To find the ITB or other related information, enter Agency “Department of Law Enforcement” and click on “Initiate Search” at the bottom of the web page. If unable to download the document(s), contact the FDLE Procurement Officer.

Section 120.57(3)(b) F.S., requires that notice of protest of the solicitation documents shall be made within 72 hours after the posting of the solicitation. Failure to file a protest within the time prescribed in section 120.57(3) F.S., shall constitute a waiver of proceedings under Chapter 120 F.S.

4.1 SPECIAL CONDITIONS AND INSTRUCTIONS

The FDLE Bid requirements and special conditions modify and shall take precedence over the State of Florida form PUR 1001, General Instructions to Bidders.

The FDLE currently does not utilize the State of Florida’s, MyFloridaMarketPlace e-Procurement system for competitive solicitations such as this ITB. Bidders are to manually submit a hard copy of their responses to this ITB as identified in this section. Specific references to MFMP usage for this ITB stated in paragraphs 3 and 5 of the PUR 1001, General Instructions to Bidders are not applicable.

4.2 SOLICITATION REQUESTS

All questions or requests for clarification pertaining to this ITB should be addressed in writing to the Procurement Officer. It will be the responsibility of each Bidder to submit any questions prior to the ITB receipt opening. Questions or requests for clarification concerning the specifications or solicitation procedures as written must be submitted to the FDLE in accordance with the Schedule of Events / Timeline.

The written interpretation of the appropriate representative of the FDLE shall prevail.

4.3 BIDDER INQUIRIES

The Bidder will examine the ITB to determine if the FDLE requirements are clearly stated. If there are requirements which may restrict competition, Bidders may request specification changes. Requests must identify and describe the difficulty meeting specifications, provide detailed justification, and provide the recommended changes. Change requests or protests of the specifications must be received by the State no later than 72 hours after the posting of the solicitation. The FDLE will determine what, if any, changes to the ITB will be accepted. If required, the FDLE will issue addenda reflecting the changes.

Written interpretations of the appropriate representative of the FDLE will prevail. While oral responses may be given in good faith and are intended to be accurate, the FDLE is not bound by any non-written interpretation or guidance offered to Bidders.

4.4 ADDENDA

The FDLE reserves the right to modify this ITB. All addenda to this ITB will be in writing with content and number of pages described to all Bidders. Any addenda or answers to written questions supplied by the FDLE to participating Bidders may include an Addenda Acknowledgement Form. This form shall be signed by an authorized representative of the Bidder’s organization and submitted to the FDLE.

All addenda will be provided via the VIP at the following website: MyFloridaMarketPlace Vendor Information Portal

Bidders are not authorized to make any changes to the ITB including forms or attachments submitted with their Bid, unless otherwise specified. Making such modifications may be grounds for deeming the Bidder non-responsive.

It is the sole responsibility of the Bidder to monitor the VIP for any addenda issued in reference to this ITB.

4.5 DISCUSSIONS

No negotiations, decisions or actions shall be initiated or executed by the Bidder as a result of any discussions with any State employee prior to the opening of the sealed Bid(s). Prior to the opening of the sealed Bid(s), Bidders are NOT to divulge bid prices to any state employee or representative of the State. Further, Bids submitted to FDLE will remain unopened until the time for opening Bids as indicated on the Schedule of Events / Timeline. During this period, any discussion by the Bidder with any state employee or representative of the State involving price information will result in rejection of said Bidder’s response. Only those communications which are in writing or electronically submitted by FDLE, General Services may be considered as a duly authorized expression on behalf of the FDLE. Also, only communications from Bidders, which are in writing and signed or electronically submitted, will be recognized by FDLE as duly authorized expressions on behalf of the Bidder.

4.6 MYFLORIDAMARKETPLACE (MFMP) REGISTRATION

The State of Florida, through the Department of Management Services, has instituted MyFloridaMarketPlace, a statewide eProcurement system pursuant to Section 287.057(24), Florida Statutes (F.S.). All payments issued by Agencies to registered vendors for purchases of Commodities or Contractual Services under Chapter 287, F.S., shall be assessed with the Transaction Fee of one percent (1.0%) of the total amount of the payments received from the State or Eligible Users, as prescribed by Rule 60A-1.031, Florida Administrative Code (F.A.C.), or as may otherwise be established by law. Vendors shall pay the Transaction Fee and are subject to automatic deduction of the Transaction Fee, when automatic deduction becomes available.

Vendors shall submit any monthly reports required pursuant to Rule 60A-1.031, F.A.C. All such reports and payments are subject to audit. The Department will have grounds for declaring the vendor in default if the vendor fails to comply with the payment of the Transaction Fee or reporting of payments, which may subject the vendor to being suspended from business with the State of Florida.

Responding Vendors should be registered in the MFMP system at the time of Bid submission.

Vendors should register for the following United Nations Standard Products and Services (UNSPSC) Class/Group Commodity Code(s) pertaining to this Procurement:

• 41105500 − NUCLEIC ACID DNA AND RNA EXTRACTION AND PURIFICATION AND QUANTITATION KITS AND

COMPONENTS

4.7 FLORIDA DEPARTMENT OF FINANCIAL SERVICES SUBSTITUTE W-9 INITIATIVE

The Florida Department of Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and other related information (i.e. Social Security number) to report accurate tax information to the Internal Revenue service and determine if a vendor should receive a Form 1099. A completed Substitute form W-9 is required for any entity to receive payment from the State of Florida. Vendors must submit their W-9 forms electronically at the DFS website: https://flvendor.myfloridacfo.com/

The awarded Vendor must have a valid W-9 on file with the DFS prior to issuance of a Purchase Order. This may be completed by the Bidder post-award and is not something which FDLE will consider in determining the responsiveness of a bid.

4.8 BID PRICE SHEET

The Bidder must submit pricing on Appendix B – Bid Price Sheet. Vendor generated price sheets will not be accepted. Prices shall include all incidentals and associated costs required to comply with and satisfy all requirements referred to or included in this solicitation. Bids which do not meet the requirements specified in the ITB will not be considered for selection.

No remuneration is available to the Bidder beyond the Bid price for all specifications and considerations in response to this ITB, as outlined herein. Bidders will be strictly held to the prices of their Bid. Any and all optional renewals shall be subject to a maximum price increase of no more than THREE PERCENT (3%) for each optional renewal year. No retroactive price adjustments will be allowed.

4.9 BID PACKAGING AND SUBMISSION REQUIREMENTS

The instructions for this solicitation have been designed to help ensure that all Bids are reviewed and evaluated in a consistent manner, as well as to minimize costs and response time. Any and all information submitted in variance with these instructions is subject to not being reviewed or evaluated.

Bidders shall submit one printed copy with an original signature of the company’s authorized representative with the power to bind the company, and one electronic copy on a USB drive.

Prices shall be submitted in the format specified on the Bid Price Sheet (Appendix B).

Bidders shall submit bids that address each of the requirements specified in this ITB. Bidders shall provide sufficient information to enable FDLE to make a fully informed decision.

Hand-delivered responses will not be accepted under any circumstances. FDLE Headquarters is a secure facility, and in-person delivery is not authorized.

Replies must be submitted by U.S. Mail, United Parcel Service (UPS), Federal Express (FedEx), or other approved third party courier services. Electronic submission or facsimile transmission of Replies is NOT authorized and will NOT be accepted.

https://flvendor.myfloridacfo.com/

Replies are routed to the Department’s Off-Site Mail Facility which may cause delays in delivery and receipt by General Services. Bidders are responsible for allowing sufficient time to ensure timely delivery and receipt.

BIDDERS SHOULD INCLUDE THE FOLLOWING LABEL ON THE OUTSIDE OF ALL SEALED PACKAGES:

RESPONDING BIDDER NAME

Solicitation Number: FDLE ITB 2610 Title: Oral Swab Collection Kits Bid Opening: April 15, 2026

The FDLE mailing address is:

ATTENTION:

Angela Githens FDLE Off-Site Mail Facility c/o Florida Department of Law Enforcement, General Services 813B Lake Bradford Road Tallahassee, FL 32304

BIDS RECEIVED AFTER THE EXACT TIME/DATE SPECIFIED IN SECTION 1.7 WILL NOT BE CONSIDERED.

FAILURE TO INCLUDE ANY INFORMATION OR DOCUMENTATION REQUESTED WITHIN THIS ITB AT THE TIME OF SUBMISSION, OR AT THE TIME PRESCRIBED BY THE FDLE, WILL LEAD TO REJECTION OF THE BID FOR NON-RESPONSIVENESS. IF BIDDERS ARE UNSURE OF THE REQUIRED INFORMATION OR DOCUMENTATION, CONTACT THE PROCUREMENT OFFICER. DO NOT MAKE ASSUMPTIONS.

4.10 BIDDER ACKNOWLEDGEMENT

By submission of a signature on the FDLE Acknowledgment Form, the Bidder certifies that they comply with all terms and conditions contained herein. The Bid must contain the original signature of an authorized representative who can legally bind the Bidder. The product offered by the Bidder will conform to the specifications of this ITB without exception.

Bidders must include the signed FDLE Acknowledgement Form and any Addenda with their Bid response.

4.11 VENDOR GENERATED TERMS AND CONDITIONS

FDLE objects to and shall not consider any additional terms and conditions submitted by a Bidder, including any appearing in documents attached as part of a Bidder’s response. In submitting a response, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force and effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a Bid, shall be grounds for rejecting a Bid.

The Contract issued by the Department as a result of this ITB shall incorporate all terms and conditions identified herein. No oral agreements or representations shall be valid or binding upon FDLE or the Bidder unless expressly contained herein or by a written addenda to this ITB.

4.12 BIDDER’S DUTIES TO ASSERT EXEMPTION FROM DISCLOSURE AS A PUBLIC RECORD

Any Reply content submitted to the Department which is asserted to be exempted by law from disclosure as a public record shall be clearly marked “exempt,” “confidential,” or “trade secret” (as applicable), with the statutory basis for such claim of exemption specifically identified in writing on each and every such page.

Failure to segregate and to clearly identify any such content shall constitute a waiver of any claimed exemption as applied to the portion of the Reply or other document in which the content is set forth.

An entire page or paragraph in which such information appears should not be marked “EXEMPT”, “confidential” or “trade secret” unless the entire page or paragraph consists of such confidential information.

Only the confidential portions(s) should be identified and marked. Bidders are to indicate where confidential information begins and ends.

Any claim of exemption from public disclosure is waived upon submission, unless addressed as set forth above. The Department will attempt to afford protection from disclosure of any trade secret as defined in Section 812.081(1)(f), F.S., or Section 688.002(4), F.S., where identified as such in the Reply, to the extent permitted under…