Questions_and_Answers_Solicitation-FA9301-23-Q-0007_20230612 (final).pdf

Q&A - Emergency Water Damage Restoration Services

Solicitation # FA9301-23-Q-0007

Note: The subject solicitation allowed for potential offerors to submit questions to the Government by 8 June 2023 at 10:00 AM PDT. This document encompasses those questions received and the Governments formal response. It is the offerors responsibility to ensure that the information provided herein is utilized in providing a formal quote to this solicitation.

# Offerors Question Government Answer 1 This is a five- year contract? Yes. Information from the SAM posting states that this requirement will be filled by using a Blanket Purchase Agreement with an estimated Period of Performance Date: 25 Jul 2023 – 24 Jul 2028.

2 Is a prevailing wage job? Attachments three and four of the SAM post provide wage determination details. Also, clause 52.222-42 Statement of Equivalent Rates for Federal Hires. May 2014, found in the solicitation attached to the SAM post, provides additional wage guidance.

3 Will the work be phased? As stated in the PWS at 1.1 which is attached to the SAM requirements posting, for each service call the contractor will report to the service location and assess the restoration requirements, provide a complete written estimate of cost for services necessary to restore the identified areas and furnishings back to pre-loss condition. The estimate shall include all labor hours and support products needed to complete the services required, date of the service call, location (building number) and all support documentation required to be performed. The estimate shall be on company letterhead or company forms.

4 We”ll be on a call? As stated in the PWS at 1.0. Description of Services which is attached to the SAM requirements posting, Notifications made for services constitute urgency and require immediate service. Also, see PWS 1.2. Work Hours. This is unscheduled work and required for emergency situations, there are no set hours and work may be required outside of normal business hours, including weekends and/or Holidays, as needed.

Questions & Answers For

Emergency Water Damage Restoration Services

5 We need to buy material from special store? Please reference PWS para. 1.0.

Also as stated in the PWS at SECTION VI

ENVIRONMENTAL MANAGEMENT AND

CHEMICAL USAGE REQUIREMENTS,

specifically the language in para. 6.0.1, “The contractor shall complete and provide the HMUTF form to the Contracting Officer Representative (COR) prior to the contract start listing all HM (i.e., any chemicals/materials procured for this project and prior to the hazardous material entering the installation for approval by 412 CES/CEVC.”

6 What kind of pass we need to get in?

As stated in the PWS at 4.1. Base Access: (which is attached to the SAM requirements posting) for Contractor personnel requiring frequent base access to perform work at Edwards AFB will be granted access via an Air Force Materiel Command (AFMC) Form 496. Information about forms to request access is also included in this section of the PWS. Also understand that only employees who will be working on the contract consistently/frequently should be submitted for a long-term base pass. Short term passes (up to 30 days) can be coordinated with the COR for contractor employees without or waiting for long term pass to be processed. Contractor will be escorted in secure areas.

7 What’s requirements we need to be contracted?

As stated in the SAM RFQ Contractors must be registered in the System for Award Management.

Offerors must fill out FA9301-23-Q-0007 and complete all the provisions and provide pricing using attachment 2 within the RFQ for this combined synopsis/solicitation. Offerors shall submit with their quote enough information for the Government to evaluate the minimum requirements detailed in this combined synopsis/solicitation, include the following.

UEI Numbers:

TIN Number:

CAGE Code:

Contractor Name:

Payment Terms (net30) or Discount:

Point of Contact and Phone Number:

Email address:

FOB (destination):

Warranty (if applicable):

Date Offer Expires:

8 Can I use the material thal usually use? Similar answer to question 5 - As stated in the PWS at SECTION VI ENVIRONMENTAL

MANAGEMENT AND CHEMICAL USAGE

REQUIREMENTS which is attached to the SAM requirements posting, for all chemicals/materials (paints, adhesives, solvents, lubricants, cleaners, etc.) procured for this contract by any means other than an installation HAZMART, the Proponent/Contractor shall provide …a Completed Contractor Hazardous Materials Usage Tracking Form and Current Safety Data Sheets. All information in Section VI must be complied with.

9 were going to work all year Similar answer to question 4 - As stated in the PWS at 1.0. Description of Services which is attached to the SAM requirements posting, Notifications made for services constitute urgency and require immediate service. Also, see PWS 1.2.

Work Hours. This is unscheduled work and required for emergency situations, there are no set hours and work may be required outside of normal business hours, including weekends and/or Holidays, as needed.

10 I need a special insurance Please see question 12.

11 On my company we are just 3, is enough? It is the contractor’s responsibility to determine how many individuals are necessary to perform the work.

12 Is clause 52.228-5 applicable to this requirement?

Yes. An addendum to the SAM post indicates that this clause Insurance-Work on a Government Installation. Clause has been added to the solicitation.

13 Under Section 1.0, there is a reference to “All hazardous waste materials shall be removed from the work site, transported and disposed of at an authorized off-base location….”. Can you provide information about what types of hazardous waste materials may be encountered and how we should price these out in our proposal?

Water may contain glycol from building cooling systems, asbestos may be present in walls and flooring, and black water may require additional personnel, time, PPE, equipment, and cleaning materials. Adjust the amounts based on the type of situation.

14 Can you provide an explanation regarding the intended use of the “Over and Above Work Request Form” document provided in the solicitation (page 21 of 25)?

The “Over and Above Work Request Form” is for instances where a particular item is not covered by the price list but is within the scope of the agreement and needs to be completed to finish the work. If this situation arises the contractor shall use the form (page 21 of 25) within the PWS to request approval to complete the work in accordance with DFARS 252.217-7028 Over and Above Work.

15 Can the Government provide sample template of the Purchase Agreement it intends to Award to the successful Bidder as part of this Solicitation?

The solicitation attached to the SAM requirement posting is representative of the Blanket Purchase Agreement that will be issued.

16 Can the Government provide a map with locations of buildings that will require Emergency Water Damage Restoration Services?

No. Locations of buildings may be at any of the sites named in the PWS. (EDWARDS AIR

FORCE BASE (EDWARDS AFB), AIR FORCE

RESEARCH LABORATORY (AFRL), AIR

FORCE PLANT 42 (AFP42), BPA Service Call Orders will describe the location where work is to be accomplished. COR will provide Bldg. # and directions, and escort to location if needed.

17 Please confirm what areas and buildings will require an escort for the Contractor to perform the work?

Locations of buildings may be at any of the sites named in the PWS. (EDWARDS AIR FORCE

BASE (EDWARDS AFB), AIR FORCE

RESEARCH LABORATORY (AFRL), AIR

FORCE PLANT 42 (AFP42), BPA Service Call Orders location of service will determine security regulations that must be adhered to. IAW PWS 4.0

Specific security considerations will be handled as an individual callout as specified in the agreement.

18 Will the Contractor personnel be assigned DBIDS for security access to the base, facilities and/or buildings, or for restricted areas on the facilities ahead of performing the work? Will the Contractor’s key personnel be issued escort privileges?

As stated in the PWS at 4.1. Base Access: (which is attached to the SAM requirements posting) for Contractor personnel requiring frequent base access to perform work at Edwards AFB will be granted access via an Air Force Materiel Command (AFMC) Form 496. Information about forms to request access is also included in this section of the PWS. Also understand that only employees who will be working on the contract consistently/frequently should be submitted for a long-term base pass. COR and/or facility manager will escort and provide access in restricted areas.

Short term passes nor DBID’s pass allow access to restricted areas.

19 It is our understanding that work will include facilities/building on the flightline(s). How does the Government want the Bidders to address flightline training in its pricing?

Flightline training and/or restricted area badges will not be issued for the performance of this contract. Escort will be provided as needed.

20 In order for the Bidders to provide more accurate pricing can the Government provide an estimated percent of work it anticipates being performed at each area i.e., Main Base, North Base, South Base, Buildings in the Housing Area, AFRL, Palmdale and associated Flightlines.

Unable to provide estimate as requirement is for emergency and unscheduled services.

21 In order for the Bidders to provide more accurate pricing can the Government provide an estimated percent of work it anticipates being performed by each different category of water related emergencies i.e., Category 1, Category 2 and Category 3.

Unable to provide estimate as requirement is for emergency and unscheduled services.

22 Can the Government provide estimated scope/cost magnitude of the various sizes of Emergency Water Damage Restoration Services on individual bases?

Unable to provide estimate as requirement is for emergency and unscheduled services.

23 Can the Government provide estimated projected volume or quantities of each Emergency Water Damage Restoration Services per month or year?

Unable to provide estimate as requirement is for emergency and unscheduled services.

24 Will the contractor be responsible for mobilizing equipment such as, boom lifts, scissor lifts, scaffolding etc.., for areas considered elevated work areas?

Yes. In Accordance With (IAW) PWS 1.0.

Description of Services. The Contractor shall provide all labor, transportation, materials, equipment, tools, supplies and supervision, and other items and non-personal services necessary to perform all operations required for water damage restoration.

25 Can the Government clarify which facilities or buildings have crawl spaces requiring confined workspace requirements?

Building design and requirement will be determined during site inspection at time of requirement.

26 Can the Government confirm how the Bidder will address existing Hazardous Materials incorporated into the Facilities or Buildings, which may affect the work performance scope and bid pricing? How does Bidder address and identify those hazardous materials, i.e., asbestos, lead, PCB’s etc? Will the Government provide Hazardous Material reports

Depending on requirement, an Engineering Technician, provided by the Government, can inspect site for presence of asbestos, lead, and contaminants, test, and provide report as needed prior to performance of work. Adjust estimate to account for additional personnel, time, PPE, equipment, and cleaning materials needed.

for existing Hazardous Materials incorporated into the buildings prior to the start of work?

27 In the course of performing the water damage restoration work will the Contractor be required to provide dumpsters for removed construction debris?

Dumpsters are not necessary as construction and demolition is not done on this contract.

28 It appears the Contractor will not be required to perform any building repairs/Build Back. Please confirm.

That is correct, Per PWS para. 1.0 Structure and building equipment repairs along with replacement of flooring are the responsibility of the government. No repairs to buildings, structural equipment, furniture, furnishings will be made during the performance requirements of this contract. Removal of flooring may be required at times

29 Will the Contractor be responsible for removing and replacing any special equipment inside buildings that may require IT and/or Servers to be moved for water damage restoration work?

Situation will be handled on a case-by-case basis.

Determination will be made during site inspection and prior to estimate. Government will provide personnel for IT and special equipment that requires specific conditions or unusual handling.

30 In areas where there may not be any utilities such as water & power, will the Government provide temporary water and power? Or will the contractor be responsible for these items?

IAW PWS 5.0 The Contractor shall furnish all transportation, equipment, material, and labor necessary to obtain the utilities from the existing systems/outlets.

31 Due to the current and more importantly future inflation concerns and market conditions, how does the Government want these potential unknown costs addressed within the Bidders pricing, which include but not limited to Labor, Materials, Equipment, Taxes Etc.?

Reference Solicitation pg. 3 of 24 para. 2(b) The BPA will be reviewed on a yearly basis to update the pricing, and update with new wage determinations.

32 Can the response time be extended from 2 hours to maybe 3-4 hours to be on site. We are located in Azusa, CA.

No, the need is within 2 hours, due to the nature of this being an emergency BPA for which quick response time is needed to prevent further damage to property.

33 Does the response time end at check in area?

IAW PWS 1.1. Basic Services. The Contractor shall report within the response times identified in paragraph 1.3 to the GPM/COR and identified work location. 1.3. Response Times. The Contractor is required to respond via telephone to all notifications of work within a 1-hour maximum time limit. The Contractor is required to respond in-person to the GPM/COR, at the work site, within two (2) hours from the telephone response to complete a site visit and provide the estimate.

Services shall commence within two (2) hours of estimate approval. Response time applies to arrival at work site, unless unusual delays or changes in conditions are caused by the Government.

34 Are photos of projected allowed for records? No unless permission is obtained from COR and/or facility manager during work site assessment.

35 How much time do we have to present estimate?

IAW PWS 1.3. Response Times - The Contractor is required to respond in-person to the GPM/COR, at the work site, within two (2) hours from the telephone response to complete a site visit and provide the estimate.

Are after hours and black water charges allowed?

They are higher than regular hours and clean water.

Pricing for “black water” and “after hours” have been added to Atch 2 Price List. New updated price list is titled, “Atch 2 Price List 2023ver.2”

Also added, “Over and Above” this is not to be priced in your quote submission. This will be “To be negotiated (TBN)”

All changes to the price list Atch 2 are highlighted in yellow.

37 Is testing company allowed as a sub under us?

Yes