FCI Leavenworth - Market Research Questionnaire.pdf

U.S. Department of Justice Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Landfill Services

Federal Correctional Institution (FCI) Leavenworth, Kansas

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY

At this time, a solicitation has not been issued. This notice does not constitute a commitment by the Government.

The information gathered from Market Research will be vital in the formation and set-aside status of the solicitation.

The Federal Bureau of Prisons (FBOP), Field Acquisition Office (FAO), is conducting market research in compliance with the Federal Acquisition Regulation (FAR), Part 10. The provision is for Landfill services at the Federal Correctional Institution (FCI). The physical address is 1300 Metropolitan Avenue, Leavenworth, Kansas 66048. The estimated number of tons for landfill services per year is as follows: 1,200. The Government contemplates awarding a single contract with one (1) 12-month base year and four (4) 12-month option years.

The North American Industry Classification System (NAICS) Code for this requirement is 562212 (Solid Waste Landfill). The small business size standard is $47 million.

A draft copy of the Statement of Work (SOW) is attached to this questionnaire for more specific details. Additional details will be forthcoming in the solicitation. A Government solicitation for this requirement is being developed, of which a contract may or may not result. This market research is being conducted to determine the interest and capability of potential sources for this requirement.

Please answer the following questions:

1. The NAICS Code for Temporary Help Services is 562212, which sets the small business size standard at $47 million. Based on this standard, what is your business size?

_____ Small _____Other than Small Business (Large)

2. Is your business eligible for participation in one of the following small business programs? If so, please specify which program your business is certified under.

____ 8(a) program ____ Hub-Zone small business concern ____ Women-owned small business concern

____ Service-disabled veteran-owned small business concern ____ Economically Disadvantaged Women-owned small business concern

3. Can your business provide landfill services as either Prime Contractor or as a Subcontractor? If so, please specify which role you would fulfill.

_____Prime Contractor _____Subcontractor

4. If you are a small business, what level of subcontracting - if any - would your business utilize?

For services (excluding construction), at least 50% of the cost of contract performance incurred for personnel must be expended on employees of the small business concern.

5. Will your business be compliant with FAR 52.219-14?

_____Yes _____No

6. Can your business provide landfill services in compliance with the requirements outlined in the draft SOW?

Does your business have any issues or concerns regarding the draft SOW? If so, please specify the issues or areas of concern.

7. Is your business registered in the System for Award Management (SAM)?

What’s your Unique Entity Identifier (UEI)? __________________________

All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7 (Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your business is not registered in SAM, registration can be completed at ww.sam.gov.

8. Can your business provide firm fixed unit prices for future contract years? For example, a contract with one base year and four option years totaling up to five years.

Please specify the maximum number of years your business can offer firm fixed unit prices.

______5 years ______4 years ______3 years ______2 years ______1 year

9. The FAR requires the following insurance: Workers’ Compensation and Employer’s Liability not less than $100,000; $500,000 per occurrence for Bodily Injury, and $20,000 per occurrence for Property Damage and General Liability no less than $500,000 per occurrence.

Are these rates and requirements consistent with regulatory requirements in Kansas?

If these are not the insurance rates, could you please specify what the standard rates are?

10. Are services of this type typically available in the commercial marketplace - this is, to commercial business, industry, or the general public?

11. Has your business previously provided these types of services for a correctional or prison environment?

12. Which of the following best describes your organization?

_______Corporation _______LLC _______Nonprofit _______Faith-based

13. How many calendar days does your business need to prepare a quote in response to a resulting solicitation for landfill services?

_______30 days _______15 days _______7 days

If awarded a contract, how many calendar days would your business require to begin providing services to the adults in custody? (Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete).

______Calendar Days

14. The procurement will be in accordance with FAR Part 12, Acquisition of Commercial Items. In accordance with FAR 12.301 (e), Discretionary use of FAR provisions and clauses, the Contracting Officer may include the appropriate provisions and clauses in the solicitation(s) and contract (s) by addendum when their use is consistent with the limitation contained in 12.302.

Therefore, the following FAR Clauses/Provisions will be included:

• FAR 52.252-2, Clauses Incorporated by Reference will be incorporated into the solicitation and resulting contract.

• FAR 52.204-13, System for Award Management will be incorporated into the solicitation and resulting contract.

• FAR 52.209-10, Prohibition on Contracting with Invented Domestic Corporations will be incorporated into the solicitation and resulting contract.

• FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of

Whistleblower Rights will be incorporated into the solicitation and resulting contract.

• FAR 52.212-4, Contract Terms and Conditions – Commercial Items will be incorporated into the solicitation and resulting contract.

• Because the successful contractor will be required to maintain and/or operate a system of records on individuals, FAR 52.224-1, Privacy Act Notification and FAR 52.224-2, Privacy Act, will be incorporated into the solicitation and resulting contract.

• FAR 52.228-5, Insurance – Work on a Government Installation will be incorporated into the solicitation and resulting contract.

• FAR 52.232-18, Availability of Funds (Apr 1984) will be incorporated into the solicitation and resulting contract.

• FAR 52.232-39, Unenforceability of Unauthorized Obligations will be incorporated into the solicitation and resulting contract.

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors will be will be incorporated into the solicitation and resulting contract.

• FAR 52.233-3, Protest after Award will be incorporated into the solicitation and resulting contract. FAR 52.233-4, Applicable Law for Breach of Contract Claim will be incorporated into the solicitation and resulting contract.

• FAR 52.242-13, Bankruptcy will be incorporated into the solicitation and resulting contract.

• FAR 52.216-18, Ordering will be incorporated into the solicitation and resulting contract.

• FAR 52.216-19, Order Limitations will be incorporated into the solicitation and resulting contract.

• FAR 52.216-21, Requirements will be incorporated into the solicitation and resulting contract.

• FAR 52.217-9, Option to Extend the Term of the Contract will be incorporated into the solicitation and resulting contract.

• FAR 52.232-19, Availability of Funds for the Next Fiscal Year will be incorporated into the solicitation and the resulting contract.

• JAR 2852.201-70, Contracting Officer’s Representative will be incorporated into the solicitation and resulting contract.

• JAR 2852.222-70, Domestic Violence, Sexual Assault, and Stalking will be incorporated into the solicitation and resulting contract.

• JAR 2852.223-70, Unsafe Conditions Due to the Presence of Hazardous Materials will be incorporated into the solicitation and resulting contract.

• BOP 2852.242-71. Evaluation of Contractor Performance Utilizing CPARS will be incorporated into the solicitation and resulting contract.

• DOJ-01, Whistleblower Information Distribution will be incorporated into the solicitation and resulting contract.

• DOJ-02, Contractor Privacy Requirements will be incorporated into the solicitation and resulting contract.

• DOJ-03, Personnel Security Requirements for Contractor Employees will be incorporated into the solicitation and resulting contract.

• DOJ-05, Security of Department Information and Systems the contractor or subcontractor may access, collect, store, process, maintain, use, transmit, or dispose of DOJ Information will be incorporated into the solicitation and resulting contract.

• DOJ-08, Continuing Contract Performance During a Pandemic Influenza Emergency – when supplies or services are considered critical to mission accomplishment will be incorporated into the solicitation and resulting contract.

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services will be incorporated into the solicitation and resulting contract.

• FAR 52.252-1, Provisions Incorporated by Reference will be incorporated into the solicitation and resulting contract.

• FAR 52.204-7, System for Award Management will be incorporated into the solicitation and resulting contract.

• FAR 52.217-5, Evaluation of Options will be incorporated into the solicitation and resulting contract.

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services and Equipment will be incorporated into the solicitation and resulting contract.

• FAR 52.204-26, Cover Telecommunications Equipment or Services—Representation will be incorporated into the solicitation and resulting contract.

• FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures will be incorporated into the solicitation and resulting contract.

• FAR 52.209-7, Information Regarding Responsibility Matters will be incorporated into the solicitation and resulting contract.

• JAR 2852.233-70, Protest Filed Directly with the Department of Justice, will be incorporated into the solicitation and resulting contract.

• BOP 2852.237-78, Submission/Evaluation of Quotations/Offers by Individuals will be incorporated into the solicitation and resulting contract.

• FAR 52.212-3, Offeror Representations and Certifications – Commercial. Product and Commercial

Services if not current in sam.gov will be incorporated into the solicitation and resulting contract.

15. Please provide the following information in reference to your business:

Name: ______________________________________________________

Address: ______________________________________________________

Point of Contact: ______________________________________________________

Phone Number: ______________________________________________________

Fax Number: ______________________________________________________

Email Address: ______________________________________________________

I sincerely appreciate the time you’ve taken to complete this questionnaire.

Please ensure your completed market research questionnaire is emailed to llwheeler@bop.gov by June 16, 2025, at 1:00 pm CDT.

Kind regards, LaQueta Wheeler LaQueta Wheeler Contracting Officer U.S. Department of Justice Federal Bureau of Prisons Field Acquisition Office - General Contracting Procurement Section 346 Marine Forces Drive Grand Prairie, Texas 75051 P: 202-598-6050 E: llwheeler@bop.gov

Note: The resulting solicitation will be distributed solely through www.sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:llwheeler@bop.gov mailto:llwheeler@bop.gov

STATEMENT OF WORK

LANDFILL SERVICES

FCI LEAVENWORTH, KANSAS

Subject

The Federal Bureau of Prisons intends to make a single award of an indefinite delivery, requirements type contract with firm-fixed prices for landfill disposal services. All services will be performed in accordance with the requirements outlined in this statement of work for the United States Penitentiary (USP) located in Leavenworth, Kansas.

Place of Performance: Services will be performed at the contractor’s disposal facility. The facility must be approved by the Kansas Department of Health and Environment, operated in accordance with all Federal, State and Local codes and laws, and meet EPA requirements and standards.

The disposal facility shall be located within a 30 mile (one-way) radius of the USP:

FCI Leavenworth 1300 Metropolitan Ave.

Leavenworth, Kansas 66048

Schedule

1. (1) 30 cubic yard, Tuesday 8:00 am 9:00 am and return within three (3) hours.

2. (1) 30 cubic yard, Tuesday after the return of the first 30 cubic yard compactor and return within three (3) hours but prior to 2:00 pm.

3. (1) 30 cubic yard, Friday 9:00 am 10:00 am and return within three (3) hours.

4. (1) 20/40 yard, open top container after the return of the 30 cubic yard compactor on Friday and return within three (3) hours but prior to 2:00 pm.

5. The Government estimates deliveries to the contractor’s disposal facility will occur on a weekly basis, Tuesday thru Friday, between the hours of 8:00 a.m. to 4:00 p.m. local time, excluding Federal holidays. When a scheduled collection falls on a Federal Holiday, the pick-up shall be made the following day at the regularly scheduled time at no additional cost to the Government.

Inclement Weather Schedule

Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the Contracting Officer.

Description of Work

FCI Leavenworth will transport supplied compactors of garbage and construction debris to the rear gate sally port, to be kept over night. The contractor will pick up from the institutions sally port/rear gate and drop off an empty compactor that BOP staff will then transport into the facility weekly. Having 3 compactors in rotation at all times. Upon pick up, the contractor shall be responsible for and become sole owner of all trash, garbage and debris from FCI Leavenworth. The contractor will be fully responsible for the disposal of the materials in a lawful and proper manner. The Government estimates they will deliver 100 tons per month of the above materials, however there is no guarantee regarding the estimated tonnage, as quantities will vary on a per delivery, weekly, monthly and yearly basis. The Contractor will be required to provide the Government with documentation of the tonnage for each delivery.

Contractor Use of Premises

The Contractor shall limit its use of the premise to the work indicated, so as to allow for Government occupancy and use. During the entire service period, the Contractor shall coordinate use of the premises for service operations with the Contracting Officer Representative.

All visitors to the service site shall register with the BOP site officials. The Contractor shall not allow employees to have personal visitors on site.

The project site will be open to the Contractor from Monday through Friday, with exception of federal holidays, for the duration of the project. The project schedule is to be based on a normal 40 hour work week. Work outside the secure perimeter of the institution will not be allowed between the hours of 3:30 pm to 7:30 am. Work inside the secure perimeter of the institution will be allowed between the hours of 7:30 am to 3:30 pm.; however the contractor shall refer to the Execution of Work and Clarification of Information section for specific time requirements.

Removal and Disposal

The trash shall be removed and disposed of outside Government premises. The disposal method shall be in accordance with all State, Local laws, and Federal Government Health and Sanitation Codes and regulations. The disposal of waste shall be in a legally and environmentally safe manner. The Contractor shall provide written documentation stating that the approved landfill meets all Federal, State and local city regulations. FCI Leavenworth will not be responsible for any motor vehicle violations due to the weight of vehicles or falling debris from vehicles.

Equipment

Will be provided by Government.

Compactors

FCI Leavenworth owns five (5) self-contained dumpsters/compactors:

There are two (2) 30 cubic yard compactors for use located inside the secure perimeter at FCI Leavenworth (only one will be in use at a time) and will be emptied on a weekly basis. These compactors will be used interchangeably and staged outside the perimeter at a designated location. The Contractor will empty one full compactor on Tuesday morning between the hours of 8:00 am and 9:00 am and return the emptied container to the designated staging area within three (3) hours. Additionally, the contractor will empty one full compactor on Friday morning between the hours of 9:00 am and 10:00 am return the emptied container to the designated staging area within three (3) hours.

There is one (1) 30 cubic yard compactor for use located at the Camp of FCI Leavenworth that will be emptied on a weekly basis. This compactor will be staged at a designated location. The compactor will be emptied on Tuesday following the return of the 30 cubic yard compactor used inside the secure perimeter at FCI Leavenworth. Once removed the container will be returned within three (3) hours not to exceed 2:00 pm.

There are three (3) 40 cubic yard open box top containers and two (2) 20 cubic yard open box top containers that are located at the Garage of FCI Leavenworth. The contractor will empty one (1) 20/40 cubic yard open box top container on Friday following the return of the 30 cubic yard compactor. Once removed the container will be returned within three (3) hours not to exceed 2:00 pm.

The Contractor shall provide complete trash removal service to include pick-up, haul, dump, clean, and relocate.

Hours and days of service shall not be altered without mutual agreement of the government.

Trash pick-up

Trash will not be segregated prior to pick-up. The “contents” of the compactor including all garbage, refuse and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor’s waste material will consist of solid and/or wet waste from Food Service and other departments within the institution. The pick-up schedule may be altered to meet the needs of the institution and FCI Leavenworth may require additional pulls and will notify the Contractor in advance as needed. The Contractor must, upon notification of FCI Leavenworth complete the additional pulls within 24 hours.

Extra pull charge will not differ from the normal contracted rate.

Contractor Vehicle

The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

Cleanliness of Collection Area

Collection station shall be left in a neat and orderly manner. All solid waste in the vicinity of the collection area, including spillage and waste left or spilled in the area by the contractor user, shall be picked up by the contractor, including all areas within ten (10) feet of containers. Containers shall be cleaned/sprayed out prior to return to help maintain cleanliness.

Contraband

The Contractor shall inform his/her employees that intoxicating beverages, drugs, weapons, etc.., will not be allowed on the site. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791. Cell phones, pagers, and radios are not allowed within the secure perimeter.

Contractor employees working on the BOP site shall adhere to all rules. These rules include, but are not limited to the following:

Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

Leave personal items locked in your vehicle or secure them at the Contractor’s lay-down area. A form of photo ID is required to enter the facility.

Revealing clothing is not acceptable attire and work attire is required at all times. Conduct yourself in a responsible, mature manner.

Report any unusual action(s) or behavior to BOP staff.