Industry Day Slides (final).pdf

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Management Administrative Resources Services V (MARS V) Industry Day

M a t t i e R a m i r e z , C o n t r a c t i n g R e p r e s e n t a t i v e / P r o g r a m M a n a g e r

A E R O S PA C E S Y S T E M S D I R E C T O R AT E 1 4 J u n e 2 0 2 3

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Controlled by: Department of the Air Force, AFRL/RQIB CUI Category: CUI Distribution/Dissemination Control: Distribution A POC: Mattie Ramirez (661) 899-1051

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Program Overview (1 of 2)

• Program Name: MANAGEMENT ADMINISTRATIVE RESOURCE SERVICES (MARS) V

• Purpose: To provide support to AFRL Rocket Lab in administrative and specialized business support including:

- Organizational Admin Support

- Budget Execution and Finance Support to RQRO

- Financial Support to Engineering Support Contract (ESC) and RQRE Branch

- Site Support Division (RQI) Specialized Business Support

- Safety and Site Operations office Support

- STINFO Office Support

- Training Office Support

- Library Technician Support

- Commander Support Staff (CSS) Office Support

- Rocket Propulsion Division (RQR) Specialized Business Support

- Travel

The Government reserves the right to change the requirements listed in this presentation at any time prior to the release of a Request for Proposal (RFP) and during the solicitation period.

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Program Overview (2 of 2)

• Type of Effort: Firm Fixed Price

• Historically this contract has been a small business set-aside

• Source selection approach: Best Value Trade-off

• Will be posted to the System for Award Management (SAM.gov)

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Current Contract - MARS IV

• Scope – Provides management administrative business support services, each effort has a unique CLIN

• General Administrative Support

• Financial Management

- Facility Support

- Engineering Services

- Division Level

• Scientific and Technical Information (STINFO)

• Security Office Support

• Military Personnel Support - Unit Training Monitor (UTM)

• Commander Support Staff (CSS)

• Library Technician

• Detatchment-7 (DET 7) Safety Office Business Support

• Front Office Group (FOG)

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Anticipated Contract - MARS V

• Scope – Provides management administrative and specialized business support services for areas listed below:

• General Administrative Support

• Financial Management

- Facility Support

- Engineering Services

- RQR (FOG, RQRP, RQRC)

- RQI

• Scientific and Technical Information (STINFO) (Lead, R&D, Admin support)

• Training

• CSS - Unit Training Manager (UTM)

• Library Technician

• DET-7 Business Support

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Key Positions - MARS V

• Contract Manager (CM)

• Alternate CM

• Minimum Requirements of Primary CM (PWS 4.15):

- Three (3) to five (5) years of work experience with customer service

- Two (2) to Five (5) years of supervisor experience

- CM must be able to communicate efficiently and accurately using Air Force (AF)/Space Force (SF) terminology and be familiar with Department of Defense (DoD) documents and DoD technical terms, and the ability to communicate those items with non-technical personnel

- The contractor shall be responsible for the management of cost, schedule, resources, and performance.

- Experienced in the use and understanding of computer systems with intermediate skills in Microsoft Office suite with advanced proficiency in Excel and exposure to automated accounting systems and various software programs

- High School Diploma or GED (Associate's Degree preferred) and able to obtain a secret security clearance

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Contract Overview Shelley White, Contracting Officer

AFTC/PZRB, 14 June 2023

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Estimated Milestones

• Industry Day

• RFP Release

• Proposals Due

• Contract Award

• Transition Period Begins

• Begin Performance

14 Jun 2023

12 Sep 2023

11 Oct 2023

24 Jan 2024

1 Mar 2024

1 Apr 2024

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Contract Type

• Commercial

• Firm Fixed Price

• PSC: R799 – Support – Management Advisor Services

• NAICS: 561110 – Office Administrative Services

• Base – One (1) year

• Options – three (3) one (1) year

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Anticipated CLIN Structure

X001 – Organizational Admin Support

X002 – Budget Execution and Finance Support to RQRO

X003 – Financial Support to Engineering Support Contract (ESC) and RQRE Branch

X004 – Site Support Division (RQI) Specialized Business Support

X005 – Safety and Site Operations Office Support

X006 – STINFO Office Support

X007 – Training Office Support

X008 – Library Technician Support

X009 – Commander Support Staff (CSS) Office Support

X010 – Rocket Propulsion Division (RQR) Specialized Business Support

X011 – Travel (not to exceed $10K per year)

0012 – Phase In/Phase Out (will fall off after base year)

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Anticipated CDRLs/Deliverables

Support Area Title Delivery Date

Management Statement of

Work/Continuity Handbook Quarterly

Management Briefing Material/In-house review Monthly Management Non-Disclosure Agreement As Required

Safety

Safety Summary Report/Safety and Health

Report One time 60 Days ARO

Misc Trip/Travel Report As Required

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Data Considerations

Highest Security Classification:

• This effort requires access up to Secret (S)

• Draft DD254 has been processed and will be included as an attachment to the solicitation

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Base Support/GFP/GFE

• The Government may provide the following items

• Joint use of government facilities & equipment

• Access to AFRL buildings shared by government personnel

• Access to Base Libraries

• Office space, equipment, furniture as available

− Telephone and FAX equipment/service − Computer Network Access and Help Desk Support − Utilities − Office Custodial Support (except office trash removal as it is picked up from centralized locations within each building)

• Emergency Medical Response (at cost)

• Security Police and Firefighter Support

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Ancillary Information

• Government Furnished Property (GFP)

− None is anticipated at time of award − Required GFP clauses will be included

• Possible GFP may be provided during performance for specific WBS work elements

• Contractor Acquired Property will need to be managed IAW existing Logistics Material Control Activity (LMCA) process

• Human or Animal Subject Use: None

• Radioactive Materials: None

• Ozone Depleting Substances: None

• Hazardous Materials: No

• Environmental Assessment/Impact Statement: No

• Associate Contractor Agreement: None

• Use or Delivery of Automated Data Processing Equipment (ADPE): Use of ADPE included in Base Support; no

ADPE deliverables expected

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Contract Vehicle Information

• The government anticipates that this will be a small business set-aside. However, pending market research, we reserve the right to change this position at any time prior to the release of a Request for Proposal (RFP).

• RFP/Solicitation Information

• Posted to SAM.gov via Procurement Integrity Enterprise Environment (PIEE) Solicitation

Module

• https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml

• Instructions for registering will be provided in the request for proposal, however early registration is recommended and can be done through the help of the link above.

https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml

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Tentative Evaluation Factors (1 of 7)

• Factor 1: Cost/Price

• Factor 2: Technical Factors

• Factor 3: Past Performance

**Factors 2+3 > Factor 1

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Tentative Evaluation Factors (2 of 7)

• Factor 1: Cost/Price

• Total Evaluated Price (TEP)

• Completeness

• Unbalanced Pricing

• Realism

• Reasonableness

**Cost/Price Workbook will be provided in RFP

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Tentative Evaluation Factors (3 of 7)

• Factor 2: Technical

• Technical Evaluation Sub-factors

• 2.1 Transition Plan

• 2.2 Program Management

• 2.3 Retention Plan

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Tentative Evaluation Factors (4 of 7)

• Technical Evaluation Sub Sub-factors

• 2.1 Transition Plan

• 2.1.1 Does the proposal provide a plan on how offeror intends on attracting personnel with proper skill mix and adequate security clearance levels, as well as proposing sufficient number of fully qualified employees to satisfy Performance Work Statement requirements by day one of Period of Performance (PoP)?

• 2.1.2 Does the proposal identify a plan in logical order with realistic milestone dates for initiating all required Non-disclosure Agreements (NDAs) In Accordance With (IAW) with PWS requirements?

• 2.1.3 How will the Offeror ensure successful transition? What is the Offeror’s transition plan, including milestones and schedule? Does Proposal outline a plan for picking up on-going projects/duties and how they intend on minimizing interruptions to service?

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Tentative Evaluation Factors (4 of 7)

• Technical Evaluation Sub Sub-factors

• 2.2 Program Management

• 2.2.1 Program Management Approach: How will the Offeror ensure the successful completion of performance while addressing:

• a. Recruitment and retention of qualified, skilled, security eligible personnel for a geographically remote location

• b. Staffing approach ensuring qualifications and applicable roles/responsibilities

• c. quality support, issue resolution, and quality service support

• 2.2.2 Offeror shall describe the site management methodology to accomplish the technical requirements of the PWS. The Offeror shall demonstrate the program management methods to be employed to accomplish the technical requirements of the PWS. Does Proposal outline a mentor/training program to ensure smooth on-boarding process at start of contract and if/when turn-overs take place?

• 2.2.3 Does proposal show plan to ensure contract performance during gaps caused by turn-over to prevent slip or lapse in services provided? Offeror shall provide a systematic approach for process control that shall be incorporated into their Quality Control Plan that describes the documentation from identification through the life-cycle, such as validation, changes, impact identification, and communication.

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Tentative Evaluation Factors (4 of 7)

• Technical Evaluation Sub Sub-factors

• 2.3 Retention Plan

• 2.3.1 Does proposal show competitive salaries that will attract right employees for job and reduce turn-over?

• 2.3.2 Does proposal outline other benefits plans to keep employees and avoid high turnover rates?

• 2.3.3 The Contract Manager and Alternate are key positions for this effort. Does proposal show plan for attracting and retaining an on-site Contract manager and alternate? Does plan ensure this position is filled by qualified personnel?

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Tentative Evaluation Factors (5 of 7) Subfactor Ratings Table

Meets Adequately addresses the requirements of the PWS

Strength More than adequately addresses the requirements of the PWS

Weakness Inadequately addresses the requirements of the PWS

Overall Technical Factor Ratings Table Very High The proposed approach demonstrates a very high benefit to the government with a very high probability of program success; factor contains no weaknesses High The proposed approach demonstrates a high benefit to the government with a high probability of program success; factor contains weaknesses offset by strengths Moderate The proposed approach demonstrates a moderate benefit to the government with a moderate probability of program success; factor contains weaknesses not offset by strengths.

Low The proposed approach meets the requirements of the SOW; factor has no strengths.

Unacceptable The proposed approach does NOT meet the requirements of the SOW

**An unacceptable rating will not move forward to the past performance evaluation

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Tentative Evaluation Factors (6 of 7)

• Factor 3: Past Performance

• 3.1 Recency

• Is the past performance within 5 years?

• 3.2 Relevancy Adjectival Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

E V S M U N Exceptional Very Good Satisfactory Marginal Unsatisfactory Neutral

• 3.3 Quality (CPARS)

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Tentative Evaluation Factors(7 of 7) Overall past performance confidence assessment rating method

Adjectival Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

**Offerors with no past performance history will be rated as “Neutral Confidence”

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Lessons Learned

• The following information is provided from lessons learned at AFRL Rocket Lab over the past 10 years of acquisitions and has been identified as previous programs risks:

• Critical to have on-site Contract Manager (CM); if CM is not on-site, then an Alternate CM must be on-site and have full authority on all contract matters

• The contractor must have the ability to attract and retain personnel

− Remote location

− Diverse disciplines

− Managing motivated workforce

• The Contractor must be fully aware of and follow security requirements

• Contractor must have a good track record for minimizing delays during transition phases

• Contractor must be able to identify the right skill mix for the on-site CM and Alternate CM

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Response to Request for Information (RFI) and Questions/Feedback on Draft Documents (PWS, etc.)

• Responses to the RFI, including feedback regarding the draft PWS, other corresponding documents, and questions are due to the Contracting Team POCs no later than 21 June 2023, 12:00 PM (noon) PDT.

• Answers will be provided on SAM.gov via a consolidated Questions and Answers document, no later than 28

June 2023.

• Hear feedback on facilities and capabilities

− Direct feedback and questions to Contracting Officer and Contract Specialists with email titled as “MARS

V, RFI Questions.”

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Government POCs for MARS V

• Contracting

• Contract Specialists: Valerie Malcom and Kiera Joyner

• valerie.malcom.1@us.af.mil

• kiera.joyner@us.af.mil

• Contracting Officer: Shelley White

• shelley.white.2@us.af.mil

• Contracting Representative/Program Lead

• Acquisition Lead: Mattie Ramirez

• mattie.ramirez@us.af.mil mailto:Valerie.Malcom.1@us.af.mil mailto:kiera.joyner@us.af.mil mailto:shelley.white.2@us.af.mil mailto:Mattie.ramirez@us.af.mil