Facade and Window cleaning services - Cover letter.pdf

Embassy of the United States of America

August 13, 2024

Dear Prospective Quoter:

Subject: Request for Quotations number 19WA8024Q0059.

Enclosed is a Request for Quotations (RFQ) for the façade and window cleaning services at U.S.

Embassy Office Building. If you would like to submit a quotation, follow the instructions in

Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on August 20, 2024 at 09h30AM Namibian time at U.S. Embassy office building, Windhoek. Prospective offerors/quoters should contact Mr. Havalon E. Plaatjies at 061-

2025037 by August 16, 2024 at 10h00AM for additional information or to arrange entry to the building.

Quotations are due by August 26, 2024 at 17h00PM. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for

19WA8024Q0059, Façade and window cleaning services for U.S. Embassy Office Building” to:

Contracting Officer, Sarah E. Kahnt U.S. Embassy, Windhoek 38 Metje Street, Klein Windhoek Namibia

Or

Your quotation must be submitted electronically to windhoekbidsubmission@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

mailto:windhoekbidsubmission@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors are highly encouraged to register in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.

Sincerely, Sarah E. Kahnt-Canterbury

Contracting Officer

Enclosure:

https://www.sam.gov/