FCI EDG DELIVERY INFORMATION SHEET.pdf
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- Solicitation number
- 15B30326Q00000017
About this file
This document is an Award Delivery Information sheet for food service products to be delivered to FCI Edgefield for Fiscal Year 2027.
All awarded items must be delivered in full by October 16, 2026. Deliveries are accepted Monday through Friday between 7:00 a.m. and 2:00 p.m. on a first-come, first-served basis at the on-dock receiving area. Vendors must coordinate directly with Food Service Warehouse receiving staff via email (jsantanazayas@bop.gov) to schedule delivery appointments; shipping companies cannot schedule deliveries. Small deliveries may be requested during the first month of each quarter, with future deliveries scheduled as warehouse space permits. FCI Edgefield warehouse areas are closed on Federal holidays and will not accept deliveries on those days. Late deliveries require advance notification to receiving staff; deliveries without scheduled appointments will be refused. Contractor failure to meet delivery schedules without excusable delay or failure to conform to contract specifications will negatively impact past performance ratings and may result in findings of non-responsibility for future awards.
All deliveries must be palletized on standard 48" x 40" pallets and tightly wrapped with pallet wrap; pallets exceeding 2,000 pounds must use blue or red block pallets, not stringer pallets. Assorted or mixed pallets require packing lists, and all deliveries must include itemized inventory lists. Food items must have a minimum 90-day remaining shelf life from delivery date. Non-frozen perishables must arrive at 34-41 degrees Fahrenheit; canned goods above 34 degrees Fahrenheit; and frozen foods at 0 degrees Fahrenheit or below. Items with evidence of prior thawing will be refused. All certified religious diet items must bear appropriate symbols (Kosher with OU symbol; Halal with appropriate Halal symbol). All items must comply with BOP National Menu Specifications and are subject to close inspection with conditional receipt for up to three days for examination and testing. Items failing specifications will be refused, and conditionally received items found unacceptable must be picked up by the vendor within one week at vendor expense or will be disposed of by warehouse staff.
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| File | Type | Posted |
|---|---|---|
| 1st Quarter Meat Cover Letter.pdf | ||
| 15B30326Q00000017.pdf |
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AWARD DELIVERY INFORMATION
Fiscal Year: 2027 Institution: FCI Edgefield
DELIVERY SCHEDULE
All awarded items must be delivered in full by October 16, 2026, unless otherwise specified. Due to limited storage for dry goods and freezer/cooler goods, vendors must coordinate with the Food Service Warehouse receiving staff for product delivery. Small deliveries may be requested for the first month of the quarter, and future deliveries will be scheduled as space permits.
Deliveries are received Monday through Friday. Hours for receiving are 7:00am to 2:00pm on-dock, first come first served. If the delivery is expected to be late, contact with receiving staff must be made to reschedule delivery appointment. No exceptions to late deliveries will be made without notification. Deliveries are made by appointment only, and products will be refused without a scheduled delivery. FCI Edgefield warehouse areas are closed on Federal holidays, therefore deliveries will not be accepted.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
NOTE: Vendors must schedule delivery appointments with the receiving food service warehouse staff, not shipping companies. If shipping companies attempt to schedule delivery with FCI Edgefield warehouse staff, they will be redirected to the vendor.
Delivery Contact: Javier Santana email jsantanazayas@bop.gov (email required for all delivery scheduling)
(803) 637-1786 for delivery drivers only, if directions are needed to assist driver.
DELIVERY REQUIREMENTS
• All deliveries must be palletized on standard size pallets (48” X 40”) and tightly wrapped with pallet wrap.
• Pallets containing product weighing over 2,000 pounds must be on blue or red block pallets, NOT stringer pallets (48” X 40”).
• In the event of an assorted/mixed, a packing list for the assorted/mixed pallet is required.
• All deliveries must come with an itemized inventory of items delivered.
• All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery, as indicated by the manufacturer’s best‑by or use‑by date. All items received outside these specifications will not be accepted.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.
• Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.
• Any product that shows evidence indicating prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages, or the item will be refused. All Halal items must have the appropriate Halal symbol as well.
mailto:jsantanazayas@bop.gov
AWARD DELIVERY INFORMATION
• All items must be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
• All items will be closely inspected.
• Receipt of delivery may be conditional for a period of three (3) days to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.
• If the product is not picked up within one (1) week, it will be disposed of by warehouse staff.
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