Atch_1_SABER_Statement_of_Work.pdf

FA9101-15-R-0002

SIMPLIFIED ACQUISITION OF BASE ENGINEERING

REQUIREMENTS

SABER

AEDC/TSDCN

CIVIL ENGINEERING BRANCH

ARNOLD AFB, TN

STATEMENT OF WORK

March 2015

Attachment 1

TABLE OF CONTENTS

SECTION:

1. Project Description

2. General Information

3. Work by the Government

4. Technical Design Support Capabilities

5. Performance Capabilities

6. Design/Construction Requirements

7. Quality Control

8. Provisions On Contracting Officer’s Authority

9. Delivery Order Pricing

10. Coefficient

11. Government Furnished Facilities and Equipment

12. Contractor Storage Location

13. Housekeeping

14. Equipment/Government Liability

15. Field Change(s)

16. Computer Requirements

17. Communication

18. Standard Hours of Work

19. Construction Start-Up Period

20. Pre-Performance Conference

21. Delivery Order Procedure

22. Commencement, Execution, Completion and Payment for Work

23. Record Drawing/Jobsite Verification

24. Material Submittals/Shop Drawings

25. Welding Permits

26. Work Clearance Request/Excavation Permits

27. Testing of Materials

28. Pre-Final and Final Inspection

29. Warranty

30. As-Built Drawings

31. Government Furnished Materials

32. Scheduling Work

33. Occupancy

34. Coordinating with Government Activities

35. Noise

36. Construction Site Maintenance

37. Fencing of Construction Site

38. Barricades

39. Contractor Parking

40. Transportation of Construction Equipment

41. Refuse/Dumpsters

42. Unauthorized Reconnaissance

43. Paving and Roadwork

44. Inappropriate Worker Behavior

45. Environmental Laws and Regulations

46. Work in Special Security Areas

47. Airfield Requirements

48. Utility Outages

49. Energy Conservation Initiative

50. Green Procurement

51. Completion of Contract

52. Safety and Health

53. Explosive Operated Hand tools

54. Contractor’s Use of Electromagnetic Emission Devices

55. Use of Tobacco

56. Abbreviations

SABER STATEMENT OF WORK

1. Project Description:

A. This is an Indefinite Delivery-Indefinite Quantity (IDIQ) contract for Simplified Acquisition of Base Engineering (SABER) acquisition requirement efforts. The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minimal designs to accomplish numerous, concurrent projects for a broad range of sustainment, repair, maintenance (SRM) and minor construction (MC) work on real property at Arnold AFB, TN. Arnold AFB is comprised of Arnold Engineering Development Complex (AEDC) with multiple R&D test facilities with operations of 28 aerodynamic and propulsion wind tunnels, rocket, and turbine engine test cells, space environmental chambers, arc heaters, ballistic ranges and other specialized units. Other facilities not limited to but include maintenance, personnel and support facilities, lodging, and other service facilities.

B. Award of SABER projects will be executed in accordance with contract Statement of Work (SOW) and terms and conditions by individual Delivery Orders (DO). The Base Civil Engineer (BCE) shall provide the statement of work that identifies the tasks required to complete each specific job, including concepts, sketches, and drawings, identify any statutory cost limitations, furnish any special instructions or requirements, and required cost comparisons, justifications, and approvals, as well as assist in the timely closeout of completed projects. The Contracting Officer (CO) will issue to the contractor a Request for Proposal (RFP) describing requirements for each DO.

C. The Government will provide only basic (up to 35%) design information for each RFP. The contractor shall complete the design and provide construction and complete as-builts drawings. The Contractor shall provide sufficient technical support and project management to assure quality and completeness of designs and drawings, accuracy of estimates, accommodate fluctuation of projects, provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), and process submittals and payrolls in a timely manner. The contractor shall be required to manage and execute the normal to heavy workload of concurrent projects. The contractor may on occasion be required to provide for large unexpected fluctuations in the workload.

D. Commencement of the contract shall be within 10 days of NTP and the duration shall be (12) months basic year period with four (12) month option periods, which may be awarded at the option of the Government.

E. If the Government’s requirements for services set forth in the solicitation does not result in orders totaling the amount described as “maximum”, this shall not constitute the basis for an equitable price adjustment under this contract.

2. General Information:

The following documents shall be used in the execution of work under this contract:

A. SABER Statement of Work (SOW).

B. SABER Technical Specifications: The contractor shall utilize Unified Facilities Guide Specifications (UFGS). UFGS are published by Construction Criteria Base. All specifications are filed in Division 1 through 48 and are to be used in conjunction with any drawings which may be provided by the Government. Each specification section may apply to numerous individual line items. Other specifications may not have Pre- Priced Data base pricing information. Those items may be special ordered from the manufacturer or the items involved may be proprietary to each manufacturer’s own equipment. Specifications are intended to indicate the quality of materials and workmanship expected by the Government. If a specific line item description is not included in the Guide Specifications, the Contractor shall provide a complete description of the item, including standards and salient features, of the selection of or approval for use of that line item. Most of the unedited specification sections contain several fill-in-the-blank passages for which there are given options. For each project, the Contractor shall tailor each applicable specification section by identifying in a project SOW the proposed selection for each of these passages, as applicable to the given project.

These products are available online only at http://www.wbdg.org/ccb/browse_org.php?o=70.

The intent of these specifications is to furnish concise industrial and/or commercial standards for SRM, demolition and construction of Government facilities.

3. Work by the Government:

A. The Government is not obligated to issue any particular type of work to the SABER Contractor and reserves the right to accomplish work using Government or other Contractor work forces, as the Government deems necessary or desirable, and to do so shall not breach or otherwise violate this contract.

B. All internal processes shall be IAW the AF FARS 5336.9002 Air Force Contracting Construction Guide.

4. Technical Design Support Capabilities (Ref: AFFARS 5336.9002, AF Construction Guide, Chp 3, Para. 3.2.2 – Minimum Design):

A. Typically, minimum design for SABER is up to 35%. However, if the design requires the services of a registered architect or engineer, it is outside the parameters of minimum design. The contractor is responsible for submitting documentation that substantiates the proposed approach.

B. Typically, supporting documents are requested from the contractor. Documents may include a Statement of Work (SOW), Program Evaluation and Review Technique (PERT) chart, cost estimates, justification for non-pre-priced items (NPI), verified as-built drawings, manufacturer’s or technical drawings/schematics for fabrication and assembly of structural elements, form, fit and attachment details for installation of materials/equipment, and design calculations to substantiate proposed layout and sizing of utilities and structural elements (i.e. HVAC loads, lighting, platform supports, etc).

C. The Contractor’s in-house minimal design capabilities are of utmost importance.

Areas of required minimal design competence shall include, but are not limited to:

architectural, structural, mechanical, electrical, and drafting/surveying capabilities.

Minimal design effort is defined as the capability to provide builder’s plans of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning equipment suppliers, fire suppression system suppliers and the like. The Contractor’s staff shall include at least one registered Professional Engineer (PE) or architect well versed in multidiscipline design and construction supported by a Computer Aided Drafting/Design (CADD) operator(s) to support production of the minimal design efforts required. The Contractor’s designs must comply with the requirements of all building codes listed in Section 6 and UFGS.

D. The Government shall only provide basic concept design information for a specific work requirement. The Contractor must demonstrate design capabilities of providing quality, cost effective minimal design for multiple DOs simultaneously and within the time constraints stated in Section 21, Delivery Order Procedures, which shall comply with Government requirements and all applicable building codes and governing authorities. The Contractor shall be provided with the Government’s initial concept design and SOW for each DO. The Contractor shall then be responsible for further development of the Government’s concept design to a point where his designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The Contractor’s design must fully comply with the Government’s concept design requirements as well as all governing codes (See Section 6 “Design/Construction Requirements”) and UFGS.

The Contractor is expected to use recognized industry standard practice in determining his proposed design materials and methods, unless the Government specifies otherwise.

E. The Contractor shall perform limited surveying to layout the project work sites to perform his work and where grading or drainage is involved. Drawings shall clearly indicate both existing and new spot elevations

F. If specifically required by the CO, on a particular DO, the Contractor shall be required to furnish documents/drawings bearing the stamp and signature of a registered architect or professional engineer at no additional cost to the Government (A part of co-efficient).

G. SABER is not appropriate for large, complex construction projects that require extensive design effort (Ref: AFFARS 5336.9002, AF Construction Guide, Chp 3, Para.

3.4.1 – Limitations of SABER Contracts).

5. Performance Capabilities:

A. As a minimum, the Contractor shall maintain the following management and technical support capabilities at his Arnold AFB, SABER office throughout the duration of this contract for work exclusively on SABER DOs. An organization chart shall be provided fully depicting all staff members, their title, full or part time, and whether they are located on or off site and updated as changes occur.

1) Contractor’s Project Manager (CPM) - Provide overall contract management of the prime contract to include subcontract purchasing and administration, Contractor review of material submittals and shop drawings, full authority to develop cost proposals, negotiate and sign DOs, supervise individual project superintendents, and attend all joint Government/Contractor status meetings as well as site visits, pre-performance conferences, pre-final and final inspections. The CPM shall be available during normal duty hours within 30 minutes after notification to meet with the Contracting Officer (CO) at a location selected by the CO. CPM must have a minimum of 1 year previous experience as primary manager of a SABER, SABER type contract or general contracting firm engaged in similar multiple discipline commercial construction projects.

2) Drafting - Drafting support shall be capable of producing accurate and complete proposal and construction computer aided design and drafting (CADD) drawings for several DOs simultaneously within the time constraints specified in Section 21, Delivery Order Procedures. CADD operator(s) shall be on site.

3) Cost Estimating/Negotiating - Provide estimating and negotiating support with experience in development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Contractor must provide the capability to negotiate multiple DOs simultaneously. Primary negotiator must have previous experience in line-item negotiation.

4) Site Superintendence - Provide on-site superintendence for each active project.

Site supervision shall include a minimum of twice daily visits to each active project site, submission of detailed semi-monthly progress reports for each DO, scheduling and coordination of subcontractors and material suppliers, and attendance at all site visits, pre-performance conferences, pre-final, and final inspections. Superintendents shall have a minimum of 1 (one) year previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects.

5) Quality Control and Safety Management: The Contractor shall provide a Quality Control Manager (QCM) to provide quality control and safety management for all active projects. The QCM shall perform a minimum of twice daily site visits to each active project site to ensure full compliance with all safety requirements, verification that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall submit daily field notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, prepare quality control reports, attend all pre-final and final inspections, and schedule and coordinate testing procedures. Quality control and safety management should be carried out by someone other than the CPM or site superintendent.

B. Design - Design support shall produce accurate and complete proposal and construction drawings for multiple DOs simultaneously within the time constraints specified in Section 21, Delivery Order Procedures. Design support shall have previous experience in building design and basic knowledge of architectural, civil, structural, mechanical, and electrical design and cost estimating. A registered PE or architect shall be on staff and available to support work requiring their knowledge, skills, and abilities.

C. Required experience levels shall be maintained throughout the duration of the contract. When personnel changes are required, resumes and a revised organization chart shall be submitted to the CO for approval.

D. As a minimum, the Contractor shall perform at least 15% of the cost of the contracted work, not including the cost of materials, using his in-house work force (Ref:

FAR Clause 52.219-14).

6. Design/Construction Requirements:

A. All design and construction under this contract shall comply with the edition of the following Building Codes in effect on the date of this solicitation and UFGS unless the Contractor is directed otherwise by the Government. Any exception must be approved in writing by the Government prior to construction start-up.

1) International Building Code

2) Uniform Mechanical Code

3) National Plumbing Code

4) National Electrical Code

5) Life Safety Code -101

6) National Fire Code

7) Federal Register/Vol. 56, No. 144/1991. Handicap Accessibility Standards

8) Unified Facilities Criteria 3-600-01 *9) AEDC Safety, Health and Environmental Standards

10) ETL 07-4 Air Force Carpet Standards *11) AEDC Asbestos and Lead Paint Abatement Standards

12) Uniform Federal Accessibility Standards

*NOTE: Available upon request.

B. The Contractor shall maintain or have access to current issues of the above documents (Para 6A) at local SABER office for use during the term of this contract.

C. If there is a conflict between these codes and UFGS, the most stringent requirements shall apply, unless specifically requested otherwise in writing to the Government.

7. Quality Control:

A. The Contractor bears full responsibility for quality control, safety and environmental stewardship on all project sites.

B. The successful Contractor shall be required to institute a comprehensive Quality Control Program in order to assure himself and the Government that all materials and workmanship are in strict accordance with the provisions of the specifications and drawings and the job sites are safe and environmentally sound.

C. The Quality Control Program specifically and exclusively relates to the acceptable completion of work and subsequent Government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW and the individual DOs.

D. The Contractor shall submit a Quality Control Plan acceptable to the Government prior to commencement of work. This Quality Control Plan shall address all phases of the construction process to ensure all components of construction meet industry standards.

E. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor’s Quality Control Plan with responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours within 30 minutes after notification to meet with the CO at a location selected by the CO.

8. Provisions on Contracting Officer’s Authority:

No person other than a Contracting Officer (CO) shall have authority to modify the terms of this agreement. The CO is the only person authorized to approve changes in any of the requirements under this agreement and not withstanding any provisions contained elsewhere in this agreement, the said authority remains solely with the CO. The Contractor shall not take direction from anyone other than the CO or his representative.

In the event the Contractor effects any such changes at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the Contractor price to cover any increase in costs incurred as a result thereof.

9. Delivery Order Pricing:

A. Terms

1) Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS MEANS Price Book. The RS MEANS labor costs are included as line items of work.

2) Contract Unit Price Book (UPB): Contract line item unit prices are to be used as the basis on delivery order pricing. Estimates composed of the RS MEANS price book line items and the custom price book line items bare costs per unit, based on a national average are used. These are non-negotiable.

3) RS MEANS Price Book (MPB): Includes all items of work from a current year RS MEANS Facilities Cost Data Guide, RS MEANS Assemblies and RS MEANS Master Composite Cost Data Guides. The line items are priced primarily using contractor furnished RS MEANS electronic data bases: The RS MEANS labor costs are included as line items of work.

4) Custom Price Book (CPB): Is a pre-priced line item book that will allow for the addition of recurring line items not included in the RS MEANS Price Book. Recurring Non Priced Line Items may be added to the CPB after negotiation and they are used on a task order at the discretion of the CO.

5) Local Area Adjustment Factor: The RS MEANS total weighted average city cost index for the city of Nashville, TN.

B. Non-Priced Items (NPI):

1) Any item of work not found in the UPB but required under an individual DO shall be negotiated by the Contracting Officer or his/her designated representative as a NPI.

The negotiated price of a NPI shall be the “in-place” price to include material, equipment and labor (exclusive of the Contractor’s or sub-Contractor’s indirect expenses such a overhead, profit, labor burden, etc.) multiplied by the applicable percentage factor (Coefficient) in affect at the time of submission.

2) Non-priced items once negotiated and used in a DO shall be added to the Special Item Supplement to the UPB. Uses of items previously added to the supplement in subsequent DOs shall be considered pre-priced items in those subsequent DOs.

3) The total dollar amount of all NPI for an individual DO cannot exceed 10% of the total cost of the DO unless a waiver is obtained from the BCE. No DO shall be issued when the total amount of all non-priced items exceeds 25% of the total estimated cost of a specific DO. The Contractor shall track the total non-priced dollar percentage for each DO and shall clearly indicate the percentage on each new DO or modification proposal.

4) If the Contractor’s DO proposal includes any non-priced items, the items cost must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual installed cost of the item. The following documentation shall be provided at negotiations:

(a) A minimum of three (3) independent written price quotes which shall include;

material (s) description with unit prices and installation cost. The price quotes must be submitted on the Contractors’ letterhead stationery and be signed by the owner or authorized representative of the company.

C. Selective demolition line item: The removal of material with no concern for its replacement. If a line item can be found in the UPB for selective demolition, that line item will be used. If there is no line item for selective demolition, the Contractor will locate the material line item in the UPB. Then the Contractor will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 50%. This will be used as the means to demolish that item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an NPI.

D. Removal and replacement line item: An item that is to be removed and then replaced without damaging the item. If a line item can be found in the UPB for removal and replacement, that line item will be used. If there is no line item for removal and replacement, the Contractor will locate the material line item in the UPB. Then the Contractors will create an alternate pre-priced line item removing the cost for the material, and the remaining amounts in labor and equipment will be multiplied by 150%.

This will be used as the means to remove and replace that UPB line item. This line item will be pre-priced. If the line item cannot be found in the UPB, the demolition will be an

NPI.

E. Although “non-priced” items of work shall be negotiated, this shall not be construed to include elements of work which are not separately priced but which are incidental to or are customarily required for performance of a priced item of work.

10. Coefficient:

A. There shall be one price percentage factor (coefficient) for work at Arnold AFB covering Standard Hours (work during normal duty hours, i.e. Monday through Friday 7:00 am to 5:00 pm daily) and Non-Standard Hours (any work outside normal duty hours). These percentage factors are to include all plant, labor, equipment, materials, sub-contracting, transportation, services and incidentals necessary to perform any and all functions detailed in UFGS, at the prices specified in the UPB for normal duty or overtime hours. The unit prices as established by the UPB are multiplied by the coefficient to arrive at the actual price for a unit of work. The Contractor shall consider the difference in labor rates, equipment, transportation and material cost when developing coefficients.

B. Coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the UPB unit pricing.

Coefficients shall include all costs not covered in the UPB line items. Coefficients shall include but not be limited to overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, and any adjustment factors for average DO size, proposal preparation costs for withdrawn DOs, costs associated with procurement of required tools, equipment, software, specifications, computers, compliance with environmental laws, and engineering services. Coefficients shall also include cost for design, drafting support, daily cleanup, protection or incidental moving of Government property, portable toilets, administrative and technical support. No allowance shall be considered later for these costs.

C. Changes in applicable construction costs, wage rates and inflation costs during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract, since these are given consideration during the development of the RS Means annual unit price update.

D. The Contractor shall consider the following factors which affect the calculation of the coefficients:

1) The coefficients are fixed for the term of the contract.

2) The UPB prices are for “in-place” quantities. There shall be no allowance added for waste, compaction, storage, shipping, staging, handling, etc

3) Daily clean-up shall be performed at all active project sites. It shall not be a direct DO cost but shall be paid from the coefficient. Final clean-up, if applicable, shall be a direct cost added to each DO.

4) All vehicles, office supplies/set-up, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead and therefore included in the coefficients. Under normal circumstances, no equipment/tool rental shall be allowed as a direct cost to any DO. For example, the Contractor shall provide and maintain equipment/tools such as a generator, gasoline powered pump with hoses, laser level, flatbed trailer, etc. The cost of maintaining, operating, mobilizing, demobilizing and transporting the Contractor’s equipment shall be included in the coefficient.

5) Equipment rental shall NOT be allowed as a direct cost to any DO, except under special circumstances such as performing work which is not normal for a given trade.

As an example, the installation of new light fixtures in a high bay hanger would require a scissor lift or bucket truck since this type work is not routinely done by interior electricians they wouldn’t be expected to have a scissor lift or bucket truck as standard tools.

6) Cost of surveying, tarpaulins, temporary controls, safety rails, safety nets, tethers, face and clothing protection, traffic and work site signs, barriers, flag persons, site security, required permits, licenses, submittals, drawings and other risks to doing business shall be included in the coefficient.

7) Quantities calculated for preparing estimates for DOs shall be “net”. Additional quantities/items for waste, lap, damages due to delivery, protection of Government property, license, certifications, additional Engineering design support, etc. shall not be allowed in the estimates or DO. These costs shall be accounted for in the Contractor’s price coefficient.

Ref: AFFARS 5336.9002, AF Construction Guide, Chpt 3, Para. 3.3.1

8) Typical SABER projects at AEDC have ranged from $10,000 to over $1,000,000.

Any cost adjustment for the lower or higher average SABER Delivery Order size shall be included in the Contractor’s coefficient. No adjustment for DO size shall be allowed as a direct DO cost.

9) Coefficients SHALL NOT be adjusted for the life of the contract to include Basic year and option years.

11. Government Furnished Facilities and Equipment:

A. The Government has identified an office trailer location on base for the Contractor to setup his office to conduct business on this SABER contract. No other business transaction, of any type, shall be operated out of that office. Power, water, and sewage connections are available to serve the contractor's office trailer. The Contractor is responsible for obtaining at contractor expense commercial telephone and internet service. Any other equipment, such as communications and material handling equipment, and administrative supplies necessary for Contractor operation shall be furnished by the Contractor at their expense. The office trainer shall be located within the AEDC secured perimeter.

B. The Contractor shall maintain his office area in a clean condition and free from clutter.

C. Access to the Arnold LAN system to facilitate/expedite communications between the CO and the Contractor shall be explored, however cannot be guaranteed.

12. Contractor Storage Location:

A. The Contractor may be provided an area to stage materials, store equipment and tools, and maintain miscellaneous items. This area shall be secured by the Contractor, and any losses to the contained equipment/materials shall be no fault of the Government.

B. The area shall be maintained in a neat and orderly appearance. The CO shall instruct the Contractor to clean the storage area if it is deemed necessary. The Contractor shall respond within two (2) hours of being notified by the CO, and immediately clean the area. This cleanup is considered fulfillment of the basic contract and charges shall not be applied back to the Government.

13. Housekeeping:

The Contractor shall furnish his own housekeeping and janitorial services for his office space. The Contractor is required to maintain the facilities in a neat appearance at all times.

14. Equipment/Government Liability:

A. All Contractor-supplied equipment is the sole responsibility of the Contractor. The Government is not liable for the theft, vandalism, or damage of any Contractor supplies or equipment left on the job site. The Contractor shall secure his materials and protect all equipment from damage. Contractor’s equipment shall not be left unattended in the housing areas.

B. Any equipment/material which the Contractor removes (and reinstalls as part of the job requirements) shall be the responsibility of the Contractor unless otherwise stated in the DO or as directed by the Contracting Officer. All damaged material shall be replaced by the Contractor at his own expense.

C. The Contractor shall protect Government equipment, which is to remain in place within the area of contract operations against damage or loss. Equipment temporarily removed shall be protected, cleaned and replaced equal to or better than its condition prior to starting work.

15. Field Changes:

The Contractor and the Government may agree to perform a no-cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated line items. Examples of field changes include: relocating a new door 2’ away from planned location; rerouting planned location of sidewalk to avoid a tree (when quantities are not significantly changed); installing wallpaper border at chair rail instead of at ceiling, etc. All field changes must be approved in advance by, as a minimum, the Contractor, BCE, and the CO prior to execution.

16. Computer Requirements:

A. The Contractor shall provide, install, and maintain at his cost, his own computer hardware for operating the SABER DO estimating/proposal process.

B. The Government SABER office shall be provided, at Contractors expense, the latest version of “e4Clicks Premier Project Estimating” software and the current version of “R.S. Means Facilities, Assemblies, and Trades Guides” databases. E4Clicks Software program and database(s) shall contain all the line items found in Facilities, Assemblies, and Trades Guides Manuals. Provide two (02) network licenses of e4Clicks Premier Project Estimator and two (02) electronic database licenses of the R.S. Means Facilities, Assemblies, and Trades Guides Cost Data.

1) All software provided to the Government SABER office shall be licensed to the Government and shall become the property of the Government upon delivery. There is NO SUBSTITUTE for the referenced software. To ensure effective cost estimation procedure for individual SABER DOs, the Contractor shall use as a minimum “e4Clicks Professional Project Estimator”. If the Contractor prefers he can use “e4Clicks Premier Project Estimator” software which provides additional Project Management capabilities.

C. The contractor shall provide the Government with two (2) current hard copies of the RS MEANS Facilities Construction, Assemblies, and Trades Guides Cost Data book annually. Failure to deliver the updated price books shall result in awarded costs of negotiated proposals with the previous year’s UPB costs. These books shall be delivered to the SABER Contract Managers office no later than 15 January each year.

D. Each DO proposal shall be prepared using the most current version of the “e4Clicks Professional or Premier Project Estimator” software and the current year “RS Means Facilities Construction Cost” database and submitted in a format approved by the Contracting Officer. Each Line item in the UPB includes appropriate material, equipment and labor costs indexed to the Nashville area. The RS Means prices in the UPB shall be updated annually per agreement, using the MEANS referenced local percentage (in the section titled City Cost Index) for material and labor. All software items are attainable through:

4 Clicks Solutions P.O. Box 76884 Colorado Springs, CO 80970

(719) 574-7721

Information and software pricing can be obtained by emailing sales@4clicks-solutions.com.

E. The Contractor shall furnish and install the R.S. Means annual unit price updates on the Contractor’s computer (s) each year at optional renewal throughout the term of the contract. The Contractor shall also be responsible for providing to the Government, at mailto:sales@4clicks-solutions.com mailto:sales@4clicks-solutions.com

Contractors expense, a 4Clicks Solutions Maintenance Agreement and the R.S. Means annual unit price updates at the same time. Two (2) user licenses shall be required.

The Government and Contractor shall schedule the annual updating of the R.S. Means Facilities Construction Facilities, Assemblies, and Trades Cost Data Database so that it occurs at the same time.

F. The Contractor shall provide annual training for a maximum of four (4) Government personnel on the e4Clicks software. This training will take place at Arnold Air Force Base during the initial startup of the contract. The Contractor shall also provide additional training sessions per year for each subsequent option period that is exercised. Training will be conducted at Arnold Air Force Base, with approval of the Contracting Officer. All training classes shall be completed within the first 30 calendar days of the award and exercise of the option years or as coordinated with the Contracting Officer. Annual training shall consist of two full days of e4Clicks training.

G. All drawings submitted by the Contractor shall be created using CADD software.

These drawings files shall be compatible with the latest version of AutoCAD, without any need for translation or modification by the Government. NOTE: Custom menus, line types, and text styles shall not be used without prior approval of the Unit CAD/GIS Manager. All application software used by the Contractor to create all or part of the drawing files must be compatible with the latest version of AutoCAD (reference Section 30, “As-Built Drawings” for other CADD requirements).

H. The Contractor shall furnish, install and maintain CADD hardware and software, which is compatible with the latest version of AutoCAD.

I. The Contractor must submit all drawings of a project on the same type media. The media must be compatible with current Government available hardware. A list of currently acceptable media is listed below; as technology advances and the Government upgrades, other media may become available for use.

1) CD ROM

17. Communication:

A. The Contractor shall provide and maintain a complete operable voice, two-way communication system (cell phone or two-way radio) for all key personnel throughout the period of this contract.

B. The Contractor shall submit daily construction reports for each active DO, indicating, at a minimum, the trade and number of personnel and a description of work performed.

18. Standard Work Hours:

A. Standard work hours shall be Monday through Friday from 7:00 A.M. to 5:00 P.M.

excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day Second Monday in November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

B. The Contractor may request to work on a weekend, after hours, or on a holiday. This request must be submitted in writing to the CO a minimum of three full work days prior to the requested date, with a description of the type of work to be accomplished on that date. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours does not fall under the line items for non-standard pay.

19. Construction Start-Up Period:

A. The first 60-Calendar days following basic contract award shall be designated as a start-up period, after which the Contractor shall have all equipment and personnel in place to fully execute the requirements of this contract. The Contractor shall be allowed the first 30 calendar days of the start-up period to mobilize and establish their office trailer within the secure perimeter of AEDC without being notified by the Contracting Officer of a performance requirement. During the remainder of the start-up period the Contractor shall have the required capability to accept a volume of Government work in accordance with the following schedule:

Calendar Days After Required Capability Contract Implementation (Cumulative Value of Work)

1 to 30 $ 0.00 30 to 45 $ 250,000.00 45 to 60 $ 500,000.00 after 60 $1,000,000.00

B. The CO may request work over the above specified capability requirements;

however, the Contractor shall be allowed to decline without penalty, if he is not sufficiently mobilized to take on additional work.

20. Pre-Performance Conference:

Prior to issuance of the first DO under this contract; the Contracting Officer may elect to host a pre-performance conference. The purpose of this conference shall be to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of this work and to develop mutual understanding relative to the administration of the contract. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

21. Delivery Order Procedures:

A. Request for Proposal (RFP) - Site Visit

1) As the need exists for performance under the terms of this contract, the CO or his/her authorized representative will provide the CPM an RFP that will include date and time of site visits, a written SOW, a preliminary list of required shop drawings/material submittals, and possibly concept design drawings of no more than 35%. The Contractor SHALL NOT be reimbursed for any Pre Delivery Order costs including proposal preparation and attendance during negotiations or site visits. The CPM and subcontractors (if applicable) shall attend the site visit and obtain whatever measurements and information necessary to develop the design and produce a complete and accurate DO proposal, to be submitted to the CO within 10 working days from the date of the site visit. Due to mission requirements, it may be necessary to require the contractor’s DO proposal in less than 10 working days. For more complex projects, additional time may be granted by the CO. The scope validation/site visit discussions will include:

(a) Site access;

(b) Methods and alternatives for accomplishing the work;

(c) Definition and refinement of requirements;

(d) Requirements for proposal (in addition to those enumerated in this SOW);

(e) Detailed scope of work; and

(f) Special time requirements for completion, and phasing requirements.

(g) The Contract Administrator (CA) will complete a Memorandum for Record of the site visit. Questions or clarifications should be directed to the CA or CO concerning the discussions above.

2) The Contractor shall respond to an RFP within four (4) working days and 24 hours in emergency conditions by visiting the proposed work site in the company of the CO or his/her authorized representative, the SABER project manager/inspector, and a representative of the using agency. The purpose of a site visit shall be to establish a clear understanding between the Contractor and Government as to what work shall be required in the DO, the time requirements for completion, and phasing requirements.

On-site changes may be made to the SOW or drawings at this time if the Contractor or the Government identifies items of work that have been left out which needs to be accomplished as part of the DO. If Government’s SOW is modified at the site visit, the Government will provide contractor a revised SOW within 5-days and contractor shall submit cost proposal based on revised SOW.

B. Contractor’s Project (Delivery Order) Proposal:

1) Upon establishment of the scope of the individual requirement, the contractor shall then prepare his detailed proposal by identifying tasks, refining quantities, developing a cost estimate, preparing construction drawings and or detailed engineering plans/drawings (as the requirements exists), and developing performance times. The DO proposal shall include a detailed statement of proposed work, drawings, detailed DO cost proposal, proposed timeline, and cover sheet describing the project scope.

2) The SABER unit price book shall serve as the basis for establishing the value of the work to be performed on a unit price basis.

3) The contractor’s proposal, on every DO, must be supported by necessary documentation as required, to indicate that adequate engineering and planning to accomplish the requirement have been done so as to minimize any delays in the construction process. Examples of documentation that might reasonably be expected would include sketches, construction drawings, calculations, catalog cuts, specifications, architectural renderings, detailed scope of work, etc.

4) The drawing package shall include one (1) hard copy and one (1) electronic set of drawings that clearly locate, define, and quantify each item in the Contractor’s detailed cost proposal. The Contractor’s drawings shall clearly indicate compliance with the requirements of the Government’s concept design and building codes. The Contractor shall provide civil, structural, architectural, mechanical, and electrical drawings in enough detail to allow the Government to evaluate the Contractor’s detailed cost proposal for completeness and accuracy. For example, as a minimum the electrical drawings shall indicate outlet locations, wire sizes, panel locations and load requirements, transformer sizes and locations, and actual routing of circuits. Examples of required drawings include site plans to show utilities, landscaping and topographical elevations; foundation plans and details; floor plans, elevation drawings, reflected ceiling plans, roof plans, typical details, structural framing plans, door/window/ hardware/equipment/ finish schedules, etc. All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project number, designer’s signature, CPM signature, Contractor’s letterhead, (3) blanks for revision dates, and signature/date approval block for the Government Project Manager

(GPM).

5) The Contractor’s proposal on each DO shall be supported by a detailed materials take-off with applicable pricing applied from the SABER Unit Price Book. All non-priced work to be included in an individual project proposal must be supported with the information called for in Section 9, Para. B.

6) Cost estimates shall be submitted in the format approved by the CO. The standard coefficient (multiplier) price for the items of work to be installed shall be applied to the MEANS Construction Data Total bare cost. If the CO directs a work schedule which is during non-standard hours, then the non-standard coefficient price shall be applied for those items of work which shall be performed during non-standard hours.

7) Time allowed for submittal of the Contractor’s proposal documents for individual requirements shall be ten (10) Calendar days or 48 hours in emergency conditions from the date of the site visit or as agreed upon by the CO and the Contractor.

8) Due to mission requirements, it may be necessary to require the contractor’s DO proposal in less than ten (10) Calendar Days. For more complex projects, additional time may be granted by the CO.

9) Proposal turn-around time submitted in response to a RFP due to an existing project and/or delivery order change shall be based on Government’s requirement and complexity of change. Extended time shall be based on contractor’s request and Government’s approval.

C. Contractor Proposal - Negotiations:

1) Upon receipt of the Contractor’s proposal, the Government shall review the proposal for completeness. The Government shall negotiate with the Contractor all items, quantities, for all pre-priced and non-priced items, and performance time within ten (10) calendar days of receipt of the proposal.

2) The CO will notify the CPM and schedule negotiations (as needed). The CPM shall be available to negotiate within two working days of notification. The contracting officer and SABER Program Manager jointly evaluate the proposed method of construction, tasks, quantities, performance schedules, and any contractor drawings and prepare documentation to support the evaluation. The contracting officer, with assistance from the SABER program manager, establishes the Government’s negotiation objective, including any variations involving tasks, methodology, quantities, NPIs, and/or timelines.

(a) All DOs will be firm fixed price; and will be negotiated on a line item by line item base. Unit prices will not be discussed, except for NPIs. The negotiations will establish the appropriate line items for the DO, and quantities for each line item. The contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

(1) NPI prices include only direct costs. Negotiating prices for NPIs and incorporating them in a DO does not incorporate the items into the contract for subsequent use as a priced item. To permit subsequent use, the contracting officer must incorporate prices for NPIs by supplemental agreement into the SABER contract itself, in which case they become pre-priced items under the contract. This may occur with an annual update to the UPG or separately at another time during the year.

(b) At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the Government Project Manager (GPM). Provisions for assessing liquidated damages (LD) will be determined on each individual DO by the CO.

(c) Within five working days after the DO price and performance time have been negotiated, the contractor shall provide revised drawings, corrected for any deficiencies and negotiated changes. Three revised sets (blueline/bond) shall be provided to the CO for signature. Incomplete drawings may be annotated and returned to the CPM for revision. Approved drawings will be signed by the CO and returned to the CPM for use as construction documents. Two sets of construction drawings must be on the jobsite at all times.

(d) After the issuance of a Notice to Proceed (NTP) for any DO, the Government may elect to host a Pre-Performance Conference. The contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss all efforts related to the DO.

D. Estimation of Projects in Advance of Funding:

1) During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

2) Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects to receive funding. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a DO is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Agreed upon total prices that contain NPIs shall be verified with the contractor prior to execution of the DO. In the event the NPIs have undergone a substantial change in the market, the items shall be re-negotiated and an agreement reached prior to executing a DO.

E. A Delivery Order shall then be issued by the CO using a DD Form 1155.

F. Unless otherwise noted in the contract, consider SABER delivery orders as firm fixed price orders. Absent documented changes in requirements (necessitating increases in quantities), or evidence of gross mistakes, the underestimating of quantities of materials does not summarily entitle the contractor to an…