FDC ITB-23-039 Addendum #001 Q&A - FINAL.pdf

ADDENDUM #001

Solicitation Number: FDC ITB-23-039

Solicitation Title: Mattresses and Pillows

Bids due by: August 29, 2023, at 2:00 pm, Eastern Time

Addendum Number: 001

Addendum Date: August 11, 2023

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399, Fax:

(850) 922-4355, Email: CO-GCAgencyClerk@fdc.myflorida.com.

Please be advised that the information below is applicable to the original specifications of the above-referenced solicitation.

This Addendum includes the following changes:

Change No. 1:

This Department's written answers to Vendors' written inquiries received by the deadline.

Change No. 2:

Attachment I – Price Sheet is hereby replaced with a revised Attachment I – Price Sheet. Bidders must use the revised Attachment I – Price Sheet when submitting a response to this ITB.

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mailto:CO-GCAgencyClerk@fdc.myflorida.com

Addendum #001 2 FDC ITB-23-039

Responses to Written Questions

FDC ITB-23-039

Mattresses and Pillows

Question Number

Question Answer

We are requesting for the 2020-2022 Bid Tabulation Documents. If possible, Please provide us with the requested documents. Thanks

The previous Bid Tabulation for FDC ITB-18-020, Mattresses and Pillows, can be viewed at:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertise ment_key_num=135727.

Would it be possible for you to send me the results from the last bid for this same item?

The previous Bid Tabulation for FDC ITB-18-020, Mattresses and Pillows, can be viewed at:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertise ment_key_num=135727.

Are RF Welded seams acceptable instead of sewn seams? RF Welded seams are more secure and are more tamper resistant.

The Department does not approve the request as an equivalent.

Interested Bidders must only Bid on the items as specified in the revised Attachment I – Price Sheet.

Can the non-incentivized mattresses have a densified polyester fiber core instead of cotton? Cotton is not normally used in detention mattresses.

The Department does not approve the request as an equivalent.

Interested Bidders must only Bid on the items as specified in the revised Attachment I – Price Sheet.

What is the final thickness requirement of the Incentivized mattress? The specs indicate a 5.25" plus a 3" core which equals 8.25".

The final thickness for the Department's Non-Incentivized Correctional Institution mattress is 8.25".

Does the Incentivized mattress fabric have to be green?

Is another color okay?

Yes. Interested Bidders must only Bid on the items as specified in the revised Attachment I – Price Sheet.

No.

What would be a normal minimum quantity order? Freight has gotten ridiculous and this is an important issue.

Per Section 4.1.6, Minimum Order, of the ITB, there will be no minimum order under the Contract; however, the Department will not place orders that split standard packaging (boxes, cases, etc.).

What is the previous contract pricing on these items?

who was the supplier?

The current Contract can be viewed at the link below:

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&C ontractId=18001.

The Department's current Contractor is Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE).

Can the pillows have a blown conjugate polyester fiber core instead of cotton fiber

The Department's pillows cannot have a blown conjugate polyester core instead of a cotton core. Interested Bidders must only Bid on the items as specified in the revised Attachment I – Price Sheet.

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=135727 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=135727 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=135727 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=135727 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=18001 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=18001

Addendum #001 3 FDC ITB-23-039

Question Number

Question Answer

Would there ever be a requirement or request for an integrated pillow on the mattress?

No. Per Section 4.1.3, Non-Incentivized and Incentivized Correctional Institution Pillow Requirements, of the ITB, the pillow shall be separated from the mattresses.

Addendum #001 4 FDC ITB-23-039

Number

Question Answer

Items to submit for approval as equal.

Line 1: Non Incentivized Mattress We request item JCOT30754CLS be approved as an equal or better – See spec sheet attached

Line 1: non Incentivized Mattress We request Item SSPM30754CLS be approved as an equal or better – See spec sheet attached. This mattress has a polyester core and is a sealed seam stock mattress.

Security Sealed Seams have no thread or needle holes making it more difficult for inmates to pick apart.

All sealed seam mattresses from Bob Barker contain a concealed breathable vent that cannot be picked apart 100% sealed seams make it easier to search for contraband and help to reduce security risk.

Durability Sealed seam strength makes the mattress more durable.

Certified flame resistant Cleanliness The fluid resistant fabric and 100% sealed seams protect the core from contaminants and odor The mattress is easily cleaned and quickly disinfected.

Line 2: Incentivized Mattress We request item J630754-13OZ be approved as an equal or better.

Line 3: Non-Incentivized and Incentivized Pillow We request item JCMV2026CLS be approved as an equal or better. (sold in a case of 4) Spec Sheet attached.

Line 3: Non-Incentivized and Incentivized Pillow We request item CVPP be approved as an equal or better. Clear pillow with polyester core. See Spec sheet attached.

The Department does not approve the requested items in Line 1 – Line 3 as equivalents. Interested Bidders must only Bid on the items as specified in the revised Attachment I – Price Sheet.

Addendum #001 5 FDC ITB-23-039

MTJ American, LLC is a manufacturer of detention mattresses. We currently supply Pride Enterprises many of their items. We can offer items that are a little different from the items requested on the bid.

The Non-incentivized mattress that is requested says a cotton core. Normally, cotton is not used in detention mattress cores. All of our detention mattresses have densified polyester fiber cores that vary in density depending upon which product and quality level the customer wants. Based on the specs for this mattress, we have two clear mattresses. One is the Econo Clear which has a laminated vinyl with a 1000 denier scrim. It has an 8 oz. density core. The other one which is our Clear Advantage mattress which is an extruded clear vinyl which has a scrim but will not tear or rip easily and the scrim can not be taken out in strands like normal laminated vinyls. It has a 12 oz. densified polyester fiber core.

The Incentivized mattress we would offer is our Secure Advantage mattress. It is available in 4.5" or 6" or 7" finished thicknesses. The Secure Advantage mattress is made with an 18 oz. rip stop vinyl that will not rip at all. It is navy blue in color. It has a 12 oz. densified polyester core. We can also offer our Fusion Advantage mattress which is the same core but has a thermal polyurethane nylon cover fabric. It is navy in color as well. Our suggestion would be the Secure Advantage because of the rip stop fabric. We have facilities that have had it in place for over 5 years without having to replace it.

We can offer the clear pillow with the Econo Clear vinyl or the Clear Advantage vinyl. Pillows normally have conjugate polyester fiber in them and not cotton. Is that acceptable?

All of our mattresses have RF Welded seams. That makes the mattress core impervious to contamination and does not give the inmates a seam to cut or tear open and get the threads or hide items. We also own the patent for the Breather System used on the mattresses since they are welded seams. MTJ also owns the patent for an integrated pillow which only adds about $2 per mattress.

Most of our customers request the pillow option. Would you be interested in that option?

The Department does not approve the requested items as an equivalent.

Not as part of this procurement. Interested Bidders must only Bid on the items as specified in the revised Attachment I – Price Sheet.

Addendum #001 6 FDC ITB-23-039

Number

Question Answer

Does the pricing need to be guaranteed for the 3 year contract duration or can there be a percentage increase if needed after each year based on costs and inflation?

Per Section 3.3.1, Contract Term and Renewal, of the ITB, the Contract pricing will be fixed.

Please see Section 5.1, General Instructions, of the ITB, for information regarding a Vendor's request for an equitable price adjustment.

Are we able to bid on either or? I am trying to find the language on the bid if we must submit an offer for both mattresses and pillows or if we can opt for only bidding on pillows.

Per Section 5.7.1, Basis of Award, of the ITB, a Vendor must Bid on all items on the revised Attachment I - Price Sheet for its Bid to be considered responsive.

To allow for more competition, can you consider awarding by line or move the Incentivized Mattress to a category by itself and award by category?

Per Section 5.7.1, Basis of Award, of the ITB, a Vendor must Bid on all items on the revised Attachment I - Price Sheet for its Bid to be considered responsive.

Can you consider extending the date for approved equals due to the specifications not being industry standard requirements?

No extension will be granted at this time. Per Section 2.2, ITB Timeline, of the ITB, each Vendor must adhere to this Timeline and any Timeline revision(s).

Will you consider allowing multiple bid submissions if one vendor would like to offer multiple product options for consideration?

The Department will only accept one (1) Bid per Vendor. Per Section 5.4.6, Bid Withdrawal, of the ITB, if multiple Bids are received from the same Vendor, and the Vendor has not withdrawn one (1) of its Bids, then the Department will only evaluate the Vendor's Bid received last.

Addendum #001 7 FDC ITB-23-039

Number

Question Answer

Can you supply a picture, supplier and item number you are basing the specifications on for the Incentivized Mattress?

Since the incentivized mattress would be a custom made to order item and not industry standard, can you allow minimum order requirement?

Per Section 4.1.6, Minimum Order, of the ITB, there will be no minimum order under the Contract; however, the Department will not place orders that split standard packaging (boxes, cases, etc.).

Can you extend the delivery time frame to 45 days since mattresses will be a custom order?

Per Section 4.1.7, Delivery, of the ITB, the Vendor shall ship items to the Department as Free on Board Destination and ensure items arrive within 30 Days of PO issuance unless a different time is agreed to by the Department as documented on a PO.

Can you confirm how many delivery locations are currently providing incentivized mattresses in the facility?

Please refer to Attachment V – Delivery Locations, of the ITB, for all Delivery Locations.

Addendum #001 8 FDC ITB-23-039

Number

Question Answer

Hi, our company is interested in submitting a bid for the FDC ITB-23-039 (mattresses and pillows) proposal. Would it be possible for you to send me the results from the last bid for this same item?

The previous Bid Tabulation for FDC ITB-18-020, Mattresses and Pillows, can be viewed at:

https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertise ment_key_num=135727.

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https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=135727 https://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=135727

Addendum #001 9 FDC ITB-23-039

Attachment I – Price Sheet

FDC ITB-23-039

Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees. Vendors shall provide a Unit Cost per mattress and pillow below, then propagate a total for the item based upon the Estimated Number of mattresses and pillows to be purchased annually. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000 (Section 5.1), renewal pricing will remain the same throughout the Contract. The Vendor is required to bid all items within each Group for their Bid to be considered responsive for that Group. Shipping Destinations include all sites listed in Attachment V – Delivery Locations.

NOTE: Bidders must provide one sample each of: Non-Incentivized Mattress, Incentivized Mattress, and Pillow with their Bid in order to be deemed responsive. Samples will become the property of the Department and will not be returned.

Non-Incentivized Correctional Institution

Mattress Requirements (A)

Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (AxB=C)

Mattresses:

• Outer cover constructed of heavy-duty, 3-ply vinyl, with a cut and tear-resistant scrim middle layer.

• Double-needle, lock-stitch-sewn seam with heavy-gauge nylon thread.

• Fluid and stain-resistant cover, which is easy to clean and disinfect.

• Clear outer cover.

• Core constructed with 90% cotton fibers encased in an inner cotton cover.

• Certified to meet the following minimum flame resistant standard: 16 CFR 1633 standard for the flammability (open flame) of mattress.

• Be the size 30" x 75" x 4".

$________ 4,000 $________

VENDOR: ______________________________ FEIN #: _____________________________

Addendum #001 10 FDC ITB-23-039

Incentivized Correctional Institution

Mattress Requirements

(A) Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (AxB=C)

Incentivize Prison Mattresses:

• Vinyl, Light Green: 14 ounce double coated institutional protective fabric, antimicrobial and antifungal anti-static, crack-resistant, non-allergenic, fluid proof, wipe clean, and odor-free Flame Retardant(California Std. 117, 19-1237 and 121) (NFPA 701-2015 test 1 small) 5.25".

• Cumuflex Core: 5.25" Densified Poly Fiber 10 ounce, plus 3" of 12 oz Densified Poly Fiber +/-7%, 100% polyester fibers, mold and mildew resistant, moisture resistant, hypo-allergenic, non-toxic and odor free, Flame Retardant (California Std. 117).

• Thread: Tex 45 Anefil Nylon Bonded.

• Construction Details: Vinyl cover constructed using a double stitch seam, including end closure.

• Flammability: Completed mattress meets Federal Flame Retardant Code 16 CFR Part 1633 Test Standards.

$________ 800 $________

VENDOR: ______________________________ FEIN #: _____________________________

Addendum #001 11 FDC ITB-23-039

VENDOR NAME FEIN AUTHORIZED REPRESENTATIVE (Print) DATE

AUTHORIZED REPRESENTATIVE SIGNATURE

If your principal place of business is NOT in the State of Florida, you must include a

Florida Preference Letter (see Section 5.4.3), or your Bid will be deemed non-responsive

Non-Incentivized and Incentivized Correctional Institution

Pillow Requirements (A)

Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (AxB=C)

Pillows:

• Must be separate from the mattress.

• Standard sized, measuring 20" x 26".

• Outer cover constructed of heavy-duty, 3-ply vinyl, with a cut and tear-resistant scrim middle layer.

• Fluid and stain-resistant cover, which is easy to clean and disinfect.

• Clear outer cover clear in color.

• Cotton core with fire resistance cover and filling to include tickling with outer clear cover.

$________ 4,000 $________

Grand Total Price $________