FC-206-25_PORFP_Juniper_Maintenance_Renewal_2024-25.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

FC-206-25

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Juniper

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

mm/dd/yyyy

8/23/2024 PROPOSAL DUE

DATE and TIME:

9/17/2024

4:00 PM

Place of Performance: 100 Community Place Crownsville MD 21032

Special Instructions:

1. Questions Due (Closing) Date and Time: 9/3/2024 at 2:00 PM EST.

Questions must be submitted in writing with the subject line, “Question for PORFP # FC-206-25” and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

2. The Master Contractor shall not impose a restocking fee if an item is returned due to damage, or an incorrect product shipped.

3. Master Contractors must provide the estimated ship date/lead time for each item listed in the PORFP.

4. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.

5. The Master Contractor must be an authorized reseller for Juniper Extended Warranty. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

6. The Master Contractor must include a screenshot of the

Manufacturer’s Suggested Retail Price (MSRP) with the bid.

7. Master Contractors shall furnish any and all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the services under this Contract. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State under this Contract (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State does not agree to terms and conditions not provided in a Master Contractor’s Technical Proposal or submitted with Financial Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such terms and conditions. Failure to comply with this section renders any such agreement unenforceable against the State.

8. Maintenance Information must be delivered to:

Maryland Department of Information Technology ATTN: Richie Trice 100 Community Place Crownsville, MD 21032

Security Requirements (if applicable):

N/A

Invoicing Instructions:

1. Email invoices to:

doitfiscal.invoiceservice@maryland.gov.

2. Invoice(s) shall be submitted within 10 days of delivering the equipment and shall include at a minimum the following:

• Name and address of the Agency being billed Reference the States assigned PORFP number.

• Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

• Reference the States assigned PORFP number.

• Date, invoice number, and amount due.

• Signed and dated.

3. Proof of delivery including packing slip or delivery confirmation, and equipment serial numbers.

Section 2 – Agency Point of Contact (POC) Information mailto:doitfiscal.invoiceservice@maryland.gov

Agency / Division Name: Dept of Information Technology Networks Div network Maryland

Agency POC Name: Merchelle Halsey Agency POC Phone Number:

Agency POC Email Address:

Merchelle.Halsey@maryland .gov

Agency POC Fax:

Agency POC Mailing Address:

100 Community Place Crownsville MD 21032

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Richie Trice Agency On-site Phone Number:

(667) 644-0677

Agency On-site Email Address:

Richie.trice@maryland.gov Agency On-site Fax:

Agency On-site Address: 100 Community Place Crownsville MD 21032

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty

Due Date

1.

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. Juniper Extended Service Agreement Renewals. See the attached list of serial numbers on Juniper Quote:

a. #8461963 - NWM

b. #8461964– LAN

c. #8461962 – VSRX

d. #8461965 – Cloud

e. #Q-248747 – Lan Mist

2. Maintenance for manufacturer-supported items shall be co-termed to 11/30/2025.

3. Maintenance for manufacturer-not-supported items shall be co-termed to the latest available date prior to 11/30/2025.

12/1/2024 11/30/2025

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) mm/dd/yyyy

1.

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Price

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.