FAR 52 212 1 and 52 212 2 Addendum.pdf

52.212-1 ADDENDUM

CLARIFICATIONS

All requests for clarification shall be submitted via email, NO PHONE CALLS WILL BE ACCEPTED. The Government will continue to accept questions up to 2:00 PM EDT on 18 September 2025. Questions submitted afterwards will NOT be accepted.

It is the Government’s intention that questions and responses will be distributed electronically to all Contractors via email and/or amendments to the RFQ.

SUBMITTAL INSTRUCTIONS

Emailed quotes are to be sent to Adriana Carmona Paredes, Contract Specialist at adriana.carmona_paredes.3@us.af.mil and Joseph Spear, Contracting Officer at joseph.spear.1@us.af.mil. Files cannot be larger than 5MB and shall consist of:

1) Cover page and properly filled out SF 1449 with unit prices and total prices for all line items and option line items in the SF

2) Representations and Certifications contained in the provisions or affirmation that SAM holds all completed Representations and Certifications

3) Filled out and signed assertion statement on company letterhead detailed in FAR 52.212-2

Quotes are due on 23 September 2025 at 2:00 PM EDT.

STANDARD FORM OF CONTRACT & PRICE QUOTE

(Please provide sections A and B in one file)

A: Cover Page; Contractor’s Points of Contact Provide the name, title, email address, and telephone number of the individual(s) responsible for inquiries to the Quote. Also provide Cage Code, DUNS number, Federal Tax ID number, and business size.

B: Price Quote & Standard Form of Contract (SF1449) Standard Form 1449: Blocks 17a, 30b, c, of page 1 of SF 1449 shall be completed by the Offeror and Block 30a shall be signed to show the Offeror has read and agrees to comply with all terms, conditions, and instructions provided in the solicitation document.

Pages 3 and 4 shall be completed with unit prices and total prices for all line items.

The contractor shall submit pricing for all CLINS in accordance with the statement of work and the below table:

CLIN Description 0001 One License based on a one-year subscription 0002 API key based on a one-year subscription 1001 Option Year 1 - One License based on a one-year subscription 1002 Option Year 1 – API key based on a one-year subscription 2001 Option Year 2 - One License based on a one-year subscription 2002 Option Year 2 – API key based on a one-year subscription 3001 Option Year 3 - One License based on a one-year subscription 3002 Option Year 3 – API key based on a one-year subscription 4001 Option Year 4 - One License based on a one-year subscription 4002 Option Year 4 – API key based on a one-year subscription

Pricing for CLIN 0001 should be based on a 1-year subscription and for only 1 license. Due to budgetary constraints, the Government intends on purchasing an unknown quantity of licenses for each year (once decided, the number of licenses will be the same for the base and each option year), a minimum of 70 but not to exceed 100. Any discounts should be applied to the quoted 1 license price for

CLIN 0001.

After the awardee is determined and the Government has determined the number of licenses that will fit within the budget constraints, the Government will use this 1 license price as the unit price when calculating the total CLIN price. The pricing submitted should fully support the SOW requirements.

Pricing shall be firm-fixed pricing and include all costs associated with the Statement of Work and shall be structured in accordance with the Contract Line Items CLIN structure in this solicitation.

C: System Award Management (SAM) and certifications.

Complete certifications and representations in the provisions that are NOT included in SAM. If the Contractor’s SAM record holds all the completed representations and certifications in this solicitation, then a brief statement affirming so is all that is required. Please verify. Failure to have all the completed information may result in the Contractor being removed from consideration for award.

D: Amendments [If Applicable] Amendments will be provided through the Government Point of Entry. The Offeror should be aware that if submission is made PRIOR to an amendment they must RESUBMIT their proposal with the signed amendments included in the new submission. It is the Offeror’s responsibility to ensure their proposals are submitted in a timely manner to the contracting officer.

OFFERORS SHOULD NOT SUBMIT ANY ADDITIONAL INFORMATION WITH THEIR QUOTE

After the solicitation closing date, the Contracting Officer may require an Offeror to promptly submit information to demonstrate the Offeror is responsible. (See 52.212-2).

(End of provision)

52.212-2 ADDENDUM - EVALUATION--COMMERCIAL ITEMS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award Consideration

The Government will make a single award using the lowest price technically acceptable ("LPTA") source selection IAW FAR Part 13 procedures.

Technical Acceptability:

Technical acceptability will be determined by offerors’ signed submission of the following language on company letterhead:

Insert Company Name asserts that we have read and understand the Statement of Work (SOW) provided in the solicitation and that the software solution/product proposed meets/will meet by the time of contract award all the capability requirements outlined therein.

Failure to furnish the assertion statement in accordance with the instructions above shall render the quote unacceptable.

Price:

Price will be evaluated based on the total evaluated price provided in a fully completed price proposal. Total evaluated price is calculated by the sum of all base and option CLINs based on the instructions in FAR 52.212-1 addendum.

Failure to furnish the price quote in accordance with the instructions above shall render the quote unacceptable.

Responsibility:

Award will be made to the responsible offeror with the lowest evaluated price. An offeror is considered responsible if they satisfy the general responsibility standards of FAR 9.104-1.

The Contracting Officer may either make a responsibility determination without requesting any information from an Offeror or require the Offeror provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. The particular information requested from an Offeror will be specific to that Offeror. For example, an Offeror that the Contracting Officer is less familiar with may be required to provide information not required from another Offeror. The Contracting Officer may consider an Offeror’s inability to promptly respond to a request for information as an indication the Offeror is nonresponsible since FAR 9.103(c) obligates prospective Contractors to affirmatively demonstrate their responsibility.

When the Contracting Officer requests responsibility information, the Contracting Officer’s request, the Offeror’s response, and all related communications between the Government and Offeror are solely for the purpose of determining whether the Offeror is responsible. These communications will not constitute discussions within the meaning of FAR 15.306 since the Offeror will not be given an opportunity to revise its proposal.

While the Contracting Officer may require the Offeror to provide any information related to the standards at FAR 9.104-1, the following are examples of information that may be required:

1. A demonstration, through information such as bank references and financial information (e.g., most current annual balance sheet), that the Offeror has adequate financial resources to perform the contract.

2. A demonstration the Offeror’s price is not so low as to call into question the Offeror’s capability to successfully perform the contract.

3. Contractors shall have a satisfactory performance record. A prospective Contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history in accordance with FAR 9.104-1 (c).

4. A demonstration the Offeror can comply with the required performance schedule, including a transition plan.

5. A demonstration the Offeror has, or can obtain, the organizational, management and technical skills to successfully perform. This demonstration may involve the particular personnel and approaches available to the Offeror.

6. The Offeror’s quality assurance procedures.

7. The equipment and facilities the Contractor will use.

8. Contractors shall have a satisfactory record of integrity and business ethics in accordance with FAR 9.104-1(d).

9. Completion of the Representations and Certifications under 52.212-3 Alt I contained in this solicitation.

10. A demonstration the Offeror isn’t an inverted domestic corporation.

11. A demonstration the Offeror has all registrations, permits and licenses required to perform the contract in the location for which the Offeror is proposing.

12. In the event the Offeror is a joint venture, a Memorandum of Association which indicates who has the authority to bind the company

Nothing in this provision limits the Contracting Officer’s discretion to rely on information available from other sources (e.g., past performance data bases, discussions with other entities familiar with the Offeror) or to use any other technique described FAR 9.1 when determining whether the Offeror satisfies the FAR 9.104-1 general responsibility standards.

In accordance with FAR 9.104-3(d), upon making a determination of nonresponsibility with regard to a small business concern, the Contracting Officer shall refer the matter to the Small Business Administration, which will decide whether to issue a Certificate of Competency.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirements. All options prices will be considered in the award evaluation criteria including the additional six month period covered by FAR 52.217-8. The pricing used for the option under FAR 52.217-8 will be based on one-half of the previous option year pricing. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)