Sources-Sought-Synopsis_Request-for-Info__No1_for_LAREDO-FA9300-19-R-0003_Final.pdf

SOURCES SOUGHT SYNOPSIS (SSS) / REQUEST FOR INFORMATION (RFI) #1

Logistics for Aerospace Research and Development Operations (LAREDO)

SSS/RFI#1 - LAREDO Page 1 of 2

Description of this Document: Sources Sought Synopsis / Request for Information #1 Anticipated Solicitation Number: FA9300-19-R-0003

Anticipated Contract Number: FA9300-20-C-0001 Title of Effort: Logistics for Aerospace Research and Development

Operations (LAREDO) Agency/Office: U.S. Air Force, Air Force Test Center (AFTC) / Aerospace

Systems Support Branch (PZRB)

1. PURPOSE: This is a Sources Sought Synopsis (SSS) / Request for Information (RFI) #1 for the LAREDO contract, as well as a notice of intent to hold an Industry Day/Site Visit. This effort is a follow-on contract combining the Consolidated Hazardous and Energetic Material Management Services (CHEMMS - Contract #FA9300-16-C-0005) and Logistics Integrated Services for Research and Development (LISARD II - Contract #FA9300-15-C-0005) contracts currently being performed at the Air Force Rocket Laboratory, Rocket Propulsion Directorate (AFRL/RQ-W), Edwards AFB, CA. The LAREDO contract will provide on-site support for AFRL with the capability to support a variety of logistics services required to sustain site Research and Development (R&D) operations. THERE IS NO SOLICITATION

AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT

RECEIVE A RESPONSE. This SSS/RFI #1 is in support of market research being conducted by the Air Force to identify potential sources, as well as to outline information on the LAREDO acquisition to solicit industry feedback. This requirement is planned to be a competitive award.

The government anticipates that this will be a total small business set-aside, however we reserve the right to change this position at any time prior to a Request for Proposal (RFP) being issued.

Information pertaining to the Industry Day/Site Visit can be found in Attachment-1 to this

SSS/RFI #1.

Additionally, a Draft Performance Work Statement (PWS) is provided as Attachment-2 to this SSS/RFI#1.

2. REQUIREMENT: AFRL/RQ-W is conducting market research to provide follow-on In support of this mission, the RQI Mission Support Division and RQIL Logistics Support Branch provides logistics support to service LMCA (Supply) operations, Munitions [Munitions Section operations, , HAZMART (Pharmacy) operations, and Special Fuels/Propellants/Cryogenics operations], Vehicle Control support, Quality Assurance (QA) technical support and Hazardous Materials (HAZMAT) management.

3. INFORMATION REQUEST TO INDUSTRY: The government requests that interested offerors that can fully support this requirement furnish the following information.

a. Company Name, address, point of contact (with alternate), phone numbers, email addresses, and Commercial and Government Entity (CAGE) Code.

SOURCES SOUGHT SYNOPSIS (SSS) / REQUEST FOR INFORMATION (RFI) #1

SSS/RFI#1 - LAREDO Page 2 of 2

b. Information should include a brief description of experience in providing the type of support described in Sections 1 & 2 above. Please include any contract references relating to Logistics Support to include: Contract Number, agency supported, period of performance, original contract value, and a point of contact with current phone number/email address. The information package must be clear, concise, and complete. The government is under no obligation to provide feedback to offerors or to contact an offeror for clarification of any information submitted in response to this

SSS/RFI #1.

c. Identification of business size and if your company currently designated a small business as defined in the Federal Acquisition Regulation (FAR) Part 19 and also currently listed in the System for Award Management (SAM). Small business size standards are published by the U.S. Small Business Administration (SBA) and may be found at https://www.sba.gov/document/support--table-size-standards. The potential North American Industry Classification System (NAICS) Code for this acquisition is 561210 “Facilities Support Services.”

d. Any other information deemed useful to the Air Force regarding this acquisition.

Information packages should be limited to no more than 10 pages.

4. INQUIRES: This SSS/RFI #1 is not a commercial solicitation and the government will not pay for any information submitted or for any costs associated with providing the information requested herein.

All interested parties must have an active CAGE Code, as well as be registered in SAM to be eligible for any potential contract award. Information on registration and annual confirmation requirements may be obtained at https://sam.gov.

5. POINTS OF CONTACT (POC): The following are your government POC’s for this acquisition. Please ensure that any correspondence to the government references the Solicitation and Contract numbers and is addressed to the individuals listed below. The government requests that all inquiries be made in writing via email.

Name: Title: Email: Phone:

Alessandra Barzaghi Contract Specialist alessandra.barzaghi@us.af.mil 661-277-0987 Joshua Vasquez Contracting Officer Joshua.vasquez.5@us.af.mil 661-277-8213 Tylan McBride Contracting Officer tylan.mcbride.2@us.af.mil 661-277-2704

Attachments to this Document: # Pages

1. Industry Day/Site Visit Information 7

2. Draft LAREDO Performance Work Statement (PWS) 46 https://www.sba.gov/document/support--table-size-standards https://sam.gov/ mailto:alessandra.barzaghi@us.af.mil mailto:Joshua.vasquez.5@us.af.mil

Logistics for Aerospace Research and Development Operations (LAREDO)

Attachment-1 to Sources Sought Synopsis/Request for

Information #1

“LAREDO Industry Day/Site Visit Information”

This attachment (excluding this cover page) is 6 page

ATTACHMENT-1 TO SOURCES SOUGHT SYNOPSIS (SSS) / REQUEST FOR INFORMATION (RFI) #1

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 1 of 6

Attachment-1 to SSS/RFI #1 LAREDO Industry Day/Site Visit Information

Date: 25 April 2019

Location: Air Force Rocket Laboratory, Edwards AFB Site (See Map below) Time: 0800L Arrival to AFRL/RQ-W, 0830L Briefing Begins

1. GENERAL INFORMATION: The Air Force Research Laboratory, Propulsion Directorate

(AFRL/RQ-W), Edwards AFB, CA is hosting an Industry Day/Site Visit (ID/SV) for the Logistics for Aerospace Research and Development Operations (LAREDO) requirement.

This ID/SV is in conjunction with Solicitation # FA9300-19-R-0003 only.

2. PURPOSE: The purpose of this ID/SV is to receive industry awareness, feedback and to give a brief overview of the location awareness for smart proposals. To facilitate this, the government intends on presenting a set of briefing slides to attendees, as well as providing a bus tour of certain AFRL facilities.

3. ACCESS TO THE FACILITY: The AFRL/RQ-W facility is restricted to approved visitors only. In order to attend the ID/SV, interested parties must read the instructions contained herein and provide requested information as outlined in the following section.

4. ATTENDEES: All interested parties are required to provide the following information

(bullets below) to the individuals outlined in Section 7 “Points of contact” of this attachment.

Each potential company attending the ID/SV is restricted to a maximum of three (3) individuals who can attend. However, if a company is not certain of what attendees they will send, you are permitted to provide three (3) additional names as alternates. The names and information required below of up to three (3) primary and three (3) alternate individuals shall be provided by the date annotated in this attachment. All attendees must be a US citizen or permanent residents. The following information is required for entry into AFRL/RQ-W for EACH attendee:

• Name (Last, First, MI.)

• Company Name

• Valid US Government-issues Photo ID/Driver’s License (ID Number and issuing state)

Access to AFRL/RQ-W and Edwards AFB may be denied to any individual not listed as a scheduled attendee or alternate attendee. All individuals entering AFRL/RQ-W must be in possession of a valid US Photo ID.

5. ID/SV SLIDES, ATTENDEE LIST, AND BUS TOUR INFORMATION:

• Slides: The slides will be provided to interested parties after they have been cleared for electronic distribution to all interested parties who provide information outlined herein AND request a copy of the slides. Additionally, the slides will also be provided

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 2 of 6 to interested parties who are unable to attend the ID/SV but request a copy. Requests shall be made by email.

• Attendee List: All ID/SV attendees will fill out a sign-in sheet just prior to the start of the ID/SV slide presentation. All attendees, as well as the information they will provide (Name, Company, Email, Phone #) shall be shared via FedBizOps.gov within a week of the ID/SV. This is to foster collaboration of potential sources as well as subcontracts.

• Bus Tour Information: All of the locations which will be visited on the bus tour will be outlined and provided to attendees just prior to the start of the tour. Each location visited on the tour will have a script read to bus attendees with a brief description of each stop taking place. The list of visited locations as well as the script which will be used on the tour will be provided to all attendees. Additionally, those items will be provided to interested parties by email request only within three (3) business days following the ID/SV for any requests received before the ID/SV. Requests made after the ID/SV will be fulfilled at the time of the request within three business days. The script and location list will not be provided to interested parties prior to the ID/SV.

6. LOCATION, DIRECTIONS AND OTHER INFORMATION: All interested parties are to arrive at the main entrance to AFRL/RQ-W no later than 0800L in order to get checked in and receive a visitor badge.

• General Information: Maps are attached for your reference. Please note that AFRL/RQ-W is NOT located on the main base of Edwards AFB. It is a remote location to the east of main base via a 30-45 minute drive.

o Please do not use any exits off of Highways 14 or 58 which specifically state

“Edwards AFB,” as these are specifically for the main base and do not lead to

AFRL/RQ-W.

o While it may appear by the maps we have provided that you could utilize Mercury

Blvd from the Lancaster/Palmdale area to reach AFRL/RQ-W, that road can be closed with only 30 minutes notice and is NOT recommended.

o The government recommends taking Highway 58 as noted below to arrive.

• Directions to AFRL/RQ-W: The simplest way is to use CA Highway 58. We now have a tag in Google Maps. It is labeled “AFRL Propulsion Directorate.”

If your approach is from Mojave, CA:

1. Exit 194, Gephart Rd. (Approx. 25 miles East from Mojave, CA.)

2. Turn right onto Gephart Rd. (Approx. ¼ mile)

3. You will come to a T with 20 Mule Team Rd. (Approx. ½ mile)

4. Turn left onto 20 Mule Team Rd.

5. Turn right onto Rocket Site Rd. (Approx. ½ mile)

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 3 of 6

If your approach is from Barstow, CA:

1. Take exit 196, Borax Rd. (Approx. 44 miles West from Barstow, CA.)

2. Turn left onto Borax Rd. (Approx. ¼ mile)

3. You will come to a T with 20 Mule Team Rd. (Approx. ½ mile)

4. Turn right onto 20 Mule Team Rd.

5. Turn left onto Rocket Site Rd. (Approx. 1.4 miles)

Once on Rocket Site Rd:

1. After approx. 6 miles, you will come to a T with Mercury Blvd.

2. Turn left onto Mercury Blvd.

3. You will be heading up hill approx. 2.5 miles and come to the AFRL gate.

4. There is a Visitor Parking turn-off before the gate (i.e. the star on 2nd map).

5. Please park there and walk up to the gate with an ID such as State issued driver’s license or US passport.

• Arrival: Once you have arrived to the Visitor Parking as noted in #’s 4 and 5 directly above, you will then proceed to the guard shack where a government team member will get you signed in and you will be provided a visitors badge.

• Agenda/Tentative Schedule: The following is subject to change but provides an estimate on what to be expected in the ID/SV. All times listed are local PST time.

o 0800 – 0830 Check-in at AFRL/RQ-W Gate o 0830 – 0900 AFRL Rocket Lab Overview o 0900 – 0945 LAREDO PWS Review o 0945 – 1000 Contract Overview o 1000 – 1015 Break o 1015 – 1115 Driving Windshield Tour

• Additional Information/Notes:

o There is no available gasoline on-site at AFRL/RQ-W for personally owned vehicles. The closet gas station is in Boron CA, which is 10-15 miles award from AFRL/RQ-W main gate.

o Food services are not available at AFRL/RQ-West.

o Cell Phone service is not guaranteed, and is only likely if your carrier is Verizon Wireless.

o Absolutely no photography is allowed on-site. Please direct any questions or concerns on this matter to a government team member during the ID/SV.

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 4 of 6

7. POINTS OF CONTACT (POC): Please provide all requested information outlined herein (by email) to the individual’s listed below for this ID/SV. All information requested herein should be submitted no later than 4:00PM PST on 18 April 2019.

Name: Title: Email: Phone:

Alessandra Barzaghi Contract Specialist alessandra.barzaghi@us.af.mil 661-277-0987 Joshua Vasquez Contracting Officer Joshua.vasquez.5@us.af.mil 661-277-8213 Tylan McBride Contracting Officer tylan.mcbride.2@us.af.mil 661-277-2704

The following two pages contain maps referenced herein mailto:alessandra.barzaghi@us.af.mil mailto:Joshua.vasquez.5@us.af.mil

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Vicinity Map Edwards Air Force Base

FOR OFFICIAL USE ONLY

I 0 7,000 14,000

FOR OFFICIAL USE ONLY

28,000 42,000 56,000

Feet

Prepared By: 95ABW/CEPT, 08/30/2011

Mojave, CA

Boron, CA

Rosamond, CA

Lancaster, CA

H ig hW ay

Highway 58

H ighw ay 395

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 5 of 6

Place Proper DISTRIBUTION STATEMENT Here

UNCLASSIFIED

Ro ck et S ite R oa d

Visitor Parking

Guard Shack

ATTACHMENT-1 TO SSS/RFI#1 – INDUSTRY DAY/SITE VISIT INFORMATION Page 6 of 6

Logistics for Aerospace Research and Development Operations (LAREDO)

Attachment-2 to Sources Sought Synopsis/Request for

Information #1

“LAREDO Draft Performance Work Statement (PWS)”

This attachment (excluding this cover page) is 45 page

FA9300-19-R-0003

Page - 1 - of 45

PERFORMANCE WORK STATEMENT

FOR

LOGISTICS FOR AEROSPACE RESEARCH AND DEVELOPMENT (LAREDO)

AT

EDWARDS AFB, CA

26 March 2019

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LAREDO

Table of Contents

1.0 SECTION I: GENERAL INFORMATION/DESCRIPTION OF SERVICES

1.1 General

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7 Historical Data

1.8 Minimum Qualifications

1.9 Deliverables

1.10 Contractor Travel

1.11 Contractor Phase-In and Phase-Out Transition

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Monthly In-House Contractor Review Meetings

2.6 Quarterly Progress Meetings

2.7 Contracting Officer’s Representative

2.8 Quality Control

2.9 Contractor’s Performance

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services

3.2 Government Furnished Facilities

3.3 Government Furnished Property to include Equipment and Material

3.4 Contractor Furnished Property and Services

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Disruption of Services

4.4 Conservation of Utilities

4.5 Environmental Protection

4.6 Miscellaneous Information

4.7 Security

4.8 Safety

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 Definitions, Abbreviations, and Acronyms APPENDIX 2 Workload Estimates APPENDIX 3 Government Furnished Facilities APPENDIX 4 Applicable Publications and Forms

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SECTION I

1.0 GENERAL INFORMATION:

1.1 General. This is a non-personnel services contract to provide LOGISTICS FOR AEROSPACE RESEARCH AND DEVELOPMENT (LAREDO). The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks under this contract. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. Additionally, under no circumstances shall the Government direct the purchase of materials or equipment on this contract. Purchases should be made at the discretion of the contractor for contractual needs covered by the work to be performed as outlined in the PWS. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services, and additionally to ensure that material/equipment purchases are made in accordance with this PWS. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately.

Additionally, it is the contractor’s responsibility to report to the CO all inappropriate direction by the Government to procure materials/equipment to which the contractor does not have direct use for on this contract. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the government.

1.1.1 Description of Services. The Contractor shall provide all on-site management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform LOGISTICS FOR AEROSPACE RESEARCH AND DEVELOPMENT as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor shall perform to the standards in this PWS and may require specialized knowledge of logistics and/or hazardous materials. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The Contractor shall be responsible for maintaining communication with the contracting officer (CO), the contracting officer’s representative (COR) and the Air Force Program Manager (AFPM), and to immediately notify CO, COR and AFPM of any problems that would prevent timely performance of this contract.

The Contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.1.2 Objectives. The objective of this contract is provide AFRL with the capability to support a variety of logistics services required to sustain site Research and Development (R&D) operations. In support of this mission, the RQI Mission Support Division and RQIL Logistics Support Branch provides logistics support to service LMCA (Supply) operations, Munitions [Munitions Section operations, HAZMART (Pharmacy) operations, and Special Fuels/Propellants/Cryogenics operations], Vehicle Control support, Quality Assurance (QA) technical support and Hazardous Materials (HAZMAT) management.

1.1.2.1 LMCA operations are located at Building 8460. This facility provides more than 43,000 square feet (sq

ft) of warehouse space; which supports the general incoming and outgoing of material shipments and deliveries for the site. Additionally this facility manages short, medium, and long-term indoor and outdoor storage for numerous types of materiel. LMCA activities include management, control, and distribution of required materiel such as the processing of supply and equipment requisitions, purchase requests, inventory, receipt and delivery of materiel, materiel storage, and disposition of scrap or excess materiel. Other LMCA activities include maintaining equipment authorized accountability requirements (Inventory Management), Defense Property Accountability System (DPAS), Air Force Equipment Management System (AFEMS), and Automated Data Processing Equipment (ADPE) records.

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1.1.2.2 The Munitions Section, Special Fuels/Propellants/Cryogenics Operations Element, Vehicle Control Support Element, and Quality Assurance Support Element encompasses several facilities. Building 8354 provides office-work space for government, military and contract support personnel. Area 1-38 provides secured munitions storage facilities with over 7,200 sq ft of environmentally controlled storage space and a large operations facility. Area 1-39 provides secured storage facilities for bulk special fuels/propellants, gas cylinders and trailers and has over 6000 sq ft of covered storage space. Four of these storage facilities are equipped with spill containment and recovery systems. In addition, there is an environmentally controlled storage/warehouse facility over 600 sq ft of storage space. Section activities include stockpile management, receipt, material inventory and control, transportation/delivery and shipping and receiving. In addition, this section will inspect and maintain gas cylinders, process cylinder orders and validate special fuels/propellant/cryogenic account rates and charges.

1.1.2.3 The HAZMART is located in building 8425. This facility has an office area and a large warehouse and secure outdoor storage area along with nine environmentally controlled lockers for chemical and waste storage.

HAZMART activities include operating the HAZMART facility (including acting as our site HAZMART HMMP team representative) hazardous material request processing, receipt/issue and warehousing, site-wide material inventory and control and hazardous waste management.

1.1.2.4 Quality Assurance and Vehicle Control support are also located in bldg. 8354. Activities for Quality Assurance support include management of office activities, Records Management (RM) functions, digitizing plans, reports and technical data and management of technical data, scheduling conference room and Information Technology (IT) support for Video Teleconferencing (VTC) and the assembling and posting of monthly QA summaries. Activities for Vehicle Control support include document control, notifying users and tracking required maintenance and recalls, spot checking VCO program for compliance, coordination of vehicle deliveries, mobile maintenance, assisting VCO manage Wright Express (WEX) card program, coordinating fuel pump, air compressor, and wash rack repair with base agencies, serving as POC and actioner with Edwards LRS for vehicle deliveries, mobile maintenance, GSA vehicle preventative maintenance, VCO program changes and VCO program inputs to Edwards LRS.

1.1.2.5 Hazardous Materials management provides oversite of site hazardous material activities. This includes implementing base and site Unit Environmental Control (UEC) and Hazardous Material Management Process (HMMP) Team policies, identifying to UEC, potential new hazardous materials shops and hazardous waste Initial Accumulation Points (IAP), drafting/updating contingency plans, identifying new or modified waste streams and conducting inspections of hazardous materials shops and Accumulation Points (AP) and IAPs.

1.2 Background. The overall mission of the Air Force Research Laboratory (AFRL) is to lead the discovery, development, and integration of affordable aerospace warfighting technologies, planning and executing the Air Force science and technology program, and providing warfighting capabilities to United States air, space, and cyberspace forces. Within AFRL, the Aerospace Systems Directorate’s (RQ) mission is to create and transition propulsion and power technology for military dominance of air and space. AFRL is located approximately ten miles east of Edwards AFB main base complex, however, the driving distance between host unit activities and AFRL via established roadways is approximately 30 miles. The research site employs a combination of approximately 600 military, government and contractor personnel.

1.3 Inherently Governmental Function. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.4 Period of Performance. This is a five year contract with 1 basic year and four option years.

1.5 Place of Performance. The contractor shall perform the services in this PWS at AFRL located on a remote section of Edwards Air Force Base, CA.

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1.6 Specific Functions:

1.6.1 Contract Manager (on-site)

1.6.1.1 The Contractor shall assign an on-site Contract Manager (CM) during the Phase-In who will be responsible for daily oversight of Contractor employees and services. The Contractor shall designate an Alternate POC who shall be authorized to address issues and concerns when the CM is off site. The names of these personnel shall be designated in writing to the Contracting Officer (CO) and have full authority to act for the Contractor on all matters relating to daily contract operations at AFRL. The CM/Alternate shall be available during normal duty hours to meet with the COR to discuss problem areas. The CM shall participate in quality improvement initiatives, meetings, training, etc., as required by this PWS.

1.6.1.2 The Contractor is responsible for the identification and utilization of the best available resources to complete each task. The CM will monitor the progress of the overall contract and provide quality and schedule controls when applicable.

1.6.1.3 The CM will develop a Safety and Health Plan (see Section 5.2). Safety and Health reviews, audits, and inspections will be conducted IAW this plan. The plan will be in compliance with Occupational Safety & Health Administration (OSHA) rules and regulations. (CDRL A001)

1.6.1.4 The Contractor shall immediately implement all Guidance/Instruction Changes to an identified guidance/instruction (i.e. AFI, AFMAN, OI, etc.) which does not result in additional cost to the Contractor. If an additional cost is anticipated/determined, the Contractor shall notify the CO and provide a cost estimate, stating the change due to appropriate guide/instruction. If Contractor does not notify CO within thirty (30) calendar days of learning of the change, the Contractor shall implement the change at no additional cost to the government. The Contractor shall not implement a change affecting contract costs without written approval from CO.

1.6.1.5 Information generated and maintained under this contract, to include government-furnished information, must be available for government review upon request. The Contractor stipulates; any documents or information collected as a result of efforts under this contract is property of the US Government and shall not be released either formally or informally without government consent. Any contractor produced documentation considered government official records, shall be maintained IAW AFMAN 33-363, and AF Records Management System.

1.6.2 LMCA Chief Function

1.6.2.1 Designation of LMCA Chief. The Contractor shall designate an employee, the LMCA Chief, for appointment by the Site Commander as the Primary Equipment Custodian as well as provide full-time on-site management of the day-to day operations of the LMCA and LMCA Chief functions necessary to create and maintain a smooth and continuously functioning LMCA operation at RQ-West. The Contractor shall also designate primary and alternates for CSU, ECU and MHU functions.

1.6.2.2 Point of Contact. The Contractor shall serve as the point of contact for the Commander on materiel matters and policies as they affect the mission. Provide orientation as requested to each new Commander or Director. The LMCA Chief shall be the AFRL Site focal point for equipment and Materiel Management functions. Be the AFRL Site liaison with the Logistics Readiness Squadron (LRS) and other external logistics support activities.

1.6.2.3 Responsible for equipment within the organization IAW AFRLI 23-141 and AFI 23-101or any other applicable regulation. Request establishment, cancellation or changes to equipment detail records in DPAS.

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Ensure all self-inspection checklists such as MICT be run, updated and all supporting information uploaded and in compliance with 100% of the time. (CDRL A002)

1.6.2.4 The LMCA Chief will write, deliver, update and maintain a Standard Operation Procedure for all LMCA activities. This document will be reviewed monthly for compliance with regulations and any changes is processes that occurred during the month. The SOP shall be update updated monthly with all changes and ensure AF COR is coordinated with when changes occur. (CDRL A003)

1.6.2.5 The LMCA chief will provide a master listing for all equipment, Logistic Support Stock (LSS) and ADPE accounts, to include account number, Sub custodian names, due date of annual inventory, status of annual inventory, 10% inventory spot check and due date. The Contractor will update master listing monthly. (CDRL A004)

1.6.2.6 The LMCA chief will ensure that no equipment containing hazardous waste or material be accepted at LMCA 100% of the time with “clean certifications” provided. (CDRL A005)

1.6.2.7 The LMCA Chief will maintain a Custodian Authorization Custody Receipt Listing (CA/CRL) Jacket Folder. Maintain an updated copy of the EC and sub-custodian(s) appointment letter(s). Other appointment letters filed separately include ADPE and LSS. The LMCA chief will provide a monthly report to ensure all sub-custodians on all accounts are current. If a sub-custodian departs the LMCA chief has 15 days to contact the appropriate branch and generate new appointment letter(s).

1.6.2.8 Ensure required accountable equipment items have an appropriate label attached.

1.6.2.9 A floor-to-book, book-to-floor inventory will be accomplished per Higher Headquarters (HHQ) guidance, and items that meet APSR criteria will be added to DPAS/AFEMS. The Contractor shall provide documentation that a floor-to-book and book-to-floor was accomplished by the sub-custodians after completing the annual inspection. (CDRL A006)

1.6.2.10 Acts as the local AFRL Loan Control Officer (LCO) in the Government Furnished Property Process as described in AFI 23-119.

1.6.2.11 If required by the Site LRS/CC, conducts Equipment Accountability Element (EAE), Organizational Visits IAW AFMAN 23-122.

1.6.2.12 Sub-Custodian Briefing: The Contractor shall institute a customer-orientation and briefing program to make sure equipment sub-custodians; supply representatives, and support personnel are familiar with AFMC supply and equipment procedures. The Contractor shall document initial, annual, and as required training.

Contractor shall schedule, conduct and document all training. (CDRL A007)

1.6.2.13 Primary Equipment Custodian: The contractor shall act as Primary Equipment Custodian to include appointing in writing the Equipment Control Unit (ECU) personnel as their alternate. The LMCA Chief may appoint additional alternates.

1.6.2.14 Consolidated Custody Receipt: The contractor shall annually review the Consolidated Custody Receipt List (R14/R23 as required) attached to report (CDRL A008)

1.6.2.15 Inspections: The contractor shall receive, brief, and coordinate with Government auditors, staff assistance teams, Inspector General Teams, and others. Such briefings shall include key management indicators of account operations. The Contracting Officer Representative (COR) shall be notified of all such visits and may be present during briefings/visits.

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1.6.2.16 Report of Survey: The contractor shall perform assigned portions of the Report of Survey (ROS) program for lost, stolen, damaged or destroyed property (Consolidated Custody Receipt List R14/R23).

Coordinate ROS actions through the appropriate base equipment control office and the base financial management IAW DoD 7000.14-R, Financial Management Regulation, Volume 12, Chapter 7 (CDRL A009)

1.6.2.17 Perform duties of Division and/or Branch Infrastructure Monitor. The Contractor shall function as Infrastructure monitor, and shall be responsible for performing duties. To include but not limited to: monthly inspections of the assigned building or facility and its installed equipment with particular attention to doors, windows, eye wash station, weed abatement, lights, plumbing, heating, fire extinguishers, ventilation and air conditioning equipment. The Contractor shall notify the government building custodian of items in need of maintenance and repair within the building and surroundings.

1.6.2.18 The Contractor shall provide all forklifts, vehicles, pallet jacks, dollies, banding machines, and any other equipment necessary to complete the PWS.

1.6.2.19 The Contractor will ensure all personnel be trained in warehousing practices (consistent with DoD Manual 4140.70 DoD Supply Chain Material Management Procedures For Storage Handling) and qualified to operate vehicles, forklifts and material handling equipment.

1.6.3 Precious Metal Program: The contractor shall establish and manage a LMCA precious metals program as required by Edwards AFB.

1.6.4 Customer Support Unit (CSU) Function:

1.6.4.1 Researching Requests: The contractor shall use WebFlis, FEDLOG, D043 (a government used databases to research request documents) to provide part numbers, stock numbers and any other required information on all supply and equipment requests on all purchases at RQ-West to include GPC card holders, and on-site contractors without a property plan. After research is completed the contractor will authorize requested requisition through the appropriate purchasing channel. The contractor will also conduct a quality control process, and control documents that are required to request support from the LRS or other agencies and DPAS-related function with AFRL/DSO. Oversee documents used to request items within locally developed GPC SharePoint site and ensure special projects are ordered using a Job Order Number (JON).

1.6.4.2 Receipt of Supply and Equipment Requests: The contractor shall receive supply and equipment requests and review the form(s) (i.e. AF Form 601, AF Form 9, AFMC Form 36, AF 2005 and DD 1348 -6 or through the locally developed SharePoint site) for accuracy. Resolve all discrepancies with the requester within two workdays, prior to submittal to the appropriate agency. Develop and maintain current internal suspense file for equipment requests that result in the acquisition of USAF accountable equipment.

1.6.4.3 Review of Requisitions: On a weekly basis, the contractor shall review all requisitions through LRS only if applicable. The contractor shall initiate follow -up action on requisitions when:

• The item is in memo-due in/out status;

• There is no positive supply status;

• The estimated delivery date (EDD) is not satisfactory to meet the mission requirement;

• Requisition status notice indicates erroneous data.

• Reviews D23 report daily if there are DIFM details

1.6.4.4 Monitor Transaction Status: The contractor shall review daily transaction status and shall work with LRS when applicable transaction rejects in AFEMS or discrepancies in DPAS. The contractor shall initiate

Page - 8 - of 45 corrective action within three days after discovery of discrepancies or irregularities with the appropriate agency.

(CDRL A0010)

1.6.4.5 Coordination of Effort:

1.6.4.5.1 Coordinate the approval for the use of locally developed LMCA forms with the LMCA Contracting Officers Representative (COR).

1.6.4.5.2 Coordinate reportable (R14) equipment acquisitions with the LRS per AFMAN 23-122, IAW local procedures or the LRS-LMCA Memorandum of Understanding.

1.6.4.5.3 Coordinate required DPAS cataloging action with AFRL/DSO.

1.6.4.5.4 Coordinate and ensure the appropriate APSR records are established and LMCA will have seven duty days to enter accountable R14 items into DPAS from date of receipt.

1.6.5 Equipment Control Unit (ECU) Function:

1.6.5.1 Control and Accountability of Government Property:

1.6.5.1.1 The contractor shall control and maintain accountability for all government property, including, safeguarding, issuing and storage (if applicable) after receipt. Process transactions, quality control documentation, ensure organizations properly prepare property; transport property. Provide initial and recurring training to sub-custodians. ECs will complete annual refresher training. Ensure R14 and Commander’s Visibility Report R15 (equivalent) laboratory equipment is received and processed within 7 business days. The contractor will use DPAS/AFEMS to track and manage equipment accountability and process equipment transactions. Ensure DPAS and AFEMS R14 records reconcile until AFEMS phases out. The contractor will provide a monthly status report for all transactions to include status for all LRS request transactions. (CDRL A0011)

1.6.5.1.2 The Contractor shall ensure pictures of all accountable equipment are available to each sub custodian and accessible for use by account.

1.6.5.2 Appointment of Primary and Alternate Sub-Custodians. The contractor shall ensure primary and alternate sub-custodians appointments are provided in writing by their individual organization. This shall be done initially and/or when there is a change in the primary or alternate sub-custodian. Ensure the equipment sub-custodians conduct a complete annual book to floor/ floor to book inventory.

1.6.5.3 Technical Transfer Accountability: Review all EPAs, CRADAS and CTAs to ensure all equipment is loaned or donated properly IAW AFI 61-301. Contractor shall ensure all loaned or donated property is processed through LMCA to include ADPE. Annually review lease, loan and donation agreements of Government equipment to Non-Government Agencies (NGA). (SS-01)

1.6.5.4 Equipment Turn-in: Contractor shall process all equipment turn-ins within 45 days of receiving the item.

The contractor shall turn-in equipment to base supply, Defense Logistics Agency Disposition Services (DLADS) or other recipients as identified. The contractor shall not accept any equipment that contains hazardous materials.

All turn-ins must have the proper certifications stating the equipment is free from contamination. (SS-01)

1.6.5.5 Ensuring Accountability of CA/CRL: The Contractor shall enter applicable information for L/P assets into DPAS and controlled items into the Integrated Logistics Supply System (ILS-S) (AFEMS). Note: COMSEC must be maintained in AFEMS, however LMCA may retain unofficial records in DPAS also for internal purposes. Ensure accountable items are listed on the CA/CRL Inventory (R14), or if applicable, the

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Organizational Visibility List (R15), obtain an updated and signed Custodian Authorization/Custody Receipt Listing (CA/CRL) annually, upon change of custodian, and/or when requested by the equipment custodian. For Base Supply requested items: inform the sub-custodian of document number and status of request. Identify the COMSEC items that must be tracked within the COMSEC Material Control System (CMCS) and follow procedures for accountability. Ensure all COMSEC items are authorized under ASC 658. Maintain a list of primary and alternate sub-custodians and due dates of annual inventory inspections to include completion dates

IAW AFI 23-101. (CDRL A0012)

1.6.5.6 The contractor will also conduct an equipment sub-custodian account walk through annually for a random 10% of all accountable assets inspection for each subaccount. The contractor shall document the scheduling and completion. (CDRL A0013)

1.6.5.7 Equipment Documentation: The contractor shall prepare an AF Form 2005, Issue/Turn-in Request, AF Form 601, Equipment Action Request, or other local process, obtains required signatures, enters the request on AF 126, Custodian Request Log. LMCA will process the transaction(s), ensure the item is entered in the DPAS catalog, and return a completed copy to the sub-custodian. The contractor shall ensure correct disposition of these files IAW AFI 33-364, Records Disposition - Procedures and Responsibilities. Review and screen DPAS or ILS-S management products, for accuracy and discrepancies; follow-up and take corrective actions. Determine the frequency of the "as required" reports and coordinate each month with the LRS or Regional Supply Squadron, to ensure all needed reports and listings are scheduled on the monthly master computer schedule. (CDRL 1)

1.6.5.8 Account Transfers, Consolidations and Management: The contractor shall prepare and submit requests to consolidate or merge equipment accounts, or transfer of equipment items from one account to another. Transfer shall be accomplished within five workdays of request.

1.6.5.9 GFE/CAP: The contractor shall managing GFE/GFP and CAP IAW AFI 23-119 and AFRLI 23-141 and will also follow Federal Acquisition Regulations. GFE/GFP and CAP Accountable equipment must be maintained in DPAS and AFEMS where applicable.

1.6.6 Material Handling Unit (MHU) Function

1.6.6.1 Holding Areas:

1.6.6.1.1 Temporary Storage Area - The contractor shall store supplies and equipment in assigned storage areas.

Perform inventories and warehouse surveillance for Temporary Storage Areas. Operate and maintain storage and holding areas, and if applicable flammable storage cabinets. (CDRL 1)

1.6.6.1.2 In-Transit Property Areas (IPA). The contractor shall use and IPAs to store equipment and supplies awaiting Turn-In, Operate and maintain IPA

1.6.6.1.3 Project Holding Areas (PHA). The contractor shall use a PHA for staging supplies/materials in advance of starting a specific research project.

1.6.6.1.4 The contractor shall use TSA, IPA and PHA and all materials must be segregated/not co-mingled and clearly marked. The items must be properly tagged to identify noun, condition, and identification and listed on a report. This report (CDRL 4) must be posted within the immediate area or made available easily upon request.

The items must be stored properly to prevent damage and safe handling. The contractor will notify the Branch Chief if item deteriorates into an unsafe condition. Maintain disposition status for items in the TSA/IPA.

Document all movement of materials in and out of the holding areas with the appropriate forms. For example, using AF Form 1297. The contractor shall document the movement by marking the location of each item that is moved to/from a holding area.

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1.6.6.2 Release of Equipment: The contractor shall release property received to the appropriate equipment custodian or equipment control officer, and obtain signed receipt documentation. Ensure all APSR items are processed and loaded into DPAS/AFEMS (if applicable) upon delivery. The contractor shall submit a DPAS Cataloging Action Request within five work days. Perform an inspection of the item for damage and match against requisition document. Notify purchaser if there is any damage or discrepancy. Ensure items marked as Electrostatic Discharge (ESD) sensitive are opened within the proper environment by qualified personnel.

1.6.6.3 Logistics Support Stock: The contractor shall act as the focal point to ensure the establishment of Logistics Support Stocks (LSS). Coordinate LMCA Chief Approval all requests for LSS. Conduct annual inspection of LSS and LSS Plans. Establish and maintain an annual LSS inspection schedule. (CDRL 1)

1.6.6.4 The contractor shall ensure that LSS stock is accountable at the shop/laboratory level and that the LSS are expendable/consumable materials needed to support research operations. The contractor shall ensure LSS stock must be stored in an organized/labeled manner and not comingled with other items like equipment, TMDE, administrative supplies, etc. The contractor shall ensure the shop/Laboratory has an internal method to monitor contents and levels and replenish used quantities as required. The LSS must have an inventory list with the name and bin location of each item. All LSSs require a Support Stock Plan.

1.6.6.5 The contractor shall ensure the LSS plan (IAW AFRLI 23-101) is approved by the Branch Chief/equivalent. And contain the following elements in the Plan.

Requesting Activity (Office Symbol, Organization code).

Stock Location (Building Number, Room Number, Subdivision).

Primary Stock Monitor (Name, Rank/Grade, and Phone Number).

Alternate Stock Monitor (Name, Rank/Grade, and Phone Number).

Approximate Number Working Stock Line Items.

NSN and/or part number, if known.

Item name.

Date Established, Date Reviewed, Date of Next Review.

Signature of approval authority/official.

Review Signature and Date.

1.6.6.6 Central Receiving Point: The contractor shall establish a central receiving point to receive supplies and equipment ordered by the RQ-West, and received from any source to include on-site contractors and GPC orders.

1.6.6.6.1 Pick up and deliver items/equipment from/to sub-custodians IAW local policy.

1.6.6.7 Disposal of Scrap and Waste and Excess Equipment: The contractor shall coordinate delivery and removal of waste disposal units with the government representative when the amount of waste/scrap in the warehouse/yard exceeds the capacity of one waste disposal unit. Ensure no hazardous material is contained within the equipment and that clean certificates are provided with the items being turned in.

Check if serviceable excess/surplus equipment is found to ensure there isn’t a requirement with the organization/site. Record action and results in the Custodian Log (AF Form 126) if applicable and annotate R14/R15. Ensure serviceable assets are advertised for 30 days based on the date the item was marked as excess in APSR. Equipment without storage facilities and other unique limitations may advertise excess for a minimum of seven workdays. If the item is required by another organization, then will follow the Shipment/ Redistribution Orders (RDO) procedures or if the item is not required or is unserviceable unserviceable/obsolete equipment and excess/surplus non-accountable property or scrap, then will follow the TIN/Disposal procedures.

The Contractor shall prepare applicable electronic DD Form 1149 and annotate the authority of purpose and will

Page - 11 - of 45 file the appropriate DD Form 1149 in the sub-custodian equipment folder and place a copy in the loan jacket or other suspense file until the asset is returned.

1.6.6.6 Receipt Processing: The contractor shall process receipts for items received and distribute signed copies of the documentation. The contractor shall process invoices for direct procurement property using a DD Form 1155, Order for Supplies or Services, DD Form 250, Materiel Inspection and Receiving Report, or vendor invoice form.

1.6.6.7 Incoming Property:

1.6.6.7.1 The contractor shall offload, sign for and check-in incoming property as it arrives. The contractor shall uncrate and dispose of packing material, if appropriate, and verify quantity and condition of incoming property within eight hours of receipt. The contractor shall obtain signatures of the carrier's agent acknowledging shortages, damages or other discrepancies. The contractor shall prepare and process a Supply Deficiency Report.

1.6.6.7.2 Property Loans and Donations: The contractor shall ensure loans are managed with CRADAs (EPAs) and IAW AFI 61-301, The Domestic Technology Transfer Process and the Offices of Research and Technology Applications, IAW AFI 61-301. Annually inspect to ensure there is a proper active agreement and process the asset in DPAS/AFEMS using the “On LOAN/GFE” option. The contractor shall coordinate or ship the asset to the organization upon return the contractor shall update AFEMS and DPAS when the item is returned to the government, enter the date returned into DPAS using the DPAS ON_LOAN information screen and enter appropriate information to make the asset on hand in DPAS.

1.6.7 Document Control Unit Function: The Contractor shall establish a file plan IAW AFMAN 33-363 and AFI 33-322, Records Management Program, be a records custodian, maintain all records and files and comply local written instructions.

1.6.7.1 Quality Control: The contractor shall be the processing point for all transactions to ensure documents are valid. The contractor shall correct errors and add omitted data as the document passes from one unit to the other

1.6.7.2 Quality Control Stamp: The contractor shall be responsible for final quality and validation of documents. After reviewing all documents supporting the request the contractor shall mark or stamp the documents with Quality Control (QC). The contractor shall be responsible ensuring all documentation is filed in the appropriate system and inspection ready.

1.6.7.3 Verification and Validation: The contractor shall ensure all documentation and processes are in compliance with SOP and all appropriate regulations.

1.6.8 Automated Data Process Equipment (ADPE) Management Support

1.6.8.1 ADPE Support:

1.6.8.1.1 The Contractor shall provide support to the Information Technology Branch in managing all ADPE or IT assets JAW AFI 33-112. Support shall include, but is not limited to: data maintenance, processing, report generating, and reconciliation of the applicable databases pertaining to ADPE assets.

1.6.8.1.2 The Contractor shall support the Equipment Control Officer (ECO) for Automated Data Processing Equipment (ADPE) and manage the Information Technology (IT) Asset Management system, which includes but is not limited to updating accounts, updating item status, sending advanced notifications of inventory due dates

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(e.g., 45 days), and filing records. The Contractor shall also keep a record of the location…