FAQ Document - Tent RFQ B-48452 06.26.2025.pdf
PDF 89 KB Posted
- Attached to
- Tent RFQ 10 yrs small purchase
- Solicitation number
- 26-482DPH-FINAN-B-48452
- Issued by
- Piatt County, St. Clair County, Illinois
About this file
This document is a Frequently Asked Questions (FAQ) file for a Tent Request for Quotation (RFQ) with the BidBuy Bid Number 26-482DPH-FINAN-B-48452, relating to tent services for state fairs. The RFQ covers tent rental and services for events that are approximately 10 days long, with the vendor required to provide complete installation, maintenance, and on-call support throughout the event duration. The vendor must be available 24 hours for emergency duty and is responsible for timely set-up and removal of tents, with potential penalties for failing to meet timeliness requirements.
The FAQ clarifies that the winning vendor must possess all mandatory qualifications and submit the lowest bid, and cannot partially fulfill the contract requirements. The document emphasizes that the vendor must be capable of providing comprehensive tent services, including equipment and setup, and must communicate effectively with event agents. While potential bidders may offer equipment or partial services, the RFQ requires a full-service approach from the selected vendor, with strict adherence to specified maintenance and availability standards.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| IDPH_Logo2014_Slogan_301C~4.png | PNG image | |
| IDPH_Logo2014_Slogan_reversed~6.png | PNG image | |
| standard-illinois-certifications-v.23.1~58.docx | DOCX document | |
| standard-terms-and-conditions v.23.2~6.pdf | ||
| IDPH TENT RFQ B-48452 updated 06.26.2025.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Frequently Asked Questions (FAQ’s) Tent RFQ 10 yrs small purchase
BidBuy Bid Number
26-482DPH-FINAN-B-48452
Question: Could you please let me know the approximate duration for each event?
Answer: Each State fair is approximately 10 days, but the tent will need to be installed, and maintained throughout that timeframe. The vendor is responsible for communicating with the Agents of the Events as defined in the RFQ page 2 .
“The vendor shall provide maintenance for the duration of all events with the following minimum requirements: (1) the vendor shall be on an “on-call” basis when not physically present, and (2) the vendor must be available on a twenty-four-hour basis for emergency duty.
The Vendor will be responsible for any fees or any other penalties accrued or other amounts claimed to be owed due to a failure to comply with timeliness requirements for the tent's set-up and removal. “
Question: Can a bidder supply a portion of the items needed from within the RFQ?
“We are a supplier of commercial grade party and event equipment. I came across your solicitation and wanted to offer our services. While we do not provide set up services we can provide all the equipment that you seem to be looking for! If purchase of the items would be of interest to you I would love to provide a quote. It may end up being more cost effective for you than paying for a vendor and outside labor!”
Answer: As noted directly from the RFQ, the winning vendor must possess all mandatory qualifications and offer the lowest bid.
File details come from the government source that posted it. Updated .