FAS Building Control System Replacement and Installation Project.docx

FARWELL AREA SCHOOLS

REQUEST FOR PROPOSAL

BUILDING CONTROL SYSTEMS

REPLACEMENT/INSTALLATION

Notice is given hereby that: Farwell Area Schools will accept bids from qualified contractors for the replacement and installation of existing building control systems:

Farwell Area Schools Building Control System Replacement Project At: 399 E. Main St, Farwell, MI 48622

Including, but not limited to: Site work and replacement of existing building controls, including all required permits.

Sealed bids will be received at Farwell Area Schools administration office at 399 E. Michigan Street, Farwell, MI 48622 on Thursday, July 23, 2026 at 1:00 pm. At that time, bids will be publicly opened. Bids received after the date and time specified will be discarded and unopened.

Pre-bid conference shall be held at Location: 399 E. Main Street, Farwell, MI 48622 Date: July 9, 2026 Time: 10:00AM

Bids will be taken on a lump sum basis as defined on the Bid Form. Bids shall be accompanied by bid security equal to 5% of the bid amount.

100% Surety Bonds for performance and payment of labor and materials are required. Bonds must be submitted on the forms provided. No alteration(s) to the form will be accepted.

Work may commence immediately as shown in a written "Notice of Award of Contract" and to substantially complete the project no later than October 1, 2026. Substantially complete as defined that the district may use for its intended purpose.

The Owner reserves the right to reject any or all bids and to waive irregularity in the bidding or the bidding process and accept the bid that is most advantageous to the Owner.

Farwell Area Schools

Request for Bids (RFB): Replacement and installation of existing building control systems.

Bid Opening Date: 7/23/2026 at 1:00pm________________________

Bid Due Date: 7/23/2026 at 1:00pm_____________________________

Location: Farwell Area School District Administration Office, 399 E. Michigan St., Farwell, MI 48622

1. Purpose Farwell Area School District (District) is seeking sealed bids for the replacement and installation of existing building control systems for the entire district.

2. Specifications Specification Requirement – Non-proprietary system compatible with existing network.

3. Bid Submission Requirements Bidders must submit a sealed proposal clearly labeled “Building Control Systems – Farwell Area School District” including:

- Completed bid form (attached or provided by bidder)

- Completed Iran, School Safety, and Familial Affidavits

- Detailed product description and specifications

- Warranty information

- Delivery timeline

- Total cost, including all fees.

- Contact information for sales and service representatives Bids must be received by July 23, 2026 at 1pm. Late bids will not be accepted.

4. Evaluation Criteria

- Compliance with specifications

- Price and total cost of ownership

- Warranty and service support

- Delivery timeframe

- References or prior performance (if applicable)

The Farwell Area School District reserves the right to accept or reject any or all bids, to waive informalities, and to award the bid in the best interest of the district.

5. Contact Information Questions regarding this bid may be directed to:

Carrie Carncross Superintendent, Farwell Area Schools Phone: (989) 588-9917 Email: ccarncross@farwellschools.net

6. Bid Opening All bids will be publicly opened at:

Date: __7/23/2026_________________________ Time: __________1:00pm_________________ Location: Farwell Area Schools Administration Office – 399 E. Michigan St., Farwell, MI 48622

7. Terms and Conditions

- Farwell Area School District is a tax-exempt educational institution.

- Payment will be made upon successful delivery and inspection.

- The awarded vendor must provide proof of insurance and W-9 form prior to payment.

- All equipment must meet applicable OSHA and MIOSHA safety standards.

Bid Submission Form – Replacement and Installation of existing building control systems Vendor Name: ________________________________________ Address: ____________________________________________ City, State, Zip: ______________________________________ Contact Person: ______________________________________ Phone: ___________________ Email: ___________________

Product Description:

Total Cost (including delivery): $_________________________ Delivery Date: ________________________________________ Warranty Details: _____________________________________

Authorized Signature: _________________________________ Date: ___________________

Affidavit of Bidder - Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Farwell Area School District (the “District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any Farwell Area School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any Farwell Area School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within three (3) business days to the Farwell Area School District Property when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the District if that person is subsequently convicted, pled guilty or pled no contest to that crime.

BIDDER: _____________________________________

By: _____________________________________ Its: ____________________________________

STATE OF ___________________ )

COUNTY OF__________________ )

This instrument was acknowledged before me on the______ day of ________________20__, by

_________________________________, Notary Public _______________________________County, My Commission Expires: _________________________ Acting in the County of: _________________________

1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722 2MCL.380.1535a(1). 50

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial disclosure requirement provided in the Farwell Area School District’s (the “District”) RFP, hereby represent and warrant, except as provided below, that no familial relationships exist between the Bidder or any employee of the above-mentioned District, and any member of the Boards of Education of the District or the Superintendents of the District.

List any Familial Relationships:

BIDDER: ___________________________________

By: ___________________________________ Its: ___________________________________

STATE OF ___________________)

COUNTY OF__________________)

This instrument was acknowledged before me on the______ day of ________________20__, by

_________________________________, Notary Public _______________________________County, My Commission Expires: _________________________ Acting in the County of: _________________________

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Farwell Area School District (the “District”), that any and all persons who will work directly or indirectly for the Bidder, is not an "Iran Linked Business" within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and that in the event Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an "Iran Linked Business" at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date that it is determined that the person has submitted the false certification.

BIDDER: _____________________________________

By: _____________________________________ Its: ____________________________________

STATE OF ___________________)

COUNTY OF__________________)

This instrument was acknowledged before me on the______ day of ________________20__, by

_________________________________, Notary Public _______________________________County, My Commission Expires: _________________________

Acting in the County of: ________________________