Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

CHEMICAL TOILET/SEPTIC TANK SERVICES

EDWARDS AFB, CALIFORNIA

(MAIN BASE & AIR FORCE RESEARCH LABORATORY)

AIR FORCE PLANT 42, PALMDALE CALIFORNIA

20 February 2015

ATTACHMENT 2: Performance_Work_Statement

FA9301-15-R-0009

TABLE OF CONTENTS

Section Page

I. Description of Services/General Information

1.0. Description of Services 3

1.1. Permanent Chemical Toilet Units 3

1.2. “On Call” Chemical Toilet Units 3

1.3. Mobile Chemical Toilet Units 3

1.4. Chemical Toilet Requirements 3

1.5. Hand Wash Stations 4

1.6. Septic Tanks 4

1.7. Schedules 4

1.8. Spillage Control 4

1.9. Sewage Disposal 5

1.10. Edwards Open House/Air Show 5

1.11. General Information 5

1.11.1. Quality Control 5

1.11.2. Quality Assurance 5

1.11.3. Contract Manager 6

1.11.4. Hours of Operation 6

1.11.5. Work Schedules 6

1.11.6. Security Requirements 6

1.11.7. Records 7

1.11.8. Safety and Health Standards 7

1.11.9. Performance of Services during Crisis or Heightened 7 Security

1.11.10 Contract Full-Time Equivalent Reporting 7

II. Services Summary 8

III. Government-Furnished Facilities and Services 10

IV Appendices 11 Appendix 1A Permanent/Mobile Units Workload Estimate 12 Appendix 1B Temporary Units Workload Estimate 13 Appendix 2 Septic Tank Workload Estimate/Locations 14 Appendix 3 List of Regulations 16

SECTION I

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. Description of Services. The contractor shall provide all labor, transportation, equipment, materials, tools, supplies, and supervision necessary to perform all operations required to furnish and service chemical toilets and clean/pump septic tanks as defined in this Performance Work Statement (PWS) at Edwards Air Force Base (EAFB) Main Base and Air Force Research Laboratory (AFRL). And Air Force Plant 42 in Palmdale, California.

1.1. Permanent Chemical Toilet Units. The contractor shall provide permanent, regular and, as needed, American Disability Act (ADA) accessible units in accordance with task orders. The current number of units and locations are stated in Appendix 1A, Permanent Units Workload Estimate/Locations.

1.2. “On Call” Chemical Toilet Units. The contractor shall provide temporary regular and American Disability Act (ADA) accessible units in accordance with task orders. Unites shall be in place within 24 hours after notification by PM. See Appendix 1B, Temporary Units Workload Estimate.

1.3. Mobile Chemical Toilet Units. The contractor shall provide mobile chemical toilet units mounted on separate individual trailer units with pintle hook hitch in accordance with task orders. The current number of units and locations are stated in Appendix 1A, Permanent Units Workload Estimates/Locations. Units are stored in the Civil Engineer (CE) Storage Compound for emergency placement by government personnel. Units will be serviced at the CE storage compound unless the Program Manager notifies the contractor that the unit require servicing at an alternate location.

1.4. Chemical Toilet Requirements. Chemical toilets shall meet the Portable Sanitation Industry commercial standard minimum requirements as identified in the Portable Sanitation Association International (PSAI) Guide to Clean Portable Restrooms.

1.4.1. Meet the American National Standard Institute (ANSI), Non-Sewered Waste-Disposal System for Sanitation (ANSI Z4.3-2005).

1.4.2. Serviceable Unit Standards. Each chemical toilet shall be new or like new condition, single type occupancy; roofs, sides, and floors shall be free of leaks, cracks and holes. Each unit shall have a visible, legible, posted service record/log to record date of service.

1.4.2.1. Each unit shall be well ventilated to vent all fumes from remaining in unit.

1.4.2.2. Each unit shall have a spring loaded closing mechanism (or similar) on the door to close it when released. The door shall have sufficient tension placed on it to prevent wind from blowing it open when the unit is unoccupied. Each door shall have a workable inside lock.

1.4.2.3. Container tanks shall be watertight and free of leaks.

1.4.2.4. Contractor shall ensure that all chemical toilets have a clean appearance and be sanitized. The Contractor shall provide and replenish toilet bowl sanitary chemical and toilet paper after each service/pumping. The contractor shall remove all debris from portable toilet at each servicing.

1.4.2.5. Each unit shall be secured to withstand wind velocity up to 70 miles per hour (MPH) and will be anchored to ensure personnel, equipment safety and prevention of tipping over.

1.4.2.6. Each unit shall not be located within 20 feet of the nearest occupied facility, unless otherwise directed by Program Manager (PM).

1.4.2.7. Each unit shall not be located within 10 feet from the street or public sidewalk, unless otherwise directed by PM or Contracting Officer Representative (COR).

1.4.2.8. “On Call” unit(s) shall be picked-up within 12 hours of notification that the servicing unit(s) has been completed.

1.4.3. Unserviceable. Any unit(s) that does not meet the above standards, whether identified by the contractor or Government personnel, shall be replaced within eight (8) hours with a serviceable unit.

1.5. Hand Wash Stations. Hand wash stations shall be fully functional (to include water) and supplied with paper towels and hand soap. Stations shall be of matching color and type (specifications outlined in Appendix 1B). Hand wash stations will be ordered on an on-call basis, except for those units required in support of the Open House/Air Show.

1.5.1. Serviceable Unit Standards. Each hand washing station shall be new or in like new condition;

structure shall be free of leaks, cracks and holes and fully operable.

1.6. Septic Tanks. Locations of septic tanks are identified in Appendix 2, Septic Tank Workload Estimate and Locations. In the event that an additional septic tank is discovered, the contractor shall be required to service the tank on an “on call” basis. The contractor shall empty and clean the septic tanks of all contents in accordance with industry standards and practices, Office of Safety and Health Administration (OSHA), federal, state and county requirements. Contractor shall contact the PM within 4 hours after notification. Sewage Disposal service shall be completed within 24 hours of notification. For disposal instructions refer to paragraph 1.9.

1.7. Schedules. The contractor shall provide a written service schedule, reflecting, at a minimum, monthly service(s) for all chemical toilets, hand wash stations, and septic tanks. This schedule shall be delivered to the PM, 10 days prior to contract start. Additionally, the contractor shall provide a monthly schedule no later than the 5th day of the each month for the remainder of the contract period. The contractor shall coordinate with the PM prior to making any schedule changes.

1.7.1. Emergency Service Delivery. The contractor may be required to respond to an emergency situation within 4 hours to include weekends. In the event of an emergency the contractor shall work continuously until services are complete. Prior to contract start, the contractor shall provide the PM with the contract manager’s complete contact information to include a 24-hour phone number and email.

1.7.2. Telecommunications. The contractor shall have cellular telephones that are compatible with EAFB cell phones and frequencies. The contractor shall adhere to all regulations regarding cell phone communications while on a military installation.

1.8. Spillage Control. The contractor shall ensure all spills are cleaned in accordance with applicable laws and regulations immediately. In the event of a chemical spill emergency, the contractor shall immediately notify the Edwards Fire Department at (661) 277-4540 and contact the PM.

1.9. Sewage Disposal. If the contractor disposes sewage on EAFB/AFRL the Contractor shall use the sewer manhole location on the south side of Wolfe Avenue where it intersects with Fitz-Gerald Boulevard on main base and sewer manhole at Civil Engineer Building 8504 at AFRL. At the time of disposal, the contractor shall notify Wastewater Treatment Plan (WWTP) personnel (661) 277-5266 that sewage will be disposed. The contractor shall not dispose in excess of 2,500 gallons per load with a minimum of 2 hours between each load disposal. There are no sewage disposal sites at Plant 42, therefore the Edwards sewage disposal site (sewer manhole) mentioned above is available for use. All sewage shall be disposed IAW all applicable laws and regulations.

1.10. Edwards Open House/Air Show. Edwards Open House/Air Show is a one or two-day (weekend) event. The Open House/Air Show special event is normally held every two years. The contractor shall ensure waste disposal vehicles and operators are present to service units and stock hand wash stations as directed by the PM throughout the entirety of the event. The contractor shall furnish all necessary personnel, supplies, and equipment necessary to sustain operations for an estimated 100,000 visitors each day. The PM will provide a spreadsheet indicating areas for placement and the number of units and hand wash stations. The PM will assign a staging area for contractor’s use prior to and after the Edwards Open House/Air Show. The contractor shall have 48 hours to place units as designated by the PM. Designated units shall be removed from the flight line area within 24 hours after the close of Open House/Air Show. Additional units and hand wash stations (identified by the PM) used for Open House/Air Show shall be removed from EAFB within 48 hours after the close of Open House/Air Show.

See Appendix 1B, Open House/Air Show Workload Estimate.

1.11. General Information. Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services to the Government in accordance with the terms and conditions contained in Federal Acquisition Regulation (FAR) 52.246-1 entitled “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control.

1.11.1. Quality Control Plan. The contractor shall submit a Quality Control Plan (QCP) to the PM and Contract Officer (CO) for acceptance no later than 10 days after contract award. The QCP shall ensure all chemical toilets and septic tank services are performed in accordance with applicable commercial standards, regulations, laws and codes. The QCP shall implement standardized procedure/ methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The QCP shall have procedures for collecting and addressing customer feedback/complaints. The contractor shall provide the quality control inspector(s) contact information to the CO, PM and COR for notification of customer complaints and government concerns or emergency situations. This listing shall contain current names and phone numbers, and be updated when changes occur. As a minimum the contractor shall develop quality control procedures that address the areas identified in the Services Summary and an internal inspection/surveillance system. The contractor shall maintain all quality control records for the duration of the contract and will make available to the government COR, PM or CO upon request. The plan shall be maintained and updated as necessary throughout the entirety of the contract.

1.11.2. Quality Assurance. The government will evaluate the contractor’s performance in accordance with the quality assurance surveillance plan (QASP). Additionally, the government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government may increase or decrease the number of quality control inspections as performance dictates. The COR/PM will receive and investigate and verify customer complaints and make the final determination of the validity of the complaint.

1.11.3. Contract Manager. The contractor shall identify a contract manager/alternate(s) who is authorized to represent the contractor and make binding contractual agreements with the government.

The name of the person and all alternates shall be designated in writing to the CO prior to the contract start date. The contract manager or alternate(s) shall be available by phone or radio within 30 minutes to discuss any problem areas, issues, or concerns. The contract manager or alternate(s) shall read, write, speak, and understand all directions.

1.11.4. Hours of Operation. The contractor shall perform services during normal duty hours which are 0700-1700, Monday through Friday, excluding federal holidays. Recognized federal holidays are:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veterans Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

1.11.5. Work Schedules. The contractor shall schedule and arrange work to ensure no interference with normal government business operations.

1.11.6. Security Requirements. The contractor shall comply with all base security regulations. These regulations are available for review from the CO. Security and base access requirements are contained in clause AFFARS 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges at all times. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contractor manager shall ensure each employee obtains all applicable pass and identification items for contractor personnel and non-government owned vehicles. These forms are issued by the Security Forces’ Pass and Identification office located in Building 3000, Yeager Boulevard. Failure to obtain necessary items could result in denial of employee entry to the base.

1.11.6.1. Contractor personnel shall use the AF Form 1199, USAF Restricted Area Card, for unescorted entry into USAF Restricted/Controlled areas on Edwards AFB according to AFI 31-101, as supplemented. The contractor must, within 5 days after contract award or the hiring of new employees, comply with the requirements in paragraph (d) of the Contractor Access to Air Force Installations clause, AFFARS 5352.242-9000. All contractor employees shall abide by all installation security regulations.

1.11.6.2. The contractor shall maintain a current listing of all employees. This list shall include, but is not limited to the following information: employee names, social security numbers, and security clearance levels. The government reserves the right to request additional information if necessary. The contractor’s security manager shall validate this list and provide it to the PM, COR and CO before contract start date. An updated listing shall be provided upon change of any employees.

1.11.6.3. Upon employment termination or contract end, the contractor shall retrieve all government issued identification badges and passes and turn them in to the PM.

1.11.7. Records. When requested by the government, the contractor shall provide the service records upon request.

1.11.8. Safety and Health Standards. The contractor shall initiate and maintain programs to comply with any and all provisions of OSHA concerning entry requirements in confined spaces and handling potential hazardous substances, Appendix 3, List of Federal Regulations Pertaining to Liquid Waste.

1.11.9 Performance of Service during Crisis or Heightened Security. In the event of crisis or heightened security caused by national emergency, natural disasters, or other causes, continue performance as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed. These services are essential for the operation of the base.

1.11.10 Contractor Full-Time Equivalent Reporting. This requirement incorporates Air Force Implementation of FY11 NDAA Section 8108 of Public Law 112-10 of the Department of Defense and full-year Continuing Appropriations Act, 2011. As such, the Contractor shall adhere to the following:

1.11.11 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force Test Center via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.11.12 Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.

Contractors may direct questions to the CMRA help desk.

1.11.12.1 *Reporting Period: Contractors are required to input data by 31 October of each year.

http://www.ecmra.mil/

SECTION II

SERVICES SUMMARY

2.0. The contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para

Performance Threshold

Chemical Toilets. All chemical toilets provided for use by the contractor shall meet the Portable Sanitation Industry commercial standard minimum requirements as identified in the Portable Sanitation Association International (PSAI) Guide to Clean Portable Restrooms, the American National Standard Institute (ANSI), Non secured Waste-Disposal System for Sanitation (ANSI Z4.3-2005)

1.4 & 1.4.1

100% compliance

Secured. Each unit shall be secured to withstand wind velocity up to 70 miles per hour (MPH) and will be anchored to ensure personnel, equipment safety and prevention of tipping over.

1.4.2.5 No more than one

notice of non-compliance per month

Location. Chemical toilets shall not be located within 20 feet of the nearest occupied facility, and no less than10 feet from the street or public sidewalk, unless directed by Program Manager (PM) or Contracting Officer’s Representative (COR).

1.4.2.6 1.4.2.7

No more than one notices of non-compliance per month.

Hand Wash Stations. Hand wash stations shall be fully functional (to include water) and supplied with paper towels and hand soap.

1.5 No more than one

notice of non-compliance per month

Septic Tanks. Contractor shall contact the PM within 4 hours after notification. Service shall be completed within 24 hours after notification.

1.6 No more than one

notice of non-compliance per month

Schedules. The contractor shall provide a written service schedule, reflecting, at a minimum, monthly service(s) for all chemical toilets, hand wash stations, and septic tanks. This schedule shall be delivered to the PM, 10 days prior to contract start.

1.7 100% compliance

Serviceable Unit Standards. Each chemical toilets shall be new or like new condition, single type occupancy; roofs, sides, and floors shall be free of leaks, cracks and holes.

Each unit shall have a visible, legible, posted service record/log to record date of service.

1.4.2 No more than one

notice of non-compliance per month

2.1 Quarterly Performance Meetings. The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.2 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

SECTION III

GOVERNMENT-FURNISHED SUPPORT AND SERVICES.

3.0. Base Support. The contractor will be provided an unsecured open storage area at the current location. Water and power are available at the storage area. The approximate square footage available for use at this location is 24,000 sf. The contractor is responsible for the security of his material and equipment. Utility tie-in will be at the contractor’s expense. Storage of combustible materials only (no pesticides, herbicides or fertilizers with pesticides or herbicides) in the area is subject to approval by Fire Department. The storage site shall be restored to its original condition upon completion of the contract.

The contractor shall be responsible for securing commercial telephone service.

3.1. Utilities. The government will furnish electricity and water for the facility, as required for the performance of this contract.

3.2. Fire Prevention and Protection. The government will provide fire prevention and protection and inspection. The Fire department telephone extension is 911 for emergencies and 277-4540 for routine calls.

SECTION IV

APPENDICES

Appendix 1A – Permanent Units Workload Estimate and Locations

Appendix 1B – Temporary Units Workload Estimate Open House/Air Show Workload Estimate

Appendix 2 – Septic Tank Workload Estimate and Locations

Appendix 3 – List of Federal Regulations and Sections

APPENDIX 1A

PERMANENT UNITS WORKLOAD ESTIMATE/LOCATIONS

BLDG

NUMBER LOCATION

# OF

UNITS

148 B-2 complex South Base Logistics Yard 1

204 B-2 complex South Base Logistics Yard 1

210 412TW/SVS Rod and Gun Club, Paintball Court 1 228 412TW/SFS. Combat Arms " A " Range 1 231 412TW/SFS. Combat Arms " C " Range 1

RT395 412 OSS, NEXRAD Radar Site (Weather) 1 425 Branch Park 2 596 412TW/TS. Range Optics. Small Tower, West End of Runway. 1

1615 412TW Wash Rack 1 2200 West Side Base Gym 1 3500 Mobile Units for CE 4 3605 412TW/CEG. C.E. Fire Extinguisher Maintenance. 1 3611 412TW/CEG. C.E. Bottle Gas Storage Supply. 1 3735 412TW/TRANS. AT SCALE AREA, North Side of Building 1 4989 412 OSS. Ground Radio Site (ATCALS) 1 5208 Wings Field Baseball Area. ( ARNOLD PARK ) 1 5609 412TW/SVS Golf Course Jogging Track, 6 and 14 Greens 2 7988 Base Landfill @ Compost Area 1

8040 412 OSS. VORTAC ( METNAV ), (ATCALS) 1

N/A AFFTC/EM. Support School at Piute Ponds 2

Stables FSS Horse Stables 1 Ramp 6 416 Flts Ramp 6 1

Flight line Hammerhead 1

TOTAL PERMANENT UNITS 29

APPENDIX 1B

TEMPORARY UNITS WORKLOAD ESTIMATE

AND

CHEMICAL TOILET/HAND WASH STATION

SPECIFICATIONS

TEMPORARY UNITS WORKLOAD ESTIMATE:

200 regular units, 35 ADA units and 62 hand wash stations per year.

OPEN HOUSE/AIR SHOW WORK LOAD ESTIMATE:

Event Regular Units Handicap Units Hand Wash Stations

1 or 2 Day (Weekend) Event

APPENDIX 2

EDWARDS /PLANT 42 SEPTIC TANK WORKLOAD ESTIMATE/LOCATIONS

The following facilities are serviced on a scheduled monthly basis:

1737 Last Chance (Flight Line) 3800 Jet Engine Test Building-2 services per month 4003 North Gate 4918 Contractor Road (Custodial Contractor Facility)

The following known septic tanks are to be serviced on an on-call basis*:

Bldg # Facility Name 210 Rod & Gun Club 415 South Gate 425 Sanitary Latrine 510 Field Training Facility 791 Water Pump Station 1000 Rosamond Gate 1440 Ridley Gate

1890 NASA

1931 Research Equipment Storage 3615 Security Police Operations 4785 Electronic Research 4795 Electronic Research 4925 Petrol Operations

4950 EOD

4963 Petrol Ops (Forbes) 4964 Liquid Fuels Analysis Lab 4970 Electronic Research 4976 Animal Control 4985 NASA Radar Area 5780 Electronic Research 5790 Electronic Research 7980 Horse Stables 7990 Base Landfill Holding Tank (5000 gal capacity)** 7996 Base Recycling Center 8475 Fuels Lab 8483 Air Force Research Laboratory (AFRL) 8635 Propulsion Lab 9428 Vehicle Maintenance 9505 Downfall Range Control 9508 Downfall Maintenance 9509 Downfall Maintenance

* There may be additional septic tanks not listed that will require service on an on-call basis. The average septic tank capacity is 1500-2500 gallons.

** Large septic tank capacity is 2501 gallons or larger and must be disposed IAW Para 1.9 of the

PWS.

PLANT 42 SEPTIC TANK /CHEM TOILETS WORKLOAD ESTIMATE/LOCATIONS

The following known septic tanks are to be serviced on an on-call basis*:

Bldg # Facility Name 505 ECP Site 5 507 ECP Site 7 509 Fuel Lab 531 and 600 Maintenance Hangar 552 Headquarters 553 and 555 Security Forces and Air Traffic Control Tower 553D Fire Station 1 560 CE Building 590 Fuel Lab

The following known Chemical Toilet is to be serviced on a permanent basis*:

Bldg # Facility Name 515 FFTF (Fire Fighting Training Facility)

APPENDIX 3

LIST OF FEDERAL REGULATIONS PERTAINING TO LIQUID WASTE

The following list of federal regulations pertaining to liquid wastes is not all-inclusive.

• Resource Conservation and Recovery Act (as amended by the Hazardous and Solid Waste amendments of 1984), subtitle C, “Hazardous Waste Management.”

• Oil Pollution Act of 1990, Section 1001.

• The Clean Water Act, Title 3, “Standards and Enforcement”, and Title 4, “Permits and Licenses”.

• Title 40 CFR 260-282, “Hazardous Waste”

• Title 40 CFR Parts 104-149 “Water Programs”.

• Title 40 CFR Part 110, “Discharge of Oil”.

• Title 40 CFR Part 112, “Oil Pollution Prevention”.

• Title 40 CFR Part 401-471, “Effluent Guidelines and Standards”.

• Title 40 CFR Subpart F, “Releases from Solid Waste Management Units”.

• Portable Sanitation Association Internationl, “Guide to Clean Portable Restrooms”

• American National Standard for Sanitation – Nonswered Waste-Disposal Systems – Minimum

Requirements (ANSI Z4.3-2005)

• Any and all Air Force Instructions (AFIs) and regulations, to include updates and changes, located at http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

Performance Objective