Facilities Master Plan_RFP (FINAL) (002).pdf

6923G520R0100

GLS Facilities Master Plan Request for Proposals (RFP)

I. Introduction

The Great Lakes St. Lawrence Seaway Development Corporation (GLS or Corporation) is a wholly-owned government corporation within the United States Department of Transportation (USDOT) which owns, operates and maintains the U.S. portion of the Great Lakes/Saint Lawrence River navigation system from Lake Ontario to Montreal, Canada. The GLS navigation system infrastructure comprises

Eisenhower and Snell Locks, approximately 120 miles of Saint Lawrence River navigation channel, 200+ fixed and floating navigation aids, and marine floating plant (two crane barges, two tugs, several small craft and sectional barge units). This infrastructure is maintained through the GLS Support

Facilities, which is the subject of this Facilities Master Plan RFP. The GLS is seeking technical and cost proposals to develop a Facilities Master Plan for GLS facilities in Massena, New York.

II. Background Information:

A brief description of the GLS Support Facilities follows:

1. General: The GLS Support Facilities comprise 34 major operation, administrative, maintenance and storage buildings with connecting roadways and associated grounds at four separate physical locations in the Massena, New York. The buildings were constructed at various dates from the late

1950s to the 2010s and most have been altered from their originally constructed configuration as needs have changed over the years. The predominant type of building construction is low-rise steel framed masonry for the lock operations, office and facility maintenance shop buildings, and steel for the storage and vehicle/heavy equipment shops. Petroleum products are stored in aboveground facilities at the Maintenance Facility and Eisenhower Lock. Hazardous waste storage and waste oil management is conducted at the Maintenance Base. The reference drawings show the general physical layout of the facilities and more detailed drawings will be provided as needed.

2. Specific Facility Structures: These include:

a) Eisenhower and Snell Locks: Upstream and downstream control houses, Hands-Free Mooring

(HFM) Buildings, Center Buildings, the Eisenhower Lock Vessel Traffic Control (VTC) building Compressor/Electrical Building, miscellaneous small outbuildings, associated roadways and parking areas, highway tunnel under the lock, utilities. Specifically, to be excluded from consideration in the Facilities Master Plan are the concrete lock structures, the steel hydraulic structures and associated operating machinery (lock gates, valves, etc.), the Visitors’ Center

Building and the marine floating plant.

b) Marine Base/Maintenance Facility: All buildings, structures and grounds, excluding those comprising the Spare Gate Facility (“Snug Harbor”).

c) Administration Building: Located in the Village of Massena, New York.

3. Facility Activities: The activities carried out at the GLS support facility include:

a) Maintenance and repair of civil, mechanical, electrical and electronic navigation structures and equipment at both the Maintenance Base shops and in place at the locks.

b) Maintenance of the buildings and grounds and the associated physical infrastructure.

c) Maintenance and repair of motor vehicles, heavy equipment and floating plant.

d) Maintenance and repair of floating plant (tugs, barges, navigation buoys, and small craft).

e) Administrative functions.

III. Statement of Work

The awarded offeror shall prepare a Facilities Master Plan for ongoing and future GLS facilities use needs. The Facilities Master Plan shall have an organized structure for documenting the analysis and recommendations for the existing and future facility use needs.

The Facilities Master Plan shall include the following, but not be limited to:

1. Evaluate facilities to gain an in-depth knowledge of current and future needs.

2. Analyze future needs for 5, 10 and 20-year time periods.

3. Identify deficiencies in existing facilities including current physical conditions and space utilization.

4. Recommend appropriate modifications to existing facilities and/or construction of new facilities to meet future needs.

5. For each existing facility, regardless if there is a recommendation to modify it, complete a survey of the condition of the facility and future major renovation and maintenance requirements.

6. Use Federal sustainability design guidelines to identify potential energy conservation improvements for existing, modified or new facilities.

7. Develop associated preliminary costs and schedules for the above items for implementation planning purposes.

The Contractor should expect to have multiple rounds of draft reviews of the Facilities Master Plan deliverable. The Contractor and shall comply with all health and safety requirements while at GLS facilities. This includes ensuring all personnel have site specific personal protective equipment (PPE) and comply with all health requirements that are the result of the disease commonly referred to as

COVID-19.

IV. Attachments

Reference drawings are provided in a separate file for this solicitation. These are a selection intended to give a general overview of the GLS Support Facilities. Additional drawings will be made available on request to the firm selected for the project. See the attachment titled “Contract and Reference

Drawings.”

V. Site Visits

Site visits will be held on May 10, 2021 and May 27, 2021 both at 1:00 PM local time. It is strongly recommended that those interested in submitting a proposal arrange for a site visit to become familiar with the GLS facilities. Arrangements must be made through the Offices of Engineering and

Maintenance at (315) 764-3240 at least three business days in advance in order to make preparations for access to GLS property. Any expenses involved in a site visit shall be borne by the attendees.

VI. Schedule

The following is the required project schedule:

• Technical and Cost Proposals Due June 7, 2021 at 2:00pm(est)

• Award June 14, 2021 (on or about)

• Deliverables Due September 15, 2021

VII. Completion of Technical and Cost Proposals

Each offeror is required to complete and return electronic copies each of a Technical and Cost Proposal as outlined below.

A. Technical Proposals Requirements:

Technical Proposals shall include sufficient information so that a proper evaluation can be made with respect to the requirements outlined in the Statement of Work. As a minimum, Technical

Proposals shall include the following:

1) Discussion of the understanding of the Scope of Work and how their proposal will meet the requirements of the Scope of Work in this RFP.

2) Discussion of project approach which shall include:

a) Assumptions of existing conditions (e.g. equipment and facilities, topographic, etc.) that will be used as the basis of planning.

b) Types of information on the use of the GLS Support Facilities that will be gathered for the Facilities Master Planning input purposes, and proposed means of gathering this information.

c) Structure and elements of the Facilities Master Plan document.

3) Resumes describing the qualifications and experience all key personnel to be assigned to complete this Scope of Work, including discussion of their relevant past experience completing similar scopes of work.

B. Cost Proposals Requirements:

Cost Proposals shall include any and all costs to complete the Scope of Work. GLS intends to award a Time and Materials, not to exceed contract for this solicitation. Rate sheets for the Contractor’s personnel and other applicable items shall be provided. All travel and meals shall be reimbursed per the requirements of the Government Travel Regulations. The GLS intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a cost and technical perspective. However, the GLS reserves the right to conduct discussions with offerors if deemed necessary by the Contracting Officer.

VIII. Evaluation of Proposals

The GLS will make award to the responsible offeror whose offer conforms to the requirements and on the weighted evaluation factors listed below:

• Technical Proposals (50%):

The Technical Proposals shall demonstrate the Consultant’s understanding of the Scope of Work and shall meet the objectives and address the requirements specified under the Technical Proposal

Requirements above.

• Past Performance (25%):

The Consultant and subcontractor(s) shall have completed at least two (2) projects of similar scope and complexity within the past ten (10) years. References shall be provided. Each reference shall include the name and address of the client, a brief but detailed description of the work performed and a contact person with valid contact information (phone number and email).

• Price (25%):

Pricing as specified under the Cost Proposal Requirements above.

Reference Drawings (provided as a separate attachment)

TITLE DRAWING NUMBER

Topographic Survey Plan

US Department of Transportation/Saint Lawrence Seaway

Development Corporation

Administration Building

20-18-144, Sheet 1 of 1

Saint Lawrence Seaway Development Corporation

Maintenance Facility/Marine Base

Building Nomenclature Site Plan

SLS-340-77

Saint Lawrence Seaway Development Corporation

Maintenance Facility/Marine Base and Spare Gate Area

General Topographic Site Plan

SLS-340-86

Saint Lawrence Seaway Development Corporation

Eisenhower Lock

Building Nomenclature Site Plan

SLS-326-296

Saint Lawrence Seaway Development Corporation

Eisenhower Lock

General Topographic Site Plan

SLS-326-297

Saint Lawrence Seaway Development Corporation

Snell Lock and Snug Harbor

Building Nomenclature Site Plan

SLS-327-152/2

Notes:

1. The reference drawings show existing construction for informational purposes. The reference drawings have been prepared from scanned images, thus should not be scaled. The reference drawings are in “PDF” file format.

2. Snell Lock is referred to as Grass River Lock in the U.S. Army Corps of Engineer Drawings.

3. Saint Lawrence Seaway Development Corporation is the former name of Great Lakes St.

Lawrence Seaway Development Corporation.