MARS V RFI-SSS 8 May 2023.pdf

SOURCES SOUGHT SYNOPSIS (SSS) REQUEST FOR

INFORMATION (RFI) MANAGEMENT ADMINISTRATIVE

RESOURCE SERVICES (MARS) V

Description of this Document: Sources Sought Synopsis / Request for Information Anticipated Solicitation Number: FA9300-23-R-6004

Anticipated Contract Number: TBD Title of Effort: MARS V Agency/Office: U.S. Air Force, Air Force Test Center (AFTC) /

Aerospace Systems Support Branch (PZRB)

PURPOSE: This is a Sources Sought Synopsis (SSS)/Request for Information (RFI) for the MARS V contract, as well as a notice of intent to hold an Industry Day/Site Visit. It is HIGHLY recommended that your company attend the Industry Day/Site Visit. This effort is a follow-on contract to MARS IV (contract FA9300-20-D-0001) currently being performed at the Air Force Research Laboratory, Site Support Division (AFRL RQ-W/RQI), Edwards AFB, CA.

The MARS contract will provide seamless support for financial management, administrative, and specialized services to the Air Force Research Laboratory (AFRL), Edwards AFB, California. This SSS/RFI is in support of market research being conducted by the Air force to identify potential sources, as well as to outline information on the MARS acquisition to solicit industry feedback. This requirement is planned to be a competitive award.

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A

SOLICITATION WILL NOT RECEIVE A RESPONSE.

The government anticipates that this will be a small business set-aside, however we reserve the right to change this position at any time prior to a Request for Proposal (RFP) being issued.

Information pertaining to the Industry Day/Site Visit can be found in Attachment-1 to this

SSS/RFI.

The Draft Performance Work Statement (PWS) is provided as Attachment-2 to this SSS/RFI.

The Draft Contract Data Requirements List (CDRLs) is provided as Attachment-3 to this SSS/RFI. Draft DD Form 254, Department of Defense Contract Security Classification Specification, is provided as Attachment-4 to this SSS/RFI.

1. REQUIREMENT: AFRL/RQI is conducting market research to provide follow-on flexible and high-quality specialized business and administrative support personnel who:

a. MANAGEMENT ADMINISTRATIVE RESOURCE SERVICES (MARS) V: Provide AFRL Det 7 and RQ-West with services in: General Administrative Requirements, Financial Support, Specialized Business Support, Safety Office, Scientific and Technical Information Office, Security Office, Training Office, Library Technician, Front Office Group, and Command Support Staff.

2. INFORMATION REQUEST TO INDUSTRY: The government requests that interested offerors that can fully support this requirement furnish the following information.

a. Company Name, address, point of contact (with alternate), phone numbers, email addresses, Unique Entity ID (UEID), and Commercial and Government Entity (CAGE) Code.Information should include a brief description of experience in providing the type of support described in Sections 1 & 2 above. Please include any contract references relating to financial management, administrative, and specialized services support to include, contract number, agency supported, period of performance, original contract value, and a point of contact with current phone number/email address. The information package must be clear, concise, and complete.

The government is under no obligation to provide feedback to offerors or to contact an offeror for clarification of any information submitted in response to this SSS/RFI.

b. Identification of business size and if your company is currently designated a s a small business pursuant to the Federal Acquisition Regulation (FAR) Part 19 and currently listed in the System for Award Management (SAM). Small business size standards are published by the U.S. Small Business Administration (SBA) and may be found at https://www.sba.gov/document/support-table-size-standards. The potential North American Industry Classification System (NAICS) Code for this acquisition is 561110 – Office Administrative Services.

c. Do you intend to propose? Will you propose as a small business?

d. How many days do you need to prepare a proposal?

e. Provide any comments, questions, and/or feedback on the Draft Performance Work Statement by June 21st, 2023 at 4:00PM PST.

f. Provide any questions specific to the requirement to determine capability by June 21st, 2023 at

4:00 PM PST.

g. Any other relevant information deemed useful to the Air Force regarding this acquisition.

Information packages should be limited to no more than 10 pages and submitted by June 21st, 2023 at 4:00 PM PST .

3. INQUIRES: This SSS/RFI is not a commercial solicitation, and the government will not pay for any information submitted or for any costs associated with providing the information requested herein. All interested parties must have an active CAGE Code, as well as be registered in SAM to be eligible for any potential contract award. Information on registration and annual confirmation requirements may be obtained at https://sam.gov/content/home.

4. POINTS OF CONTACT (POC): The following are your government POCs for this acquisition. Please ensure that any correspondence to the government references the Solicitation and Contract numbers and is addressed to the individuals listed below. The government requests that all inquiries be made in writing via email.

https://www.sba.gov/document/support-table-size-standards https://www.sba.gov/document/support-table-size-standards https://sam.gov/content/home

Name: Title: Email: Phone:

Valerie Malcom Contract Specialist valerie.malcom.1@us.af.mil 661-277-7708 Kiera Joyner Contract Specialist kiera.joyner@us.af.mil 661-277-1992 Shelley White Contracting Officer shelley.white.2@us.af.mil 661-277-8317

Attachments to this Document: # of Pages

1. Industry Day/Site Visit Information 3

2. Draft MARS V PWS 60

3. Draft CDRLs 15

4. Draft DD Form 254 4 mailto:alvaro.guzman.1@us.af.mil mailto:shelley.white.2@us.af.mil

Date: June 14th, 2023 Location: Air Force Research Laboratory, Edwards AFB, CA Time: 9:00AM – 1:00PM PST

GENERAL INFORMATION: The Air Force Research Laboratory, Site Support Division (AFRL/RQI), Edwards AFB, CA is hosting an Industry Day/Site Visit (ID/SV) for the Management Administrative Resource Services V (MARS V) requirement. This ID/SV is in conjunction with Solicitation #FA9300-23-R-6004 only.

1. PURPOSE: The purpose of this ID/SV is to familiarize the interested parties with the unique characteristics of AFRL/RQI, including its technical mission, unique facilities, and remote location. To facilitate this, the Government intends on presenting a set of briefing slides to attendees. This site visit is HIGHLY recommended.

2. ACCESS TO THE FACILITY: The AFRL/RQI facility is restricted to approved visitors only. In order to attend the ID/SV, interested parties must read the instructions contained herein and provide requested information as outlined in the following section.

3. ATTENDEES: All interested parties are required to provide the following information (bullets below) to the individuals outlined in Section 7 "Points of Contact'' of this attachment by June 6th, 2023 at 4PM PST. Each potential company attending the ID/SV is restricted to a maximum of three (3) individuals who can attend. However, if a company is not certain of what attendees they will send, you are permitted to provide three (3) additional names as alternates.

The names and information required below of up to three (3) primary and three (3) alternate individuals shall be provided by the date annotated in this attachment. All attendees must be a US citizen or permanent resident. The following information is required for entry into AFRL/RQI for EACH attendee:

• Name (Last, first. M.)

• Company Name

• Valid US Government-issued Photo ID/Driver's License (ID Number and issuing state)

• Date of Birth

• Place of Birth

Access to AFR/RQI and Edwards AFB may be denied to any individual not listed as a scheduled attendee or alternate attendee. All individuals entering AFRL/RQI must be in possession of a valid US Photo ID.

4. ID/SV SLIDES AND ATTENDEE LIST INFORMATION:

• Slides: The ID/SV slides will be posted to SAM.gov once they have been cleared for

AFTC – Attachment -1 to SSS/RFI MARS V Industry Day/Site Visit electronic distribution.

• Attendee List: All ID/SV attendees will fill out a sign-in sheet just prior to the start of the ID/SV slide presentation.

5. LOCATION, DIRECTIONS AND OTHER INFORMATION: All interested parties are to arrive at the main entrance to AFRL/RQI no later than 8:45AM PST to get checked in and receive a visitor badge.

• General Information: Directions are listed below for your reference. Please note that

AFRL/RQI is NOT located on the main base of Edwards AFB. It is a remote location to the east of main base via a 30-45 minute drive.

• Please do not use any exits off Highways 14 or 58 which specifically state “Edwards

AFB," as these are specifically for the main base and do not lead to AFRL/RQI.

• While it may appear by the directions we have provided, that you could utilize Mercury Blvd from the Lancaster/Palmdale area to reach AFRL/RQI, that road can be closed with only 30 minutes notice and is NOT recommended.

• The Government recommends taking Highway 58 as noted below to arrive.

• Directions to AFRL/RQ-W: The simplest way is to use CA Highway 58. We now have a tag in Google Maps. It is labeled "AFRL Propulsion Directorate."

• If your approach is from Mojave, CA:

1. Exit 194, Gephart Rd. (Approx. 25 miles East from Mojave. CA.)

2. Turn right onto Gephart Rd. (Approx. 1/, mile)

3. You will come to a T with 20 Mule Team Rd. (Approx.½ mile)

4. Turn left onto 20 Mule Team Rd.

5. Turn right, onto Rocket Site Rel. (Approx. ½ mile)

• If your approach is from Barstow, CA:

1. Take exit 196. Borax Rd. (Approx. 44 miles West from Barstow, CA.)

2. Turn left onto Borax Rd. (Approx. 1/., mile)

3. You will come to a T with 20 Mule Team Rd. (Approx.½ mile)

4. Turn right onto 20 Mule Team Rd.

5. Turn left onto Rocket Site Rd. (Approx. 1.4 miles)

• Once on Rocket Site Rd:

1. After approx. 6 miles, you will come to a T with Mercury Blvd.

2. Turn left onto Mercury Blvd.

3. You will be heading up hill approx. 2.5 miles and come to the AFRL gate.

4. Please park in the Visitor Parking turn-off and walk up to the gate with an ID such as State issued driver's license or US passport.

• Arrival: Once you have arrived at the Visitor Parking as noted above, you will then proceed to the guard shack where a government team member will get you signed in and you will be provided a visitors’ badge.

• Additional Information/Notes:

1. There is no available gasoline on-site at AFRL/RQ-W for personally owned vehicles. The closest gas station is in Boron, CA which is 10-15 miles away from

AFRL/RQ-W.

2. Food services are not available at AFRL/RQ-West.

3. Cell phone service is not guaranteed and is only likely if your carrier is Verizon Wireless.

4. Absolutely no photography is allowed on-site. Please direct any questions or concerns on this matter to a government team member during the ID/SV.

7. POINTS OF CONTACT (POC): Please provide all requested information outlined herein (by email) to the individual's listed below for this ID/SV. All information requested herein should be submitted no later than: June 6th, 2023 at 4PM PST.

Name: Title: Email: Phone:

Valerie Malcom Contract Specialist valerie.malcom.1@us.af.mil 661-277-7708 Kiera Joyner Contract Specialist kiera.joyner@us.af.mil 661-277-1992 Shelley White Contract Specialist shelley.white.2@us.af.mil 661-277-8438 mailto:alvaro.guzman.1@us.af.mil mailto:shelley.white.2@us.af.mil

DRAFT

PERFORMANCE WORK STATEMENT (PWS)

FOR

MANAGEMENT ADMINISTRATIVE RESOURCE SERVICES

(MARS) V

Contract Number: TBD Solicitation Number: FA930023R6004

Draft Date: 8 May 2023

Attachment 2

Table of Contents

1 Description of Services…………………………………………………………………

1.1. General

1.2. Description of Services/Objectives:

1.3. Non-Personal Services

1.4. Background:

1.5. Inherently Governmental Function

1.6. Period of Performance

1.7. Place of Performance

2 Specific Requirements………………………………………………………………………

2.1 General Administrative Support

2.2 Budget Execution and Finance Support to RQRO

2.3 Financial Support to Engineering Support Contract (ESC) and RQRE Branch

2.4 Specialized Business Support to the Site Support Division (RQI)

2.5 Safety and Site Operations office Support

2.6 Scientific and Technical Information Office (STINFO) Office Support

2.7 Training Office Support

2.8 Library Technician Support

2.9 Commander Support Staff (CSS) Office Support

2.10 Rocket Propulsion Division (RQR) Specialized Business Support

2.11 Travel

3 Contract Management…………………………………………………………………….

3.1. Phase-in/Phase out Transition

3.2. Contract Manager

3.3. Personnel Roster

3.4. Work Schedules, Leave, and Absences

3.5. Continuity Folders

3.6. NDA(s)

3.7. NDA Repository

4 Minimum Qualifications…………………………………………………………………..

4.1. General Administrative Support

4.2. Budget Execution and Finance Support to RQRO

4.3. Financial Support to Engineering Support Contract (ESC) and RQRE Branch

4.4. Specialized Business Support to RQI

4.5. Safety Office Support

4.6. Scientific and Technical Information Office (STINFO) Support

4.7. Scientific and Technical Information Office (STINFO) Security and Policy (S&P) Review

4.8. Scientific and Technical Information Office (STINFO) (Technical Editor / STINFO Office

Lead

4.9. Training Office Support

4.10. Library Technician Support

4.11. Commander Support Staff (CSS) Office Support

4.12. Rocket Propulsion Division (RQR) Front Office Group (FOG) Support

4.13. Propellants Branch (RQRP) Support

4.14. Combustion Devices Branch (RQRC) Support

4.15. Contract Management

5 Deliverables

5.1. Contract Data Requirements List (CDRL)

5.2. Service Summary (SS)

5.3. Government Quality Assurance

5.4. Performance Assessment

6 Government Furnished Property and Services

6.1. Government Furnished Services

6.2. Government Furnished Facilities

6.3. Government Furnished Property

6.4. Contractor Furnished Property and Services

7 General Information

7.1. Hours of Work

7.2. Recognized Holidays

7.3. Contract Personnel

7.4. Disruption of Services

7.5. Conservation of Utilities

7.6. Environmental Protection

7.7. Miscellaneous

7.8. Security

7.9. Safety

1. Description of Services

1.1. General: Management Administrative Resources Services (MARS)-V is a non-personal services contract to provide seamless support for financial management, administrative, and specialized services support to the Air Force Research Laboratory (AFRL), Edwards AFB, California. The government shall not exercise any supervision or control over the service providers performing the services herein. Such service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.2. Description of Services/Objectives: The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and nonpersonal services necessary to perform MARS V as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property (GFP) and services as applicable. The contractor shall perform to the standards in this PWS. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the PWS. The contractor shall be responsible for maintaining communication with the Contracting Officer (CO) and the Contracting Officer’s Representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.3. Non-Personal Services: The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor manager (CM) to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the CO immediately. These services shall not be used to perform work of a management nature, (i.e., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the government.

1.4. Background: The AFRL mission is leading the discovery, development, and integration of affordable warfighting technologies for our air and space forces. Within AFRL, the Aerospace Systems Directorate’s (RQ) mission is to pioneer transformative aerospace technologies for our warfighter’s advantage. The RQ directorate is split between Wright- Patterson AFB (RQ-East) and Edwards AFB (RQ-West). The Site Support Division (RQI) provides plans, investments, and programs to enable all elements of RQ in the accomplishment of the directorate mission as RQI manages, coordinates, integrates and directs a wide range of enabling functions.

1.5. Inherently Governmental Function: The contractor shall not perform inherently governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relationship to this PWS.

1.6. Period of Performance: This is a four-year contract with a one (1) year base period, and three (3), one (1) year options. Additionally, this contract includes the clause found at FAR 52.217-8 “Option to Extend Services” which would permit the government to continue performance for up to an additional six (6) months.

1.7. Place of Performance: The contractor shall perform the services in the PWS at AFRL RQ-

West located on a remote section of Edwards Air Force Base, CA. Partial telecommuting may be appropriate for some Contract Line Item Numbers (CLINs), but not for others.

Partial telecommuting is not an entitlement, it is not an organizational wide benefit, and it in no way changes the terms and conditions of this contract. Any partial telecommuting arrangement made will be on a trial basis for the first three months and may be discontinued at will of government and at any time at the request of either the agency or government.

Every effort will be made to provide 30 days’ notice of such change to accommodate commuting, childcare and other issues that may arise from the termination of a telecommuting arrangement. There may be instances, however, when a shorter notice is possible.

2. Specific Requirements

2.1. General Administrative Support: The contractor(s) shall provide support to a variety of program and project management functions at RQ-West in support of primary PWS tasks.

These positions use some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The contractor(s) selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures to the Government Program Manager (GPM) or the COR.

Typical duties include assisting in a variety of administrative matters, maintaining a wide variety of financial or other records (stored both manually and electronically), verifying statistical reports for accuracy and completeness, compiling information, and handling and adjusting complaints. Contractor(s) experience shall include the ability to proofread and coordinate Air Force (AF)/Space Force (SF) and/or Department of Defense (DoD) documents, capability of understanding DoD technical terms, and the ability to communicate those items with non-technical personnel.

2.1.1 Clerical/ADMIN Support: The contractor shall support management of office activities. The contractor shall create, edit, and reformat memorandums and other correspondence letters IAW applicable instructions (Tongue and Quill), formats, or templates. The contractor shall incorporate edited combinations of the identified inputs, which may require numerous iterations and integration from a variety of software packages to produce final documents. Tasks include answering inquiries regarding business and staff support functions, completing computer‐generated forms/worksheets, taking messages, and forwarding the information to the appropriate office/Point of Contact (POC), tracking suspenses, originate, coordinate, and prepare responses to tasks, and distribute correspondence and reports that require government signature(s). The contractor shall assist with disposition of CUI information. The contractor shall handle differing situations, problems, and deviations in performance of this PWS according to organizational priorities, duties, policies, and program goals.

2.1.2 Video Teleconferencing (VTC) Support: The contractor shall schedule conference room(s) and coordinate Information Technology (IT) support for VTCs and recurring/non‐recurring meetings. The contractor shall also coordinate with all participants on meeting related issues, keep attendees informed, operate computers/projectors (if required) and record, and finalize meeting minutes (if required). The contractor shall assist with disposition of CUI information.

2.1.3 Records Management (RM): The contractor shall assist and/or be appointed as an alternate Area Record Professional (ARP) with RM functions to include maintaining and retrieving electronic and hard copy documents from current and archival filing systems in accordance with (IAW) applicable regulations.

2.1.4 Self-Inspection Checklist: The contractor will assist with Management Internal

Control Toolset (MICT) and non-MICT self-inspection checklist(s) within PWS task area (if applicable). The contractor shall provide electronic supporting artifacts to each checklist question as required.

2.1.5 System access: PWS tasks may require additional system accesses. The contractor shall request system access within fifteen (15) business days after computer account is enabled or as required by the process. The CM shall ensure that personnel have completed the necessary steps to request access to government systems and databases to perform tasks in the PWS. The CM will use established processes to request accounts which currently include Desktop Computer (E‐Mail, AFNET, SATURN, AFRL‐ELSZ, etc.), Procurement Integrated Enterprise Environment (PIEE), Defense Technical Information Center (DTIC), Defense Patent Application Review System (DPARS), Microsoft Office SharePoint and Teams sites, Joint Army‐Navy‐NASA‐Air Force (JANNAF) User Portal, AFRL Enterprise Work Unit Application, Enterprise EBS (Live Link), Integrated Library System (ILS), EZProxy, AF Advantage/GSA Advantage, Management Internal Control Toolset (MICT), ASSIST, Joint Certification Program (JCP), Air Force Records Information Management System (AFRIMS), and other government databases/systems.

2.1.6 Training: The contractor shall provide the necessary training to meet security, information management, finance, and safety requirements. The contractor shall maintain related records for personnel but may use existing government databases when applicable. The contractor may also be required to use Telephone Conferencing (TELECON) or VTC to accomplish training.

2.1.7 Data Management: The contractor(s) shall assist in data management activities and tasks to include generating standard and unique reports. Data shall be managed via digital tracking logs, spreadsheets, and databases.

2.1.8 The contractor shall assist with oversight and scheduling of facility, vehicle, and equipment maintenance, as necessary. Assist in data processing over inventory(s), by performing inspection(s) and updating related inventory(s) as necessary.

2.1.9 The contractor(s) shall notify the GPM of any complication, obstruction, or conflict issue with the completion of the PWS.

2.1.10 Oversee and maintain SharePoint site(s) to include inquiring about updates, improving functionality, and managing calendar as applicable.

2.1.11 The contractor(s) shall assist with converting paper documents to electronic formats in support of digital transformation, as necessary. Including the shredding of CUI information, scanning, and organizing files.

2.2 Financial Support to Facility Support Contract (FSC) and RQRO Branch: The contractor shall provide specialized budget execution support to the FSC and RQRO Branch. The contractor shall provide assistance with supporting analysis, planning, and development of quality financial documents. The contractor shall communicate, coordinate, prioritize, maintain files, manage databases, and generate reports and presentations to diverse audiences. The contractor shall be meticulous, have strong organizational skills, and display professionalism and discretion.

2.2.1 The contractor shall prepare, track, validate, and report on program/project funding documents to ensure compliance with all applicable regulations and guidance. The contractor shall verify funding document data against contract and contract modification documents.

2.2.2 The contractor shall accurately prepare funding documents e.g., Form 9, Program Manager documents, R-2 documents, and other forms as government guidance dictates. Historically, there are five ~ (5) to twenty (20) funding documents per month; however, a surge could occur if additional funding is received. Completion of action shall occur within four (4) hours of initial request or as mutually agreed with the government.

2.2.3 This process requires precise tracking, auditing and managing of the following:

funds Appropriation Year (AFY), work plan, source of money Job Order Number (JON), CLINs, history of fund transfers, appropriation year, detailed lines of Accounting Budget Program Activity Code (BPAC), Program Element Code (PEC), Responsibility Center/Cost Center Codes (RC/CC), Element of Expense Investment Code (EEIC), Accounting Classification Reference Number (ACRN), numerous individual Purchase Request (PR) numbers, and contract ceilings for labor, non-labor, total contract, and various aspects of applicable contract types (i.e., Award Fee)

2.2.4 The contractor shall research, track, gather, analyze, validate, respond to, and provide recommendations on financial data by assigned deadlines. Estimated averages for Shared Data Warehouse, contract modification, Cost Contract Management database invoice/task/funding and balance information, etc., for ~ fourteen (14) status updates analyses per month. Completion of action shall occur within three (3) hours of the request or as mutually agreed with the government.

2.2.5 The contractor shall track and provide updated financial status of obligation and expenditure execution status to support monthly, quarterly, and annual financial/budget status meetings. The contractor shall be prepared to discuss and provide status of contract invoices, obligations, and expenditure deviations from stated goals. Generate a minimum of two (2) to five (5) reports per month using government financial systems and other government databases.

2.2.6 The contractor shall participate in financial/budgetary meetings as necessary.

2.2.7 The contractor shall input financial data into government financial Cost Contract

Management databases (e.g., for invoicing, money moves, funding requests, and reconciliation). Approximately three (3) to ten (10) updates per month are estimated for each assigned Work Plan. On average, there are fifty (50) forty-six (46) active FSC Work Plans. Inputs shall be accurately performed within three (3) hours of the request for action.

2.2.8 The contractor shall process/input invoice data into applicable government databases. There are approximately an average of seventy-five (75) database line-item payment updates per invoice, and two (2) invoices per month. This action shall be completed within four (4) hours of invoice receipt.

2.2.9 The contractor shall provide all new government personnel with website links for applicable government database and/or financial systems. This is provided upon request (typically one annually). The function shall be completed within three (3) hours of the request.

2.2.10 The contractor shall identify Microsoft Excel anomalies and/or other database anomalies.

2.2.11 Administrative Support for RQRO:

2.2.11.1 Create/track Personnel Protective Equipment Letters (e.g., boots, hard hats, prescription eyewear).

2.2.11.2 Create/track credit card appointment letters on an as needed basis.

2.2.11.3 Provide management and administrative support to the Division Government Purchase Card (GPC) holder. Duties will include: Receiving purchase requests and formatting to GPC logbook standards, researching and verifying mandatory sourcing for original and replacement orders if an item was canceled, obtaining records including, but not limited to: Purchase Requests, Order Confirmations, Cancellations, Receipts, Invoices, and Proof of Receipts included in the GPC cardholder books (electronic and/or paper).

The contractor will have a working knowledge of these documents and be able to assist the government card holder during monthly GPC reconciliations. The contractor may be requested to attend annual GPC audits with GPC cardholder(s).

2.3 Financial Support to Engineering Support Contract (ESC) and RQRE Branch: The contractor shall provide specialized budget execution support to the Engineering Services Contract (ESC) and RQRE branch. The contractor shall have the required qualifications, skills, and experience to serve as well as capability to apply strong organizational skills and attention to detail, the ability to multitask and work in a challenging fast-paced environment, show excellent written and verbal communication skills, displaying professionalism and discretion as appropriate.

2.3.1 The contractor shall prepare, track, validate and report on program/project funding documents to ensure compliance with all applicable regulations and guidance.

Verify funding document data against contract and contract modification documents. Forms may include: AF Form 36, Supply document Register, Directive Division, DD Form 448, Military Interdepartmental Purchase Request (MIPR), AF Form 4009, Government Purchase Card Fund Cite Authorization, AF Form 185, Project Order, AF Form 616, Fund Cite Authorization (FCA), or as other government guidance dictates. Historically, five (5) to twenty (20) funding documents per month; however, a surge could occur if additional funding is received.

2.3.2 The contractor shall track, research, gather, analyze, validate, respond to, and provide recommendations to suspenses on financial data by the stated deadline.

Averages at least two (2) analyses per month.

2.3.3 The contractor shall provide updated execution status to support monthly, quarterly, and annual financial/budget status meetings. Be prepared to discuss and provide status of open commitments on contracts, contract invoices, travel funding status, and obligations and expenditures deviations from stated goals, etc.

2.3.4 The contractor shall review, report, and attend financial/budgetary meetings. On average, the contractor attends at least two (2) meetings per week.

2.3.5 The contractor shall provide financial data and generate two (2) to five (5) financial execution reports, contractor obligation and disbursement reports per month using government financial systems and other government database system.

2.3.6 The contractor shall track and provide financial information to the applicable

Branch Financial Analyst on Unfunded Requirements (UFRs) for management prioritization of funding up to three (3) times per year.

2.3.7 The contractor shall input contract and financial data into government financial systems and databases. Perform financial forecast for obligations/ expenditures on planned/actual events in CCaR on all WU’s IAW local policy guidance. Three (3) to ten (10) updates per month for each assigned WU.

2.3.8 The contractor shall support and work closely with government team members to determine required funding for ESC and other RQRE contracts. Distribute funding as appropriate on ESC CLINS which can be up to twelve (12) fund requests per day with up to thirty-five (35) Work Plans (WP) broken out between multiple CLINs depending on availability of funding. NOTE: This process requires precise tracking and auditing of the Task Number, source of money JON, CLIN, history of fund transfers, managing appropriation year, detailed lines of Accounting (BPAC), PEC, RC/CC, EEIC, ACRN, numerous individual PR numbers, and contract ceilings for labor, non-labor, total contract, and various aspects of applicable contract types (i.e., Firm Fixed Price, Cost Plus Fixed Fee, and Incentive Fee) depending on the Task.

2.3.9 The contractor shall accurately validate ACRN allocation(s) down to the WP level/WU and fund distribution, and process within 1 hour of validation. Process two (2) to three (3) invoices and/or ACRN/task validations per month.

2.3.10 Process/input invoice data into applicable government financial accounting systems and/or database(s). Approximately twenty (20) database updates per invoice, two (2) to three (3) invoices per month.

2.3.11 The contractor shall provide all new government personnel with the website links for applicable government database and/or financial systems. Up to twenty (20) updates performed annually.

2.3.12 The contractor shall identify Microsoft Excel and/or other database anomalies;

document and identify the steps and time required to perform corrections and consult with the government’s database administrator in an accurate, concise, and timely manner. Engage with government customers, ESC CORs, and financial analysts to ensure proper accountability of funds.

2.3.13 The contractor will follow-up and provide documents within seven (7) days that validate the problem resolution; ensure ESC CORs approves the resolution and submitted documents.

2.3.14 The contractor shall provide rapid and accurate forecasting entries as well as financial document initiation, editing, and processing using applicable government financial systems and databases. Historically, up to twenty (20) financial forecasts performed the same day if workday allows. Otherwise, task is to be performed the beginning of the next workday. The contract may also initiate up to five (5) allocations, five (5) money moves, and six (6) funding documents per day within two (2) hours of receiving request, along with all necessary information.

2.3.15 The contractor shall support the ESC CORs by creating allocations, inputting funding and execution data into designated contract accounting system. Perform task up to five (5) times per week while making no more than two (2) computational errors per week.

2.3.16 The contractor shall perform data entry to clear non-billed charges, bills, refunds, money moves, and Defense Financial Accounting Service (DFAS) payments into applicable government financial systems.

2.3.16.1 Perform ~ one hundred and twenty (120) ACRN expenditure updates by tasks each week due to invoice reconciliations and subsequent corrections.

2.3.16.2 Perform up to six (6) fund allocation and money move activities per week due to infusion of funds and changing program requirements.

2.3.16.3 Ensure that the designated contract accounting system accurately reflects the information contained in each contract modification within twenty-four (24) hours of receiving the official contract modification.

2.3.16.4 Update government designated contract accounting system to reflect all transactions.

2.3.17 Provide unique reports such as Branch fund status (planned, programmed, and executed for both “direct” and “indirect” funds); pending financial transactions, DD Form 250, Material Inspection and Receiving Reports status, CLIN balance, and financial status updates from government database to ESC CORs and other government personnel as required. The contractor may generate up to twenty-five

(25) unique reports per month.

2.4 Site Support Division (RQI) Specialized Business Support: The contractor shall have the required qualifications, skills, and experience to serve as the administrative and budget execution support to the Site Support Division (RQI). Individual must have the capability to apply strong organizational skills and attention to detail, the ability to multitask and work in a challenging fast-paced environment, show excellent written and verbal communication skills, displaying professionalism and discretion as appropriate for the division office.

2.4.1.1 Budget Execution Support for RQI. The contractor shall support a variety of budget execution support to RQI. Duties include:

2.4.1.1.1 Assist in the preparation and gathering of program/project funding documents and contracting packages ensuring compliance with all AF/SF regulations and guidance. Forms used may include: AF Form 9, Market Research Report, vendor quotes, or others as government guidance dictates

2.4.1.1.2 Research, gather financial data, validate, and respond to suspense by stated deadline

2.4.1.1.3 Attend financial execution and program management meetings for the division, branches, and program managers.

2.4.1.1.4 Provide management and administrative support to the Division

Government Purchase Card (GPC). Duties will include: Receiving purchase requests and formatting to GPC logbook standards, researching, and verifying mandatory sourcing for original and replacement orders if an item was canceled, obtaining records including, but not limited to:

Purchase Requests, Order Confirmations, Cancellations, Receipts, Invoices, and Proof of Receipts included in the GPC cardholder books (electronic and/or paper). The contractor will have a working knowledge of these documents and be able to assist the government card holder during monthly GPC reconciliations. The contractor may be requested to attend annual GPC audits with GPC cardholder(s).

2.4.1.1.5 Prepare and distribute a copy of meeting minutes to prescribed distribution list within ten (10) duty days following a meeting, coordinating follow-up for staff meetings and calendar schedules.

2.4.1.1.6 Assist in formatting and tracking financial and performance reports in support of RQI branches planned budget execution.

2.4.1.2 Administrative Support to RQI. This work includes responsibility is the following areas:

2.4.1.2.1 Assist the RQI timekeeper with ATAAPs labor hours program administration for RQI personnel and division/branch coordination.

2.4.1.2.2 Records Management – Records Custodian

2.4.1.2.3 RQI and Det 7 MICT checklist(s) annually by coordinating throughout division for annual compliance

2.4.1.2.4 Joint Personnel Adjudication System (JPAS) visit request submission and follow-up

2.4.1.2.5 RQI SharePoint site(s) support

2.5. Safety (Det 7/SE) and Site Operations (RQIO) Office Support: The contractor(s) shall have the required qualifications, skills, and experience to serve as the administrative and budget execution support to the Det 7/SE and RQIO Branches. Individual must have the capability to apply strong organizational skills and attention to detail, the ability to multitask and work in a challenging fast-paced environment, show excellent written and verbal communication skills, displaying professionalism and discretion as appropriate.

2.5.1. Safety (Det 7/SE) Office Support

2.5.1.1.The contractor(s) shall process all Standard Operating Procedures (SOPs), Test

Operating Procedures (TOPs), Operating Instructions (OIs), Chemical Hygiene Plans (CHPs), RQ-West Form 5s, RQ-West Form 27s, inspection reports, Continuation Of Operations Plan (COOP), Emergency Management Plans and other documents to obtain approval. Processing includes generating and routing letters, communicating, tracking, logging, and validating until completion.

2.5.1.2.The contractor(s) shall support management functions through data entry and information integration on ~ five (5) to ten (10) inquiries per day. The contractor(s) shall generate, enter, and maintain ~five (5) government databases with hundreds of files/forms and correspondences.

2.5.1.3.The contractor(s) shall assist functional managers with the editing and processing the Confined Space, Lockout and Tagout (LOTO), Branch Safety Representative (BSR), Additional Duty Weapons

2.5.1.4. Safety Representative (ADWSR), Explosive Site Plans (ESPs) documents including communicating, documenting, responding, maintaining Safety Office’s continuity books, and tracking to closure. There are approximately thirty (30) to fifty (50) documents to be processed per month.

2.5.1.5.The contractor(s) shall acquire, update, and maintain either a printed or electronic Safety Library. This may include updating federal, state, and local governmental regulations, organizing, and cataloging publications and maintaining spreadsheets of current publications with dates. The contractor(s) processes documents and answers customer inquiries daily.

2.5.2. Site Operations (RQIO) Support:

2.5.2.1.The contractor(s) shall coordinate with the Training Office to retrieve, assemble, and post metrics for Security Training; includes quarterly, annual, and Operations Security (OPSEC) training currently located on Microsoft Office SharePoint.

Coordinate Computer Based Training (CBT) on the status of quarterly security training package, prepare email for site-wide notification, match all incoming successful completions against site names roster, and follow up with individuals who have not taken the training. As directed, provide the Chief of Security with a listing of all names of who has not completed the training at various times before the site-wide deadline. Data is mainly geared up for use during the annual security training. Once training is initiated, there is a period where the database is maintained/updated daily until 100% completion of training.

2.5.2.2.The contractor(s) shall assist in conducting on the Spot Security Inspections for proper identification at facilities, special events, and different areas of AFRL/RQ- West and transcribe self-inspection notes into a report using templates for Chief of Security signature, as applicable

2.5.3. Other Administrative Support: This includes general administrative duties as well as the following areas or responsibility.

2.5.3.1.Oversee and maintain applicable RQI SharePoint site(s) to include inquiring about updates, improving functionality, and managing calendars.

2.5.3.2.Records Management – Records Custodian.

2.5.3.3. Assist safety and RQIO with MICT Checklist(s) annually by coordinating throughout branch for annual compliance, as applicable.

2.5.3.4.The contractor(s) shall coordinate and maintain assigned distribution lists, rosters, etc. for safety and RQIO

2.5.3.5.The contractor(s) shall identify, develop, modify, and improve the administrative process as applicable. The contractor(s) is highly encouraged to interact with other administrative personnel for understanding, learning their processes, and exploring ideas to create and improve all branch administrative processes.

2.5.3.6.Consumable inventory: The contractor(s) shall ensure that general office equipment (copiers, printers, scanning, fax machines, multifunctional devices, etc.) are properly stocked with appropriate supplies at least once every sixty (60) days and report status to government POC(s).

2.5.3.7.Prepare and distribute a copy of meeting minutes to prescribed distribution list within ten (10) duty days following a meeting: coordinating follow-up for staff meetings and calendar schedules as applicable.

2.5.3.8.The contractor(s) shall collect, compile, update, and create Microsoft Excel spreadsheets for assigned programs and procedures.

2.5.3.9.The contractor(s) shall assist and track Branch’s suspense's (examples: preparing office supplies, scheduling the training, documents routing).

2.5.3.10. The contractor(s) shall provide monthly report of assigned safety and RQIO summary program status (i.e., overdue, coming due within thirty (30) days).

2.5.3.11. Contractor(s) shall provide associated Support to RQI for monthly training sessions as applicable.

2.6. STINFO Office Support: The contractor(s) shall provide support to a variety of program and project management functions at RQ‐West in support of the STINFO Office. Duties include:

2.6.1. Scientific and Technical Information Office (STINFO) Liaison and Admin Support:

This position use some subject‐matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. The contractor selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures to the STINFO Team Lead. Typical duties include assisting in a variety of administrative matters, maintaining a wide variety of records (stored both manually and electronically), verifying statistical reports for accuracy and completeness, compiling information, and handling and adjusting complaints.

2.6.1.1.The contractor shall assist in data management activities and tasks to include generating standard and unique reports based on government need. Data shall be managed via tracking logs, spreadsheets, and government databases. Contractor shall use proper nomenclature and versioning for documents, files, and reports. Data management includes special/unique and routine/recurring data updates using proper archival procedures and maintaining data integrity.

2.6.1.2.The contractor shall maintain the STINFO Share Point site to include electronic guidelines for Scientists and Engineers (S&E) on workflows and processes, document preparation, distribution statement requirements, new instructions/policies, frequently asked questions, and forms. DELIVERABLE: The contractor shall review and update the content in the SharePoint sites quarterly, or when major changes occur, and notify the COR in writing when the review was performed and briefly identify what changes were made.

2.6.1.3.The contractor shall serve as the RQ‐West Data Items Descriptions (DID) Advisor.

Prepare, revise, and update DD Form 1423‐1; refine CDRLs for contract awards.

Maintain a library of frequently used CDRLs. Identify and assist customers to determine applicable DID for the requirement(s). CDRLs surge during SBIR/STTR solicitation cycles.

2.6.1.4.The contractor shall process DD Form 882, Report of Inventions and Subcontracts as required for contract closeout. Processing includes tracking on government systems, preparing a Patent letter on official government letterhead, routing to GPM for approval; routing paperwork to host base legal office for processing/approval, and storing on government database systems.

2.6.1.5.The contractor shall receive, track, process, and staff DTIC Form 55, Request for

Release of Limited Information requests from DTIC. Prepare letters on government letterhead with results for Division Technical Advisor’s approval.

2.6.1.6.The contractor shall prepare, validate, and disseminate a monthly STINFO Status

Metrics report to interested parties, with inputs from the STINFO team. The report must include these categories: Technical reports (in edit and reproduction/distribution; number of final/special/interim reports received);

technical papers (numbers of received, edited, and routed; notification/distribution of approvals); DD Form 1423‐1; DD Form 882 activity, DTIC submissions and submissions to AFRL/PA. Categories may be added/removed as processes change.

DELIVERABLE to the COR by the fifth (5th) of each month, reporting on data from the previous month.

2.6.1.7.The contractor shall monitor the STINFO Org email and route items as necessary for action.

2.6.1.8.The contractor shall assist with converting paper documents to electronic formats, shredding and/or boxing of CUI/CTI information, perform quarterly assessments of office supplies and notifying government POCs on status. The contractor will assist with self‐inspection checklists, including the MICT checklists.

2.6.1.9.The contractor shall assist the office in DTIC submissions to ensure that all items are submitted to DTIC in a timely manner after presentation. Per AFI 61‐201: All significant scientific or technological observations, findings, recommendations, and results sponsored, in whole or in part, by the DAF are documented and sent to DTIC, or other DoD‐approved repository, within one-hundred and eighty (180) days after completing the work.

2.6.2. Scientific and Technical Information Office (STINFO) Security and Policy (S&P)

Review The contractor shall provide specialized STINFO S&P support to the government.

The S&P process ensures that information is released in a timely manner, without divulging classified, proprietary, or sensitive technical or operational information about critical military technology and conforms to DoD policies. The contractor will work with various stakeholders in the development of strategic communications to promote and educate internal and external stakeholders on site/system capabilities.

2.6.2.1.The contractor shall perform Security & Policy review from cradle‐to‐grave, from receiving document to DTIC and government dissemination. This process includes multiple routing steps.

2.6.2.2.The contractor shall review, edit, and proofread package information and verify and validate supporting and supplementary documentation.

2.6.2.3.The contractor shall coordinate workflows to ensure documents are complete and approved within identified timelines.

2.6.2.4.The contractor shall review documents for accuracy and completeness and provide comments to the initiator/requestor not later than two (2) business days from initial receipt. The contractor shall work with the initiator/requestor to resolve comments.

2.6.2.5.The contractor shall be the initial point of contact for all conference requests initiated by RQ‐West.