Mod 1 QA 12 Sep 2024.pdf

1. Site Access and Security Clearance:

1. Are there any specific security clearances or background checks required for the contractor’s personnel to access the site? If so, what is the process and timeline for obtaining these clearances?

Answer: Submit the following requirements 3 days prior to site visit. 1. List of names with copies of any government issued ID’s.

2. Copies of vehicle registration

3. Date of Site Visit.

2. Scheduling and Coordination:

o Can you provide more details on how the scheduling and coordination of the site visit and maintenance work should be handled, especially in terms of avoiding disruptions to the facility’s operations?

o Answer: You can send the list of personnel and vehicle registration through e-mail to the Contracting Officer and the Contracting Officer’s Representative (COR). Once approved, CO will inform you through e-mail. During the actual project, you will coordinate with the COR regarding the work schedule and other concerns.

o Is there a preferred time frame or blackout period when the maintenance work should or should not be conducted?

o Answer: We have two parallel feeders in service, so no blackout is anticipated.

3. Waste Disposal:

o The scope mentions the contractor’s responsibility for waste disposal. Are there specific guidelines or preferred vendors for the disposal of hazardous materials like used transformer oil, or should the contractor handle this independently in compliance with local and international laws?

o Answer: The waste handling and disposal of any and all waste from this project shall be handled by the Contractor, in accordance to local laws.

4. Equipment and Materials:

o Are there any specific brands or models of equipment (e.g., filtration/regeneration machines, transformer oil) that are preferred or required by the facility for this project?

o Answer: Oil regeneration equipment should be capable to deliver the required results. Tests will be done after the regeneration process to verify regeneration results.

5. Testing Standards and Documentation:

o What are the specific testing standards (e.g., ASTM, IEEE) required for the transformer electrical tests and oil quality tests? Is there a preferred format or template for submitting these test results and reports to the

COR?

Answer: ASTM standards is normally followed by local laboratories. Any format or template is accepted as long as the required parameters are shown in the test analysis.

6. Contingency Planning:

o In the event that the contractor discovers issues with the transformers that are outside the initial scope of work, what is the process for reporting these issues and obtaining approval for any additional work that might be necessary?

o Answer: The vendor can report its findings to the COR , and submit an official report.

7. Insurance Requirements:

o Could you clarify the exact insurance coverage limits required for this project? Are there specific liability or workers' compensation policies that must be in place?

o Answer: The contractor is required to provide whatever insurance is legally necessary in the Philippines for general liability, bodily injury and property damage and any other insurance required by local laws.

8. Local Compliance:

o Are there any specific local (Philippines) compliance requirements or permits that the contractor needs to be aware of before commencing work?

o Answer: The contract is required to acquire any and all permits needed to for this project.

9. Power Outages:

o Will the contractor need to coordinate any planned power outages with the facility? If so, what is the protocol for scheduling and communicating these outages?

o Answer: Yes. No work shall be undertaken without coordinating work schedule and any planned outages with the COR each day.