Facility Management Support Services - Sources Sought.pdf

DEPARTMENT OF STATE WORLDWIDE FACILITY MANAGEMENT SUPPORT

SERVICES (FMSS)

SOURCES SOUGHT – MARKET RESEARCH

1. INTRODUCTION

This is a Sources Sought notice Only. This Sources Sought Notice is issued for information and planning purposes only as part of U.S. Department of State market research and does not constitute an RFP. The purpose of this notice is to obtain information regarding the availability and capability of qualified businesses, with a special interest in Small Business (SB), Women Owned Small Business (WOSB), HubZone (HUBZ), 8(a), and Service Disabled, Veteran Owned Businesses. The Government anticipates that North American Industry Classification (NAICS) code 561210 (Facility Support Services) with a size standard of $47.0M will apply.

Be advised that acquisition strategy and set-aside decisions may be made based on the information provided in response to this Sources Sought notice. The government is requesting information regarding the availability of capable firms to support the requirements of the Bureau of Overseas Buildings Operations, Office of Facility Management (OBO/OPS/FAC) facility maintenance support services.

Responders are advised that the government will not pay for information submitted in response to this sources sought notice, nor will it compensate responders for any costs incurred in the development/furnishing of a response. Responses from industry are being requested and will be used for market research purposes. Information submitted will be used by the Department of State to facilitate acquisition planning. Please note that a decision not to submit a response to this sources sought notice will not preclude a vendor from participating in any future solicitation.

This notice does not constitute a Request for Proposal and is not to be construed as a commitment by the Government for any purpose other than market research. Submission of information in response to this market survey is purely voluntary. Respondents will not be notified of the results of this market research.

2. BACKGROUND:

The mission of the U.S. Department of State (DOS) is to advance the interests of the American people, their safety and economic prosperity, by leading America’s foreign policy through diplomacy, advocacy, and assistance. The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations’ (OBO) mission is to provide safe, secure, and functional facilities for the conduct of U.S. diplomacy and the promotion of U.S. interests worldwide. The Department of State’s overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities. Currently there are 170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are operated in support of the Foreign Service mission abroad. Properly managed operation and maintenance investments can extend the life of a facility well beyond a facility where the operation and maintenance investments have been ignored or minimally maintained. The Office of Facility Management (FAC) is a functional component of the Operations (OPS) directorate within OBO. OPS directorate is responsible for maintaining and operating overseas buildings and property including the � representational, office, and residential spaces.

Its Offices are responsible for installing items post-construction that range from life safety and fire extinguishing equipment to representational art, furnishings, furniture, and household equipment and maintaining and operating the buildings after occupancy. Operations acts as the liaison between posts and OBO and between OBO and regional bureaus for occupant-related issues.

3.0 OBJECTIVES

The primary focus of this requirement is to ensure U.S. Department of State (DOS) overseas facilities are properly maintained and adequately provide for the operational requirements which establish a safe and secure working and living environment for United States personnel assigned to these locations. The Government intends to establish a new Five (5) Year Indefinite-Delivery; Indefinite-Quantity (IDIQ) contract for facility maintenance support services that can support DoS facilities worldwide.

4.0 SCOPE OF WORK

The Contractor shall provide personnel to assist the Office of Facility Management in delivering global support in the operation, maintenance, repair, and technical assessment of Department of State facilities overseas, providing services to ensure safe, secure, functional, sustainable, and reliable Embassy and Consulate facilities in the following areas:

Program Support (PS):

• Elevator Management (vertical transportation systems, controls and operations)

• Environmental and Hazardous Material Management (air and water quality, hazardous material abatement, fuel storage and delivery, energy services, enhanced filtration systems and related engineered building system operations)

• Facility Project Support (building engineered systems including HVAC, electrical, architectural systems as they relate to facility security needs)

• Roof Management (roof, facades, and water proofing systems)

• Utility Management (electrical infrastructure, power quality, reliability and central power management systems)

• Water Treatment Systems Management (operational assessment, trouble shooting, potability determinations, sanitary surveys, training, record keeping, performance monitoring)

• Environmental Security Protection System Program Management (filter change outs, inventory management, system design review, troubleshooting)

• HVAC Systems Management (Condition assessment, Asset management, project management, operational assessment, trouble shooting)

• BAS Systems Management (Condition assessment, Asset management, project management, operational assessment, trouble shooting)

• Electrical Systems Management (Arc flash, coordination studies, system condition assessments, Failure analyses, code compliance inspections, condition assessment, trouble shooting, lightning protection assessment)

Maintenance Support (MS):

• Emergency and Routine Maintenance Repair Program for all engineered building systems, both secure and unsecure related dependent on location

• Staffing Studies for facility management operations

• Data collection and management of Facility Condition Index (FCI)

Small Projects and Transition (SPT):

• Small project development including site surveys and feasibility studies

• Technical support including project specification, design reviews and costs analysis

• Construction administration support

• Post construction transition services including coordination of training programs, interface with commissioning groups, establishing plans and budgets for Maintenance Repair and Operations (MRO)

• Retro and re-commissioning requirements for engineered building systems

Facility Management (FMG):

• Management of the facility maintenance staff including roving facility managers for locations worldwide

• Coordinates training for facility management program

• Consults regarding criteria for hiring of the facility manager and supporting staff

• Provide Office Management and Administrative support

OBO Regional Support Center (ORSC):

• Serve as Project Coordinator; aid and guide in the areas of architecture design, project planning, space planning, building code analysis and compliance, and construction design reviews and oversight.

• Civil, Electrical, and Mechanical; aid and guide in the areas of civil/electrical/mechanical (dependent on which category is selected) engineering as related to design, project planning, analysis of engineering problems and development of solutions, and construction design reviews and oversight.

• HVAC Systems Management (Condition assessment, Asset management, project management, operational assessment, trouble shooting)

• Electrical Systems Management (Arc flash, coordination studies, system condition assessments, Failure analyses, code compliance inspections, condition assessment, trouble shooting, lightning protection assessment)

Security Clearance Requirement:

In order to perform under this requirement, all personnel shall be U.S. Citizens with a security clearance at the SECRET or TOP SECRET level. The required position clearance level will be identified in the task order request.

5.0 Capability Statement Requirements

Please provide the following information:

• Company name, System for Award Management Unique Entity Identification number (SAM UEI), address, point of contact, phone number, and e-mail address.

• Business size and socioeconomic type for the applicable NAICS code.

• Capability to secure corporate financial, human capital, and technical resources required to successfully perform similar requirements.

• Experience and capability to complete contracts of similar magnitude and complexity of the potential requirement, including experience or capability of getting contractor furnished equipment and materials through customs and or similar government agencies of host countries outside of the United States. Understanding of import and export regulations.

• Experience performing services at secured government facilities

CONUS/WORLDWIDE.

• Provide at least three (3) examples of comparable work performed within the past five (5) years by completing the attached Market Research Questionnaire.

Responses should be limited to 10 pages or less and be submitted as single-sided 8.5” x 11” pages using not smaller than 10-point Times New Roman font. No responses shall be accepted via US Mail or FAX.

All submissions must be received by 12:00 PM Eastern Time on August 16, 2024.

Please provide submissions via e-mail to Jose Vasquez at vasquezj4@state.gov.

mailto:vasquezj4@state.gov