Q_A_No 2.pdf

GENERAL QUESTIONS

1. The Period of Performance states 30 days ARO > Is this for total install, i.e. 30 days to complete the project from time of Award? Most hardware takes 6-8 weeks to receive upon order, 90 days POP from time of Award is typically the norm.

a. POP is flexible as we understand there are supply chain issues. Once all equipment is on hand, we do expect a hard deadline for install (30 days?)

2. Will escorts be provided or will a clearance be required?

a. Escorts

3. Does the bid require a C-7, C-10, B, and C33 contractor license?

a. Yes, a certified electrical engineer and AV engineer will be required on the install team

4. Are CTS, CTS-I, and CTS-D AVIXA certifications required for the bid?

a. A. Yes, a certified electrical engineer and AV engineer will be required on the install team

5. Who is responsible for the electrical work?

a. The contract bid should be all inclusive, meaning the contractor will be responsible for the work.

6. Who is responsible for the conduit and raceway for the low-voltage cables?

a. The contract bid should be all inclusive, meaning the contractor will be responsible for the work.

7. If demolition is involved, who is responsible for drywall patching and painting?

a. The contract bid should be all inclusive, meaning the contractor will be responsible for the work.

8. The estimated period of performance is only 30 days ARO. However, several factors could affect equipment delivery times. Is it possible to extend this period or room for flexibility?

a. POP is flexible as we understand there are supply chain issues. Once all equipment is on hand, we do expect a hard deadline for install (30 days?)

9. What is the estimated timeline (or possible dates) for the contractor to complete the project?

a. POP is flexible as we understand there are supply chain issues. Once all equipment is on hand, we do expect a hard deadline for install (30 days?)

10. What is the estimated budget for the project?

a. N/A

11. Do the equipment requirements include TAA compliance?

a. Yes

12. Does the bid submission require any specific forms (e.g., SF1149)? No

13. Does the client desire scheduled preventive maintenance for the system? If so, can you specify the frequency of these visits (e.g., annual, semi-annual, quarterly, or monthly)?

a. Annual

14. Could you provide the AV schematic diagram of the existing system?

a. No

15. Could you provide the floor plans for the rooms involved in the bid?

a. Unsure

16. If decommissioning is the contractor’s responsibility, are they also responsible for equipment disposal?

a. Yes

17. Will any existing equipment be integrated with the newly procured equipment? If so, could you list the equipment that will be retained?

a. No AV equipment will be retained

18. Is it possible for the contractor to provide an alternative design that retains the client’s preferred AV functionality, but uses different AV brands with varying pricing to help the client make an informed decision?

a. Yes

19. Are substitutions allowed for the specific equipment mentioned in the solicitation?

a. Yes

20. Is there a list of existing equipment in the rooms? If so, could you kindly share it?

a. No

21. Who is responsible for conduit installation?

a. The contract bid should be all inclusive, meaning the contractor will be responsible for the work.

22. Are contractors permitted to use existing conduits and raceways?

a. Yes

23. What is the current age of the existing AV system?

a. Over 10 years old

24. For equipment warranties, how many years does the government require ( 1 year, 2 years, etc.)?

a. Warranty will be necessary. Minimum 1 year

25. Under the workmanship warranty, how many years does the government require ( 1 year, 2 years, etc.)?

a. Warranty will be necessary. Minimum 1 year

26. Is on-site storage available for AV equipment?

a. Unclear what the concern is

27. Who is responsible for providing additional power outlets, if needed?

a. The contract bid should be all inclusive, meaning the contractor will be responsible for the work.

28. If awarded, will the government provide programming files for the existing system?

a. No

29. Is remote troubleshooting access allowed?

a. No

30. Does the Government require on-site technical support? If so, what is the desired onsite response time?

a. Yes. 24 hour response time (1 business day)

31. What are the working hours for the project?

a. 9am-5pm

32. Is free parking available?

a. Yes

33. Will the area be available to the AV contractor during the installation process or will there be other contractors on site we will be working alongside?

a. Area will be available to the contractor. No site sharing should be necessary, but could become necessary depending on facility issues.

34. Please provide the APL for product that can be used in this project.

a. The following sites list all approved hardware:

BLDG 3950, Room 103

2. In the SOW, 3.1, there are 2 x 86" displays requested for the front of the room - Meanwhile, at the site visit, it was mentioned that 1-large display would be preferred to be viewable at 25 ft instead. Could you please clarify what is preferred?

a. A large single display is preferred.

3. For the 2 x 65" Displays in SOW at 3.1 > Could you please clarify if these are to be ceiling mounted or wall-mounted? If so, do you want these on fixed or articulating arm mounts?

a. Wall mounted on fixed mounts

4. At the Operators Station > Would you like USB connection for Teams and a touch panel, or an HDMI connection?

NIST Personal Identity Verification Program (NPIVP) http://csrc.nist.gov/groups/SNS/piv/npivp AF Intelligence Community Approved Products List (APL) https://intelshare.intelink.gov/sites/afisra-a6s/a6sc/Lists/APL AFRL Software Tracker https://usaf.dps.mil/teams/20552/SoftTrack/default.aspx BESPIN https://teambespin.us/ DEPARTMENT OF THE NAVY (DON) Application and Database Management System (DADMS) https://dadms.cloud.navy.mil/ DHA Approved Products List https://militaryhealth.sharepoint-mil.us/sites/RMED-AA/SitePages/APL-Home.aspx DISA J6 - Pentagon Supported Products List (SPL) - *Account Required* https://dod365.sharepoint-mil.us/sites/DISA-JSP-SPL/Lists/JSPSPL2/AllItems.aspx DoD Cyber Exchange External Certification Authorities (ECA) https://cyber.mil/eca/faq/ DoD Unified Capabilities Approval Products List https://aplits.disa.mil/ DoDNet Approved Software List - NIPR - *Account Required* https://dod365.sharepoint-mil.us/sites/DISA-IT-Services-Division/Lists/DASL/TitleVersion%20sort.aspx eMASS w/valid SAR from Assess Only w/proof it's Tested & Authorized https://airforce.emass.apps.mil/App/Home/Inbox Federal Risk and Authorization Management Program (FedRAMP) https://marketplace.fedramp.gov/#!/products?sort=productName Guidance for Unified Capabilities and Kiosk Solutions Guidance for Unified Capabilities and Kiosk Solutions Iron Bank https://p1.dso.mil/products/iron-bank Navy EPL https://dadms.cloud.navy.mil/ NIAP Approved Protection Profiles https://www.niap-ccevs.org/Profile/PP.cfm NSA Common Criteria Evaluated Products Lists https://www.commoncriteriaportal.org/ NSA NIAP Products Lists http://www.niap-ccevs.org/ OTTI EPL https://usaf.dps.mil/sites/OTTICYBERSEC/Lists/OTTI Evaluated Products List EPL/Certified.aspx?as=json Platform One https://p1.dso.mil/ U.S. Department of Veterans Affairs - VA Approved SaaS Products https://digital.va.gov/marketplace/saas-catalog/?_va_security_level=moderate&_category=training-and-credentialing U.S.Department of Veterans Affairs - VA Technical Reference Model https://www.oit.va.gov/Services/TRM/ToolListSummaryPage.aspx

a. Whatever is necessary to connect the station computer to the AV components.

5. Is there an existing floor box with conduit runs to the Operators Station and to the lectern?

a. No

6. Do you require an HDMI/USB microphone at the lectern?

a. No

7. In the SOW, 3.10 mentions an existing a GFE rack that's to be repurposed to hold the new equipment

a. At the site survey, there was no visible rack on display. Will there be a GFE rack provided and where in the room would you like to install this? Final resting place for the rack will require power and a network connection.

b. If there's no rack to be provided, would you like for us to quote a 1-bay credenza or a conventional rack?

i. No rack currently in place in B. 3950. No preference

8. Would you like a world clock and door signage?

a. If so, would you prefer a digital graphics option or an LED option?

i. No

9. Is this Manufacturer Brand-name only, or will you accept equivalent options to the list provided?

a. Example, in the SOW, 3.5 requests an AVer CAM550 12X PTZ model > will you accept other options?

i. Yes

b. Example, in the SOW, 3.8 requests Biamp amplifier > will you accept other options?

i. Yes

c. Example, in the SOW, 4.2.7. SAM-IW009B Samsung / Mexico The Wall - Indoor Premium LED > Will a TAA compliant model be acceptable?

i. Yes

10. Would you like audio conferencing integrated into the new system?

a. As in telecom audio, no. The primary meeting platform will be Teams.

11. In the SOW, regarding 3.4 > does each PC location require 2 HDMI inputs into the system for the main display and the extended display, or just a single one for the extended display?

a. Each input to the system should be able to access and control all mounted displays.

12. Given the note about modifying the 65-inch display placement, a detailed site survey is crucial to confirm optimal positioning, avoiding sprinklers, lights, and obstructions.

a. A detailed site survey will be made available.

13. 42. Can you confirm the exact models and operating systems of the three GE laptops that will be used? Is it possible to ask for the brand and model number. This will help ensure compatibility with the USB-C and HDMI docking stations.

a. Standard PC connectivity will be necessary. We will be running the latest GSA certified version of Windows.

14. 43. Are there any specific peripheral devices connected to these laptops that need to be considered for integration?

a. No

15. 44. What are the room acoustics like? Are there any existing soundproofing measures or unique architectural features that could impact audio performance?

a. No sound modification are in place.

16. 45. Can you provide photos and dimensions of the existing GE rack to ensure the new equipment will fit and allow for proper ventilation and cable management?

a. No rack in place

17. Can you specify the scope of works for the lighting/house lighting?

a. No lighting work required

18. Please provide a clear description of the statement of work for the commander’s conference room in bldg. 3950.

a. Provide an updated technology replacement to existing AV hardware. Remove and replace overhead projector with single, or dual large display(s) with integrated ceiling speakers and microphones for table participants and 2 smaller side displays for each side of the room to be connectable to a single station PC at the back of the room, or a single PC connection located at the table. Either PC will have control over all mounted displays in addition to laptop, or monitor supplied to the PC. All power, cabling and installation and site clean up will be the responsibility of the Contractor.

BLDG 1, BASEMENT

1. The whiteboard on the adjacent wall to the front > do you want to remove and replace with a 4th display?

a. We’re flexible, and can go either way, so giving us both options would be desirable.

2. Can we use ceiling tile speakers and mics?

a. Yes

b. Please confirm color > black, white or aluminum available

i. No preference

3. Do you have adequate stock of existing ceiling tiles?

a. No

4. Do you prefer to have cable cubbies or grommets installed at the table - or leave it as is?

a. If possible, contractor can use existing cubbies and grommets. If not possible to use existing cubbies, utilize grommets.

b. Cubbies or grommets would require carpentry modifications to the table to be done by a 3rd party

5. Do you want to use the existing table mics?

a. No

6. Do you require a USB connection for Teams at the rack PC?

a. Yes

7. Would you like a world clock?

a. Yes

8. Are we upgrading your door signage?

a. Yes

9. Is there any government furnished equipment that we'll be required to repurpose?

a. No

10. Is there an access elevator nearby?

a. No

11. Is the rack in a server room with cooling and ventilation or is it in its own designated room?

a. Yes, the rack is in its own designated room with cooling and ventilation.

12. What is the size of the existing rack?

a. Standard size (19 inch – 42 RU)

13. Does this room currently have NIPR and SIPR connectivity?

a. Yes

14. Please confirm current front display niche dimensions (height x width x depth).

a. Measurements should already be available.

15. Who will be providing network drops in the specified locations?

a. 412 CS

16. Can you provide a detailed inventory and specifications of the existing VTC equipment that needs to be replaced? This will help confirm compatibility and identify potential recycling/disposal needs.

a. No, all existing equipment needs to be replaced

17. 34. What are the desired size and resolution for the new video wall and associated displays?

a. Displays should be largest available that will fit in the current location with little or no modification.

18. 35. Are there any specific content requirements or display layouts for the video wall (e.g., multiple sources simultaneously, specific aspect ratios)?

a. Yes, we desire multiple sources simultaneously, and aspect ratios native to the screens provided by the contractor.

19. 36. What is the desired coverage area for cameras (e.g., full room, presenter only)?

a. Full room.

20. 37. Are there any specific requirements for microphone pickup patterns (e.g., table array, ceiling array)?

a. No

21. 38. Are there any acoustic challenges in the room that need to be addressed (e.g., reverb, echo)?

a. No

22. 39. Are there any preferences for the type of control interface (e.g., touch panel, button panel, mobile app)?

a. Touch panels in the conference room and by the server rack.

23. 40. How many control points are desired within the room?

a. One

24. For building 1 can you provide detailed information for the requirements of the installation staff for the project. What background or security clearance will be required for installers to complete work on this portion of the project?

b. No security clearance or background check necessary greater than what is required for base access. All contractors must be US citizens. Contractors will be escorted while they are on location in Bld. 1.