Pre-Proposal Conference.pptx

I n t e g r i t y - S e r v i c e - E x c e l l e n c e “Warriors Committed to Readiness and Quality Support”

PRE-PROPOSAL CONFERENCE

EDWARDS AFB WIRELESS SYSTEMS MAINTENANCE

CONTRACT

20 August 2012

Air Force Test Center

ASP‹#›

0900 – 0930 – Sign-In at Bldg 2800 0930 – 0945 – Introduction 0945 – 1030 – Base Tour 1030 – 1130 Discuss RFP at Bldg 2800 1130 – 1200 Questions Agenda

Ground Rules Will attempt to orally answer non-technical questions as a group; however, prefer written questions for tracking purposes

All Q&A’s will be formally posted at FedBizOpps after the site visit and take precedence over informal responses provided during the pre-proposal conference

Subsequent questions should be submitted to Craig Keelen and John Wagner for formal response and posting at FedBizOpps no later than 24 Aug

Request for Proposal (RFP) RFP Due Date 27 Aug 12

Contract Type

FFP

Period of Performance 5 years with an additional 6 month extension per FAR 52.217-8

Project Description The contractor shall provide all management, personnel, tools, equipment, materials, transportation and labor necessary to maintain the current Land Mobile Radio (LMR) infrastructure and perform Wireless Systems Maintenance Services at Edwards Air Force Base and the Air Force Research Laboratory. Service includes troubleshooting, repair, preventive maintenance, installation and removal of wireless communications equipment.

Performance Price Tradeoff

(PPT)

PPT – This process permits a trade-off between price and past performance in reaching the award decision. PPT also allows for SSA discretion in awarding to higher rated performers over lower rated performers if the price differential is warranted and considered to be best value.

PPT can be used when it is unnecessary to distinguish levels of technical merit among the proposals to make an award decision Proposals are evaluated for acceptability Tradeoffs can only be made between:

Price/cost and Past performance

95 ABW

Small Business Set-Aside Firm Fixed Price, Indefinite Delivery/ Indefinite Quantity (IDIQ) Five Year Contract

PPT

technical evaluation Performance weighted approximately equal to price Base support Government furnished property Identified in the PWS Acquisition Strategy

Technical people brief what is the GFP on this contract.

Competitive Topics Competitive small business set-aside NAICS Code 811213 – Size Standard $10M Performance Price Tradeoff with technical factors

IAW FAR 15 (MP 5315.3)

Contract Parameters Commercial as defined by FAR 2.101 Performance Based Service Contract (PBSC)

Contract Incentive Contractor Performance Assessment Reporting System (CPARS)

Business Considerations Contract Parameters

PBSA is applicable to all services acquisitions (AFFARS 5337.601). This AFI applies to all major commands (MAJCOMs), Direct Reporting Units (DRUs), and Field Operating Agencies (FOAs). It is applicable to all service acquisitions with an annual contract value above the Simplified Acquisition Threshold (SAT) (FAR 2.101), with the exceptions listed in FAR 37.102(a)(1).

Contract Parameters

1.2.2.

1.2.3.

Contract Parameters

CLIN Structure 0001, 0005, 0008, 0011, 0014 Recurring Monthly Maintenance FFP Monthly Service Charge

0002, 0006, 0009, 0012, 0015 Non-Recurring Maintenance Pricing will be IAW Appendices A, C, E, G, I

0003, 0007, 0010, 0013, 0016 Equipment Removal and Installation Pricing Appendices B, D, F, H, J

Contractors are NOT to bid this CLIN. The government will fill it in.

Instructions to Offerors Subcontractor Consent

Past Performance Surveys

Past Performance Questionnaire

Basis for Award

Technical Acceptability. Initially, the government technical evaluation team shall evaluate the technical proposals on a pass/fail basis, assigning a rating of Acceptable or Unacceptable. The proposals will be evaluated against the following criteria

Next, the government shall rank all technically acceptable offers by price, including the 6 month option to extend prices. The Government will evaluate offers for award purposes by adding the total price for all periods of performance for the total price for the basic requirement and then add 6 months of service for the evaluation of the 6 month extension option at the prices proposed for the last period of performance within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. Copies of the Pricing Schedule will be necessary in order to submit a proposal for each period of performance.

The contracting officer shall seek recent and relevant performance information on all offerors based on (1) the past efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a “Substantial Confidence” performance confidence assessment.

Relevant performance includes performance of efforts involving Wireless Systems Maintenance Services that involved similar scope and magnitude of effort and complexities this solicitation requires.

An assessment of the past performance information will be made to determine if it is recent. Performance that is more recent will usually have more impact than less recent performance. Recent contracts are: (a) contracts, which have been completed within the last 3 years from the date of issuance of this solicitation, or (b) contracts that are currently being performed (with a performance record of at least one year from the date of issuance of this solicitation). The Government will consider the performance quality of relevant efforts that are recent.

and magnitude of effort and complexities this solicitation requires.

If the lowest priced evaluated technically acceptable offer is judged to have a “Substantial Confidence” performance confidence assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest priced offeror is not judged to have a “Substantial Confidence” performance confidence assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Source Selection Authority shall then make an integrated assessment best value award decision.

Questions???

CONTACTS

Mr. John Wagner, Contract Specialist 5 S. Wolfe Avenue Edwards AFB CA 93524 Phone: (661) 277-2837 Email: john.wagner@edwards.af.mil

Ms. Emily Palmquist, Contract Specialist 5 S. Wolfe Avenue Edwards AFB CA 93524 Phone: (661) 277-4647 Email: emily.palmquist@edwards.af.mil

CONTACTS (cont’d) Mr. Craig Keelen, Contracting Officer 5 S. Wolfe Avenue Edwards AFB CA 93524

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