FDA-RFQ-134723_Final.pdf

ALP: HFP-2026-134723

RFQ: RFQ-FDA-134723

Title: MS Instrument Relocation to DENHAFL

FSB Version 2.1

COMBINED SYNOPSIS/SOLICITATION (Simple Services)

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FDA-RFQ-134723 is issued as a/an [☒ RFQ ☐ RFP ☐ IFB] for disassembly, packing, and transportation of an Agilent 8800 ICP-MS instrument from the FDA San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, CA to the FDA Denver Human and Animal Food Laboratory (DENHAFL) in Denver, CO.

This acquisition [☐ is / ☒ is not] set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at: https://acquisition.gov/ | https://acquisition.gov/far-overhaul | https://acquisition.gov/hhsar

All responsible sources may submit a [☒ quotation ☐ bid ☐ proposal], which will be considered by the agency.

NAICS Code: 484210 (Used Household and Office Goods Moving) Small Business Size Standard: $34.0 million average annual receipts

Set-Aside: ☒ None ☐ Total Small Business ☐ WOSB ☐ SDVOSB ☐ 8(a) ☐ HUBZone

☐ Other: [specify]

2. DELIVERY AND PERFORMANCE

Place of Delivery / Place of Performance:

Origin:

FDA San Francisco Human and Animal Food Laboratory (SANHAFL), 1201 Harbor Bay Pkwy, Alameda, CA 94502.

Destination (inside delivery):

FDA Denver Human and Animal Food Laboratory (DENHAFL), 1 Denver Federal Center, Bldg. 20, 6th Ave & Kipling St, Entr. W10, Denver, CO 80225.

FOB Point: [☒ Destination ☐ Origin]

Inspection and Acceptance: Inspection and acceptance shall be performed in accordance with clause 52.246-4, Inspection of Services—Fixed-Price (or 52.246-6 for T&M/LH).

Period of Performance

The period of performance shall be Date of Contract Award through 90 calendar days after Date of Contract Award (unless the Government approves a different delivery schedule).

3. CONTRACT LINE ITEMS (CLINs)

CLIN Description Qty Unit Unit Price Total Price

0001 Disassembly, packing, and transportation of an Agilent 8800 ICP-MS instrument (S/N JP14340352) and all associated modules/accessories from SANHAFL, Alameda, CA to DENHAFL, Denver, CO, including inside delivery, in accordance with the PWS

1 Lot

4. POINTS OF CONTACT

Contracting Officer:

Name: Sarah Hussain

Email: sarah.hussain@fda.hhs.gov

Phone: 301-796-3940 mailto:sarah.hussain@fda.hhs.gov

5. CONTRACT CLAUSES

5A. Clauses Incorporated by Reference

Appl. Clause/Prov.

No.

Title Date

REQ 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

Nov 2025

REQ 52.203-13 Contractor Code of Business Ethics and Conduct Nov 2021

REQ 52.203-17 Contractor Employee Whistleblower Rights Nov 2025

REQ 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Jan 2017

REQ 52.204-9 Personal Identity Verification of Contractor Personnel Nov 2025

REQ 52.204-13 System for Award Management—Maintenance Nov 2025

REQ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Nov 2025

REQ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

Nov 2025

REQ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

Nov 2025

REQ 52.222-37 Employment Reports on Veterans Nov 2025

REQ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

Nov 2025

REQ 52.222-50 Combating Trafficking in Persons Nov 2025

REQ 52.222-54 Employment Eligibility Verification Nov 2025

REQ 52.222-90 Addressing DEI Discrimination by Federal Contractors Apr 2026

REQ 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

May 2024

REQ 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

Oct 2018

REQ 52.233-3 Protest After Award Nov 2025

REQ 52.233-4 Applicable Law for Breach of Contract Claim Nov 2025

REQ 52.240-91 Security Prohibitions and Exclusions (or with Alt I) Nov 2025

REQ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems

Nov 2025

REQ 52.244-6 Subcontracts for Commercial Products and Commercial Services

Nov 2025

REQ 52.246-4 Inspection of Services—Fixed-Price Nov 2025

Appl. Clause/Prov.

No.

Title Date

REQ HHSAR

352.203-70

Anti-Lobbying Jun 2026

REQ HHSAR

352.232-71

Electronic Submission of Payment Requests APR 2026

REQ HHSAR

352.239-79

352.239-79 ICT Accessibility Aug 2026

REQ 52.222-41 Service Contract Labor Standards (>$2,500) Nov 2025

REQ 52.222-42 Statement of Equivalent Rates for Federal Hires (>$2,500 when SCLS applies)

May 2014

REQ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts)

5B. Clauses Incorporated by Full Text

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar

(End of clause)

52.217-8, Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor at any time before contract completion.

FDA Electronic Invoicing and Payment Requirements — Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount;

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

http://www.ipp.gov/vendors/index.htm https://www.ipp.gov/

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

(i.) invoice number, amount, & date submitted (ii.) corresponding payment amount & date received

(2) total amount of all payments received to date under the subject contract or order

(3) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Delivery Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301- 827-ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

6. PERFORMANCE WORK STATEMENT

6.1 Background

An Agilent 8800 ICP-MS (inductively coupled plasma mass spectrometry) instrument, S/N JP14340352, is currently located at the FDA San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, California. The instrument is no longer needed at that location and must be relocated to the FDA Denver Human and Animal Food Laboratory (DENHAFL) in Denver, Colorado.

6.2 Objective

The objective of this requirement is to obtain the disassembly (as needed), packing, transportation, and delivery of the existing Agilent 8800 ICP-MS instrument and all associated modules and accessories from SANHAFL to DENHAFL, including all necessary packing materials, performed in a manner that ensures the instrument arrives free of damage and suitable for long-term storage.

6.3 Scope

This requirement covers the disassembly (as needed), packing, and transportation of the Agilent 8800 ICP-MS instrument and all associated modules and accessories by OEM-certified service technicians from the FDA San Francisco/Alameda laboratory to the FDA Denver laboratory.

Required products are limited to appropriate packaging materials and shipping crates, which shall remain the property of FDA following delivery.

The primary evaluation factor is the Contractor's demonstrated ability to meet the technical requirements below. The Government will select the Contractor offering the best value, with cost considered after technical requirements are met.

6.4 Performance Requirements — The Contractor shall:

• Provide any necessary disassembly and packing of the Agilent 8800 ICP-MS instrument, including all modules and accessories (S/N JP14340352), at the SANHAFL laboratory, into appropriate protective shipping containers that shall remain the property of FDA following delivery.

• Transport the crated system and all components to the DENHAFL laboratory and assume liability for any damage occurring to the system or its components during transportation and/or delivery.

• Provide inside delivery to the specific location within the DENHAFL laboratory designated by the laboratory point of contact (POC).

• Ensure that packing and crating of the instrument and all components is performed by an OEM-certified service technician familiar with the ICP-MS instrument, its delicate components, and proper shipping procedures to minimize the potential for damage.

• Adhere to all applicable hazardous material handling and transportation statutes, and remove any residual solvent or other materials as needed to prepare the instrument for transport and storage.

• Ensure the instrument is stable for long-term storage and free from damage resulting from packaging or transportation upon delivery at the DENHAFL laboratory.

• Ensure the system remains capable of being reassembled and re-qualified at a later date by OEM-certified service technicians (reassembly and re-qualification are outside the scope of this requirement).

6.5 Trade and Service Specifications

All packing materials and shipping crates furnished under this requirement shall be newly manufactured, and shall not be used, refurbished, or previously used for demonstration purposes.

6.6 Deliverables

• Packing materials for the Agilent 8800 ICP-MS instrument — Qty 1 — within 90 calendar days after contract award.

• Disassembly, packing, and transportation of the Agilent 8800 ICP-MS instrument and all associated modules/accessories from SANHAFL to DENHAFL, including inside delivery — Qty 1 — within 90 calendar days after contract award.

6.7 Performance Standards and Surveillance

• Safe disassembly and packing: instrument and components disassembled (as needed) and packed by an OEM-certified technician with no visible damage prior to shipment — AQL: 100% of components packed without damage — verified by Government observation/POC inspection at origin.

• Damage-free transportation and delivery: instrument arrives at DENHAFL free of damage attributable to packing, transportation, or delivery — AQL: zero damage incidents — verified by Government acceptance inspection at destination.

• Timely delivery: inside delivery to the DENHAFL location designated by the laboratory POC completed within the required period of performance — AQL: delivered within 90 calendar days of award, or per Government-approved schedule — verified by delivery record/POC confirmation.

• Regulatory compliance: all hazardous material handling and transportation statutes followed; residual solvents/materials removed as needed prior to transport — AQL: 100% compliance, zero citations or incidents — verified by Government review of documentation/certifications.

6.8 Liability, Inspection, and Acceptance

The Contractor shall be responsible for any damage to the instrument or its components occurring during packing, transportation, or delivery. Inspection and acceptance of the instrument system at the final location will be performed by the designated FDA project officer/POC at DENHAFL.

6.9 Place of Performance

Origin: FDA San Francisco Human and Animal Food Laboratory (SANHAFL), 1201 Harbor Bay Pkwy, Alameda, CA 94502 (POC: to be determined at time of award).

Destination (FOB Destination, including inside delivery): FDA Denver Human and Animal Food Laboratory (DENHAFL), 1 Denver Federal Center, Bldg. 20, 6th Ave & Kipling St, Entr. W10, Denver, CO 80225 (POC: to be determined at time of award).

6.10 Period of Performance

The instrument shall be delivered within 90 calendar days of contract award unless the Government approves a different delivery schedule. Delivery will be accepted during regular business hours (Monday through Friday), 8:00 AM to 4:00 PM local time.

A. SOLICITATION PROVISIONS

A1. Provisions Incorporated by Reference

Appl. Clause/Prov.

No.

Title Date

REQ 52.204-7 System for Award Management—Registration Nov 2025

REQ 52.240-90 Security Prohibitions and Exclusions—Representations and Certifications

Basis for Award:

Trade-off / Best Value: Award will be made to the offeror whose offer represents the best value to the Government, considering technical merit, past performance, and price.

Technical Approach is more important than price.

Non-price evaluation factors are:

• Technical Approach (the offeror's demonstrated OEM-certified disassembly, packing, and transportation capability and approach to preventing damage) and;

• Past Performance (relevant experience relocating scientific/laboratory instrumentation).

Technical Approach is more important than Past Performance.

A2. 52.212-1 (Instructions to Offerors—Commercial Products and Commercial Services) Addenda to 52.212-1

Offer Acceptance Period (if applicable):

Paragraph (b) of the provision is hereby amended to extend the period for acceptance of offers from 60 calendar days to 180 calendar days from the date specified for receipt of offers.

B. OFFER SUBMISSION

Questions Due: Questions regarding this solicitation shall be submitted in writing to the CO/POC (identified in the SAM.gov notice) by July 24, 2026 at 10AM EDT. Questions and answers may be posted as an amendment to this solicitation on SAM.gov.

Offers Due: July 30, 2026 at 10AM EDT

Submission Method: Email to the POCs listed in the SAM.gov posting.

Preferred File Format: Searchable PDF and Excel

Page Limit (if applicable): 12

Offerors Shall Submit:

• Technical quotation

• Price quotation

• Past performance information (if required):

o Up to three references for relevant experience within the past 3 years relocating, packing, or moving scientific/laboratory instrumentation, including client name, contact information, and brief description of work performed

• UEI and confirmation of active SAM.gov registration

• Staffing plan including labor categories, key personnel, and proposed hours

• Management approach and technical approach summary

Points of Contact

As listed on the SAM.gov notice.

C. ADDITIONAL INFORMATION

Amendments:

Any amendments to this solicitation will be posted to SAM.gov. It is the offeror's responsibility to monitor SAM.gov for any amendments.

Attachments (if applicable):

None. The full Performance Work Statement is included in Section 6 of this document.

Technical Data Availability (conditional — RFO FAR 5.101(c)(4)(iv)):

Not applicable — no additional technical data is required to respond to this solicitation.

Trade Agreements Statements (conditional — RFO FAR 5.101(c)(4)(iii)):

Not applicable — this is a domestic service acquisition and is not subject to the Trade Agreements Act or WTO Government Procurement Agreement.

Qualification Requirements (conditional — RFO FAR 5.101(c)(4)(viii)):

Not applicable. However, packing/crating and disassembly of the instrument must be performed by an OEM-certified service technician, as specified in the Performance Work Statement (Section 6).