FDLE-ITB-2610 Addendum #1.pdf

DATE: April 6, 2026

SOLICITATION NUMBER: FDLE ITB 2610

SOLICITATION TITLE: Oral Swab Collection Kits

REPLY OPENING: April 15, 2026

ADDENDA NUMBER: 1

This addendum serves as notice of responses to questions received from potential Vendors relevant to the Invitation to Bid (ITB) and amended pages from the original ITB document.

Remove: Pages 17 and 18 of the original advertisement date Invitation to Bid document.

Insert: Attached pages 17 and 18 of the Invitation to Bid document marked amended (April 6, 2026).

All other terms and conditions of the ITB remain unchanged.

THIS ADDENDUM NOW BECOMES PART OF YOUR PROPOSAL RESPONSE.

THE ADDENDA ACKNOWLEDGEMENT FORM SHALL BE SIGNED BY AN AUTHORIZED COMPANY REPRESENTATIVE, DATED AND RETURNED WITH THE BID RESPONSE.

ADDENDA ACKNOWLEDGEMENT

COMPANY NAME:

ADDRESS:

CITY: STATE: ZIP:

AUTHORIZED REPRESENTATIVE: TITLE:

AUTHORIZED SIGNATURE: DATE:

PHONE: EMAIL:

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN FLORIDA STATUTE 120.57(3) OR FAILURE TO FILE A BOND OR OTHER SECURITY WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF

PROCEEDINGS UNDER CHAPTER 120 FLORIDA STATUTES.

APPENDIX A

FLORIDA DEPARTMENT OF LAW ENFORCEMENT

WRITTEN ANSWERS TO QUESTIONS

FDLE ITB 2610

Oral Swab Collection Kits

All written questions are reproduced in the same format as submitted by the Vendor.

Question #1 Section 2.1(F) specifies the Sample Collection Card shall be either an FTA Indicator Card or a Nucleic Card Color Matrix — 1 spot. Can FDLE confirm the specific manufacturer name and catalog number(s) for each acceptable card type currently in use in the FDLE DNA Investigative Support Database program, so that bidders can confirm compliance with the specification?

Answer #1 Qiagen - QIAcard FTA Indicating Micro (100), 1 sample area per card https://www.qiagen.com/us/products/human-id-and-forensics/sample-collection/indicating-fta-cards?catno=WB120211 Cat. No. WB120211 Indicating FTA Cards 100 cards Or Thermo Scientific™ NUCLEIC-CARD™ COLOR matrix, 1 spot Catalog number 4473974

Question #2 Sec�on 2.1(E) specifies the sponge-�pped sterile swab must be iden�cal to Hardwood Products Company Product/Catalog #25-1805 1PF RND or an approved equivalent. Can FDLE confirm whether this product is currently manufactured and sold under the Puritan Medical Products brand, and whether Puritan Medical Products catalog number 25-1805 1PF RND is considered iden�cal and therefore acceptable without requiring addi�onal equivalency documenta�on?

Answer #2 Yes, this is considered identical to the Puritan Medical Products Brand

Question #3 Section 2.3 requires kit assembly using sterile gloves and mask, and Section 2.0 references FDA Good Manufacturing Practices for the manufacturer of sterile components. Can FDLE clarify whether the kit assembly facility itself must be FDA-registered and/or ISO 13485 certified, or whether documented GMP-compliant assembly procedures are sufficient to meet this requirement?

Answer #3 The FDA Good Manufacturing Practices (GMP) requirements referenced in Section 2.0 apply to the manufacturer of the sterile components for the Oral Swam Collection Kits.

FDLE does not require the kit assembly facility to be FDA-registered or ISO 13485 certified.

The Contractor shall ensure that the kit assembly is performed in accordance with Section 2.3, including the use of appropriate contamination control practices such as sterile gloves and masks to prevent contamination of the sample collection components.

https://www.qiagen.com/us/products/human-id-and-forensics/sample-collection/indicating-fta-cards?catno=WB120211 https://www.qiagen.com/us/products/human-id-and-forensics/sample-collection/indicating-fta-cards?catno=WB120211

Question #4 Section 2.2.1 states FDLE may elect to provide the Sample Collection Cards to the Contractor. If FDLE exercises this option, can FDLE describe the logistics by which cards would be delivered to the Contractor — specifically, who initiates delivery, how frequently cards would be shipped, and whether delivery would align with the monthly kit production and delivery schedule?

Answer #4 If FDLE provided the FTA cards, FDLE would order the set amount of FTA cards and have direct delivery of cards to the vendor. FDLE would cover the cost of the cards and the shipping of the FTA cards to vendor. The winning vendor would provide a schedule for delivery and FDLE would attempt to meet the schedule.

Question #5 Section 2.4 requires physical kit samples to be submitted with the Bid by April 15, 2026 at 2:00 PM. If kit samples are shipped via a separate package from the bid documents but arrive at the same delivery location on the same date and prior to the 2:00 PM deadline, would the samples be considered timely submitted and compliant with this requirement?

Answer #5 Bid submissions may be shipped separately, however please be sure to label each package clearly as detailed on page 23, section 4.9 Bid Packaging and Submission Requirements.

Question #6 Section 2.2.2 states FDLE reserves the right to change the selected outer packaging configuration during the contract term upon written notice. Can FDLE clarify what the minimum advance written notice period would be before a packaging configuration change takes effect, so that the Contractor has adequate time to adjust production planning and inventory accordingly?

Answer #6 FDLE will give an advance notice of 90 days prior.

Question #7 Section 2.5 establishes an automatic monthly delivery schedule but does not specify a delivery address. Can FDLE confirm the complete facility name and physical address where monthly kit deliveries are to be made by the Contractor?

Answer #7 FDLE Headquarters location Attn: DNA Investigative Support Database 2331 Phillips Road Tallahassee, FL 32308

Question #8 Appendix B — Bid Price Sheet includes columns for per-kit pricing for the Initial 12-Month Term and each of the three optional renewal years. Should bidders enter their actual proposed per-kit price for each renewal year based on their individual cost projections, or should the renewal year columns simply reflect the prior year’s price increased by the maximum allowable 3% for each renewal year?

Answer #8 The Initial per-kit price increased by the maximum allowable 3% for each renewal year.

Example:

Initial per-kit cost $3.48 x 120,000 = $417,600 3% increase each renewal year:

1st Renewal Year: $3.58 x 120,000 = $429,000 2nd Renewal Year $3.69 x 120,000 = $442,800 3rd Renewal Year $3.79 x 120,000 = $454,800

Question #9 Can FDLE provide the full contract price from the previous contract?

Answer #9 The FDLE contract referenced can be found here by searching FDLE-020-23 https://facts.fldfs.com/Search/ContractSearch.aspx

Question #10 What was the actual annual usage of kits under the previous contract?

Answer #10 The actual kits ordered per year varies. The anticipated orders will range from 120,000 to 180,000 annually.

Question #11 What challenges did FDLE experience with the previous contractor’s performance?

Answer #11 Supply chain shortages

Question #12 Are there any approved manufacturers or previously accepted suppliers for kit components?

Answer #12 Bidders must select which manufacturers they believe will provide the best value and supply chain requirements. Bidders proposing an equivalent product shall submit manufacturer specifications and supporting documentation with their Bid demonstrating that the proposed product meets or exceeds all material specifications identified in this Solicitation.

Question #13 Do the bid docs need to be physically delivered at the address specified or can they be emailed to FDLEOGSContracts@fdle.state.fl.us?

Answer #13 Electronic submission or facsimile transmission of Replies are not authorized and will not be accepted. Please see Section 4.9 for Bid Packaging and Submission Requirements.

Questions #14 The physical sample kit is to be sent to 813B Lake Bradford Road, correct?

Answer #14 Correct. Please see Section 4.9 for Bid Packaging and Submission Requirements.

Question #15 The artwork provided in the bid specs appears to be from an older version. Are we ok to provide our sample with the artwork that is currently being used in the kits?

Answer #15 Artwork samples have been updated as part of Addendum #1. Bidders shall base their submissions, including sample kits, on the updated artwork provided in Addendum #1.

Samples should reflect the specifications included in the bid document.

https://facts.fldfs.com/Search/ContractSearch.aspx mailto:FDLEOGSContracts@fdle.state.fl.us

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FLORIDA DEPARTMENT OF LAW ENFORCEMENT

DNA Investigative Support Database Oral Swab Collection Kit Instructions

Use the FALCON Rapid-ID device for DNA collection when possible.

• DNA Samples submitted from qualifying offenders by Rapid-ID must be accompanied by the Rapid-ID printout form and barcode generated by the application.

• Sign and date the Witness section of the form.

• Follow Sample Collection steps below to complete the oral swab kit.

If Rapid-ID is not available:

• Fill out the collection form including all required information.

• Inked fingerprint impressions must be legible for print classification and comparison purposes. If the offender is missing their thumbs, use another finger and indicate the change on the form. Illegible or missing prints may result in a rejection of the submission.

• Sign and date the Witness and Fingerprint section of the form.

• Follow Sample Collection steps to complete the oral swab kit.

SAMPLE COLLECTION

Use Universal Precautions when handling biological samples.

1. Remove the foam swab from the package. Do not touch the foam tip.

Have the qualifying offender rub the foam swab firmly against the inside of each cheek at least six (6) times.

Transfer the sample from the foam swab to the sample card by pressing firmly (do not rub) within the target (pink circled) area of the card.

The pink area should turn white indicating a transfer of sample.

Return the foam swab back into its original package and place the foam swab and sample card inside the affixed sample card/ swab envelope.

2. Insert the complete collection kit and Rapid-ID printout form (when applicable) into the return envelope and seal.

Mail or hand deliver the Swab Collection Kit to the Florida Department of Law Enforcement DNA Investigative Support Database in

Tallahassee, Florida within 7 days.

FLORIDA DEPARTMENT OF

LAW ENFORCEMENT

DNA INVESTIGATIVE SUPPORT DATABASE

To submit a voluntary DNA buccal swab sample, a Consent Waiver Form is available on the

DNA Database Offender Search site located on the Criminal Justice Network (CJNet):

www.flcjn.net/dna-search/DNA/

If your agency does not have access to the CJNet, a Consent Waiver Form is also available on the FDLE Public Site:

www.fdle.state.fl.us/Forensics/Disciplines/DNA-Database

QUALIFYING OFFENDERS REQUIRED BY LAW

TO PROVIDE A SAMPLE DO NOT NEED

TO SIGN A CONSENT WAIVER.

For additional information, see Florida Statute 943.325 and the Florida Administrative Code 11D-6.

*Notice re Collection of Social Security Numbers: FDLE asks that you provide your social security number (SSN). The decision to provide your SSN is at your option, and if you provide your SSN, FDLE will use it for purposes of identification, and may share the information with other agencies for the same purpose. FDLE’s request for your SSN is authorized by state law §119.071(5)(a)2.a.(ii), F.S. because use of it is imperative for FDLE to fulfill its lawful duties and responsibilities.

FLORIDA DEPARTMENT OF

LAW ENFORCEMENT

DNA INVESTIGATIVE SUPPORT DATABASE

ORAL SWAB COLLECTION KIT

Each kit should contain:

1 Sample Collection Card 1 Sterile Foam Tip Swab 1 Return Envelope

FOR QUALIFYING OFFENDER

DNA COLLECTION ONLY

Do not use for the collection of evidence such as suspect, victim, or elimination standards in on-going investigations.

If you have any questions concerning the use of this kit or to order additional kits, please contact the

FDLE DNA Investigative Support Database dnadatabase@fdle.state.fl.us

850-617-1300

FAX 850-921-6086

FDLE/FORM# FOR-005 (09/2022)

Reference Rule 11D-6.003, F.A.C.

Amended Sample Kit/Form

Attachment C

(Print Legibly in Black or Blue Ink)

LAST NAME

FIRST NAME

KNOWN ALIASES: ______________________________________________________________________

DATE OF / /

BIRTH RACE

SOCIAL _ _

SECURITY # GENDER

(See *SSN notice on back panel)

DC# (FL Dept of Corrections) FDLE / SID # (FL State ID)

FBI#

PROBATION JUVENILE

CHECK OR WRITE THE APPROPRIATE COLLECTION REASON & STATUTE

CONVICTION ARREST IMMIGRATION

Any Felony or Specific Florida Felony Federal Detainer Misdemeanors (see list below) Offenses Only

COUNTY

COURT

CASE #

Florida Department of Law Enforcement

DNA INVESTIGATIVE SUPPORT DATABASE

Collection Information Prior to collecting this offender specimen, make sure a sample is not already on file in the DNA Investigative Support Database.

Any Felony Offense (partial list):

Օ 316 - Motor Vehicle Օ 782 - Homicide Օ 784 - Assault, Battery; Culp. Neglig.

Օ 787 - Kidnapping Օ 790 - Weapons/Firearms Օ 794 - Sexual Battery Օ 800 - Lewdness; Indecent Act Օ 806 - Arson/Criminal Mischief Օ 810 - Burglary Օ 812 - Theft Օ 812.13 - Robberies Օ 817 - Fraud Օ 827 - Child Abuse Օ 831 - Forgery/Counterfeiting Օ 843 - Obstructing Justice Օ 847 - Obscenity Օ 893 - Drug Abuse Օ OTHER (List Felony Statute/Offense):

Specific Misdemeanors (convictions only):

Օ 784.048 - Stalking Օ 810.14 - Voyeurism Օ 847.011 - Obscenity Օ 847.013 - Obscenity Օ 847.0135 - Obscenity Օ 877.26 - Observ./record customers in merchant dressing room Օ 874.04 - Gang-related offenses

Օ NON-FLORIDA CONVICTION

Offense: ______________________ State: ________________________

Օ COURT ORDERED DNA

Non-Felony Florida Offense (enclose a copy of the court order requiring

DNA collection for non-felony convictions only)

SUBMITTING AGENCY

*Required Information

(Legibly Print)

*AGENCY NAME _________________________________________________

ADDRESS ______________________________________________________

*CONTACT NAME ________________________ *PH# __________________

*Offender DNA sent from a Sheriff’s Office or County level site, please select the collection location:

Օ COUNTY JAIL Օ COURTHOUSE Օ REGISTRATION

SAMPLE COLLECTION CERTIFICATION

(Check Appropriate Box)

I hereby certify that I have, on this date, witnessed the collection of an oral specimen from the named individual who was identified to me using one or more of the following means:

Visual inspection of the individual’s photo ID or some other official form of identification

Personal identification of the individual by the attending official

In-Court identification

Other (specify) ______________________________________________

WITNESS TO SAMPLE COLLECTION

(Print Name of Official Witnessing Swab Collection, Date, and Sign)

NAME _______________________________ DATE ______________________

SIGNATURE ____________________________________________________

OFFICIAL TAKING THUMBPRINTS

(Print Name of Official Taking Prints, Date, and Sign)

NAME _______________________________ DATE ______________________

SIGNATURE ____________________________________________________

LEGIBLE INKED PRINTS SHOULD BE TAKEN

AT THE TIME OF SAMPLE COLLECTION

Offender sample may be rejected if prints are illegible. If thumbs are missing or bandaged, use an index or middle finger and note change in the print area.

LEFT THUMB RIGHT THUMB

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Amended Sample Kit/Form

Attachment C