FDLE-ITB-2551 Questions & Answers.pdf
PDF 139 KB Posted
- Solicitation number
- ITB-13021
- Issued by
- Leon County, Florida
About this file
This document is a Questions and Answers attachment (Attachment B) for the Florida Department of Law Enforcement (FDLE) Invitation to Bid (ITB-2551) for the Tallahassee Regional Operations Center Fence Installation project. The ITB seeks a qualified vendor to purchase and install an eight-foot tall fence that will completely enclose the TROC property, including two powered sliding vehicle gates, one manual swinging gate, and one pedestrian gate. The fence will be constructed partially of black decorative aluminum fencing and partially of black chain link fencing with an 85% black polyester privacy screen. The project requires the vendor to be responsible for surveying property lines, clearing vegetation, and installing the fence before September 1, 2025. Work hours are limited to 7am-8pm, with an estimated 200 gate cycles per day.
The bid requires detailed specifications for fence materials, including 8' tall aluminum decorative fencing and chain link fencing with commercial-grade hardware. Vendors must submit a comprehensive bid without modifications, with the award going to the lowest responsive and responsible bidder. The project includes specific requirements for electrical work, gate operators, and key card access, with FDLE handling the key card system independently. Bidders must be prepared to provide their own survey, handle potential tree trimming and vegetation removal, and comply with strict specifications outlined in the ITB attachments. The lay down area will be the last row of parking spots on the south side of the property, and bidders must submit their proposals through specific mailing or hand-delivery addresses provided in the document.
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Other files
| File | Type | Posted |
|---|---|---|
| FDLE-ITB-2551.pdf | ||
| FDLE-ITB-2551 Addenda 1.pdf |
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Text version
ATTACHMENT B
QUESTION SUBMITTAL FORM
FDLE-ITB-2551 FDLE TALLAHASSEE REGIONAL OPERATIONS CENTER FENCE INSTALLATION
All written questions are reproduced in the same format as submitted by the Vendor.
Question #1 Please provide a copy of the contract
Answer #1 The FDLE intends to issue a purchase order upon award of this ITB. Please reference Section 4
– Special Conditions Section of FDLE-ITB-2554 for terms and conditions that would be applicable to the anticipated purchase order issued upon award of this ITB.
Question #2 Please provide a location in the existing building where we are to get power from for the openers.
Answer #2 Please see addenda #1.
Question #3 Please send a picture of the sub panel we are to use so we may see if there is room in the panel for more circuits.
Answer #3 Please see addenda #1.
Question #4 If the sub panel is full, can we get power from the exterior of the building?
Answer #4 Please see addenda #1.
Question #5 Assuming you want your current scan cards and fobs to work with the new gates and openers.
Please provide the manufacture and model of the current system you are using.
Answer #5 Per Section 2.2 of FDLE-ITB-2554, key card access will be set up by FDLE independently of this
ITB.
Question #6 Please provide the area we are to use for a lay down area.
Answer #6 The last row of parking spots along the South side of the property (beside the generator and dumpsters) will be available as a lay down area.
Question #7 Please provide the allowable work hours.
Answer #7 7am-8pm
Question #8 Please send the specifications of the material and sizes we are to use for the decorative fence, Answer #8 Material should be aluminum. Please see Section 2.1 of FDLE-ITB-2551. Style must be consistent with Attachment J.
Question #9 We will need to meet onsite with an electrician to determine the cost of the electrical work for this project.
Please advise as to the protocol for this.
Answer #9 Please see addenda #1.
Question #10 Please send the sign in sheet from the pre-bid meeting.
Answer #10 Please submit a public records request to publicrecords@fdle.state.fl.us for a copy of the requested document.
Question #11 Please confirm the address to turn the bid in.
Answer #11 Please see Section 3.7 of FDLE-ITB-2554 for the proper bid submission format. Bids may be mailed to:
OFF-SITE MAIL FACILITY, C/O FLORIDA DEPARTMENT OF LAW ENFORCEMENT
ATTENTION: OFFICE OF GENERAL SERVICES
813B LAKE BRADFORD ROAD
TALLAHASSEE, FLORIDA 32304
Or hand delivered to:
FLORIDA DEPARTMENT OF LAW ENFORCEMENT
OFFICE OF GENERAL SERVICES
2331 PHILLIPS ROAD
TALLAHASSEE, FLORIDA 32308
Question #12 Will a survey be provided by owner for exact property lines, or is this something the fence contractor should provide?
Answer #12 Per section 2.3 of FDLE-ITB-2554, the vendor shall be responsible for contacting a survey company and conducting a survey to establish the property lines and ensure that the fence is constructed within the confines of the property lines.
Question #13 Are there any exact specifications on fence material (SCH40 Pipe, pipe size, gauge of mesh, distance between aluminum pickets desired? Or should we just try to get as close as we can to the photos.
Answer #13 Please see section 2.1 of FDLE-ITB-2551. Fence must be consistent in style with attachments I and J.
Question #14 Are there any schematics on where we can tie-in to electrical power for the gate operators and locks, is solar an acceptable option?
Answer #14 Please see addenda #1.
Question #15 How many cycles will be expected on the larger swing gates? I.E. how many cars will be going in/out a day?
Answer #15 Estimated 200 cycles per day.
Question #16 Are there any preferred specifications on locations of entry/exit loops, photo cells, card reader pads for the gates?
Answer #16 Per Section 2.2 of FDLE-ITB-2554, key card access will be set up by FDLE independently of this
ITB.
Question #17 Can we substitute 1 larger sliding gate for Gate B or does it absolutely HAVE to be one slider and one swinging gate?
Answer #17 Please see Section 1.4 of FDLE-ITB-2554 which states the Department has established certain requirements with respect to bids to be submitted by respondents. The use of “shall”, “must” or “will” (except to indicate simple futurity) in this ITB indicates a requirement or conditions from which a material deviation may not be waived by the Department.
Question #18 Since exact property lines were unknown at time of site walk, is a lineal foot price acceptable for bid?
Answer #18 Please see Section 3.7 of FDLE-ITB-2554 which states that bidder generated price sheets will not be accepted. Please see Section 3.3 of FDLE-ITB-2554 which states that bidders are not authorized to make any changes to the ITB including forms of attachments submitted with their mailto:publicrecords@fdle.state.fl.us
Bid, unless otherwise specified. Making such modifications may be grounds for deeming the Bidder non-responsive. Please see Section 3.21 of FDLE-ITB-2554 which states that award will be made to the responsive and responsible Bidder who after completion of the Bid evaluation submits the lowest responsive Grand Total price for all specifications and considerations in response to this ITB.
Question #19 Could you please specify how close to the property line on the south side of the fence you would like the fence to be placed? Are there any setbacks we can be made aware of?
Answer #19 As close as possible to the property line based on terrain. All known information regarding potential setbacks has been made available through site visit and bid document.
Question #20 Specs on the 8' tall black chain link fence based on the picture included; top rail only with bottom tension wire. Privacy screen to be 85% black polyester screen.
Answer #20 Correct. Style must be consistent with Attachment I.
Question #21 Position of back fence line to be close to property boundaries which is likely to include tree trimming and vegetation removal?
Answer #21 Per Section 2.3 of FDLE-ITB-2554, the vendor shall be responsible for clearing all vegetation necessary to install the fence.
Question #22 Where is the main electrical room that we will draw power from for the gate motors and control boxes?
Answer #22 Please see addenda #1.
Question #23 Is there a sprinkler system and if so can it be turned on to mark heads and determine likely line placements?
Answer #23 There is a sprinkler system. A potential turn on could be arranged following award of the bid.
Question #24 What are the specifications for which we should price fencing materials?
Answer #24 Please see Section 2 of FDLE-ITB-2551 and all applicable updates / addenda issued in reference to this bid.
Question #25 Will 8’H Decorative Fencing be Steel or Aluminum?
Answer #25 Aluminum.
Question #26 Is there a post and/or picket size requirement?
Answer #26 Posts and pickets must be 8’ tall and consistent in style with Attachment J.
Question #27 What fabric weight/thickness should the chain link be?
Answer #27 Please see section 2.1 of FDLE-ITB-2551. Fence must be consistent in style with Attachment I.
Question #28 Line/corner/end post sizes?
Answer #28 Please see section 2.1 of FDLE-ITB-2551. Fence must be consistent in style with Attachments I and J.
Question #29 Hardware/fittings should be commercial or industrial grade?
Answer #29 Commercial.
Question #30 Are there any requirements for the gate operators? Type? Specs?
Answer #30 Per Section 2.2 of FDLE-ITB-2551, two (2) powered sliding vehicle gates shall be installed at the designated locations in Attachment H.
Question #31 Will power be provided for gate operators? If so, from where is the power coming?
Answer #31 Please see addenda #1.
Question #32 Will we need to run any conduit or other power components?
Answer #32 Please see addenda #1.
Question #33 Will you accept any alternate designs for Gate B? Can we submit a pivot gate(s) as an alternative to the slide gate?
Removable post may create issues (safety device, etc.).
Answer #33 Please see Section 1.4 of FDLE-ITB-2554 which states the Department has established certain requirements with respect to bids to be submitted by respondents. The use of “shall”, “must” or “will” (except to indicate simple futurity) in this ITB indicates a requirement or conditions from which a material deviation may not be waived by the Department.
Question #34 Will all gates have details and specifications?
Answer #34 Please reference Section 2.2 of FDLE-ITB-2554.
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