Attach_1_ARNOLD SABER SOW_20250114.pdf

SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS

SABER

AEDC/TSDCN

CIVIL ENGINEERING BRANCH

ARNOLD AFB, TN

STATEMENT OF WORK

13 December 2024

TABLE OF CONTENTS

SECTION:

1. Project Description

2. General Information

3. Work by the Government

4. Technical Design Support Capabilities

5. Performance Capabilities

6. Design/Construction Requirements

7. Key Personnel

8. Quality Control

9. Provisions On Contracting Officer’s Authority

10. Task Order Pricing

11. Coefficient

12. Government Furnished Facilities and Equipment

13. Contractor Storage Location

14. Housekeeping

15. Meetings

16. Equipment/Government Liability

17. Field Change(s)

18. Computer Requirements

19. Communication

20. Standard Hours of Work

21. Construction Start-Up Period

22. Pre-Construction Conference

23. Task Order Procedure

24. Commencement, Execution, Completion and Payment for Work

25. Record Drawing/Jobsite Verification

26. Submittal Logs

27. Material Submittals/Shop Drawings

28. Welding Permits

29. Work Clearance Request/Excavation Permits

30. Testing of Materials

31. Pre-Final and Final Inspection

32. Warranty

33. As-Built Drawings

34. Government Furnished Materials

35. Construction Scheduling, Elevators, Furniture, Delivery, Concurrent TOs and

Progress Schedules and Progress Reports:

36. Work in Occupied Areas

37. Coordinating with Government Activities

38. Noise Control

39. Construction Site Maintenance

40. Fencing of Construction Site

41. Barricades

42. Contractor Parking

43. Transportation of Construction Equipment

44. Refuse/Dumpsters

45. Unauthorized Reconnaissance

46. Paving and Roadwork

47. Inappropriate Job Practices

48. Environmental Laws and Regulations

49. Work in Special Security Areas

50. Airfield Requirements and Flight Line Access

51. Utility Outages

52. Energy Conservation Initiative

53. Green Procurement

54. Completion of Contract

55. Safety and Health

56. Explosive Operated Hand tools

57. Contractor’s Use of Electromagnetic Emission Devices

58. Recording and Preserving Historical and Archeological Finds

59. Deviations

60. Use of Tobacco

61. Abbreviations

SABER STATEMENT OF WORK

1. Project Description:

A. This Statement of Work (SOW) is for the Simplified Acquisition of Base Engineering Requirements (SABER) efforts at Arnold Air Force Base (AFB), TN. The Contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision, and minimal designs to accomplish numerous, concurrent projects for a broad range of sustainment, repair, maintenance (SRM) and minor construction (MC) work on real property at Arnold AFB, TN. Arnold AFB is comprised of Arnold Engineering Development Complex (AEDC) with multiple Research and Development (R&D) test facilities with operations of 28 aerodynamic and propulsion wind tunnels, rocket, and turbine engine test cells, space environmental chambers, arc heaters, ballistic ranges and other specialized units. Other facilities not limited to but include maintenance, personnel and support facilities, lodging, and other service facilities.

B. Award of SABER projects will be executed in accordance with this SOW along with the terms and conditions of each individual Task Order (TO). The Government shall provide the statement of work that identifies the tasks required to complete each specific job, including concepts, sketches, and drawings, any statutory cost limitations, any special instructions or requirements, and required cost comparisons, justifications, and approvals. The Government will also assist in the timely closeout of completed projects.

The Contracting Officer (CO) will issue the Contractor a Request for Proposal (RFP) describing requirements for each TO.

C. Normally, the Government will provide only basic (35%) design information for each RFP. However, the Government may provide full (up to 100%) design information for a given RFP, depending on the complexity of the project. For a normal basic (up to 35%) design, the Contractor shall complete the design. Whether 35% or up to 100% design, the Contractor will provide the construction services and complete as-built drawings. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of designs and drawings, accuracy of estimates, accommodate fluctuation of projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), and process submittals and payrolls in a timely manner. The Contractor shall be required to manage and execute the normal to heavy workload of concurrent projects.

The Contractor may occasionally be required to provide for large, unexpected fluctuations in the workload.

2. General Information:

The following documents shall be used in the execution of work under this contract:

A. SABER Statement of Work (SOW).

B. SABER Technical Specifications: The Contractor shall utilize Unified Facilities Guide Specifications (UFGS). UFGS are published on the Whole Building Design Guide. All specifications are filed in Division 1 through 48 and are to be used in conjunction with any drawings which may be provided by the Government. Each specification section may apply to numerous individual line items. Other specifications may not have Pre-Priced Data base pricing information. Those items may be special ordered from the manufacturer or the items involved may be proprietary to each manufacturer’s own equipment. Specifications are intended to indicate the quality of materials and workmanship expected by the Government. If a specific line-item description is not included in the Guide Specifications, the Contractor shall provide a complete description of the item, including standards and salient features, of the selection of or approval for use of that line item. Most of the unedited specification sections contain several fill-in-the-blank passages for which there are given options. For each project, the Contractor shall tailor each applicable specification section by identifying in a project SOW the proposed selection for each of these passages, as applicable to the given project. These products are available online only at: https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs.

The intent of these specifications is to furnish concise industrial and/or commercial standards for SRM, demolition and construction of Government facilities.

3. Work by the Government:

A. The Government is not obligated to issue any particular type of work to the SABER Contractor and reserves the right to accomplish work using Government or other Contractor work forces, as the Government deems necessary or desirable, and to do so shall not breach or otherwise violate this contract.

4. Technical Design Support Capabilities:

A. Typically, the Government provides a minimum design for SABER of 35%. If the design requires the services of a registered architect or engineer, the contractor shall be responsible for submitting documentation that substantiates the proposed approach and use the professional services of a registered architect or engineer.

B. Typically, supporting documents are requested from the Contractor. Documents may include a SOW, Program Evaluation and Review Technique (PERT) chart, cost estimates, justification for non-pre-priced items (NPI), verified as-built drawings, manufacturer’s or technical drawings/schematics for fabrication and assembly of structural elements, form, fit and attachment details for installation of materials/equipment, and design calculations to substantiate proposed layout and sizing of utilities and structural elements (i.e. HVAC loads, lighting, platform supports, etc.).

C. The Contractor’s knowledge of multiple design disciplines and ability to provide minimal design are of utmost importance. Areas of required minimal design competence shall include, but are not limited to: architectural, structural, mechanical, electrical, and drafting/surveying capabilities. Minimal design effort is defined as the capability to provide builder’s plans of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning equipment suppliers, fire suppression system suppliers and the like. The Government recommends that the SABER Contractor’s staff include at least one registered Professional Engineer (PE) or architect well versed in multidiscipline design and construction supported by a Computer Aided Drafting/Design (CADD) operator(s) to support production of the minimal design efforts required. The Contractor’s designs must comply with the requirements of all building codes listed in Section 6, Design/Construction Requirements and UFGS.

D. The Government shall only provide basic concept design, sketches, and/or drawing(s) information for a specific work requirement. The contractor must demonstrate design capabilities of providing quality, cost effective minimal design for multiple TOs simultaneously within the time constraints stated in section 23, Task Order Procedures.

Designs shall comply with Government requirements and all applicable building codes and governing authorities. The Contractor shall be provided with the Government’s initial concept design and SOW for each TO. The Contractor shall then be responsible for further development of the Government’s concept design to a point where the Contractor’s designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work.

The Contractor’s design must fully comply with the Government’s concept design requirements as well as all governing codes (See Section 6 “Design/Construction Requirements”) and UFGS. The Contractor is expected to use recognized industry standard practices in determining proposed design materials and methods unless the Government specifies otherwise.

E. The Contractor shall perform limited surveying to layout the project work sites to perform required work and where grading or drainage is involved. Drawings shall clearly indicate both existing and new spot elevations.

F. If specifically required by the CO, on a particular TO, the Contractor shall be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer. SABER shall follow specific task order submittal requirements for stamped document/drawing submittals.

G. SABER is not appropriate for large, complex construction projects that require extensive design effort.

5. Performance Capabilities:

A. As a minimum, the SABER Contractor shall maintain the following management and technical support capabilities at their Arnold AFB, SABER office (See Section 13, Contractor Storage Location) throughout the period of performance for the basic contract and any awarded option years for work exclusively on SABER TOs. An organization chart shall be provided that depicts key personnel, their title, full or part time, and whether they are located on or off site. The SABER Contractor shall provide an updated organization chart to Contracting if staffing changes occur.

1) Contractor’s Project Manager (CPM) - Provide overall contract management of the prime contract to include subcontract purchasing and administration, review of material submittals and shop drawings, full authority to develop cost proposals, negotiate and sign TOs, supervise individual project superintendents, and attend all joint Government/Contractor status meetings as well as site visits, pre-performance conferences, pre-final, and final inspections. The CPM shall be available during normal duty hours within one (1) hour after notification to meet with the CO at a location selected by the CO when there are ongoing active task orders. The CPM shall be available during normal duty hours within twenty-four (24) hours after notification to meet with the CO at a location selected by the CO in all other circumstances. The CPM shall have a degree from a regionally or nationally accredited university and at least five (5) years of experience managing construction projects which shall include two (2) years of industrial construction. One (1) year previous experience as primary manager of a SABER, SABER type contract is preferred. Registration as a Professional Engineer (PE) or Architect is preferred.

2) Site Superintendence (IAW FAR 52.236-6) - Provide on-site superintendence for each active project and employ enough superintendents to adequately oversee all work. Site supervision shall include submission of detailed semi-monthly progress reports for each TO, scheduling and coordination of subcontractors and material suppliers, and attendance at all site visits, pre-performance conferences, pre-final, and final inspections. Superintendents shall have no less than five (5) years of experience in construction and a minimum of one (1) year previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. When work is being performed, the assigned superintendent or an appointed alternate shall be available at any work site within fifteen (15) minutes of notification. The superintendent shall be available during normal duty hours within twenty-four (24) hours after notification to meet with the CO at a location selected by the CO in all other circumstances. The superintendent is responsible for the proper coordination and timeliness of the work and for the proper workmanship of all trades.

The ability of the superintendent, based on their knowledge and experience, is essential to the proper execution of the work, as is their ability to communicate and direct the efforts of those performing the work.

Prior to the start of work on any TO, the Contractor shall submit in writing to the CO, or designated representative, the name of the individual(s) to serve as project superintendent(s) and the individual’s qualifications pursuant to FAR 52.236-6. If there are personnel changes, the Contractor shall re-submit.

3) Drafting - Drafting support shall be capable of producing accurate and complete proposal and construction computer aided design and drafting (CADD) drawings for several TOs simultaneously within the time constraints specified in Section 23, Task

Order Procedures. AutoCAD Technician must show training in an accredited drafting program and no less than two (2) years applied experience in generating and modifying construction drawings using AutoCAD software.

4) Cost Estimating/Negotiating - Provide estimating and negotiating support with experience in development of detailed quantity cost estimates and cost estimates for multi-discipline commercial construction projects. Contractor must provide the capability to negotiate multiple TOs simultaneously. Primary negotiator must have previous experience in line-item negotiation.

5) Quality Control and Safety Management: The Contractor shall have a Quality Control Manager (QCM) to provide quality control and safety management for all active projects. The QCM shall ensure full compliance with all safety requirements, verification that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall maintain notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, prepare quality control reports, attend all pre-final and final inspections, and schedule and coordinate testing procedures. Notes maintained by the QCM shall be provided to the Government within two (2) calendar days, when requested.

B. Design - Design support shall produce accurate and complete proposal and construction drawings for multiple TOs simultaneously within the time constraints specified in Section 23, Task Order Procedures. Design support shall have previous experience in building design and basic knowledge of architectural, civil, structural, mechanical, and electrical design and cost estimating. A registered PE or architect should be available to support work requiring their knowledge, skills, and abilities.

C. Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for awareness.

D. IAW FAR 52.219-14(e)(3), Limitations on subcontracting, the contractor agrees it will not pay more than 85% of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities.

6. Design/Construction Requirements:

A. All design and construction under this contract shall comply with the latest edition of all applicable federal, state, and local laws and codes including, but not limited to the following list. Any exception must be approved in writing by the Government prior to construction start-up.

1) Executive Orders (EOs)

2) Air Force Engineering Technical Letters (AFETLs)

3) Air Force/Department of Defense (DoD) Instructions, Manuals, Handbooks, and Regulations

4) Unified Facilities Criteria (UFCs)

5) American Society of Mechanical Engineers (ASME)

6) American National Standards Institutes (ANSI)

7) National Association of Corrosion Engineers (NACE)

8) National Plumbing Code

9) National Fire Protection Association (NFPA)

10) National Electric Code (NEC)

11) International Building Code (IBC)

12) Life Safety Code

13) Environmental Protection Agency (EPA) Regulations

14) National Environmental Policy Act (NEPA)

15) Uniform Mechanical Code

16) Federal Register/Vol. 56, No 144/1991. Handicap Accessibility Standards

17) AEDC Safety, Health, and Environmental Standards*

18) Air Force Corporate Facility Standards

19) AEDC Asbestos and Lead Paint Abatement Standards*

20) Uniform Federal Accessibility Standards

21) Tennessee State and Local Laws

22) Arnold Installation Facility Standards*

23) Applicable Sections of the Whole Building Design Guide

*NOTE: Updated electronic copies available upon request and shall be provided as needed based on the specific task order requirements since these are not readily available on the world wide web and are Arnold specific.

B. The Contractor shall maintain current editions of the above documents (Para 6A) at local Contractor’s SABER office for use during the term of this contract.

C. If there is a conflict between these codes and UFGS, the most stringent requirements shall apply, unless specifically requested otherwise in writing to the Government.

7. Key Personnel:

A. Each existing/proposed key personnel capability must indicate the following minimum levels of expertise:

1) Owner - no less than three (3) years’ experience in their construction related field.

2) Contractor’s Project Manager - no less than five (5) years’ experience managing construction projects which shall include two (2) years of industrial construction.

One (1) year previous experience as a primary manager of a SABER, SABER type contract or general contracting firm engaged in similar multiple discipline commercial construction projects preferred. Registration as a Professional Engineer (PE) or Architect is preferred.

3) Site Superintendent/Supervisor - no less than five (5) years’ experience in construction and a minimum of one (1) previous experience as a project superintendent for a general contracting firm overseeing one or more multi-discipline commercial construction projects.

4) AutoCAD Technician - Experience of the Drafting Technician must show training in an accredited drafting program and no less than two (2) years applied experience in generating and modifying construction drawings using AutoCAD software.

8. Quality Control:

A. The Contractor bears full responsibility for quality control, safety, and environmental stewardship on all project sites.

B. The successful Contractor shall be required to institute a comprehensive Quality Control Program (QCP) to assure themselves and the Government that all materials and workmanship are in strict accordance with the provisions of the specifications and drawings and the job sites are safe and environmentally sound.

C. The QCP specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW and the individual TOs.

D. The Contractor shall submit a Quality Control Plan to the Government for review. The Government shall provide all comments and a recommendation of approval or disapproval within fourteen (14) days of receipt of the Quality Control Plan. There shall be an approved Quality Control Plan before commencement of work. This Quality Control Plan shall address all phases of the construction process to ensure all components of construction meet industry standards.

E. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor’s Quality Control Plan with responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours within one (1) hour after notification to meet with the CO at a location selected by the CO when there are ongoing active task orders. The QCM shall be available during normal duty hours within 24 hours after notification to meet with the CO at a location selected by the CO in all other circumstances.

9. Provisions on Contracting Officer’s Authority:

The CO is the only individual with the authority to modify the terms of the contract, and/or approve changes in any requirements under the contract, notwithstanding any provisions contained elsewhere, the said authority remains solely with the CO. The Contractor shall not take direction from anyone other than the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the CONTRACT price to cover any increase in costs incurred as a result thereof.

10. Task Order Pricing:

A. Terms (See Section 18, Hardware and Software Requirements for additional details.)

1) Line-Item: An item or system denoted in the Construction Task Catalog® (CTC).

2) Arnold Construction Task Catalog® (CTC): A comprehensive listing of construction related tasks together with a specific unit of measure and a published unit price which is customer-specific and based on the local Construction Wage Rate Requirement or Wate Rate Requirement IAW the FAR (formerly known as the Davis-Bacon Act) and prevailing wage rates, as well as local material and equipment costs. The CTC shall be updated annually.

B. Non-Priced Items (NPI):

1) Items of work or tasks not covered by the CTC, but within the scope and general intent of the contract that may be negotiated and added to individual task orders or to the CTC at any time during the term of the contract. Any item of work not found in the CTC but required under an individual TO shall be negotiated by the CO or CO designated representative as a NPI. The negotiated price of a NPI shall be the “in-place” price to include material, equipment, and labor (exclusive of the Contractor’s or subcontractor’s indirect expenses such an overhead, profit, labor burden, etc.)

multiplied by the applicable percentage factor (Coefficient) in affect at the time of submission.

3) The Contractor shall track the total non-priced dollar percentage for each TO and shall clearly indicate the percentage on each new TO or modification proposal.

4) If the Contractor’s TO proposal includes any non-priced items, the item’s cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

(a) A minimum of three (3) independent written price quotes which shall include material (s) description with unit prices and installation cost. The price quotes must be submitted on the independent Contractors’ letterhead stationery and be signed by the owner or authorized representative of the company.

C. Selective demolition line item: This is the removal of material or equipment with no concern for its replacement. If a line item can be found in the CTC for selective demolition, that line item shall be used. If the line item cannot be found in the CTC, the demolition shall be negotiated as a NPI.

D. Removal and replacement line item: An item that is to be removed and then reinstalled without damaging the item. If a line item can be found in the CTC for removal and reinstall, that line item will be used (other than items described in the Contractor’s coefficient). If there is no line item for removal and re-installation, the Contractor shall locate the removal line item and the associated installation line item in the CTC. Then the Contractor shall create an alternate pre-priced line item combining these costs minus the material. This shall be used as the means to remove and replace that CTC line item. This line item shall be pre-priced. If the line item cannot be found in the CTC, the removal and replacement shall be negotiated as a NPI.

E. Although “non-priced” items of work shall be negotiated, this shall not be construed to include elements of work which are not separately priced, but which are incidental to or are customarily required for performance of a priced item of work.

11. Coefficient:

A. Coefficient is defined as a numerical factor that compensates the Contractor for all costs (generally indirect costs) and profit not included in the CTC unit pricing. Coefficients shall include all costs not covered in the CTC line items. Coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, and any adjustment factors for average TO size, proposal preparation costs for withdrawn TOs, costs associated with procurement of required tools, equipment, software, specifications, computers, and compliance with environmental laws. Coefficients shall also include cost for drafting support, daily cleanup, protection or incidental moving of Government property, administrative and technical support. No allowance shall be considered later for these costs. The coefficient shall also include the eGordian usage fees for the Gordian JOC software referenced in Section 18. Hardware and Software Requirements. Coefficients SHALL NOT be adjusted for the life of the contract to include Basic year and all option years.

B. Coefficient is the Contractor’s pricing factor which is multiplied against the bare costs in calculating TO prices. It is proposed by offerors as a percentage increase (e.g. 1.10) or decrease (e.g. 0.90) to the current edition of the CTC. They include all cost elements not included in the current CTC, as detailed above in Section 11.A. There will be two (2) coefficients at Arnold Air Force Base. The Contractor shall consider the difference in labor rates, equipment, transportation, and material costs when developing coefficients.

1) Standard Coefficient: Contractor’s pricing factor for work accomplished Monday through Friday during standard work hours (0700-1700).

2) Non-Standard Coefficient: Contractor’s pricing factor for work accomplished outside standard work hours, to include weekends and holidays.

C. Changes in applicable construction costs, wage rates and inflation costs during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

D. The following divisions as contained in the any of the CTC bound or electronic databases shall NOT be used as line items in pricing task orders issued under this contract unless indicated otherwise. This list does not detail all cost elements which are to be excluded in pricing. The following costs shall be covered in the Contractor’s Coefficient:

1) Costs in General Requirements are considered overhead and/or general costs of doing business and shall NOT be allowed unless otherwise noted for inclusion.

2) Costs in Administrative Requirements are considered overhead and/or general costs of doing business and shall NOT be considered or allowed.

3) Costs in Construction Progress Schedule are considered overhead and/or general costs of doing business and shall NOT be considered or allowed.

4) Costs in Photographic documentation shall NOT be considered or allowed. If Contractor requires photographs, the Government Representative with an approved camera will take photographs and follow local procedures for obtaining appropriate approvals to release photographs to the Contractor.

5) Costs in Shop Drawings, Product Data, and Samples are considered overhead and/or general costs of doing business and shall NOT be considered or allowed. Added costs will on be authorized if stamped drawings are required in a specific TO by the Contracting.

6) Costs in Security Procedures are considered overhead and/or general costs of doing business and shall NOT be considered or allowed.

7) Costs in Field Offices and Sheds are considered overhead and/or general costs of doing business and shall NOT be considered or allowed.

8) Costs in Equipment Rental may be considered only if the required item is not included in the crew descriptions for the CTC line item that described the work.

9) Costs associated with final clean-up are allowed to be added to the task order if they are applicable. Daily cleaning is considered overhead and/or general costs of doing business and shall NOT be allowed or considered.

E. Typical SABER projects at AEDC have ranged from $10,000 to over $1,000,000. Any cost adjustment for the lower or higher average SABER task order size shall be included in the Contractor’s coefficient. No adjustment for TO size shall be allowed as a direct TO cost.

12. Government Furnished Facilities and Equipment:

A. The Government has identified an office trailer location within the secured perimeter on Arnold AFB for the Contractor to setup their office to conduct business on this SABER contract. Contractor shall provide their own office trailer and the company name shall be clearly visible on the trailer. No other business transaction, of any type, shall be operated out of that office. Power, water, and sewage connections shall be provided by the Government at the Contractor's office trailer. The Contractor is responsible for obtaining, at Contractor expense, commercial telephone and internet service. Any other equipment, such as communications and material handling equipment, and administrative supplies necessary for Contractor operation shall be furnished by the Contractor at their expense.

B. The Contractor shall maintain their office area in a clean condition and free from clutter, both inside and outside of the trailer.

C. Compliance with the OSHA and other applicable laws and regulations for the protection of the Contractor’s employees is exclusively the obligation of the Contractor. The Government will assume no liability for the Contractor’s compliance or non-compliance with such requirements. The CO shall approve any modification to the office trailer area in writing before any changes are initiated. Such modifications shall be at the Contractor’s expense. Contractor shall provide security protection of their trailer area.

D. Upon contract conclusion or termination, the Contractor shall bring the site (or facility provided) to the state at which it was initially provided by the government, this includes removal of all temporary utility connections. Contractor is to return such facilities in same or better condition as when they were obtained, except for normal wear and tear. If government furnished property is to be furnished to the Contractor for use on a task order, that property will be identified on that TO.

13. Contractor Storage Location:

A. The Contractor may be provided an area to stage materials, store equipment and tools, and maintain miscellaneous items. This area shall be secured by the Contractor, and any losses to the contained equipment/materials shall be no fault of the Government.

Signage with company name and contact number shall be clearly visible on the storage area.

B. The area shall be maintained in a neat and orderly appearance. The CO shall instruct the Contractor to clean the storage area if it is deemed necessary. The Contractor shall respond within two (2) hours of being notified by the CO, and immediately clean the area.

This cleanup is considered fulfillment of the basic contract and charges shall not be applied back to the Government.

C. The Contractor is solely responsible for securing equipment and/or materials that are stored in base in the performance of this contract and for TOs. The Contractor assumes the risk and responsibility for loss or damage to government-furnished property that may be furnished in the performance of specific TOs.

D. Cover material stored within the area of contract operations and protect against mechanical and climatic damage or loss. The Contractor may NOT leave equipment or materials on any roof (or tower) without prior approval from the CO. Store equipment removed in performance of work where directed by the CO or GPM and re-use in work as required by drawings and specifications. Equipment temporarily removed shall be protected, cleaned, and replaced in equal or better than its condition prior to starting work.

Tie down all materials stored in an open area to prevent damage to government property particularly during unusual weather conditions, e.g., tornadoes, high winds, etc.

E. If the Contractor cannot be notified of impending severe weather conditions or does not take appropriate action to secure materials and/or equipment, the Government may secure the equipment and/or materials and bill the Contractor for the incurred cost.

F. The Contractor shall repair or replace, at Contractor’s expense, any damage to government property that occurs as a result of negligence. Do not store construction debris in the outside storage area or hold in this area for resale.

G. On all storage trailers and buildings, clearly post a notice of who to contact in case of emergency.

H. The Contractor shall remove all materials, equipment, and temporary buildings prior to termination of contract and final payment. Any materials, equipment, or temporary buildings discovered after contract final acceptance shall become the property of the government and disposed of as abandoned property.

14. Housekeeping:

The Contractor shall furnish their own housekeeping and janitorial services for their office space. The Contractor is required to always maintain their facilities in a neat appearance.

15. Meetings:

Meetings: The Contractor shall attend and/or support meetings and teleconferences to discuss technical requirements, issues, project progress and status. Meeting requirements will be identified with each TO. As applicable, the Contractor shall prepare and submit for review, an agenda, presentation materials and minutes for meetings attended. Meeting minutes shall include any action items and identify the responsible person for action items.

The Contractor shall host a bi-weekly teleconference meeting with the contract administrators, government inspectors, and engineers to address the status of all projects in progress. The meeting shall cover the progress of all work with regard to their respective project schedule, any problems encountered and corrective actions taken, and anticipated delays, if any. The Contractor shall provide, in writing, status updates on all active task orders twenty-four (24) hours prior to the scheduled meeting. Agreements or understandings made during meetings are not final; they must be followed up with a modification, memorandums of understanding, change orders, or other documents from the Government to be binding. In all cases, the CO is the only individual with the authority to bind the Government.

16. Equipment/Government Liability:

A. All Contractor-supplied equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies or equipment left on the job site. The Contractor shall secure their materials and protect all equipment from damage. Contractor’s equipment shall not be left unattended in the housing areas.

B. Any equipment/material which the Contractor removes (and reinstalls as part of the job requirements) shall be the responsibility of the Contractor unless otherwise stated in the TO or as directed by the CO. All damaged material shall be replaced by the Contractor at Contractor’s expense.

C. The Contractor shall protect Government equipment, which is to remain in place within the area of contract operations against damage or loss. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work.

D. The Government will not be liable for any loss or damage to the Contractor's property, including stock or for expense incidental to such loss or damage.

17. Field Changes:

The Contractor and the Government may agree to perform a no-cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated line items. Examples of field changes are as follows: relocating a new door 2’ away from planned location; rerouting planned location of sidewalk to avoid a tree (when quantities are not significantly changed); installing wallpaper border at chair rail instead of at ceiling, etc. All field changes must be approved in advance by, as a minimum, the Contractor, GPM, and the CO prior to execution.

18. Hardware and Software Requirements:

A. The Contractor shall provide, install, and maintain at Contractor’s expense, their own computer hardware for operating the SABER TO estimating/proposal process.

B. The Government has selected Gordian SABER (JOC) Solution as the required cost estimating software package for all work completed under this contract. The contractor shall include in their Coefficient the Gordian usage fees for both Contractor and

Government SABER personnel. Gordian will provide hard copies of the Arnold CTC and Specifications as well as computer access to the electronic version of both.

C. The SABER Contractor shall work with Gordian to provide the Government with two

(2) hard copies of the Arnold Construction Task Catalog® (CTC) book annually. Failure to deliver the updated price books shall result in awarded costs of negotiated proposals with the previous year’s CTC costs. These books shall be delivered to the SABER Program Manager’s office, annually, within thirty (30) days of award of the basic and exercising of an option year.

D. Each TO proposal shall be prepared using the most current version of the Gordian program, provided the hard copies have been provided in accordance with Section 18. C above.

E. The SABER Contractor shall ensure updates to the CTC are prepared each year at optional renewal throughout the term of the contract.

F. Program/Tech Support: Gordian shall provide any program/tech support to remedy any problems associated with the use of their product/program and associated databases.

G. The Contractor and the Government shall both use the most current version of the Gordian based estimating program.

H. Program Training: Gordian shall provide initial & annual training, from a certified instructor, for Government and contractor personnel on the use of the database.

This training will take place upon initial startup of the contract. Both Contractor and Government personnel may attend the training seminars simultaneously. Gordian shall also provide additional training sessions for each subsequent option period that is exercised, to the SABER office and contractor personnel for up to six (6) people. Training will be conducted at or near Arnold AFB, with approval of the CO. All training classes shall be completed within the first 30 calendar days of the award and exercise of the option years or as coordinated with the CO.

I. All drawings submitted by the Contractor shall be created using CADD software. These drawings files shall be compatible with the latest version of AutoCAD, without any need for translation or modification by the Government. NOTE: Custom menus, line types, and text styles shall not be used without prior approval of the Unit CAD/GIS Manager. All application software used by the Contractor to create all or part of the drawing files must be compatible with the latest version of AutoCAD (reference Section 33, “As-Built Drawings” for other CADD requirements).

J. The Contractor shall furnish, install, and maintain CADD hardware and software, which is compatible with the latest version of AutoCAD.

K. The Contractor must submit all drawings electronically to the Government. If file sizes exceed those for email, they can be transmitted via DoD Safe or CD-ROM.

19. Communication:

A. The Contractor shall provide and maintain a complete operable voice, two-way communication system (cell phone or two-way radio) for all key personnel throughout the period of this contract.

20. Standard Work Hours:

A. Standard work hours shall be Monday through Friday from 7:00 A.M. to 5:00 P.M.

excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

B. The Contractor may request to work on a weekend, after hours, or on a holiday. This request must be submitted in writing to the CO a minimum of three full workdays prior to the requested date, with a description of the type of work to be accomplished on that date.

The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours does not fall under the line items for non-standard pay.

21. Construction Start-Up Period:

A. The first sixty (60) calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. The Contractor shall be allowed the first thirty (30) calendar days of the start-up period to mobilize and establish their office trailer within the secure perimeter of AEDC without being notified by the CO of a performance requirement. During the remainder of the start-up period, the Contractor shall have the required capability to accept a volume of Government work in accordance with the following schedule:

Calendar Days After Required Capability Contract Implementation (Cumulative Value of Work)

1 to 30 $ 0.00 30 to 45 $ 250,000.00 45 to 60 $ 500,000.00 after 60 $1,000,000.00

B. The CO may request work over the above specified capability requirements; however, the Contractor shall be allowed to decline without penalty, if Contractor is not sufficiently mobilized to take on additional work.

22. Pre-Performance Conference:

After the award of the basic contract, the CO shall host a pre-performance conference.

The purpose of this conference shall be to acquaint the Contractor with Government policies and procedures that are to be observed during the execution of this work and to develop mutual understanding relative to the administration of the contract. The meeting shall be attended by designated representatives of the Government and the Contractor after basic contract award.

23. Task Order Procedure:

A. Request for Proposal (RFP) - Site Visit

1) As the need exists for performance under the terms of the contract, the CO will provide the CPM an RFP that will include date and time for a scheduled site visit, a written SOW, a preliminary list of required shop drawings/material submittals, and concept design drawings at a minimum of 35%, but potentially up to 100% design, depending on the complexity of the project. The Contractor SHALL NOT be reimbursed for any Pre-Task Order costs including proposal preparation and attendance during negotiations or site visits. The CPM and subcontractors (if applicable) shall attend the site visit and obtain whatever measurements and information necessary to develop the design and produce a complete and accurate TO proposal, to be submitted to the CO within ten (10) working days from the date of the site visit. Due to mission requirements, it may be necessary to require the Contractor’s TO proposal in less than ten (10) working days. For more complex projects, additional time may be granted by the CO.

The scope validation/site visit discussions will include:

(a) Site access;

(b) Methods and alternatives for accomplishing the work;

(c) Definition and refinement of requirements;

(d) Requirements for proposal (in addition to those enumerated in this SOW);

(e) Detailed scope of work;

(f) Special time requirements for completion, and phasing requirements.

(g) The Contract Specialist (CS) will complete a Memorandum for Record of the site visit. Questions or clarifications should be directed to the CS or CO concerning the discussions above.

2) A site visit shall be arranged within five (5) working days when an RFP is issued and in as little as 24 hours during emergency conditions. The GPM will work with the CO to arrange the site visit and required attendees. The purpose of a site visit shall be to establish a clear understanding between the Contractor and Government as to what work shall be required in the TO, the time requirements for completion, and phasing requirements. On-site changes may be made to the SOW or drawings at this time if the Contractor or the Government identifies items of work that have been left out which needs to be accomplished as part of the TO. If Government’s SOW is modified at the site visit, the Government will provide Contractor a revised SOW within five (5) days and Contractor shall submit proposal based on revised SOW within timeframe negotiated during the site visit.

B. Contractor’s Project (TO) Proposal:

1) The TO proposal shall include a detailed statement of proposed work, drawings, detailed TO price proposal, proposed timeline, and cover sheet describing the project scope that shows a clear understanding of the scope of work to be technically acceptable.

2) The Arnold CTC shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

3) Each TO proposal submitted by the Contractor must be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement has been done to minimize any delays in the construction process. Examples of supporting documentation reasonably expected would include sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work, etc.

4) The drawing package shall include one (1) electronic set of drawings that clearly locate, define, and quantify each item in the Contractor’s detailed proposal. The Contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The Contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the Contractor’s detailed proposal for completeness and accuracy. For example, as a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, and actual routing of circuits. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations, foundation plans and details, floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/ hardware/equipment/ finish schedules, etc. All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CPM signature, Contractor’s letterhead, three (3) blanks for revision dates, and signature/date approval block for the Government Project Manager (GPM).

5) The Contractor’s proposal on each TO shall be supported by a detailed materials price estimate with applicable pricing applied from the SABER Unit Price Book. All non-priced work to be included in an individual project proposal must be supported with the information called for in Section 10, Para. B, Task Order Pricing/Non-Priced Items

(NPI).

6) Price estimates shall be submitted in the format approved by the CO. The standard coefficient (multiplier) price for the items of work to be installed shall be applied to the SABER Unit Price Book costs. If the CO directs a work schedule which is during non-standard hours, then the non-standard coefficient price shall be applied for those items of work which shall be performed during non-standard hours.

7) Time allowed for submittal of the Contractor’s proposal documents for individual requirements shall be ten (10) Calendar days from the date of the site visit or as agreed upon by the CO and the Contractor.

8) Due to mission requirements or under emergency conditions, it may be necessary to require the Contractor’s TO proposal in less than ten (10) Calendar Days.