PWS_-_Chapel_Ministry_Support_Director_v13_--_19_Aug_2014RV2.pdf

PERFORMANCE-BASED

WORK STATEMENT

FOR

Chapel Ministry Support Director

EDWARDS AFB

25 Aug 2014

FA9301-14-R-0023

Attachment 1

TABLE OF CONTENTS

Section Page

I. Description of Services/General Information

1.1. Scope of Work 3

1.1.1 Background Information 3

1.2. Personnel 3

1.2.1 Contractor’s org. management, tech skills 3

1.2.2. Lines of Communication 3

1.2.3 Hours of Operation 3

1.2.4 Emergency Contact Operations 3

1.2.5. Contractor Qualifications 4

1.2.6. Contractor Monitoring requirements 4

1.2.7. PERFORMANCE OF SERVICES DURING CRISIS 4

1.3 Quality Control 4

1.3.1 Contractor’s Quality Control Plan 4

1.3.2. Contractor On-Site Records 4.

1.3.3. Contractor’s Quality Assurance Checklist 4

1.4. Safety Requirements 4

1.4.1. Contractor Safety Training 4

1.5. Reporting of Fire and Safety Hazards 4

1.6. Quality Assurance 4

1.6. 1. Monthly Reports 5

1.6.2. Corrective Actions 5

1.6.3. Place of Performance 5

1.7. Physical Security 5

1.7.1 The Air Force Installation Security Program 5

1.7.2 Lock Combinations 5

1.7.3 Force Protection 5

1.7.4. Safety 5

1.7.5. Key Control 6

1.7.5.1 Loss or duplicate Keys 6

1.7.5.2. Area and Key Security 6

1.7.6. Lost and Found 7

1.7.7. Debris Removal 7

1.7.8. Contractor Damages 7

1.8. Conservation of Utilities 7

1.9. Environment and OSHA 7

1.10. Security Requirements for Network Access for U.S.

Government Contracts 7

1.11. Base Services Provided to the Contractor 7

1.11.1. Accident Protection and Emergency Medical Treatment 7

II. Services Summary 11

2.1 Performance Requirement Summary 11

2.2. Quality Control Plan 13

2.3. Quality Assurance 13

2.4. Quarterly Performance Meetings 13

III. Government-Furnished Property and Services 14

IV. Appendices 16 Appendix A – Estimated Service Projections 16 Appendix B – Qualifications and Duties 17 Appendix C – Definitions/Acronyms 28 Appendix D – Chaplain Requirements 29 Appendix E – Links and References 30

SECTION I

1.1. SCOPE OF WORK: The Contractor shall provide all personnel and supervision as necessary to perform duties as Musicians, Music Directors, Protestant and Catholic Religious Education Coordinator, and Protestant and Catholic Youth Director Services at various locations on Edwards AFB, CA.

1.1.1 BACKGROUND INFORMATION: The Wing Chaplain’s Office has a requirement to provide Religious Services for the Edwards Community. The services include providing Protestant and Catholic Religious Education and youth programs, Musicians and Music Directors for scheduled and special Chapel Services conducted on Edwards at the two chapels. The mission and ministry of the chaplaincy is supported, extended and enhanced by other religious ministry personnel. These include Department of the Air Force Civilians (DAFCs), civilian contractors (clergy, music directors youth workers, etc.), distinctive faith group leaders, and volunteers. These personnel support the chaplaincy in various professional and technical ways in bringing quality ministry and spiritual support to the base populace. This provides quality of life resources to the military communities.

1.2. PERSONNEL:

1.2.1. Contractor shall have a working knowledge of Microsoft Office 2007/2010 to include Word, Publisher and Excel software. Contractor shall have knowledge of organizational, managerial and technical skills.

1.2.2. Contractor must inform the Contracting Officer (CO) or Contracting Officer’s Representative (COR) of any changes to any employees before any unit of services shall be performed.

1.2.3. The Contractor will ensure all requirements of this contract are met and interface with the COR. The Contractor will be able to communicate with the COR 0800-1600, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined in this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.2.4. The Contractor shall provide the CO and COR with work number and cell phone number in case of emergency. A musician not able to play at worship can constitute an emergency.

Contractor shall have a plan to address such issues.

1.2.5. The Contractor shall provide a suitable subcontractor/employee substitute of equal or greater qualifications, experience and skills when unable to perform duties. This official request for subcontractor/employee substitute is to be coordinated with the Service Chaplain and COR.

The Contractor shall provide subcontractor/employee request in writing and signed, and sent to the COR no later than 2 weeks prior to absence.

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1.2.6 The Contractor shall monitor and track all funds spent by the Program, to account for what is spent and ensure fund requests are completed in accordance with HC AFIs/OIs. They will work closely with Chapel Tithes and Offerings (CTOF) account manager to ensure timely submission of funds requests to meet program plan and distribution/reimbursement of funds to program leaders.

1.2.7. PERFORMANCE OF SERVICES DURING CRISIS: As declared by the National Command Authority and upon notification by the CO, the contractor may be required to be available upon request during wartime, other national commitments, and other local emergencies. If the contractor cannot accomplish a routine workload due to such contingencies the government will not take remedial action against the contractor for non-support of lower priorities.

1.3. QUALITY CONTROL:

1.3.1. The Contractor shall establish and maintain a Quality Control Plan (QCP) to ensure that the requirements of the contract are provided as specified. An updated copy shall be provided to the CO and COR as changes occur. The plan shall include the methods of identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable. The QCP shall be provided to the CO and COR within ten (10) workdays following award and five (5) days for changes.

1.3.2. QUALITY CONTROL PLAN. The contractor shall develop and maintain a quality control plan (QCP) to ensure systematic inspection of facilities, customer service call/emergency response system. The contractor shall develop and implement procedures to identify and prevent defective services from recurring on all services required by this PWS. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 2, Services Summary. The contractor’s QCP shall be written and submitted to the PM and COR within 10 calendar days from the date of award and within 30 calendar days prior to the start of each option year or as changes occur. The Contractor shall identify their quality control representative in writing to the government PM and COR for notification and resolution of valid customer complaints or Quality Control issues.

1.3.3. As part of the Contractor’s quality control system, the Contractor shall maintain on-site records of all inspections conducted by the Contractor and any necessary corrective action(s) taken. These records shall be made available to the Government upon request.

1.3.4. The Contractor shall turn-in the Quality Assurance Checklist for each employee every month to the COR.

1.4. SAFETY REQUIREMENTS: The Contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions of the publication 29 CFR 191 0, and EM 385-1- 1, Safety and Health Requirement Manual.

1.4.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries such as scrapes, bumps and bruises.

1.5. REPORTING OF FIRE AND SAFETY HAZARDS: The Contractor shall train their personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy deficiencies in accordance with the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.6. QUALITY ASSURANCE: The COR will evaluate the Contractor’s performance by conducting random inspections to verify compliance with specific duties for each requirement.

1.6. 1. Execution of this contract shall be evaluated by the COR or designated Government Representative on the basis of a submitted monthly activity report of work completed and in progress. All required services will be evaluated on their timeliness and quality by a Quality Assurance Checklist.

1.6.2. Corrective Actions. When the CO observes that the quality control system, personnel, instructions, controls, tests, or records are not providing results that conform to contract requirements, the Contractor shall take the appropriate steps to correct the deficiency.

1.6.3. Place of Performance. The work to be performed under this contract shall be performed at Edwards AFB, CA.

1.7. PHYSICAL SECURITY:

1.7.1 Physical Security. At the close of each work period, government facilities, property, and materials shall be secured. The contractor shall conform to the provisions of AFI 31-101, The Air Force Installation Security Program, for safeguarding the government-furnished facilities, property and material contained therein.

1.7.2 Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry.

1.7.3 Force Protection. The contractor shall participate with other building members to establish a single entry control point and place door guards to government facilities provided under this PWS during situations dictated by force protection condition (FPCON) information.

Door guards shall check identification (ID) cards and inspect bags and parcels of all personnel requesting access to buildings IAW FPCON instructions to include real world and exercise conditions. Inspections shall be conducted to detect for altered ID cards and weapons, such as explosive devices, firearms, knives with blade length exceeding three and half (3 ½) inches, or any other suspicious devices. In the event a threat is encountered, the contractor shall alert Security Forces (SF) personnel and insist the person(s) remain outside the building while SF personnel respond. The contractor must not exercise security guard measures to resist entry.

1.7.4. Safety. The Contractor shall follow all evacuation plans in case of fire or other emergencies and instruct volunteer teachers on appropriate exits for their classroom areas. The Contractor shall monitor the chapel facilities for “wandering” children, so they can be immediately directed to their classrooms; otherwise, parents need to be called to pick them up.

1.7.5. Key Control. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are accounted for and are not used by unauthorized persons. All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in their Quality Control Plan (QCP). Procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report the occurrences of lost or duplicated keys to the Chapel Facility Manager and CO. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the CO, re-key or replace the affected lock(s). If locks are replaced or re-keyed by the government, the cost incurred by the government shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government will replace all locks and keys for that system and deduct the total replacement cost from the monthly payment due the contractor. The contractor shall prohibit the use of government issued keys by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned tasks in those areas or personnel authorized entrance by the CO or Chapel staff.

1.7.5.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon notification of the CO and COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.7.5.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than the Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the

COR.

1.7.6. Lost and Found: All articles found by contractor personnel to which a reasonably prudent person would assign monetary, personal or other value (including possible contraband items) shall be turned in to the COR. The Contractor shall obtain receipts for articles turned in to the

COR.

1.7.7. Debris Removal: The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the COR.

FA9301-14-R-0023

1.7.8. Contractor Damages: The Contractor shall be responsible for all damages to Government property occurring as a result of the Contractor’s work, and shall promptly make all necessary repairs at no cost to the Government and to the satisfaction of the Government.

1.8. CONSERVATION OF UTILITIES:

1.8.1. The contractor shall ensure employees practice utility conservation. The contractor shall operate in a manner that prevents the waste of utilities. Set and maintain mechanical equipment controls for heating, ventilation, and Air Conditioning systems IAW applicable directives, instructions, manuals, and technical orders.

1.8.2. Water faucets or valves shall be turned off after use.

1.8.3. Lights shall be used only in areas where services are actually being performed.

1.8.4. Mechanical equipment controls for heating, ventilation, and air-conditioning systems shall not be adjusted by the Contractor’s personnel unless otherwise noted in specific requirements.

1.8.5. Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long distance calls unless it is deemed necessary for the requirements of the contract.

1.9. ENVIRONMENT AND OSHA: The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict with the requirements of the contract shall be brought to the attention of the CO for final resolution. The Contractor shall notify the CO and COR in writing, in addition to any verbal notification, of such conflicts. The Contractor shall be liable for all fines, penalties, and costs that result from violations of: or failure to comply with, all such local, State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the CO to take remedial action. The Contractor shall take due caution not to endanger personnel during the performance of this contract. Upon discovery of a serious hazard such as fires, or a large fuel spill, the Contractor shall notify Edwards Fire Department and the

COR.

1.9.1. The Contractor shall immediately correct all safety deficiencies identified by the CO and/or COR, and shall notify the CO and COR of the corrective action taken.

1.9.2. Safety and Health Standards. The contractor shall initiate and maintain programs to comply with the provisions of OSHA concerning entry requirements in confined spaces and handling potential hazardous substances, Appendix 3, List of Federal Regulations Pertaining to Liquid Waste.

1.10. SECURITY REQUIREMENTS AND NETWORK ACCESS REQUIREMENTS FOR

U.S. GOVERNMENT CONTRACTS:

1.10.1. The Government has the right to restrict the employment under this contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security and general well-being or operational mission of the installation and its population.

1.10.2. The Contractor shall not employ any person who is an employee of the United States Government if the employment or that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval in accordance with Department of the Air Force (DAF) policies and Standards of Ethical Conduct Rules. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in DoD 5500.7-R .

1.10.3. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all the regulations of the installation, which may be in effect during the contract period.

1.10.4. Contractor shall perform a local law enforcement background check on any employees that work directly with children and youth before any unit of services are performed.

Background checks verifications must be provided to the Contracting Officer (CO) upon request.

1.10.5. The contract manager shall ensure each employee obtains all applicable pass and identification items for contractor personnel and non-government owned vehicles. These forms are issued by the Security Forces’ Pass and Identification office located in Building 3000, Yeager Boulevard. Failure to obtain necessary items could result in denial of employee entry to the base.

1.10.6. All contractor employees required to work on a Government computer shall comply with DoD and Air Force training requirements in DoD 8570.0 I, DoD 8570.01-M. The contractor, to include sub-contractors supporting this contract shall complete the DoD IA awareness training within 30-days of the contract award.

1.10.7. Once Contract personnel have complied with the Information Assurance requirements as reflected above, they will be granted the appropriate Information Technology level of security access.

1.10.8. Contractor personnel shall personally pick-up and sign for Government network user identification through their sponsoring organization.

1.10.9. The Contractor is responsible for notifying the COR of any changes to their personnel status.

1.10.10. Vehicle Registration: The Contractor shall fully comply with the vehicle registration requirements regarding Contractor-owned and Contractor employee privately owned vehicles (POVs) as set forth in Edwards AFB Instructions. Any questions regarding the regulation can be directed to (661) 277-3340. Contractor employee POVs will be searched if the appropriate passes/decals are not displayed when entering Edwards Access Control Points (ACPs). All vehicles are subject to random search at any time.

1.10.11. The Contractor shall properly secure facilities prior to departing. The contractor shall, after every event ensure the facilities are completely locked, windows secured, HVAC system set at base required room temperature and lights off. Facilities shall be left clean, orderly, and left in an equal or better state of condition than upon arrival.

1.11. BASE SERVICE PROVIDED TO THE CONTRACTOR

1.11.1. Accident Protection and Emergency Medical Treatment: Medical services for Contractor personnel are the responsibility of the Contractor. However, on an emergency basis, the Government may provide medical services for job-related injuries while an employee is performing under this contract and on base. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of the emergency. In such circumstances, the Contractor shall transfer injured employees to a health care provider as soon as the emergency period ends. Emergency services will be treated on base until it is no longer considered an emergency. It is then up to the contractor to seek treatment/transportation to other medical facilities if needed. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of invoice from the medical facility. Medical facilities are located on Edwards AFB, CA.

SECTION II

SERVICES SUMMARY

2.0. The contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE REQUIREMENTS CHAPEL MINISTRY SUPPORT DIRECTOR

EDWARDS AFB, CA

2.1. Performance Requirement Summary (PRS): The performance standard set forth in the PWS is the standard the Contractor must meet for services to be deemed acceptable. Consistent with FAR 52.212-4, Contract Terms and Conditions, (a) Inspection and Acceptance, the Contractor shall only tender for acceptance those services that conform to the requirements of the contract. The Government may require re-performance of nonconforming services at no increase in contract price. The Government reserves the right to refuse acceptance of nonconforming

FA9301-14-R-0023

service. In no case shall the Government’s right to inspect services under the inspection provisions of the contract be prejudiced.

Performance Requirement

Performance Standard

Acceptable Quality Level (AQL)

Method of Surveillance

Incentive/Disincentive

a. Regular worship Service and Regular Worship Rehearsals

Services shall be provided IAW PWS 5.2.3. and 5.4.1

Contract services are made within the specified quality level.

100% Inspection;

Utilizing QASP and COR and signed invoices.

When performance is below the standard, and not re-performed by the contractor, invoice will not be accepted for specific CLINs. Invoice shall be deducted for the price/cost of the musical regular service/rehearsal that was below standards and/or not performed.

b. Special Worship and Special Worship Rehearsal

Services shall be provided IAW PWS 5.2.4. and 5.4.2.

Contract services are made within the specified quality level.

100% Inspection;

Utilizing QASP and COR and signed invoices.

When performance is below the standard, and not re-performed by the contractor, invoice will not be accepted for specific CLINs. Invoice shall be deducted for the price/cost of the musical regular service/rehearsal that was below standards and/or not performed.

c. Youth Coordinator

Services shall be provided IAW

PWS 5.6.

Contract services are made within the specified quality level.

100% Inspection;

Utilizing QASP and COR and signed invoices.

When performance is below the standard, and not re-performed by the contractor, invoice will not be accepted for specific CLINs. Invoice shall be deducted by 10% of the monthly amount for performance that was below standards and/or not performed.

d. Catholic Religious Education

Services shall be provided IAW

PWS 5.7.

Contract services are made within

100% Inspection;

Utilizing QASP

When performance is below the standard, and not re-performed by the

FA9301-14-R-0023

Coordinator the specified quality level.

and COR and signed invoices.

contractor, invoice will not be accepted for specific CLINs. Invoice shall be deducted by 10% of the monthly amount for performance that was below standards and/or not performed.

e. Protestant Religious Education Coordinator

Services shall be provided IAW

PWS 5.8.

Contract services are made within the specified quality level.

100% Inspection;

Utilizing QASP and COR and signed invoices.

When performance is below the standard, and not re-performed by the contractor, invoice will not be accepted for specific CLINs. Invoice shall be deducted by 10% of the monthly amount for performance that was below standards and/or not performed.

Performance Requirement

Date Due Type of Report

Provided To:

Monthly Activity Report listing a minimum of five activities

Third workday of each month

Digital Senior faith group representative, COR

Monthly Time Sheet of daily logs in one hour increments

Third workday of each month

Digital Senior faith group representative, COR

Invoice for services performed

10th of every month, WAWF by 15th

Digital COR, WAWF

List identifying title and quantity all student texts and catechist manuals

No later than 15 May annually

Digital Catholic Priest

Catholic RE Calendar Annually Digital Catholic Priest

2.2. QUALITY ASSURANCE. The government will evaluate the contractor’s performance by appointing COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect periodic tasks as completed or increase the number of inspections if deemed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints.

Likewise, the government may decrease the number of inspections if performance dictates. The government will also receive and investigate complaints from various customers located throughout the installation. All customer complaints will be submitted to the PM and the COR.

However, the CO shall make final determination of the validity of customer complaint(s) in cases of disagreement.

2.3. QUARTERLY PERFORMANCE MEETINGS. The Contractor shall be available to meet periodically with multi-functional team members, other government personnel as appropriate, to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract; any modifications required of the contract; unsatisfactory inspections and trends against each performance objective observed; positive performance; and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide written notification, within 10 business days, to the CO identifying areas of non-concurrence.

PART III GOVERNMENT FURNISHED EQUIPMENT AND SERVICES

3.1. Utilities: The government will furnish electricity, gas and water for the facilities provided.

3.2. Postal/Official Mail Center (OMC): The government will provide on-base mail distribution and United States Postal Service and United Parcel Service for, but limited to, official government mail required to perform this PWS.

3.3. Telephone/Internet Access: The government will provide telephone service and Internet access for official use in the performance of this PWS. Service will include access to the Federal Telephone System (FTS)/Defense Switching Network (DSN), Class “A” and base phone systems, Class “C”. The contractor shall implement internal controls for logging long distance calls made using the FTS. This log shall be made available to the Quality Assurance Personnel

(COR).

3.4. Custodial: The government will provide custodial service to the extent provided in the existing custodial contract. The custodial contract provides for cleaning of building [include bldg numbers] in the general use and office areas. Vacuum, sweep, and removal of trash services are provided.

3.5. Refuse Collection: The government will provide for refuse service under its existing refuse contract. All refuse will be placed in bags before disposing in the dumpster. The contractor shall comply with all recycling programs IAW AFI 32-7080, Pollution Prevention Program.

3.6. Real Property Maintenance: The government will provide maintenance and repair of real property facilities. Requests for repair will be submitted by the contractor’s building custodian on AF Form 332, Base Civil Engineer Work Request, to the BMM for approval.

3.7. Base Civil Engineering: The government will provide fire prevention, protection, inspection, and maintenance of government-furnished fire extinguishers and systems, pest control, and grounds maintenance through organic or contract resources. The Fire Department base telephone extension is 911 for emergencies and 7-3643 for routine calls. The contractor shall comply with AFFTCI 32-11, Fire Prevention and Protection Program, and other Air Force directives.

3.8. Emergency Medical Service: The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient or outpatient treatment rate. Telephone 911 with a base telephone for emergency medical care.

3.9. Security Forces: The government will provide general on-base Security Police service.

Security police base phone extensions 911 for emergencies, and 7-3340 for routine calls.

3.10. Computer Support: The government will provide small computer maintenance and computer network support from 0700 to 1630, Monday through Friday. Computer trouble calls are made through the centralized IT Call Center, 7-3444.

3.11. The Government shall provide facilities, catechist training material, Protestant and Catholic student education material and all music material required to perform these services. Contractor shall monitor equipment and report any damages to COR. The material and facilities includes the following:

3.11.1. The use of one room in the Chapel facilities for planning and coordinating of the programs.

3.11.2. Classroom facilities in the Chapel facilities required by this contract.

3.11.3. Storage facilities in the Chapel facilities.

3.11.4. Musical equipment (piano, keyboard, and drums) and sound system.

3.11.5. All lesson materials to be distributed to volunteers.

3.11.6. Administrative facilities shall include: computer, email, copying equipment, telephone, regular office furniture, and expendable office supplies for use by the contractor and volunteers for lesson and program preparation.

3.11.7. All refreshments, meals, and serving materials required, audio-visual equipment, and recreation equipment as determined to be appropriate.

3.11.8. Transportation as necessary for sponsored programs and events which do not meet at the Chapel facilities.

SECTION IV

APPENDICES

APPENDIX A

4.1. Contractor-Furnished Items: The Contractor shall furnish materials other than that specified as Government Furnished in part 3. Contractor provides for own transportation. These expenses are not reimbursable by the Government.

4.2 Estimated Musicians and Music Directors Service Projections:

Position Worship

Service Chapel Facility

Regular Worship

Regular Rehearsal

Special Worship

Special Rehearsal

Musician Morning Catholic Mass

Chapel 2 52 Days 52 Days +/-7 Days +/-7 Days

Musician Director

Morning Catholic Mass

Chapel 2 52 52 +/-7 +/-7

Musician Afternoon/ Evening Catholic Mass

Chapel 2 52 52 +/-7 +/-7

Musician Protestant Gospel

Chapel 1 52 52 +/-3 +/-3

Musician Director

Protestant Gospel

Chapel 1 52 52 +/-3 +/-3

Musician Protestant Traditional

Chapel 1 52 52 +/-3 +/-3

Musician Protestant Contemporary

Chapel 2 52 52 +/-3 +/-3

Music Director

Protestant Contemporary

Chapel 2 52 52 +/-3 +/-3

TOTAL 416 Days 416 Days +/- 36 Days +/- 36 Days

APPENDIX B

5.1. QUALIFICATIONS FOR MUSICIANS:

5.1.1. Contractor employees shall be able to read and play music according to the religious services being rendered.

5.1.2. Contract employees shall have at least two (2) years of worship services experience and a minimum of two (2) written references in which the work performed as in the music area.

5.1.3. Contractor shall present a professional and neat appearance at all times and conduct shall not reflect discredit upon this installation or the Department of the Air Force.

5.1.4. The contractor shall be knowledgeable of and be able to apply liturgical and contemporary music norms of the Catholic/Protestant tradition in preparation for worship and/or Special Services for the specific Chapel tradition for this contract.

5.1.5. Shall maintain ethical standards equivalent to the Uniform Military Code of Justice and shall work in accordance with the chaplain requirements (see Appendix D).

5.1.6. Shall maintain a good rapport with the congregation and be discreet in character and someone who will maintain absolute privacy and confidentiality for any issues either seen or heard.

5.2. SPECIFIC DUTIES FOR MUSICIANS:

5.2.1. Provide appropriate musical support during the designated worship services.

5.2.2. Provide all musical accompaniments during the worship services to include congregational music, offertory, prelude, and postlude music.

5.2.2.1. Shall ensure all copyright, reproduction and license agreements/laws are abided with at all times.

5.2.3. Regular Worship and Regular Worship Rehearsals: Accompany (play piano, organ, guitar, or keyboard) or direct musical selections during designated regular worship services including accompany singing of hymns, choruses, and spiritual songs; choral response, anthems, and special music that enhances the atmosphere of worship for the particular congregation.

Accompany regular choir rehearsals if required: play the piano, organ, guitar, keyboard and or direct accompaniment for choir/worship team rehearsals.

5.2.4. Special Worship and Special Worship Rehearsals: accompany (play piano, organ, guitar, or keyboard) or direct musical selections during designated regular worship services including accompaniment of hymns, choruses, and spiritual songs; choral responses, anthems, and special music that enhances the atmosphere of worship for the particular congregation. Accompany

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regular choir rehearsals if required: play the piano, organ, guitar, keyboard and or direct accompaniment for choir/worship team rehearsals.

5.2.5. Musicians shall be required to play at any Chapel on Edwards when directed by the COR.

5.2.6. Musicians shall be present at least 30 minutes prior to each mass or chapel service and 15 minutes before each rehearsal. Contractor shall not leave during the service unless the COR has approved of it.

5.2.7. Musicians shall monitor all government provided instruments used by the contractor and report requirements or repair or replacement to the COR or his designated representative.

5.3. QUALIFICATIONS FOR MUSIC DIRECTORS:

5.3.1. Contract employees shall have at least two (2) years of worship services experience and a minimum of two (2) written references in which the work performed as in the music area.

5.3.2. Contractor shall present a professional and neat appearance at all times and conduct shall not reflect discredit upon this installation or the Department of the Air Force.

5.3.3. The contractor shall be knowledgeable of liturgical and contemporary music norms of the Catholic/Protestant tradition in preparation for worship and/or Special Services for the specific Chapel tradition for this contract.

5.3.4. The contractor shall be knowledgeable of and conversant with developments in Catholic/Protestant music both liturgical and contemporary for the specific Chapel tradition of the congregation served by this contract.

5.1.5. Shall maintain ethical standards equivalent to the Uniform Military Code of Justice and shall work in accordance with the chaplain requirements (see Appendix D).

5.1.6. Shall maintain a good rapport with the congregation and be discreet in character and someone who will maintain absolute privacy and confidentiality for any issues either seen or heard.

5.4. SPECIFIC DUTIES FOR MUSIC DIRECTORS:

5.4.1. Regular Worship and Regular Worship Rehearsals: Direct musical selections during designated regular worship services including accompany singing of hymns, choruses, and spiritual songs; choral response, anthems, and special music that enhances the atmosphere of worship for the particular congregation.

5.4.2. Special Worship and Special Worship Rehearsals: Direct musical selections during designated regular worship services including accompaniment of hymns, choruses, and spiritual songs; choral responses, anthems, and special music that enhances the atmosphere of worship for the particular congregation.

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5.4.3. Communicate with the chaplains, priests, song/worship leaders, and other musicians conducting the service to ensure a coordinated service of worship for the congregation. Plan and coordinate all musical selections with the Chaplain/Pastor of the congregation or appropriate designated representative to select music in keeping with the theme of worship service.

5.4.4. Coordinate and or provide music for all services and adjust tempo and style of choir selections to enhance the congregation's ability to participate in worship as directed by the Chaplain/ Pastor.

5.4.5. Provide music selections music volunteers no later than six (6) days prior to the worship service and provide to the Chaplain/Pastor by the time designated for publication in worship service bulletins and coordination with other musical staff.

5.4.6. Music Directors shall be present at least 30 minutes prior to each mass or chapel service and 15 minutes before each rehearsal. Contractor shall not leave during the service unless the COR has approved of it.

5.4.7. Music Directors shall monitor all government provided instruments used by the contractor and report requirements or repair or replacement to the COR or his designated representative.

5.4.8. Shall ensure all copyright, reproduction and license agreements/laws are abided with at all times.

5.4.9. Shall monitor/track/properly maintain all funds spent by the youth Program, to account for what is spent and ensure fund requests are completed in accordance with HC AFIs/OIs. Work closely with Chapel Tithes and Offerings (CTOF) account manager to ensure timely submission of funds requests to meet program plan and distribution/reimbursement of funds to program leaders.

5.5. QUALIFICATIONS FOR YOUTH DIRECTOR:

5.5.1. Shall have a minimum of two (2) years’ experience in leading a youth program and shall have taught at least two years in a youth program/classroom.

5.5.2. Shall furnish a resume including work related references.

5.5.3. Shall have a working knowledge of and theological grasp of youth programs, denomination distinctive, and military related programs.

5.5.4. Shall maintain ethical standards equivalent to the Uniform Code of Military Justice and shall work in accordance with the chaplain requirements (see Appendix D).

5.5.5 Shall maintain a good rapport with the congregation and be discreet in character and someone who will maintain absolute privacy and confidentiality for any issues either seen or heard.

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5.5.6. Shall arrive in a modest, professional business like appearance suitable for a chapel environment. Contractor clothing shall be clean, neat, wrinkle free, properly worn and in good taste for a chapel environment.

5.5.7. For the Catholic position, the Contractor shall be familiar with the Catechetical Certification Program through the Archdiocese for the Military Services. The Youth Director who has not earned a Master’s Degree in Theology or Religious Studies is required to pursue an advanced certificate in catechesis or youth ministry through Virtual Learning Community for Faith Formation (VLCFF) or Catholic Distance University (CDU). The certificate programs comprise of levels one and two. Each level must be completed within three years. Therefore, a Catholic Religious Educator must complete the advanced certificate program within six years.

5.5.8. For the Protestant position, the contractor shall have a working knowledge of and theological grasp of Protestant youth programs.

5.6. SPECIFIC DUTIES FOR YOUTH DIRECTOR:

5.6.1. Shall be able to commit a minimum 20 hours per week at the chapel to accomplish position requirements. Flex hours are authorized for this position. Provide services for up to 35 youth.

5.6.2. The Protestant Position, shall assume the role and responsibility of the Christian Youth Outreach Program (CYOP) Commander. This position requires recruiting and training of volunteers and weekly communication with volunteer leaders. Provide services for up to 150 youth.

5.6.2.1. Shall plan and lead all CYOP events: Fall Festival, Bible quizzes and Bible games, and end of Year Award Ceremonies by having required volunteers, funds requests, facility requests and paperwork/forms for each event.

5.6.3. There will be activities such as VBS when Contractor shall train all Directors/Leaders/Leaders in Training/Helpers in the specific faith traditions (Protestant or Catholic) and make sure all over the age of 18 have completed an IRC (background paperwork) required by the Chapel to work with children.

5.6.4. Shall ensure that all rooms and equipment have been properly set-up and put away. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

5.6.5. Shall coordinate facility requests for programs as needed with the chapel staff. Training will be provided on site as needed.

5.6.6. Shall ensure all copyright, reproduction and license agreements/laws are abided with at all times.

5.6.7. Shall recruit volunteers along with the Service Chaplain to enhance youth program effectiveness and quality.

5.6.8. Shall ensure the completion of statistical attendance records as required for programs and submit them monthly to the chaplain in charge of the program and the appropriate chaplain assistant.

5.6.9. Shall develop an annual program calendar and budget projections.

5.6.10. Shall use and maintain a program checklist for all major youth programs to ensure youth programs are planned and executed in an orderly and professional manner.

5.6.11. Shall advertise youth programs. Develop pamphlets, tri-folds, posters, announcements and other appropriate advertising media for all youth programs. Review advertisement media at least monthly checking for accuracy and currency. All advertisements should be completed and distributed a minimum of 3 weeks in advance. The Contractor shall give all advertising media to the Parish Coordinator for distribution.

5.6.12. Shall monitor/track/properly maintain all funds spent by the youth Program, to account for what is spent and ensure fund requests are completed in accordance with HC AFIs/OIs.

Work closely with Chapel Tithes and Offerings (CTOF) account manager to ensure timely submission of funds requests to meet program plan and distribution/reimbursement of funds to program leaders.

5.6.13. Shall ensure all literature and supplies needed for programs are ordered in a timely manner (at least 3 weeks) after approval by appropriate chapel staff in the chain of command.

5.6.14. Shall adhere to the protocols and requirements of the religious education program that is authorized by the Wing Chaplain. This position requires instruction in the

5.7. QUALIFICATIONS FOR CATHOLIC RELIGIOUS EDUCATION

COORDINATORS:

5.7.1. Contractor personnel shall show a continuing effort to update his/her knowledge of current Catholic religious practices when training opportunities are provided by the COR.

5.7.2. Contractor shall become an active participant in the Edwards community of faith in order to have an understanding of the special needs of the military community. Contractor personnel shall be an active catechist for a minimum of five (5) years having participated in teaching a variety of sacramental programs for children, youth, and adults or have equivalent classroom experience whether as a teacher or facilitator, teacher assistant, or school administrator within the past five (5) years.

5.7.3. For the Catholic position, the Contractor shall be familiar with the Catechetical Certification Program through the Archdiocese for the Military Services. The

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Religious Education Coordinator who has not earned a Master’s Degree in Theology or Religious Studies is required to pursue an advanced certificate in catechesis or youth ministry through VLCFF or CDU. The certificate programs comprise of levels one and two. Each level must be completed within three years. Therefore, a CRE must complete the advanced certificate program within six years. The certification and/or training paperwork shall be presented to the COR within five (5) days after completion.

5.7.4. Shall maintain ethical standards equivalent to the Uniform Military Code of Justice and shall work in accordance with the chaplain requirements (see Appendix D).

5.7.5. Shall maintain a good rapport with the congregation and be discreet in character and someone who will maintain absolute privacy and confidentiality for any issues either seen or heard.

5.8. SPECIFIC TASKS FOR CATHOLIC RELIGIOUS EDUCATION

COORDINATORS:

5.8.1. Catholic Religious Education Coordinator (Pre-K thru 12th Grade). The Catholic religious education (RE) planning, managing, and coordinating activities shall be continuous throughout the contract period with increased workloads during the following periods: 1) Whenever Confirmation occurs as directed by Archdiocese of Military Service (AMS) 2) May-July period for conducting VBS and reporting sacramental records to the various dioceses and parishes, and

3) August-September period prior to the formal opening or the Catholic RE classes. The Contractor shall provide the following specific services:

5.8.1.1. Shall submit a work schedule that allows for the accomplishment of all position requirements. Provide services for up to 110 students.

5.8.1.2. Shall attend weekly Catholic staff meeting and weekly chapel staff meeting.

5.8.1.3. Shall monitor/track/properly maintain all funds spent by the youth Program, to account for what is spent and ensure fund requests are completed in accordance with HC AFIs/OIs.

Work closely with Chapel Tithes and Offerings (CTOF) account manager to ensure timely submission of funds requests to meet program plan and distribution/reimbursement of funds to program leaders.

5.8.2. Catholic RE Planning Services:

5.8.2.1. Contractor shall develop and submit not later than ten (10) working days after award the annual Catholic RE calendar for submission to the Catholic Priest and yearly thereafter. This calendar projects all regular and sacramental classes, sacramental masses and rehearsals, lock-ins and retreats, and parents' meetings.

5.8.2.2. Contractor shall identify by title and quantity all student texts and catechist manuals with the list submitted to the Catholic Priest not later than 15 May. IAW list of approved texts by United States Council of Catholic Bishops (USCCB).

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5.8.2.3. Contractor shall advise the Catholic Priest (verbally or in writing) of any event or problem which might jeopardize the successful implementation of the Catholic RE Program to include 1.) changes in student population or 2.) discipline or class attendance problems which merit action by the Catholic Priest. This includes preparation of meeting notification letters and other letters to parents of Catholic RE students.

5.8.2.4. Contractor shall maintain a current database of volunteers on the chapel shared drive to support Sunday class sessions. Contractor shall weekly ensure that the primary or a substitute volunteer catechist is assigned to each Sunday class session as required by the COR.

5.8.2.5. The Contractor shall on a weekly basis distribute to classes specific materials requested by the volunteer catechists.

5.8.2.6. Contractor shall weekly check student registrations for complete information and call parents when a child seems unprepared for a regular class setting, so a remedial or corrective class situation may be recommended. Compile and maintain current class rosters.

5.8.2.7. Contractor shall weekly compile and distribute updated class rosters (i.e., student names added or deleted) to volunteer catechists.

5.8.2.8. Contractor shall weekly distribute, and collect from each volunteer catechist data sheets to report student attendance and the results of pre-class inspections.

5.8.2.9. Contractor shall weekly monitor the Chapel facility before, during and after the formal class period and take appropriate action in the event of a safety or student discipline problem.

This includes remaining until all students have been picked up by their parents or guardians or safe transportation arranged for their return home.

5.8.2.10. Contractor shall on a weekly basis monitor volunteer catechist classroom teaching activities to determine if special or additional catechist training is appropriate.

5.8.2.11. Contractor shall arrange for orientation, retreat and training workshops for volunteer catechists (i.e., securing and setting up rooms, AV aids, and ordering and picking up food items).

5.8.2.12. Contractor shall arrange for and transfer to the Catholic Priest records required for background checks for all volunteers IAW Archdiocese of Military Science and the DOD through Air Force Community Services (AFCS) Volunteer…