FA940125Q0026 - COMBO for 705 CTS Access Ctrl Mx.pdf

DEPARTMENT OF THE AIR FORCE

377TH AIR BASE WING (AFGSC)

377 MSG/CONTRACTING DIVISION – KIRTLAND AFB, NEW MEXICO

A. COMBINED SYNOPSIS/SOLICITATION NOTICE

Requirement Title: 705 CTS Access Control Mx

Solicitation Number: FA940125Q0026

Response Deadline: 21 July 2025, 5:00PM (MDT/MST)

Contract Specialist: Claudia Perry, claudia.perry.2@us.af.mil, 505-846-4672

Contracting Officer: Andrew Pascoe, andrew.pascoe@us.af.mil, 505-846-0560

Quote Validity: Quotes shall be valid for 90 days

Question Deadline: 9 July 2025, 5:00PM (MDT/MST)

B. GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. This solicitation is issued as a Request for Quotation (RFQ).

3. This acquisition is a 100% Small Business set aside.

4. North American Industry Classification System (NAICS) code for this solicitation is 561621– Security Systems Services (except Locksmiths) with a standard size of $25M. PSC Code J063.

C. REQUIREMENT INFORMATION

1. Description of requirement: See Attachment 1 – Statement of Work (SOW) -

“Statement of Work for 705 CTS Security Access Control Maintenance” dated 2 May 2025.

2. Schedule of Services:

a. The Schedule of Services is identified in 5. Scheduling Work, page 5.

b. Acceptance/ FOB Point for all CLINS is: DESTINATION

c. New Mexico Gross Receipts Tax (NMGRT) may be applicable to the proposed effort.

For assistance in determining the extent to which NMGRT may apply and applicable rates, contact the New Mexico Taxation and Revenue Department, 1200 South St.

Francis Drive, Santa Fe, NM 87504, 1 (866) 285-87504 Gross Receipts Tax Overview : Businesses

3. Attachments and Annexes to the Solicitation:

(a) Attachment 1 – “Statement of Work for 705 CTS Security Access Control Maintenance” dated 2 May 2025.

(b) Attachment 2 – “Wage Determination_2015-5443 Rev. 25” dated 30 May 2025

(c) Attachment 3 – “SF 1449 Solicitation FA940125Q0026” additional provisions/clauses applicable to this solicitation can be found here.

(d) Annex 1 – Pricing

D. INSTRUCTIONS TO OFFERORS:

FAR 52.212-1 Instructions to Offerors - Commercial Items Addendum

a) The contract provision pertinent to this section is FAR 52.212-1 which has been incorporated by reference.

b) Submission of Offers. Offers shall be submitted no later than 5:00 PM Mountain Daylight/Standard Time, 21 July 2025 via email to the Contracting Officer, Andrew Pascoe, andrew.pascoe@us.af.mil, and the Contract Specialist, Ms. Claudia Perry, claudia.perry.2@us.af.mil. All quotes submitted after the deadline will be considered untimely and ineligible for award.

c) Quotes shall be submitted via email to the Contract Specialist and Contracting Officer identified in Section (b), Submission of Offers. Electronic documents shall be submitted in .pdf, .doc, or .xls and less than 30MB. Communication containing documents in any other format may be blocked or stripped by the Government’s server and may not be received by this office. Files in .zip format may not be received by this office.

d) To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. The quote shall be clear, concise and include sufficient detail for effective evaluation. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation and the corresponding Statement of Work (SOW). The quotes shall not contain any extraneous information such as advertisements, or marketing information. Offerors must clearly identify any exception(s) taken to the solicitation terms and conditions and provide complete accompanying rationale.

Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.

e) Annex 1: The offeror must complete and return Annex 1 as part of their quote.

f) Factors.

a. Technical - The offeror shall submit a technical plan demonstrating their approach and understanding of the timelines for technical support and preventative maintenance presented in Attachment 1 “SOW – 705th Access Control MX” dated 2 May 2025. The technical plan shall not exceed 5 pages. In addition to the technical plan, the offeror shall provide a current and valid Hirsch Dealer Certification.

b. Price - Offerors shall insert the unit and total price of each CLIN listed in Annex

1 of the solicitation. The proposed price shall include the monthly unit price and total extended price for each CLIN. The extended amount must equal the whole dollar unit price multiplied by the number of units. All dollar amounts provided shall be rounded to the nearest dollar.

c. Submission of Mission Essential Plan - Submission of a Mission Essential Plan is required IAW DFARS 252.237-7024 Notice of Continuation of Essential Contractor Services (Oct 2010). The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in attachment Mission Essential Attachment 1 – “SOW - 705th Access Control MX” dated 2 May 2025, during periods of crisis.

(End of Provision)

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference. The following has been tailored to this procurement and hereby added:

(a) The Government’s intent is to award a contract resulting from this solicitation to the proposer responsible whose quotation represents the best value in accordance with the factors of this solicitation.

(b) Basis for Award. Award will be based on the following: (1) The offerors acknowledgement and agreement to the terms and conditions incorporated in the solicitation; (2) the offerors technical plan is determined to be technically acceptable; (3) the price proposed is found to be fair and reasonable in accordance with FAR 13.106-3; (4) the offeror submits a Mission Essential Plan IAW DFARS 252.237-7024.

(c) Offerors will be ranked in order from Top Ranked (lowest price) to bottom ranked (highest price). Next, the top four (4) ranked priced proposals (lowest four (4) proposals in terms of total evaluated price) will be evaluated in accordance with the evaluation criteria for price, technical, and mission essential plan.

Award will be made if one of the top three ranked proposals is evaluated as having a reasonable price and an acceptable technical plan and mission essential plan. If award cannot be made, the 5th ranked offer’s proposal will be evaluated. This process will continue, proceeding down the ranking of offerors one by one, until an offer is evaluated as having a reasonable price and an acceptable technical plan.

(e) The following factors shall be used to evaluate offers:

(i) Factor 1: Technical - The Government will evaluate Technical by assigning a rating of Acceptable or Unacceptable. In order for an offeror to be considered Technically Acceptable they must be able to provide a technical plan demonstrating an understanding of the technical support and preventative maintenance timelines and schedule of the SOW, and provide a current and valid Hirsch Dealer Certification.

(ii) Factor 2: Price - The offerors Total Evaluated Price (TEP), for award purposes, will be based upon the total price proposed for each Contract Line Item Number (CLIN) as calculated in Annex 1. The TEP will be evaluated against the locally developed Independent Government Estimate and other means necessary found in FAR 13.106-3.

(iii) Factor 3: Submission of Mission Essential Plan – The offer shall provide a Mission Essential Plan IAW DFARS 252.237-7024. The content of the plan will not be evaluated, however in order for an offeror to be eligible for award, a plan must be submitted.

(f) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

a. Price will be evaluated for fair and reasonableness in accordance FAR 13.106-3.

The purchase order resulting from this solicitation will include FAR 52.217-8 “Option to Extend the Term of the Contract”. A six-month extension period under this clause will only be utilized if necessary. IAW 52.217-8, the extension pricing will be based on the pricing on contract if utilized. As such, a Total Evaluated Price (TEP) will be calculated by the Government by dividing the total price for the last option year in half and adding it to the total price. The TEP will be used for evaluation purposes only. Evaluation of extension pricing shall not obligate the Government to exercise the extension.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Annex 1- Pricing

Information to be Provided by the Offeror

1. Complete the following Information:

Company Name:

Address:

CAGE Code:

Discount Terms:

Point of Contact (Name, Telephone and Email):

2. Schedule of Services, fill in the price:

CLIN Description QTY Unit of Measure

Period of Performance

Unit Price Total Amount

0001 Access Control System Maintenance & Repair – The contractor shall furnish the necessary qualified personnel, supplies and equipment to perform IAW Attachment 1, Performance Work Statement.

12 Months 23 Sep 2025 to

22 Sep 2026

1001 Option Year I Access Control System Maintenance & Repair – The contractor shall furnish the necessary qualified personnel, supplies and

12 Month 23 Sep 2026

22 Sep 2027 equipment to perform IAW Attachment 1, Performance Work Statement.

2001 Option Year II Access Control System Maintenance & Repair – The contractor shall furnish the necessary qualified personnel, supplies and equipment to perform IAW Attachment 1, Statement of Work.

12 Month 23 Sep 2027

22 Sep 2028

3001 Option Year III

System Maintenance & Repair – The contractor shall furnish the necessary qualified personnel, supplies and equipment to perform IAW Attachment 1, Statement of Work.

12 Month 23 Sep 2028

22 Sep 2029

4001 Option Year IV

System Maintenance & Repair – The contractor shall furnish the necessary qualified personnel, supplies and equipment to perform IAW Attachment 1, Performance Work Statement.

12 Month 23 Sep 2029

22 Sep 2030

3. Supporting Documentation: Provide all information as required in FAR 52.212-1 Instructions to Offerors – Commercial Items (Sep 2023) Addendum