Attach__3_--_PWS_Airfield_Lighting_13_June_18.pdf

Performance Work Statement (PWS)

For

Maintenance and Repair

Of

Airfield Lighting and Control Monitoring System

(ALCMS)

U.S. Air Force Test Center

Edwards Air Force Base (EAFB), California

13 June 2018

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FA9301-18-R-0003

Attachment 3

24 February 2018

TABLE OF CONTENTS

Section Page

I. Description of Services/General Information

1.0. Scope of Work 3

1.1. Airfield Lighting Control and Monitoring System 3

1.1.1. Preventive Maintenance (PM) 3

1.1.2. Hardware 3

1.1.3. Emergency Service Calls 3

1.1.4. Site Clean-Up 4

1.1.5. Technical Support 4

1.1.6. Software and Hardware Upgrades 4

1.1.7. Records 4

1.1.8. Training 4

1.2. General Information 4

1.2.1. Time Notification Prior to PM Inspection (PMI) 4

1.3. Preventive Maintenance Program 4

1.3.1. Preventive Maintenance Plan (PMP) 5

1.3.2. Maintenance and Repair Parts 5

1.4. Quality Control Plan 5

1.5. Quality Assurance 5

1.6. Contract Manager 5

1.7. Over and Above 6

1.7.1. Over and Above Repair Procedures 6

II. Services Summary 7

III. Government-Furnished Property and Services 8

IV Appendices

Appendix A – Over and Above Estimate Form 10

Appendix B – Workload Estimate 11

Appendix C – Sample PMI Report 12

Appendix D – Glossary and Terms 14

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SECTION I

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. Scope of Work. The Contractor shall provide all management, personnel, tools, vehicles, supplies, materials, parts, equipment, system training and labor necessary to maintain and repair Airfield Lighting

Control and Monitoring System (ALCMS) at Edwards Air Force Base (EAFB). All work shall comply with Federal Aviation Administration (FAA), Military, and International Civil Aviation Organization

(ICAO) standards. This contract will include a one-time testing of 10 Constant Current Regulators

(CCR) to be performed upon initial service to EAFB, CA; and will be noted as CLIN 0004 and is included in the Services Summary. Initial inspection and recommended replacement of inoperable system parts, software and equipment shall take place within 30 days of award of this contract. All parts and labor required will be provided and installed by contractor and invoiced on the applicable CLIN.

1.1. Airfield Lighting Control and Monitoring System (ALCMS) Maintenance. Maintain the existing ALCMS located in the airfield vaults in buildings 1720, 4452 and the control tower residing in building 1727.

1.1.1. Preventive Maintenance (PM). The contractor shall perform all required inspections and maintenance of the airfield lighting control and monitoring system; shall provide a technician that has been factory-trained by Eaton Crouse-Hinds to perform all required inspections and maintenance of the airfield lighting control and monitoring system; and all PM shall be in accordance with (IAW) manufacturers’ specifications/instruction and commercial/industrial standards. If manufacturers recommended parts are not available, replacement parts shall be equal to or better than the manufacturer’s recommended part. The contractor shall correct all deficiencies within 3 working days unless approved by the Contracting Officer (CO).

1.1.2. Hardware. The major components of the existing ALCMS include the following:

1.1.2.1 Air Traffic Control (ATC) tower Human Machine Interface (HMI) hardware

1.1.2.2 ATC tower computers and processors

1.1.2.3 Transmission lines (fiber optic and line-of-sight radio system) between the tower and the electrical vaults

1.1.2.4 Electrical vault #1 HMI hardware

1.1.2.5 Electrical vault computers and processors

1.1.2.6 Electrical vault control and monitoring equipment interface devices

1.1.2.7 Electrical vault #2 HMI hardware

1.1.2.8 Electrical vault computers and processors

1.1.2.9 Electrical vault control and monitoring equipment interface devices

1.1.3. Emergency Service Calls. The contractor shall respond to emergency repair calls within 24 hours after notification with a competently trained computer/electrical technician. Examples of emergency service calls are: loss of computer video, audio or analog, inoperative HMI touch screen monitor, poor computer resolution, system is not interfacing with vault communication network, system is not transmitting equipment performance and circuit data to the vault network, loss interfaces inputs and outputs data with control tower system or vice versa, low input and output signal, loss of link

3 of 14 ALCMS between vault processor and control monitoring equipment, loss of communication network between the electrical vault computer and any controlled or monitored equipment. Emergency service calls will either be remedied or a workaround devised within the 24 hours of arrival at least 90% of the time.

1.1.4. Site Clean Up. The contractor shall ensure the area is clean, orderly and free of debris upon completion of each service.

1.1.5. Technical Support. Contractor shall provide unlimited phone and e-mail technical support 24 hours a day, 7 days a week. The contractor shall provide the Program Manager a 24-hour contact number prior to contract start. The contractor’s technician will work directly with the airfield management office, or the flight line maintenance personnel.

1.1.6. Software and Hardware Upgrades. System down-time should be kept to a minimum and shall be coordinated with the Program Manager 72 hours in advance. Provide hard-covered copy of the

Operation & Maintenance (O&M) manual suitable for daily O&M of the system. The manuals must include operational overview, system theory of operation and HMI equipment manuals. The contractor shall be responsible to ensure compliance with Eaton Crouse-Hinds manufacturer's system specification and requirements.

1.1.6.1. Software Upgrades. Contractor shall provide any newly released upgrades for the operating software that will enhance the overall performance of the system.

1.1.6.2. Hardware Upgrades. Provide one copy of as–installed drawings. The as-installed drawings must reflect the final installation including system 1-line drawings, wiring diagrams, assembly or assembly wiring diagram. Provide test documents from the manufacturer detailing the level of testing performed.

1.1.7. Records. Maintain accurate records and logs in building 1720. Records shall include a PM

Inspection (PMI) checklist and a log of repairs, maintenance, upgrades, the technician(s) who performed the work and any other recommended work.

1.1.8. Training. Provide system training including training on software and hardware upgrades to CE electrical technicians.

1.2. General Information.

1.2.1. Time Notification. Contractor shall provide 30 calendar days’ notice to the Program Manager prior to the scheduled PMI or system training. Contractor shall notify the PM once they have arrived at

EAFB.

1.2.2. Hours of Operation. Normal duty hours for EAFB are 7:00 a.m. to 5:00 p.m. Monday through

Friday, except federal holidays. The contractor may establish work hours as necessary for the performance of work under this PWS.

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1.3. Preventive Maintenance and Repair Programs. The purpose of the program is to prevent and correct deficiencies with ALCMS, minimize system breakdowns and service interruptions, extend component service life and maximize operating efficiency.

1.3.1. Preventive Maintenance Plan (PMP). The contractor shall submit a PM Plan to the Program

Manager for approval within 10 calendar days of award. The plan shall include ALCMS components to be inspected and maintained, inspection and maintenance techniques, schedule of on-site inspection and maintenance and reporting methodology.

The plan shall also include a PMI checklist that incorporates the areas mentioned above. A sample checklist and report can be found at Appendix C. The contractor shall update schedules as necessary to reflect any changes in equipment inventory.

1.3.2. Maintenance and Repair Parts. Maintenance and repair parts are classified as either Major or

Minor. Keyboards, hard drives, RAM, DVD/CD-RW, operating software, database software, and other items are considered Minor parts if they cost $500 or less per piece or item. Minor repair parts cost shall be absorbed by the contractor under CLIN 0001 and CLIN 0002. Major parts would include touchscreen monitors, entire CPU tower, UPS, or other items that cost over $500 per piece or item. The cost of Major parts, with prior approval, will be paid to the Contractor under Over and Above procedures utilizing the Over and Above CLIN 0003.

1.4. Quality Control Plan. The contractor shall submit a quality control plan (QCP) to the Program

Manger and CO for approval within 10 calendar days of award. The QCP shall ensure all ALCMS maintenance and repair services are performed IAW with applicable commercial standards, regulations, laws and codes, and contractor’s PMI Plan. The QCP must describe the overall quality approach and quality control inspection system tasks to identify and prevent defective services from occurring or recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Services Summary and an internal inspection/surveillance system. The contractor shall maintain all quality control records for the duration of the contract and will make them available to the government Program Manager or CO within 24 hours upon request. Provide quality control inspector(s) contact information to the CO and Program Manager for notification of customer complaints, government concerns, or emergency situations. This listing should contain current names and phone numbers and be updated when changes occur. The plan shall be maintained and updated as necessary throughout the life of this contract.

1.5. Quality Assurance. The government will evaluate the contractor’s performance IAW the

Performance Plan (PP). In addition, the government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received.

The government may increase or decrease the number of quality control inspections as performance dictates. The Contracting Officer’s Representative (COR)/Program Manager will receive and investigate customer complaints and make the final determination of the validity of the complaint.

1.6. Contract Manager. The contractor shall identify a contract manager who is authorized to represent the contractor and make binding contractual agreements with the government. Provide the contact information for the contract manager and alternate(s) to the CO prior to the contract start date

5 of 14 ALCMS and shall be updated as needed. The contract manager or alternate(s) shall be available by phone within

24 hours. The contract manager or alternate(s) shall read, write, speak and understand English.

1.7. Over and Above. This allows the government and the contractor to negotiate parts and labor for repairs not identified in the PMI plan. Over and Above requirements are provided in DFARs clause

252.217-7028, Over and Above and Additional Over and Above Work Procedures.

1.7.1. Over and Above Repair Procedures. The contractor shall submit a written work request form

(Appendix A), with a detailed cost estimate and warranty terms, to the government Program Manager and COR within 5 business days of identification of required repairs. If the government and Contractor cannot agree upon a firm-fixed price for the Over and Above work request, the government has the right to openly compete the Over and Above work. The Contractor shall commence and complete work by the negotiated dates. Schedule repairs with the Program Manager at least 48 hours in advance. All Over and Above requests exceeding $2,500.00 will be routed by the Program Manager to the CO for a price fair and reasonable determination. The contractor shall not proceed with the Over and Above repair work until the work order has been approved. The contractor shall commence Over and Above repair work after notification from the CO or their designated representative. Parts shall be based on established market prices less customer discounts, and excluding handling charges, and shall be supported by supplier invoices (and attached to work request forms). Contractor invoices shall contain copies of supply invoices for parts approved by the Program Manager or the CO for payment. Over and

Above repairs will be warranted by the contractor for labor for at least 12 months from completion and acceptance by the Program Manager/COR.

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SECTION II

SERVICES SUMMARY

2.0. The contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para. Performance Threshold

Constant Current Regulator Testing.

Contractor shall perform a one-time test of the

10 associated CCR’s during the initial service.

1.0., Appendix B

Perform testing IAW FAA AC 150/

5340-26C (ce). Testing shall include: output load values, short circuit test, open circuit test, and an over current test, and provide a report 100% after the service is complete.

Preventive Maintenance. Contractor shall check all items identified in the PWS.

1.1.1., 1.1.2. Contractor shall check all items listed 100% of the time upon each

PM visit.

Emergency Service Calls. Contractor shall respond within 24 hours.

1.1.3. Contractor responds within 24 hours

of notification and all work remediated at least 90% of the time.

Over And Above. Contractor shall prepare an

O&A request and deliver to the CO/Program

Manager prior to the start of any work.

1.7., 1.71. O&A filled out with cost estimate to repair within 3 days after identifying

O&A need 100% of the time.

Site Clean Up. The contractor shall ensure the area is clean, orderly and free of debris upon completion of each service.

1.1.4. Will be free of debris 100% of the

time after completion of services.

Records. The contractor shall maintain accurate records and logs.

1.1.7. Records are maintained 100% of the

time after each service.

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SECTION III

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3. Government-Furnished Property (GFP). There is no GFP or Facilities provided on this contract.

3.1. Fire Prevention and Protection. Fire department telephone extension is 911 when calling from land line or 661-277-4540 from a cellphone.

3.2. Security Police. The government will provide general on-base Security Police service. Security

Police telephone extension is 911 when calling from land line or 661-277-3340 from a cellphone.

3.3. Emergency Medical Service. The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current in-patient or outpatient treatment rate, as appropriate.

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SECTION IV

APPENDICES

A. Over and Above Work Request Form

B. Estimated Workload Data

C. Sample PMI Inspection Checklist and Report

D. Glossary and Terms

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Appendix A

OVER AND ABOVE WORK REQUEST FORM

Control Number__________

Description of work to be performed: _________________________________________________

Costs:

Labor: The total labor price shall include all labor costs to include General and Administrative costs and profit.

Labor Number Price Total

Classification of Hours Per Hour Labor price

Total of Labor Costs $_____________

Materials, Supplies, Equipment. Contractor shall identify all materials, supplies, and equipment required regardless of cost. For any single item in excess of $3,000, contractor shall provide the quote from vendor. For any single item in excess of $5,000, the contractor shall provide at least 3 competing vendor quotes.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $____________

Total of all work request costs $____________

Warranty period: Parts_____________ Labor_____________

Schedule of Work: Start_____________ Complete_____________ Days and Hours _____________

Other Conditions:

Contractor CE Program Manager Government COR Contracting Officer

Signature & Date Signature & Date Signature & Date Signature & Date

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Appendix B

WORKLOAD ESTIMATE

AIRFIELD LIGHTING CONTROL AND MONITORING SYSTEM MAINTENANCE

(Based on data collected from previous 10 years of service)

At a minimum, a preventative maintenance inspection (PMI) shall include all items listed below for each Vault ALCS and Tower ALCS:

Brightness calibration check and adjustment for each Computer Controlled Regulator

Run diagnostic tests on Echelon cards

Visually inspect digitrac interface

Visually inspect computer network

Visually inspect potential transformer current

Optimize all hard drive functions

Defrag hard drives

Vacuum all CPU components

Vacuum keyboards

Clean all CPU components

Clean all monitors

Test communication systems

Run diagnostic tests on network cards

Run diagnostic tests for each alarm setting

Reseal all compartments

Clean equipment racks

Clean digitrac interface

Check internal batteries

Check UPS battery

All cables and contact connections checked to ensure all are tightened and cleaned

Check, replace and maintain all UPS units

Check and adjust touch screen calibrations

A one-time requirement due at first service interval for: Constant Current Regulators: test, evaluate, and report the operational condition of Constant Current Regulators to include: Output Load Values

(in KW), Short Circuit Test, Open Circuit Test, Over Current Test.

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Appendix C

Date of Report

Name of Individual Completing Service

Procedure Initial for C/W or Check for N/A

01. Cleaning & Vacuuming

Computer Screens

Keyboards

All CPU Components

Equipment Rack

Digitrac Interface

02. Diagnostics

Alarm List Review

History Review

Test Echelon Cards

Test Network Cards

Internal CPU Batteries

Test Commication System

03. Visually Inspect

Potential Transformer

Current Transformer

Digitrac Interface

Industral Computer

Network Equipment

Patch Panels

Peripherals

UPS

04. Replace Defective or Failing Parts

Disk Drives

Computer Cards

UPS Batteries

Other Components

05. Optimize Performance

Defrag & Optimize

Network Equipment

Calibrate Touch Screen Monitors

Update Software

06. Complete Summy Report

07. Deliver Report to Program Manager

N/A

Airfield Lighting Control and Monitoring System

Preventative Maintenance Inspection Report

Site Locations

Tower N/A North Base N/A South Base N/A

***SAMPLE***

***SAMPLE***

***SAMPLE***

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Appendix C (con’t)

Report should include nature of visit, duration at site, actions completed, parts replaced, notification of system readiness and whether follow up for cause is necessary

Signature

Airfield Lighting Control and Monitoring System Summary Report

***SAMPLE***

***SAMPLE***

***SAMPLE***

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Appendix D

GLOSSARY AND TERMS

ALCMS - Airfield Lighting Control and Monitoring System

ATC - Air Traffic Control

CCR - Constant Current Regulators

CO - Contracting Officer

COR - Contracting Officer’s Representative

EAFB - Edwards Air Force Base

FAA - Federal Aviation Administration

GFP - Government-Furnished Property

HMI - Human Machine Interface

ICAO - International Civil Aviation Organization

O&M - Operation & Maintenance

PM - Preventive Maintenance

PMI - PM Inspection

PMP - Preventive Maintenance Plan

PP - Performance Plan

PWS - Performance Work Statement

QCP - Quality Control Plan

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