Facilitation_and_Development_of_a_Countywide_Strategic_Plan.pdf
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- Solicitation number
- 2025-RFP-018
- Issued by
- Greenwood County, South Carolina
About this file
The document is a Request for Proposal (RFP) issued by Greenwood County, South Carolina for the Facilitation and Development of a Countywide Strategic Plan (2025-RFP-018). The RFP seeks qualified consulting firms to create a strategic plan that will serve as a roadmap for the County's priorities, policy decisions, resource allocations, and performance measures for the next five to ten years. The project is scheduled to be released on September 3, 2025, with questions due by September 24, 2025, and proposal submissions due by October 2, 2025, at 2:00 pm. The selected consultant will work closely with County Council, the County Manager, department heads, steering committee members, community stakeholders, and the public to develop a comprehensive strategic plan, with the project anticipated to be completed by April 1, 2026.
The RFP includes a detailed evaluation criteria with a points-based scoring system across five categories: understanding of project objectives (15 points), experience and qualifications of firm and personnel (20 points), proposed methodology and work plan (25 points), demonstrated success in public engagement (15 points), and cost proposal (25 points). While cost is a significant factor, it will not be the dominant deciding factor. The proposal requires a comprehensive submission including firm background, key personnel resumes, project approach, work plan, timeline, similar project experience, and a public engagement approach. Proposers must also provide a certificate of insurance and comply with various local and state requirements, including non-discrimination policies and drug-free workplace certifications.
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County of Greenwood, SC
REQUEST FOR PROPOSAL
2025-RFP-018
FACILITATION AND DEVELOPMENT OF A COUNTYWIDE STRATEGIC PLAN
RELEASE DATE: September 3, 2025
RESPONSE DEADLINE: October 2, 2025, 2:00 pm
Please refer to the project timeline in this document for all important deadlines.
2025-RFP-018 Facilitation and Development of a Countywide Strategic Plan
INTRODUCTION
SUMMARY
Greenwood County, South Carolina (“the County”) invites qualified consulting firms to submit proposals to facilitate the creation of a Countywide Strategic Plan. The Strategic Plan will serve as a roadmap to guide the County’s priorities, policy decisions, resource allocations, and performance measures for the next five to ten years.
The selected consultant will work closely with the Greenwood County Council, County Manager, department heads, steering committee members, community stakeholders, and the public to develop a vision, mission, values, strategic priorities, and measurable goals that reflect the aspirations and needs of our diverse community.
TIMELINE
Bid Release Date: September 3, 2025
Question Submission Deadline: September 24, 2025, 2:00pm
Proposal Submission Deadline: October 2, 2025, 2:00pm
PRE-PROPOSAL MEETING
No Pre-Proposal Meeting is scheduled for this project.
QUESTIONS
Questions concerning this RFP’s specifications, or the identity of any omissions or discrepancies be submitted via the e-Procurement Portal located at https://procurement.opengov.com/portal/greenwoodsc, by
Wednesday, September 24, 2025at 2:00 pm (local time).
All answers to inquiries will be posted on the County’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.
ADDENDUM
Only changes made in writing by addendum and posted to the County’s e-Procurement Portal will be considered official. Answers provided verbally should not be considered.
Bidders are required to register for an account via the County’s e-Procurement Portal hosted by OpenGov.
Once the bidder has completed registration, they will receive addenda notifications to their email by clicking
“Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greenwoodsc.
SCOPE OF WORK
SCOPE OF WORK
The selected consultant will be expected to perform, at a minimum, the following tasks:
1. Project Management
• Develop a detailed project schedule and work plan in coordination with the County Manager’s Office.
• Conduct regular progress meetings and provide written updates.
2. Stakeholder and Public Engagement
• Facilitate not less than three workshops with County Council and senior leadership.
• Conduct public engagement activities, such as community meetings, focus groups, interviews, and/or surveys.
• Ensure inclusive participation, representing the County’s geographic, demographic, and socioeconomic diversity through the establishment of a Steering Committee and a Community Stakeholder group.
3. Data Gathering and Analysis
• Review existing County plans, policies, budgets, and reports.
• Analyze demographic, economic, and service delivery trends.
• Benchmark against peer counties and best practices.
• Statistical analysis of County trends (past and future projections)
4. Strategic Framework Development
• Facilitate the creation of the County’s mission, vision, and core values.
• Identify strategic priorities, S.M.A.R.T. goals and objectives which include short, medium, and long-term initiatives.
• Develop timebound key performance indicators (KPIs) for monitoring progress.
5. Implementation and Monitoring Plan
• Recommend strategies for integrating the plan into annual budgeting and decision-making.
• Develop a framework for monitoring and evaluating the progress of the strategic plan’s effectiveness for annual review, updates, and public reporting of progress.
6. Deliverables
• Professionally designed written Strategic Plan document.
• Executive Summary for public distribution.
• Presentation at a County Council meeting and not less than two (2) community meetings.
PROJECT TIMELINE
The County anticipates the project to be completed no later than April 1, 2026. The consultant should propose a timeline that includes:
• Kickoff meeting
• Data gathering and analysis phase
• Establishment of the Steering Committee
• Establishment of the Community Stakeholder group
• Draft plan development
• Public review and feedback
• Final plan adoption
INFORMATION TO PROPOSERS
PROPOSERS RESPONSIBILITIES
Each Proposer shall become familiar with the project site, the scope of the proposed work, and the quantity of work and will be held responsible to fully comply with all the Contract Documents, to be defined in the contract.
PROPOSAL SUBMISSIONS
Proposals must be submitted electronically through the County’s e-Procurement Portal: Greenwood County e-
Procurement Portal on Thursday, October 2, 2025 at 2:00 pm(local time).
ACCEPTANCE OR REJECTION OF PROPOSALS
The County reserves the right to reject any or all proposals. Without limiting the generality of the foregoing, any proposal which is incomplete, obscure, conditional, or otherwise irregular, or which has erasures or corrections in prices, or in which unit prices are omitted or are obviously unbalanced, may be rejected.
However, the County Manager reserves the right to waive informalities on the basis of its best interests.
QUALIFICATIONS OF PROPOSERS
Before any award is made, the County may require satisfactory evidence to show that the Proposer is fully prepared in every way to perform the management, furnish specified labor, equipment, supplies, and certifications required to complete this project. Proposers must be located within a reasonable distance of the project location to ensure minimal travel cost and timely response to problems that may occur after project completion.
LIMIT OF PROPOSAL WITHDRAWAL
No proposal may be withdrawn within NINETY (90) days after scheduled time for proposal submittal.
TIME FOR BEGINNING AND COMPLETING WORK
The firm that is awarded the project shall commence work within fourteen (14) days of the date specified in the notice to proceed and shall complete work within an agreed upon schedule after the date the notice to proceed is issued.
LOCATION OF WORK
The proposed work is located in Greenwood County, Greenwood, SC.
COLLUSIVE PROPOSALS
More than one proposal or one contract from an individual, a firm or partnership, corporation, or an association under the same name or different names will not be considered. Reasonable grounds for believing that the Proposer is interested in more than one proposal for the same work will cause the rejection of all proposals in which such Proposer is interested. Any or all proposals will be rejected if there is any reason for believing that collusion exists among any of the Proposers; participants in such collusion will not be considered in future proposals.
PROHIBITION OF GRATUITIES
It shall be unethical for any person to offer, give, or agree to give any County employee, or for any County employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, or preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding or application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or an agreement or subcontract, or to any solicitation or qualification therefore.
RIGHT TO PROTEST
Any prospective bidder or offeror who is aggrieved in connection with the solicitation of a contract or intended award shall protest to the Procurement Officer. The protest must be in writing, submitted to the
Procurement Officer, and shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided. Protests must be received by mail or hand delivered within seven (7) days from the date of intended award to the following address:
Greenwood County Administration
Attn: Anita Baylor, Procurement Officer
1025 Deadfall Road
Greenwood, SC 29646
AWARD OF CONTRACT
All bidders must certify that if awarded a contract they will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
COMPLIANCE
The selected firm must comply with all applicable federal state, and local laws, ordinances and regulations.
INSURANCE
Successful Proposer shall be required to provide insurance as stated below and as required by other provisions of the RFP. This insurance is to be on the comprehensive form, shall protect the Successful Proposer, and shall be written to include Greenwood County against any/all claims arising from injuries to the public, or damage to property of others arising out of any act or omission of the Successful Proposer, its agents, employees or subcontractors.
The required insurance policy must be written by a company licensed to do business in the State of South
Carolina at the time of issue.
The information described below sets forth minimum amounts and coverages and is not to be construed in any way as a limitation on the Successful Proposer’s liability.
Workman's Compensation and Employer’s Liability Insurance
The Successful Proposer and all Subcontractors shall carry Workman’s Compensation and Employer’s Liability
Insurance covering all employees employed by him or Subcontractors in accordance with the Statutes of the
State of South Carolina and any applicable laws, while engaged under any awarded Contract issued from this
RFP.
Statutory Limits, Employers Liability- $100,000 minimum
Comprehensive General Liability Insurance
General liability coverage as required in the RFP shall contain no exclusion relative to blasting, explosion, collapse of buildings, or damage to underground property.
The Successful Proposer shall carry comprehensive general liability insurance with limits of liability not less than:
Bodily Injury:
$1,000,000.00 - Each Person
$1,000,000.00 - Each Accident
Property Damage:
$1,000,000.00 - Each Accident
$1,000,000.00 - Aggregate
Fleet Liability
The Contractor shall carry a comprehensive fleet liability policy with limits of liability not less than:
Bodily Injury:
$1,000,000.00 - Each Person
$1,000,000.00 - Each Accident
Property Damage: $1,000,000.00 - Each Accident
The Successful Proposer and Subcontractors shall submit certificates of insurance to the Owner at the same time as signed contracts.
AGREEMENT REQUIREMENTS
S.C. LAW CLAUSE
Upon award of an agreement for these services, the person, partnership, association, or corporation to whom the award is made must comply with local and State laws which require such person or entity to be authorized and/or licensed to do business in Greenwood County. Notwithstanding the fact that applicable statutes may exempt or exclude the successful company from requirements excluding the company from being authorized and/or licensed to do business in Greenwood County, these requirements are in effect. By submission of this signed proposal, the company agrees to subject itself to the jurisdiction and process of the Eighth Judicial
Circuit Court of Greenwood County, as to all matters and disputes arising or to arise under the agreement and the performance thereof including any questions as to the liability for taxes, licenses or fees levied by State or local government.
COMPANY RESPONSIBILITY
Each company shall fully acquaint itself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this Request for Proposal. The failure or omission of a company to acquaint itself with existing conditions shall in no way relieve them of any obligation with respect to this
Request for Proposal or to the agreement.
AFFIRMATIVE ACTION
The company will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the disabled and concerning the treatment of all employees, without regard or discrimination by reason of race, religion, sex, national origin, or physical disability.
PRIME CONTRACTOR RESPONSIBILITIES
The Company will be required to assume sole responsibility for the complete effort, as required by this RFP.
The County will consider the company to be the sole point of contact with regard to contractual matters.
SUBCONTRACTING
If any part of the work covered by this RFP is to be subcontracted, the company shall identify the subcontracting organization and the contractual arrangements made with same. All subcontractors must be approved by the County. The successful company will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the vendor. The County reserves the right to reject any or all subcontractors and require substitution of a firm qualified to participate in the work as specified herein. Subcontractors will be bound by this agreement and this obligation must be included in Prime and
Subcontractors agreements.
OWNERSHIP OF MATERIAL
Ownership of all data, material, and documentation; including, but not limited to, architectural plans and drawings, originated and prepared for the County pursuant to this agreement shall belong exclusively to the
County. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion for this project and for any future project as determined in the best interest of Greenwood County. The use and/or reuse shall be at no additional cost to Greenwood County.
NONRESIDENT TAXPAYERS
If the company is a South Carolina nonresident taxpayer and the agreement amount is $10,000 or more, the company acknowledges and understands that in the event it is awarded an agreement, the Company shall submit a Nonresident Taxpayer Registration Affidavit (State form #1-312-6/94), before an agreement can be signed. Affidavit must certify that the nonresident taxpayer is registered with the S.C. Department of Revenue or the S.C. Secretary of State’s Office, in accordance with Section 12-9-310(A) (2) (3) of S.C. Code of Laws
(1976) as amended.
INDEMNITY
The Company hereby agrees to indemnify and save harmless the County, its officers, agents, and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and cost of actions, including attorney’s fees for trial and on appeal of any kind and nature arising or growing out of or in any way connected with the performance of the Agreement, whether by act of omissions of the company, its agents, servants, employees or others, or because of or due to the mere existence of the Agreement between the parties.
TERMINATION FOR DEFAULT
The County Manager has the right to terminate for default if the company fails to perform the Work, if the company fails to perform the Work within the time specified in the Agreement, or if the company fails to perform any other provisions of the Agreement. If exercised, the County becomes the owner of documents that are paid for and may utilize them in any manner the County deems appropriate.
TERMINATION FOR CONVENIENCE
The County may without cause terminate this agreement in whole or in part at any time for its convenience. In such instance, an adjustment shall be made to the company for the reasonable costs of the work performed through the date of termination. Termination costs do not include lost profits, consequential damages, delay damages, unabsorbed or under absorbed overhead of the company or its subcontractors. The failure of the
Company to include a termination for convenience clause into its subcontracts and material purchase orders shall not expose the County to liability for lost profits in conjunction with a termination for convenience settlement or equitable adjustment. The company expressly waives any claims for lost profit or consequential damages, delay damages, or indirect costs which may arise from the County’s election to terminate this agreement in whole or in part for its convenience. The County has the ability to utilize all data, material, and documentation in any manner or format deemed in the best interest of the County in the County’s sole discretion.
NON-APPROPRIATION OF FUNDS
This agreement shall be subject to the availability and appropriation of funds by Management, and
Greenwood County Council. If County Council does not appropriate the funding needed for this product, Greenwood County will not be obligated to pay the contract price. No act or omission by Greenwood County, which is attributable to non-appropriation of funds, shall constitute a breach of or default under this agreement.
PROPOSAL CONTENT AND SELECTION PROCESS
All proposals must be submitted by an authorized representative who certifies having read this Request for
Proposal (RFP) in its entirety and who has the legal authority to bind the entity.
PROPOSAL CONTENTS
To facilitate review of your Proposal by Greenwood County, it is requested that your submission be no longer than fifteen (15) pages and conform to the following format:
A. Bid Holding and Authorization Form – Proposers must download and complete the Bid Holding and
Authorization Form located in the VENDOR SUBMISSION CHECKLIST section of this RFP.
B. Cover Letter – Summary of the firm’s interest, qualifications, and contact information.
C. Firm Background and Qualifications – Overview of the firm, years in business, areas of expertise, and relevant experience with local government strategic planning.
D. Key Personnel – Resumes, roles, and level of effort of staff assigned to the project.
E. Project Approach and Methodology – Description of the process and tools to be used.
F. Work Plan and Timeline – Detailed schedule of tasks and milestones.
G. Similar Project Experience – Examples of at least three comparable projects with local government clients, including references.
H. Public Engagement Approach – Proposed methods for community input.
INSURANCE
Provide a copy of the firm’s certificate of insurance, showing the firm’s current limits of commercial general liability, employer’s liability, business automobile liability and professional liability.
Upload a copy of your Certificate of Insurance in the VENDOR SUBMISSION CHECKLIST section of this RFP.
PRICE PROPOSAL
The submittal shall include a cost proposal that includes the total cost of the proposed goods and services to be provided.
Electronic Cost Proposals must be submitted in the PRICE PROPOSAL section of this RFP.
PROPRIETARY INFORMATION
Companies must clearly mark as “Confidential” each part of their submittal which they consider to be proprietary information that could be exempt from disclosure under Section 30-4-40, Code of Laws of South
Carolina, 1976 as amended (Freedom of Information Act). If any part is designated as “confidential”, there must be attached to that part an explanation of how this information fits within one or more categories listed in Section 30-4-40.
https://procurement.opengov.com/portal/greenwoodsc/projects/195136/document?section=1816737 https://procurement.opengov.com/portal/greenwoodsc/projects/196427/document?section=1830335 https://procurement.opengov.com/portal/greenwoodsc/projects/196427/document?section=1830339
Greenwood County reserves the right to determine whether this information should be exempt from disclosure and no legal action may be brought against Greenwood County and/or its agents for any determination in this regard.
SELECTION PROCESS
Upon receipt of the Proposal packages from each firm, Greenwood County Administration will verify that each submission is complete. Acceptable proposals will be forwarded to the Selection Committee for evaluation.
EVALUATION CRITERIA
No. Evaluation Criteria Scoring Method Weight (Points)
1. UNDERSTANDING OF PROJECT OBJECTIVES
AND COUNTY CONTEXT
Demonstrated experience of similar scope.
Points Based 15 (15% of Total)
2. EXPERIENCE AND QUALIFICATIONS OF FIRM
AND PERSONNEL
Although cost is a significant factor, it will not be the dominant deciding factor.
Points Based 20 (20% of Total)
3. PROPOSED METHODOLOGY AND WORK PLAN Points Based 25 (25% of Total)
4. DEMONSTRATED SUCCESS IN PUBLIC
ENGAGEMENT
Points Based 15
(15% of Total)
5. COST PROPOSAL Points Based 25 (25% of Total)
TERMS OF CONTRACT
A. All entries shall remain firm for a period of not less than ninety (90) days.
B. This solicitation does not commit Greenwood County to award an agreement, to pay any costs incurred in the preparation of a proposal and of any supplementary presentation, or to procure or contract for the articles of goods or services. Greenwood County reserves the right to accept or reject any or all Requests for Proposals received as a result of this solicitation, to negotiate with all qualified firms, or to cancel in part or in its entirety this solicitation if it is in the best interest of the
County to do so.
C. A contract may be awarded to the Proposer whose proposal is within the competitive range and determined to be in the best interest of Greenwood County.
D. Greenwood County reserves the right to accept or reject any and all proposals received in response to this Request for Proposals. Greenwood County will not pay for any costs incurred by the submitting firm in preparation of a response to the Request for Proposals, or any costs associated with negotiations prior to the awarding of a contract.
E. Greenwood County reserves the right to cancel this Request for Proposals, or cancel any negotiations resulting from this RFP, or decline to enter into a contract for the proposed work of this project is such action if deemed to be in the best interest of the County.
F. Greenwood County reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the company of the conditions contained in this Request for Proposals unless clearly and expressly noted in the proposal submitted and confirmed in the contract between Greenwood County and the firm selected.
G. Failure to submit all required information may in the sole determination of Greenwood County be deemed as a nonresponsive proposal.
PRICE PROPOSAL
FACILITATION AND DEVELOPMENT OF A COUNTYWIDE STRATEGIC PLAN
Line Item Description Quantity Unit of
Measure Unit Cost Total
1 Total Price for Plan 1 1
TOTAL
VENDOR SUBMISSION CHECKLIST
Bid Holding & Authorization Form*
Please download the below documents, complete, and upload.
• Bid_Holding_and_Authorizati...
*Response required
Experience of Firm*
Upload your Experience of your Firm here.
*Response required
References*
Upload your References here.
*Response required
Certificate of Insurance*
Upload a copy of your Certificate(s) of Insurance here.
*Response required
Drug Free Workplace Certification*
By submitting a Bid, the Bidder certifies that, if awarded a contract, the Bidder will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
☐ Please confirm
*Response required
Bid Certification*
You agree to hold your Bid open for a minimum of ninety (90) calendar days after the Opening Date. You agree that your bid can be made public under the Freedom of Information Act, 5 U.S.C § 552. Greenwood County reserves the right to reject any and all bids, and to waive any informalities or irregularities.
☐ Please confirm
*Response required
Non-Discrimination Statement*
The Company certifies that:
• No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any RFQ submitted to
Greenwood County or the performance of any agreement resulting there from.
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• That it is and shall be the policy of this Company to provide equal opportunity to all businesspersons seeking to contract or otherwise interested in contracting with this Company, including those companies owned and controlled by racial minorities, cultural minorities, and women;
• In connection herewith, we acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company.
• That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any agreement or portion thereof which this company may hereafter obtain and;
• That the failure of this Company to satisfactorily discharge any of the promises of non-discrimination as made and set forth herein shall constitute a material breach of agreement entitling the Greenwood
County to declare the agreement in default and to exercise any and all applicable rights and remedies, including, but not limited to, cancellation of the agreement, termination of the agreement, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on an agreement.
☐ Please confirm
*Response required
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