FBG 2022 Fiber Optic Infrastructure RFQ Final.pdf

City of Fredericksburg, Texas Page 1

CITY OF FREDERICKSBURG, TEXAS

REQUEST FOR QUALIFICATIONS

FIBER OPTIC INFRASTRUCTURE

Release Date: December 13th, 2021 Pre-Submittal Meeting: January 4th - 10:00 am Deadline for Submitting Questions: January 3rd, 2022 - 12:00pm Submittal Deadline: January 13th 2022 Submittal Deadline Time: 3:00 pm

Deliver To: Mail To:

City of Fredericksburg City of Fredericksburg City Secretary City Secretary

126 W. Main St 126 W. Main St

Fredericksburg, TX 78624 Fredericksburg, TX 78624 Phone: 830-997-7521

City of Fredericksburg, Texas Page 2

Advertisement for Qualifications

Sealed Statements of Qualifications (SOQ) for a Fiber Optic Infrastructure Build will be received by the office of the City Secretary, City Hall (2nd Floor), 126 W. Main Street, Fredericksburg, Texas 78624 until 3:00 p.m. on January 13th, 2022 and will then be publicly opened and read aloud in the Council Chambers at City Hall.

The City will evaluate SOQ’s and make a selection based on the firm’s technical ability, experience, and ability to perform the work. The City will not provide compensation or defray any costs incurred by any firm related to the response to this request. The City reserves the right to negotiate with any and all persons or firms. The City also reserves the right to reject any or all SOQ’s, or to accept any deemed most advantageous, or to waive any irregularities or informalities in the SOQ’s received, and to revise the process schedule as circumstances arise.

The date and time of opening the SOQ shall be clearly marked on the outside of the sealed envelope. No SOQ’s will be accepted after 3:00 p.m. on the date of bid opening.

The project documents, plans, specifications, etc. may be examined by all bidders at the office of the City Secretary at City Hall, 126 W. Main Street, Fredericksburg, Texas, 78624, 830-997-7521, or on the City’s website www.fbgtx.org and free copies (limit one per vendor) are available at City Hall.

Advertised: December 13th, 2021 Pre-submittal Meeting: January 4th, 2022 10:00 a.m.

RFQ Closing: January 13th, 2022 3:00 p.m.

http://www.fbgtx.org/

City of Fredericksburg, Texas Page 3

Introduction The City is requesting qualifications (RFQ) for a new Fiber Optic Infrastructure addition to its current deployment, to include Fiber Optic Cabling, Mounting Brackets and Access Terminals. The project is intended to supplement and extend fiber optic reach within the city and to allow for third party interests to lease transport from one point of entry to another point of exit and to promote broadband deployments to citizens and businesses within the community. This project will need to be maintained and supported by the Firm after the infrastructure has been installed.

Key System Functions

Objectives To Promote Third Party access to provide broadband services to underserved portions of the city and Engage Firm to install fiber optic cable and access terminals per plan.

Information to be Provided in the SOQ The firm must provide information on the following which will be evaluated and assigned points as determined by the evaluation committee prior to bid opening by preparation of an evaluation worksheet(s) that will follow the RFQ stated requirements.

1. Project Approach/Project Management Plan

• Understanding of Request for Qualifications and scope of work

• Proposed approach

• Detailed work plan for the proposed project

• Firm’s ability to meet the project schedule

• Interaction and coordination

• Knowledge of City work and previous project experiences with the city

2. Key Project Personnel Qualifications & Experience

• Project manager

• Project manager's past performance on recent City projects

• Project personal and roles, including lead project engineer

• Project team organization

• Staff/project manager availability, commitment to the project, and staff location

• Project team member's ability to meet on short notice at City Offices

3. Firm Qualifications and Experience

• Directly related experience and qualifications

• Recent experience in other municipal projects comparable to the one proposed including design, installation, operations, and maintenance

• Experience with any Fiber Optic deployment projects, particularly in the central Texas region

• Experience working with any private, public or governmental organization

City of Fredericksburg, Texas Page 4

4. References

• Contractor must provide at least (2) or more references from any private/public or governmental organization with previous work history on similar fiber projects

5. Firm response time

• Firm’s response and ability to meet with City personnel or conduct site visits in a timely fashion as required

INSTRUCTIONS TO RESPONDENTS

1. SOQ’s SUBMISSION ADDRESS AND DEADLINE

Completed RFQ’s will be received in the City Secretary’s Office until the RFQ submission deadline (closing time and date) as stated on the cover page. RFQ responses received after the closing time and date will not be considered. Faxed or emailed responses will not be accepted.

2. SIGNATURES

All RFQs are required to be signed by an authorized representative of the entity submitting the RFQ, who has the authority to contractually bind the entity. RFQs received unsigned will not be accepted.

3. INQUIRES FROM RESPONDENTS

Questions and/or clarifications will be directed in writing to:

Eric Whiting Director of Information Technology City of Fredericksburg Fredericksburg, TX 78624 Email: Ewhiting@fbgtx.org mailto:Ewhiting@fbgtx.org

City of Fredericksburg, Texas Page 5

4. ALTERING RFQ’s RFQs, unless approved by the City, cannot be altered, amended or withdrawn by the Respondent after the submission deadline. Any inter-lineation, alteration, or erasure made before this deadline, must be initialed by the signer of the RFQ, guaranteeing authenticity.

5. MODIFICATIONS AND AMENDMENTS

The City reserves the right to modify the specifications prior to the RFQ submission deadline and will endeavor to notify all potential Respondent’s that have received a copy of the specifications, but failure to notify shall impose no obligation or liability on the City.

6. RFQ WITHDRAWAL OR REJECTION

The City reserves the right to withdraw the RFQ for any reason or to reject any or all RFQs or parts of all or any specific RFQ or RFQs. The City further reserves the right to accept part or all of any specific RFQ or RFQs that City Council deems as most advantageous to the City.

7. PUBLIC INSPECTION

RFQs are not available for public inspection until after the contract award.

8. PROPRIETARY INFORMATION:

All material submitted to the City becomes public property and is subject to the Texas Public Information Act upon receipt. If a Respondent does not desire proprietary information in their RFQ to be disclosed, each page must be identified and marked proprietary at the time of submittal. The City will, to the extent allowed by law, endeavor to protect such information from disclosure. The final decision as to what information must be disclosed, however, lies with the Texas Attorney General. Failure to identify proprietary information will result in all unmarked sections being deemed non-proprietary upon public request.

9. RFQ’s RECEIVED LATE

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City. The time, using the clock in the City Hall receptionist office, and current date shall be the official time/date of receipt.

10. NEGOTIATIONS

The City reserves the right to require additional information and to negotiate all elements and pricing which comprise the RFQ and to accept or reject part or all of any RFQ. The City also has the right to request and negotiate a “best and final” offer.

City of Fredericksburg, Texas Page 6

11. DELIVERY DATE

The RFQ must show the number of days required to complete the project after the receipt of the City’s Purchase Order or Letter to Proceed.

12. DEVIATION FROM SPECIFICATIONS

Alternate RFQs and/or any deviations from specifications must be clearly shown with complete information provided by the Respondent. Deviations may or may not be considered by the City. Please provide detailed information regarding any deviation. The City shall determine if any such deviation meets the City’s requirements.

13. ASSIGNMENT

The rights and duties awarded the successful Respondent may not be assigned to another without the written consent of the City signed by the City’s authorized agent. Such consent shall not relieve the assigner of liability in the event of default by the assignee.

14. RFQ AMBIGUITY

Any ambiguity in the RFQ as a result of omission, error, lack of clarity or non-compliance by the Respondent with specifications, instructions and all conditions, shall be construed in the favor of the City.

15. CHANGE ORDERS

No oral statement, by any person shall modify or otherwise change, or affect the terms, conditions, or specifications stated in this RFQ, or any resultant contract. All changes will be made in writing and shall not be effective unless signed by the Director of Information Technology and the City Manager or designee.

16. LIENS

The successful Respondent agrees to and shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided under the City’s request, by seller or seller’s vendor(s) and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City.

17. PATENT INDEMNITY

The successful Respondent hereby warrants that the use or sale of the products and materials delivered hereunder will not infringe on the rights of any patent, copyright, or registered trademark covering such materials and the successful Respondent agrees to indemnify and hold harmless the City for any and all costs, expenses, judgments, and damages which the City may have to pay or incur.

City of Fredericksburg, Texas Page 7

18. GRATUITIES/BRIBES

The City may, by written notice to the successful Respondent, cancel a contract or agreement without liability to the Respondent if it is determined by the City, at any time, that gratuities or bribes in the form of entertainment, gifts, money, or otherwise, were offered or given by the successful Respondent, or its agent or representative, to any City officer, employee or elected representative with respect to the performance of the contract.

In addition, the successful Respondent may be subject to penalties stated in Title 8 of the Texas Penal Code.

19. PAYMENT AND TAXES

The City is exempt from Federal Excise and State Tax; therefore, tax must not be included in the price(s) proposed.

A payment schedule to the successful Respondent will be negotiated at the time of the contract. The City prefers milestone payments that are tied to the performance of the successful Respondent. Respondent to provide preferred methods.

Receipt of invoice or other billing instrument used by the successful Respondent will initiate payment.

The City will not provide payment unless a correct invoice is presented to the City and at the appropriate and agreed upon time.

20. COMPETITIVE SELECTION CRITERIA

All RFQ’s will be reviewed to ensure that all administrative requirements of the RFQ package have been met. Each SOQ will be reviewed to ensure that the vendor submitted a technical RFQ, that only technical information is included and that all documents requiring a signature have been signed. Failure to meet these requirements may be cause for rejection of the RFQ. All RFQs that meet the administrative requirements will then be turned over to the evaluation committee members for further evaluation.

The evaluation committee will review all RFQ’s that meet the administrative requirements and determine a ranking. Additionally, the committee may, at its sole discretion and in the course of its evaluation, arrange for a site visit or request presentations/demonstrations with one or more vendors.

Any RFQ which does not include all the required statement and affirmations called for in this RFQ may be rejected as not being responsive.

The following items are evaluation criteria for all qualifying RFQs and will be rated on a point basis by the evaluation team.

• 10% - Time

• 10% - Project Implementation

• 20% - References

• 30% - Experience, Expertise, Resources and Understanding of Needs

• 30% - Firm response time The contract will be awarded to the responsible vendor/firm whose proposal is determined to be the most advantageous to the municipality, considering the relative importance of price and the other evaluation factors included in this RFQ.

City of Fredericksburg, Texas Page 8

21. RELEASE OF INFORMATION

Only the company name of the Respondent responding to this RFQ shall be released at the RFQ opening.

The City shall not release other information submitted by the Respondent during the RFQ evaluation process or prior to contract award. The City will, to the extent allowed by law, endeavor to protect proprietary information from disclosure as indicated in item 8, page 5.

22. ADDENDA

Any interpretations, corrections or changes to this RFQ will be made by addenda. Addenda will be sent by the City Information Technology Department to all who are known to have received a copy of this Request for RFQ and will be posted on the City’s website.

23. RESPONSE INSTRUCTIONS

The RFQ must include one (1) original, three (3) copies and one (1) electronic copy (thumb drive) of the respondent’s RFQ. Your RFQ may be mailed, or hand delivered to the City. Facsimile or electronic submissions are not acceptable. Alternate RFQs must be clearly marked as “Alternate RFQs” and follow the same guidelines as primary RFQs.

24. PUBLICITY

Any publicity, news releases, and/or advertising pertaining to this RFQ and/or the awarding of any contract relating to the RFQ shall not be made without prior written approval of the City.

25. TOTAL AGREEMENT

Following award to the responsible vendor/firm, the City and said vendor/firm will enter into a final written agreement, defining the contractual responsibilities of the parties related to the performance of the service contemplated by this RFQ.

26. RFQ RESPONSE

The Respondent shall provide a response for each question, preferably immediately following the question or statement OR respond as directed under the section titled “EXCEPTIONS”. The response or exception shall be detailed enough to sufficiently answer the question or request. If Respondent does not reply or make exception to any item or question, the response is deemed to be accepted by the Respondent.

27. RFQ RESPONSE FORMAT

The Respondent shall provide a neat and well-organized response, in a tabular format, matching the format below

Tab A – Cover Letter, Authorization Letter, RFQ Overview Tab B – Technical Plan Tab C – Services Tab D – Experience (similar projects, government work, personnel experience/resumes, references) Tab E -- Support

City of Fredericksburg, Texas Page 9

Tab F – Project Timeline

28. LITIGATION

The Respondent will provide information and notification regarding any lawsuit, either in progress or where the Respondent has been a party to over the past two years. If applicable, please provide a brief explanation of each event and outcome.

29. EXCEPTIONS

All exceptions to these requirements must be noted in the RFQ under the section titled

“EXCEPTIONS”.

IMPORTANT: No response or no exceptions indicates acceptance.

30. INSURANCE & OTHER NOTICES

The Contractor shall notify the City in the event of any change in insurance coverage or cancellation and shall give such notices not less than 30 days prior to the change. The notice must be accompanied by a replacement Certificate of Insurance.

All notices shall be given to the City as follows:

Director of Information Technology City of Fredericksburg 126 W. Main Street Fredericksburg, TX 78624

31. SAMPLE CONTRACT

Respondent may include a sample contractual agreement outlining the Scope of Work, all warranties, etc. City may provide our own contract at any point in the selection process.

32. CRIMINAL BACKGROUND CHECKS

Contractor shall conduct criminal background checks on its own employees, contractors, and its subcontractors/personnel whom it proposes to perform any work/services on the project.

33. CERTIFICATIONS

Respondent to include certifications of individuals who will be working on this project. This can be attached with the resume.

34. OTHER

Respondent is encouraged to provide additional information or data as they see fit that will assist the City in the selection process.

City of Fredericksburg, Texas Page 10

35. PRE-SUBMITTAL MEETING

A “Pre-submittal Meeting” will be held on Tuesday, January 4th, 2022 at 10:00 am CST, in the Conference Room at City Hall, located at 126 W. Main Street, Fredericksburg, TX 78624.

Although this meeting is not mandatory, attendance is highly recommended. The purpose of this meeting is to answer any questions the Respondent may have. Please send all questions for this meeting by email to ewhiting@fbgtx.org by 12:00 p.m., CST, January 3rd, 2022. After the Pre- Submittal meeting, we will be accepting questions until 12:00 p.m., CST,. January 7th 2021

Please limit attendance for the Pre-Submittal Meeting to two representatives per firm.

36. COMPANY FINANCIAL INFORMATION

Respondent will provide the City with a copy of their last audited financial statement.

37. FEDERAL FUNDING

The services contemplated by this RFQ will be funded in whole or in part by Federal grant funds received by the City, and the Vendor/Firm (including any subcontractors) will be required to comply with any applicable federal statutes, regulations, and executive orders, including, without limitation, the following:

i. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2

C.F.R. Part 200, other than such provisions as Treasury may determine are inapplicable to this award and subject to such exceptions as may be otherwise provided by Treasury. Subpart F - Audit Requirements. of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award.

ii. Universal Identifier and System for Award Management (SAM)

iii. Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference.

iv. Guidelines to Agencies on Governmentwide Debarment and Suspension (No procurement), 2 C.F.R.

Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing regulation at 31 C.F.R. Part 19.

v. Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.

vi. Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20.

vii. New Restrictions on Lobbying, 31 C.F.R. Part 21.

viii. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C.

§ § 4601-4655) and implementing regulations.

ix. Generally applicable federal environmental laws and regulations.

x. Statutes and regulations prohibiting discrimination.”

mailto:ewhiting@fbgtx.org

City of Fredericksburg, Texas Page 11

APPENDIX A

Contractor Requirements

Contractor shall carry and maintain for the benefit of Company Group the following minimum insurance coverage with policy territory sufficient to cover the Work:

Workers Compensation and Employer’s Liability insurance (“Workers Compensation”) as required by law, covering all its employees who perform any of the obligations of Contractor under the Agreement. If any employer or employee is not subject to the Workers Compensation laws of the governing state, then insurance shall be obtained voluntarily to extend to the employer and employee coverage to the same extend as though the employer or employees were subject to the Workers Compensation laws.

Commercial General Liability insurance (“General Liability”) covering all operations under the Agreement shall have limits for bodily injury and/or property damage of not less than $2,000,000 per occurrence and aggregate for accidents during the policy period. These policy limits can be satisfied within the General Liability policy limits or in conjunction with an Excess Liability or Commercial Umbrella Liability policy

Business Auto insurance (“Auto Liability”) covering all motor vehicles used in connection with the Agreement, whether owned, non-owned or hired, shall have combined single limits for bodily injury and/or property damage of not less than $1,000,000 per occurrence. This policy limit can be satisfied within the Business Auto limits or in conjunction with an Excess Liability or Commercial Umbrella Liability policy.

Professional Liability Insurance retroactive to the date of commencement of Contractor’s services in relation to the Project with a per claim and aggregate limit in the amount of $1,000,000.

The Client shall have the right at any time to require coverage limits greater than those required in subsections “a.”, “b.”, “c.”, and “d.” of this Section. In any such event, the additional premiums payable solely as the result of such additional insurance shall be added to the Agreement price.

1. Contractor must be legally qualified to perform work within the supply or electrical space on a utility pole in reference to the National Electric Safety Code (NESC).

2. Contractor must provide sufficient evidence of recent (within the last 24 months) municipally deployed fiber optic cabling.

3. Employees must provide credentials per industry standards

4. Contractor must provide sufficient references (2) to prove experience level.

City of Fredericksburg, Texas Page 12

APPENDIX B

Proposed System

System Architecture The Fiber Optic Infrastructure deployment will consist of 8 distinctly separate regions of the city.

The following are approximant linear measurements and does not include Slack loops every 1000ft

Zone 1 (Approx. 15,817 ft) – San Antonio Street at S. Washington Street to N. Cherry Street to Austin Street back to S Washington Street completing ring back to San Antonio Street and S. Washington Street.

Zone 2 (Approx. 10,284 ft) –. W Austin St. at N Milam St to W Mulberry St. to N Llano St. to completing ring back to E. Austin St.

Zone 3 (Approx. 24,650 ft)—S. San Antonio St. at S. Llano St. to E. Ufer St to S. HWY 16. to Alley way of W. Live Oak St. to Santa Rosa St. to W. Windcrest St. to S. Milam St. to S. Hwy 16. to S. Milam to Billie Dr. to S. Adams Street to E. Highway Street to S. Washington Street to Longhorn St. to Franklin Street completing ring back to Main Street at S.

Zone 4 (Approx. 5,535 ft)—W. San Antonio St at S. Milam to W. Windcrest St.

Zone 5 (Approx. 10,522 ft) S. HWY 16 at S. Milam St.

Zone 6 (Approx. 8,086 ft)—East 290 at S. Eagle St.

Zone 7 (Approx. 2,667 ft) – North Hwy 87 at N. Cherry St.

Zone 8 (Approx. 5,139 ft) – North Llano at E. Mulberry St.

Proposed System Cabling

1. Fiber Optic Cables specs per (…)

a. Self-Supporting aerial cable

b. Single Mode (G.652) Dielectric Fiber – If Self-Support will need to specify ADSS

c. Fiber to be sized based on proposed design rings d.

DESCRIPTION Suggested ADSS Fiber Sizing Option 1 Suggested ADSS Fiber Sizing Option 2

ZONE 1 432 432

ZONE 2 144 288

ZONE 3 144 288

ZONE 4 144 288

ZONE 5 96 144

ZONE 6 96 144

ZONE 7 96 144

ZONE 8 96 144

City of Fredericksburg, Texas Page 13

2. Mounting Bracket specs per (…)

a. Utilize existing attachment extension arms and plates with additional ADSS hardware.

b. Locations where there is only one attachment, either an extension arm is to be added and/or a plate is to be bolted to the end of the extension arm to allow multiple attachments.

c. Aerial attachments and/or adjustments are not permitted to cause a service interruption of existing cabling.

3. Slack Loop Locations and/or Aerial Case specs per (…)

a. Aerial slack loops to be located approximately at minimum every 1000 feet throughout the deployment.

b. Aerial splice cases utilized are to be FOSC-450D.

4. Telephone Poles

a. All poles utilized will be City owned and pre-existing

b. All poles utilized will require make-ready assessments per current City procedures.

c. All make-ready costing requirements will be borne by the city.

System Reliability

1. Testing

a. All splices will be performed with an industry-accepted fusion splicing machine. Testing will be recorded, saved and delivered in the latest Bell Core “SOR” (i.e.: Bell Core 196) and pdf formats reflecting bi-directional losses by fiber and installed span loss by fiber. All testing will be performed at 1310 nm and 1550 nm.

b. The installed span loss (span shall be FDP to FDP) shall be a bi-directional average of 0.4/0.25 dB/km at 1310 nm / 1550 nm, respectively for Standard Single Mode fiber, Single Strand or Ribbon (Corning SMF-28 or equal). Acceptable span loss for NZDSF fiber Single Strand or Ribbon (Corning LEAF or equal) is 0.25/0.25 db/km @ 1550/1625, respectively. The installed span loss includes the inherent attenuation of the glass, the backbone splice losses, the pigtail splice losses, the inherent loss in the pigtails, and the connector losses

c. The span loss measurements shall be made with a LSPM (light source and power meter) or an OLTS (optical loss test set).

d. A launch cable will be used for all OTDR shots, at the near end test location. For testing distances greater than 2 km, the distance of the launch cable should be 1-1.5 km. For testing distances less than 2 km, a 100 meter or 500-meter launch cable can be used.

e. Optical Return Loss (ORL) will be recorded on the testing documentation, for information only.

f. Blue fiber in each bundle for each ring will be required for testing.

City of Fredericksburg, Texas Page 14

Project Management

1. Traffic Control

a. Traffic control around work areas shall be responsibility of Contractor

b. Coordination with City police as necessary (blocking/crossing streets)

c. In accordance with City ordinances at all times

d. Contractor shall supply all traffic control devices (cones, signage) necessary

2. Safety

a. Contractor is responsible for the safe performance of all services provided under this project in accordance with city, state and federal safety requirements

b. Contractor shall ensure that all workers are compliant with all certifications as defined by OSHA.

c. At locations where existing facilities are within the power distribution or supply space on the utility pole, Contractor will be required to have necessary credentials to work on that space.

3. Implements

a. Contractor shall provide all vehicles, lifts and any other implements required for installation.

b. Contractor shall provide all materials needed to construct proposed design rings less make-ready materials

c. Contractor shall inspect and promptly report any defects that renders such material or services unsuitable for proper performance. Contractor’s silence shall constitute approval such material and services as fit, proper and suitable for proper performance with the City’s specifications.

Schedule Responsibility Matrix and Project Schedule – A master project schedule must be included along with a work responsibility matrix, identifying the tasks the vendor will perform and the tasks the City are expected to perform to successfully implement the new system.

Training

1. The successful vendor will provide factory certified training to the Director of Information Technology for the City, who will become qualified to perform operation of the system as installed.

Maintenance and Warranty

1. Provide the type of warranty offered as part of this RFQ

Repair Response Repair Commitment post installation – The vendor must include a description of the vendor’s repair commitment from time of trouble discovery through the time the trouble is cleared.

City of Fredericksburg, Texas Page 15

Appendix D Financial Requirements

Payment Options Contractor shall offer methods of payment. Due to increasing material costs, etc.…need to insert a payment schedule; ~50% down, then milestone 15%, 10%, and final 10%.

Special terms and conditions Damage Liability – The successful vendor is liable and responsible for any damage to City assets caused by vendor personnel or equipment during installation and is responsible for the removal of all project-related debris.

Permits – The vendor shall obtain and pay for any permits and licenses required for the performance of the work, post all notices required by law and comply with all laws, ordinances and regulations bearing on the conduct of the work, as specified herein. On any work that requires an in-section certificate issued by local authorities, National Board of Fire Underwriters, or any other governing body, such inspection certificate(s) shall be obtained by and paid for by the vendor. The chosen vendor shall procure all required certificates of acceptance or of completeness issues by the state, municipal or other authorities and must deliver these to the City.

Vendor Responsibility – Unless otherwise stipulated, the vendor shall provide and pay for all materials, labor, tools, equipment, transportation and other facilities necessary for the performance and completion of the work.

Vendor shall verify conditions at the building, particular door openings and passages. Any pieces too bulky for existing facilities shall be hoisted and otherwise handled with apparatus as required.

RFQ Responses – All materials submitted by the vendor in response to this RFQ become the sole property of the City upon receipt of the RFQ. The material contained in these responses will be appended to the final contract, further defining the contractual responsibilities of the vendor.

Bond Coverage – Selected Firm shall furnish a performance bond and a payment bond, each in an amount at least equal to the Contract Price, as security for the faithful performance and payment of all of Firm’s obligations under the Contract, in accordance with all local, state, and federal laws. Firm shall obtain the required bonds from surety companies that are duly licensed or authorized in the jurisdiction in which the Project is located to issue bonds in the required amounts.

City of Fredericksburg, Texas Page 16

Appendix E Customer References

Vendor must provide at least two (2) customer references with installed systems that are similar and comparably sized to the proposed fiber deployment. Include for each customer the date of installation and contact information (phone and email address)

Customer Date of Install Current System Release Data Point of Contact Address City, State Zip Phone Email

Current System Release Data Point of Contact Address City, State Zip

Current System Release Data Point of Contact Address City, State Zip

Current System Release Data Point of Contact Address City, State Zip

Current System Release Data Point of Contact Address City, State Zip

City of Fredericksburg, Texas Page 17

Appendix F RFQ Letter

We propose to furnish and deliver any and all of the deliverables and services named in the attached Request for RFQs (RFQ) for which prices have been set. The price or prices offered herein shall apply for the period of time stated in the RFQ.

It is understood and agreed that this RFQ constitutes an offer, which when accepted in writing by City, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the City.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFQ and that this RFQ is made in accordance with the provisions of such specifications.

By our written signature on this RFQ, we guarantee and certify that all items included in this RFQ meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all RFQs, waive technicalities, and informalities, and to make an award in the best interest of the city.

It is understood and agreed that this RFQ shall be valid and held open for a period of ninety

(90) days from RFQ opening date.

RFQ SIGNATURE AND

CERTIFICATION

(Contractor to sign and return with RFQ)

I certify that this RFQ is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a RFQ for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the RFQ and certify that I am authorized to sign this RFQ for the proposer.

Authorized Signature Date

Print/Type Name

Print/Type Company Name Here