FDC ITB-24-046 Disposable Paper Addendum #002.pdf

Responses to Written Questions

FDC ITB-24-046

Disposable Paper

Addendum #002 1 of 9 FDC ITB-24-046

ADDENDUM #002

Solicitation Number: FDC ITB-24-046

Solicitation Title: Disposable Paper

Bids due by: August 30, 2024, at 2:00 p.m., Eastern Time

Addendum Number: 002

Addendum Date: July 03, 2024

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or by Email: CO-GCAgencyClerk@fdc.myflorida.com.

Please be advised that the changes below are applicable to the original specifications of the above-referenced solicitation. Added new language to the ITB is highlighted in yellow, while deleted language has been stricken.

This Addendum includes the Department’s written answers to the written questions received.

This Addendum also includes the following changes:

Change No. 1:

Attachment I – Price Sheet is hereby revised and attached hereto. Vendors should utilize the Revised Attachment I – Price Sheet when submitting.

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Addendum #002 2 of 9 FDC ITB-24-046

Disposable Paper

Question Number

Question Answer

1 Is there a Termination clause for the contractor?

Termination clauses are included in Form PUR 1000, referenced in Section 3.2.2, Order of Precedence, and may be viewed at the link provided below:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_ agency_resources/state_purchasing_pur_forms.

2 Can you share what you are paying now, for items requested?

The Department previously utilized a State Term Contract (1411170-20-STC) through the Florida Department of Management Services. A link to the Contract is provided below:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_ contracts_and_agreements/state_term_contract/archive/disposable_paper_- _expired2

Previous order information can be found on Florida Accountability Contract Tracking System (FACTS) at the link provided below:

https://facts.fldfs.com/Search/ContractSearch.aspx

3 Are samples or literature required in submittal?

Samples are not required for this solicitation; however, the Department may request samples prior to placing orders or as needed.

The link in section 5.1 is not good – can you pls send the correct one?

All Department of Management Services (DMS) State Purchasing (PUR) Forms can be viewed at:

State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com)

5 Need to see specs on firm pricing and price changes.

Pricing will be fixed during the initial and renewal Contract period, in the absence of an equitable price adjustment as indicated in the PUR 1000 referenced in Section 5.1 of the ITB.

On the towels, both tri-folds and hard roll - did you want white or natural?

The Department will accept white or natural colored disposable paper.

7 Is this a single once-a-year purchase? No. Items will be purchased as needed. Most orders are placed quarterly.

8 What is the shipping location?

The Department requires delivery of items to all locations listed in Attachment V – Service/Delivery Locations.

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Question Number

Question Answer

Is this a lump sum purchase for all of the 3 items or is that the projected amount estimated to be bought over a year? Meaning that would be a couple million dollar PO that would then have 2/10 net 30?/60?

Please see the Department's Answer to Question Number 7 of this Addendum.

I think its probably a silly assumption of me that there is any shred of deposits placed with orders?

See Section 3.3.2, Purchases and Invoices. The Vendor shall invoice the Department in arrears.

11 For lines 1 and 2 do you want white or natural paper towels?

Please see the Department's Answer to Question Number 6 of this Addendum.

12 Will this be shipped to 1 location?

Please see the Department's Answer to Question Number 8 of this Addendum.

Will the estimated annual quantities be ordered monthly or in 1 load?

Please see the Department's Answer to Question Number 7 of this Addendum.

Is it correct that answers will be posted in May? Where will they be posted?

See Section 2.2 ITB Timeline for the anticipated advertisement of answers to Vendor questions. Answers will be posted in the Vendor Information Portal (VIP). Addendum #001 – Timeline revision https://vendor.myfloridamarketplace.com/search/bids/detail/8872

15 Will this be awarded line by line or this is a 1 winner/lot bid? The Department intends to award to a single Bidder.

16 Can we provide alternatives? See Section 4.1.1, Equivalent Items.

17 What is the budget for this bid? See Attachment 1 – Price Sheet for estimated quantities.

18 Can we have the previous bid tabulation and awarded vendors list? Please see the Department's Answer to Question Number 2 of this Addendum.

Are items to be delivered to 1 location or multiple locations? I see over 120 locations listed on the bid.

Please see the Department's Answer to Question Number 8 of this Addendum.

20 How often will orders be placed?

Please see the Department's Answer to Question Number 7 of this Addendum.

21 What are your current pricing and product brands for this bid? Please see the Department's Answer to Question Number 2 of this Addendum.

22 Do you require samples? Please see the Department’s Answer to Question Number 3 of this Addendum.

What is considered an equivalent item bid and what is considered “as specified” bid, as the bid does not specify brand and number preferred?

All items provided must meet the specifications provided in the Revised Attachment I – Price Sheet for item specifications.

24 Do you want shipment in increments? Orders will be delivered in accordance with Section 4.1.4, Delivery. Please see the Department’s Answer to Question Number 7 of this Addendum.

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Question Answer

How much of the disposable paper order goes to each service/delivery locations?

And when is it expected to deliver to each location?

Orders are placed by individual institutions listed in Attachment V – Service/Delivery Locations. See Section 4.1.4, Delivery, for delivery instructions.

I tried finding STC 14111700-20-STC online to see current pricing and items being purchased, but I don’t see it listed.

Would you be able to forward the pricing for each of the items listed, and the brand/product that you’re using for each?

Please see the Department's Answer to Question Number 2 of this Addendum.

Also, I see quantities listed for each item, but there are over 100 locations. Would you happen to have a breakdown of how often each location orders, and in what quantities?

Most orders are placed Quarterly. All orders history can be found on the FACTS system.

https://facts.fldfs.com/Search/ContractSearch.aspx

I am very interested in this Bid, is there a way to Discuss further or Where to send My Bid?

See Section 5.4, Bid Submissions for instructions.

when do bids for this RFP need to be in? I'm not able to download the document for viewing. Also, would I be able to outsource products in my Bid?

All responses are due to the Department by the date specified in Section 2.2, ITB Timeline, and any subsequent addendums, according to the instructions in Section 5.4, Bid Submissions.

See Section 3.3.5, Subcontracts for outsourcing instructions.

Can you provide a total quantity for each product at each facility pls?

Please see the Department's Answer to Question Number 27 of this Addendum.

31 The solicitation of reference could be submitted by email?? Please see the Department's Answer to Question Number 28 of this Addendum.

Greetings I hope all is well. Can you please send me the previous contract for this bid. Thank you

Please see the Department's Answer to Question Number 2 of this Addendum.

I am writing to inquire whether bid FDC ITB-24-046 is subject to the Buy American Act. If not, could you please provide information on the countries from which we are not allowed to procure?

It is a vendor’s responsibility when submitting a response to a procurement to understand the implications of all existing laws and rules as well as to understand that those laws and rules are subject to change.

See section 5.4.4 Contact Information and Scrutinized Company Certification.

I hope this message finds you well. I wanted to inquire about whether we can propose a bid using the following equivalent items.

Please refer to the comparison table below:

The Program Area accepts item numbers 1 and 2 as equivalent items. Item 3 is not accepted as an equivalent.

I have understood that the items or commodities we intend to bid for must meet the specifications outlined in the ITB. However, I have also noticed that the ITB allows us to submit a request for equivalent items. Therefore, we would like to know if our equivalent items are

Please see the Department's Answer to Question Number 34 of this

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Question Answer acceptable for submission. Please find below a chart comparison for your reference.

As it relates to the actual paper product, the contract does not specify if it should be kraft (brown) or white paper products, does it matter?

For the Tri-fold paper towels, can a 9.4 length, 9.2 Width and 3.1 folded be a substitute? It is only approximately one-tenth of an inch smaller.

As it relates to delivery of products to various addresses, can the products be delivered via fedex or UPS?

What is the amount going to each location? Will it just be evenly distributed?

Will the distribution schedule be once a month or once per year?

Please see the Department's Answer to Question Number 6 of this

The Department will accept the equivalent, as long as the bundle packs are the same.

See Section 4.1.4, Delivery for delivery instructions.

Please see the Department's Answer to Question Number 7 of this

What is the average order size for these items and are they purchased together (as a group) or separately?

What is the normal frequency of order placement?

Will you accept a 2-ply bath tissue with similar dimensions for this

ITB?

Orders are placed by individual institutions listed in Attachment V – Service/Delivery Locations.

Please see the Department's Answer to Question Number 27 of this Addendum.

The Department will accept the equivalent, as long as the bundle packs are the same.

Addendum #002 Page 6 of 9

Proposed equivalents for Question 34.

REQUESTED ITEMS EQUIVALENT ITEMS APPROVED/NOT APPROVED

Tri-fold paper towels (1ply)

- unfolded length 9.5 inches

- unfolded width 3.17 inches

- folded width 9.1 inches

- bundled in packs of 250

VS

Tri-fold paper towels (1ply)

- unfolded length 9 inches

- unfolded width 3 inches

- folded width 9.125 inches

- bundled in packs of 250

Approved

Rolled paper towels (1 ply)

- roll length 800 feet

- roll width 7.88 inches

- roll diameter 7.8 inches

- core inside diameter 1.93 inches

- hard wound

VS

Rolled paper towels (1 ply)

- roll length 800 feet

- roll width 8 inches

- roll diameter 7.63 inches

- core inside diameter 2 inches

- hard wound

Approved

Bath tissue (1 ply)

- roll length 312.5 feet

- roll width 3.96 inches

- roll diameter 4.35 inches

- core inside diameter 1.7 inches

- number of sheets 1000

- sheet length 3.75 inches

VS

Bath tissue (2 ply)

- roll length 90 feet

- roll width 4 inches

- roll diameter 4.25 inches

- core inside diameter 1.75 inches

- number of sheets 300

- sheet length 3.5 inches

Not Approved

Addendum #002 Page 7 of 9

Proposed equivalents for Question 35.

REQUESTED ITEMS EQUIVALENT ITEMS APPROVED/NOT APPROVED

Tri-fold paper towels (1ply)

- unfolded length 9.5 inches

- unfolded width 3.17 inches

- folded width 9.1 inches

- bundled in packs of 250

VS

Tri-fold paper towels (1ply)

- unfolded length 9 inches

- unfolded width 3 inches

- folded width 9.125 inches

- bundled in packs of 250

Approved

Rolled paper towels (1 ply)

- roll length 800 feet

- roll width 7.88 inches

- roll diameter 7.8 inches

- core inside diameter 1.93 inches

- hard wound

VS

Rolled paper towels (1 ply)

- roll length 800 feet

- roll width 8 inches

- roll diameter 7.63 inches

- core inside diameter 2 inches

- hard wound

Approved

Bath tissue (1 ply)

- roll length 312.5 feet

- roll width 3.96 inches

- roll diameter 4.35 inches

- core inside diameter 1.7 inches

- number of sheets 1000

- sheet length 3.75 inches

VS

Bath tissue (2 ply)

- roll length 90 feet

- roll width 4 inches

- roll diameter 4.25 inches

- core inside diameter 1.75 inches

- number of sheets 300

- sheet length 3.5 inches

Not Approved

Addendum #002 Page 8 of 9

REVISED Attachment I – Price Sheet

FDC ITB-24-046

Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees.

Vendors shall provide a Unit Cost per item below, then propagate a total for the item based upon the estimated number of commodities to be purchased. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000 (Section

5.1 of this ITB), renewal pricing will remain the same throughout the Contract.

The Vendor is required to bid all items for their Bid to be considered Responsive.

Description of Commodities (A)

Unit Cost

(B) Estimated

Annual Quantity

(C) Extended

Annual Cost (A*B=C)

(D) Case

Quantity

Tri-fold paper towels (1ply) unfolded length 9.5 inches unfolded width 3.17 inches folded width 9.1 inches bundled in packs of 250

OR

unfolded length 9 inches unfolded width 3 inches folded width 9.125 inches bundled in packs of 250

OR

unfolded length 9.4 inches unfolded width 3.1 inches folded width 9.2 inches bundled in packs of 250 per bundle

320,000 bundles bundles

Rolled paper towels (1 ply) roll length 800 feet roll width 7.88 inches roll diameter 7.8 inches core inside diameter 1.93 inches hard wound

OR

roll length 800 feet roll width 8 inches roll diameter 7.63 inches core inside diameter 2 inches hard wound per roll

30,000 rolls rolls

Addendum #002 Page 9 of 9

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Description of Commodities (cont.)

(A)

Unit Cost

(B) Estimated

Annual Quantity

(C) Extended

Annual Cost (A*B=C)

(D) Case

Quantity

Bath tissue (1 ply) roll length 312.5 feet roll width 3.96 inches roll diameter 4.35 inches core inside diameter 1.7 inches number of sheets 1000 sheet length 3.75 inches per roll

3,840,000

Grand Total Price (Sum of Column C): $_________

VENDOR NAME

FEIN

AUTHORIZED REPRESENTATIVE

(PRINT)

AUTHORIZED REPRESENTATIVE

SIGNATURE

DATE

If your principal place of business is NOT in the State of Florida, you must include a Florida Preference Letter (see Section 5.4.3), or your Bid will be deemed non-Responsive.