FAR 13.5 SSJ - SAT-7.5M - MRI Trailer- CO Signed 9-23-25.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 4

REVISION: 01

Acquisition ID#: 36C248-25-AP-5699

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:___ 36C248-25-AP-5699_

1. Contracting Activity: Department of Veteran Affairs, Network Contracting Office (NCO) 8 at VA

Caribbean Healthcare System, VISN 08, 672 San Juan VA Medical Center located at 10 Calle Casia San Juan, Puerto Rico 00921-3201 for Radiology Services.

2. Nature and/or Description of the Action Being Processed: The VA Caribbean Healthcare System Radiology Services has an Emergency Requirement for the Lease of Mobile MRI Trailer for six (6) months for one (1) 1.5 Mobile Magnetic Resonance Imaging (MRI) and components, workstations, all licenses for patient care for the VACHS’ Radiology Service in San Juan main campus. The VA Caribbean Healthcare System (VACHS) has two MRI units available. Nevertheless, one of the units is outdated and is constantly out of service for repairs. The second MRI unit has been procured under contract for replacement with a tentative scheduled delivery date of October 2025, for commencement of installation, biomedical testing and validation, as well as personnel training upon receipt of the equipment. Currently, the access monitors for the MRI section are down to around 40%. The purpose of this document is to follow on contract a company that can provide a six (6) month rental/lease of one (1) 1.5T Mobile MRI Unit housed in a trailer and components, the workstations, training, all licenses, and vendor support for the leasing term. Awarding a new sole-source firm fixed price contract in accordance with FAR 13.5 Simplified Procedures.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The government has a requirement to procure a Lease for an on-site MRI Trailer, and this type of equipment lease has been previously procured and recently in use by the hospital's Radiology Department, as it was under contract number 36C24824P1939 awarded to Redhawk Group International LLC, an SDVOSB concern. Therefore, the trailer is still at the location and fully operational. Market research confirms REDHAWK Group International would be the only capable vendor to fulfill the requirement within the critical timeline of within days or immediately upon award, as the requirement is a follow-on emergency request. The contract specialist has first-hand knowledge of the market and the company’s capabilities to deliver to the island of Puerto Rico in a minimal timeframe. Previous Market Research revealed there were no companies capable of providing the MRI located in San Juan or capable of meeting the lease terms of the medical facility. Referenced Market Research results in the eCMS folder. Estimated amount of $290,004.00

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Effective Date: 11/15/24 Page 2 of 4

Acquisition ID#: 36C248-25-AP-5699

( X ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Unusual and Compelling Urgency IAW FAR 6.302-2 The contractor is currently under contract providing the Mopbile MRI Trailer Lease to the government. The government leases the equipment to allow time for construction and placement of a new MRI. The contract expires on September 25, 2025. Due to unforeseen circumstances, the MRI currently owned by the government is outdated and is constantly out of service for repairs. The second aforementioned MRI unit has been under contract for replacement on October 4.2025. The use of the MRI is to provide medical and life safety support for the veterans being served at the facility.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The government has purchased one MRI machine, as it is awaiting delivery and installation. Upon completion, the need for a lease will no longer exist. A sources sought synopsis was issued, and posted on 9/23/2025 under solicitation number 36C24825Q1234, providing a notification of the government’s intent to sole source a Mobile MRI Trailer for six months, citing the unusual and compelling circumstances IAW FAR 6.302-2.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The CO anticipates that the cost will be considered fair and reasonable and provide the basis for this determination. The government utilized historical data to support price fit and reasonableness. In addition, the government requested consideration for discounted pricing and the contractor offered a price discount.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The contract specialist’s knowledge of vendor pool in Puerto Rico was due to previous competition received from soliciting the Mobile MRI Trailer, currently in use. There are no other vendors on the Island who are capable of leasing a Mobile MRI Trailer except for Redhawk Group, and to have it readily available for lease to meet the needs. The current contractor, Redhawk Group International, LLC is a Service-Disabled Veteran Owned (SDVOSB) company that currently has the unit in the needed location, and in full operational condition.

- SAC: No national contracts, Blanket Purchase Agreements, or basic ordering agreements found.

- SCMC 0 Results.

- NAC: 0 Results.

- GSA E-Library: 0 Results.

- ECAT: 0 Results.

- RFI- Posted an RFI on SBS on 9/23/2024, 3 SDVOSB. (Contract Specialist and users’ market research) Business provided information that they were capable of providing the items for this requirement, yet not within the required timeline.

Effective Date: 11/15/24 Page 3 of 4

Acquisition ID#: 36C248-25-AP-5699

- FPDS:123 Results. Redawk Group, Trillamed LLC, Insight Health, Salvadorini Consultants, Dockside Imaging LLC, JMC Construction, Shared Medical LLC, to name a few, would defeat the fact that none are on the island of Puerto Rico and can meet the government’s need or have an MRI available or located on the island.

The MRI lease was previously procured as a competed SDVOSB set-aside, and only Redhawk Group International, LLC met the solicitation requirements at a fair and reasonable price.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: No other factor, other than those stated above. This is an urgent time-sensitive requirement, and there is an SDVOSB capable vendor with the equipment in a fully operational status currently on-site.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: The following vendor express interest UEI: NMNGCDGLKAN8 / Redhawk Group International, LLC.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Sources Sought was posted in efforts to seek competition for future consideration. This requested lease fulfills a short-term solution to an existing requirement, and the government did not deem it feasible to retrain personnel for short-term usage so that the user may become proficient with MRI operations.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge.

Gomez-baez, Keycha M. Date Radiology Supervisor VA Caribbean Healthcare System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Aurea Gonzalez Date Contracting Officer NCO 8, Services & Commodities Team https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

Effective Date: 11/15/24 Page 4 of 4

Acquisition ID#: 36C248-25-AP-5699

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Maribel Santa De La Paz Date Brach Chief

NCO 8, Commodities & Services