FA890318R0063_QA_26July2018.pdf

FA8903-18-R-0063

ATTACHMENT 9

RFP QUESTIONS / RESPONSES

CONDUCT LONG TERM MONITORING AND WELL INSTALLATION AND REPAIR

AT SITE SS005 AT AIR FORCE PLANT 59

25 July 2018

FOR OFFICIAL USE ONLY

Number PWS

Reference

Offeror’s Questions Air Force Response to

Questions

1.

6.1.1

What is the total number of wells to be installed?

Section 6.1.1 indicates 7, the 3 rd bullet in that section indicates 3 wells and Table

1 on page describes 4 of the wells as new. Can we assume the 3 rd bullet in

Section 6.1.1 includes the specifications for all wells that need to be installed?

PWS will be revised to provide clarity. The number of wells to install is estimated to be six (6).

These are clustered wells as indicated by the acronym SW

(shallow well) and DW (deep well).

Well information is available in the ERPIMs database (attached).

Specification shall follow the

NYSDEC and the recent specs for the recent wells attached (LTM

Report).

2.

6.1.1 1

Obviously, the newly installed wells will require surveying. The first paragraph of this section indicates all wells in Table 1 are to be surveyed. However, the bottom of page 13 indicates surveying of water supply wells JC-2 and JC-3.

Please clarify the number of wells to be surveyed.

Newly installed wells will require surveying with locations entered in the database. After the site is raised (3-5 feet), it will cover the current wells; therefore, those wells decommissioned as a result of the site topography will be replaced with new wells. Exact number of wells or the raised height is unknown at this time.

This is the reason why the offeror shall proposed unit pricing at options to be exercised at later dated. The total number of well is estimated to be six (6) wells.

3.

The last paragraph on page 14 of 19 indicates that semi-annual sampling should be performed at

URS-2D and URS-3D.

Table 1 has been adjusted and

Table 1.1 On-site and Off-site well locations

This is added to provide clarity.

RFP QUESTIONS / RESPONSES

CONDUCT LONG TERM MONITORING AND WELL INSTALLATION AND REPAIR

Table 1 shows these wells being sampled annually.

Which is correct?

4.

LTM/LTO

and

Maintenance

How many wells are to be abandoned? The 2 nd bullet of

Section 6.1.1 indicates one 2-inch diameter well with an assumed depth of 90-feet bgs.

The 5 th bullet on page 14 of 19 states “abandonment of wells”, indicating more than one well to be abandoned, but well designations are not provided. Also, is sampling going to be performed at the wells scoped for abandonment? This bullet indicates that sampling will be conducted

PWS calls for six wells. However, until the developer submits plans the exact number of wells is uncertain (please use 6 as a the estimate based on the available information). Offeror is asked to proposed unit cost for well decommissioning and installation.

For every well decommissioned one will be installed in proximity to any decommissioned well to ensure the number of LTM wells stays the same. Sampling is to be performed on the wells scoped for abandonment. The site is going to be raised by about 3-5ft at some point in the future, hence the abandonment and installation of new wells.

5.

3.0

Applicable

Documents

This section provides the link to the latest 2017 LTM

Groundwater Monitoring

Report. Can the current

Work Plan, including the

SAP. be provided?

Latest Groundwater Monitoring report, work plans for well installations and decommissioning, SAP are available in the Administrative

Record

6.

Part A - Scope

The PWS states that the developer will raise the site by

3-5 feet; therefore, abandonment and installation of wells will occur after the site is raised. What is the time frame

The base LTM contract period is

12 months with yearly options of the LTM contract each year for three years. This is subject to the satisfactory performance of work in each contract year. Except the

RFP QUESTIONS / RESPONSES

CONDUCT LONG TERM MONITORING AND WELL INSTALLATION AND REPAIR

for the developer’s work and will it occur within this POP?

Are there existing wells located in the area to be raised and if so, how will this be handled?

regulator allows for a change in sampling frequency, LTM

(number of samples and number of wells and type of test) will stay the same from one year to another. However, if the developer raised the site during the base year, the Air Force will modify the contract to include the pre-negotiated unit price of well abandonment and well installation.

7.

Part A – Scope

Option Year

Requirements

Please confirm that this SOW is for the 12-month POP only.

The PWS is for 12 months for the base year starting with the period of performance in September

2018. There will be three yearly options of the LTM requirements after the base year.

8.

Attachment 1

PWS Section

6.1.1

Section references the scope to

“install seven new groundwater monitoring wells to replace previously abandoned wells” which includes SW-DW-3, SW-4, SW-7 and SW-DW-9.

The section further states to

“install three new monitoring wells to replace abandoned wells” which includes SW-

DW-3, SW-4RE, and SW-7RE.

Since SW-DW-3 is included in both lists, it is unclear as to the total number of wells to be installed. Can you please clarify?

Clarify: SW-DW-3 (shallow and deep wells #3) and SW-DW-9

(shallow and deep wells #9) are clustered wells and should be counted as four. SW-4RE and

SW-7RE are counted as 2 wells.

The PWS is revised accordingly to reflect 6 wells.

For every well abandoned another replacement well must be installed. For example, if SW-

DW-3 is abandoned because the site was raised by X feet. Another corresponding SW-DW-3 must be installed so that total number of monitoring well with the LTM stays the same.

9. RFP Section

11: Critical

Would the government please consider extending the period

Yes. This will be prerogative of

RFP QUESTIONS / RESPONSES

CONDUCT LONG TERM MONITORING AND WELL INSTALLATION AND REPAIR

Milestones for accepting questions to 7/25 to accommodate subcontractor inquiries?

the CO.

10.

Attachment

1, Section

3.0

2017 report (FPM) is not available on the public admin record repository. Please provide.

This will be added to the public domain.

11.

1, Section 2, Scope

When is the site redevelopment expected to occur? Is well abandonment, installation, and site survey expected to occur in the option year

(i.e., 2019-20)? What is the period of performance for the well abandonment and replacement?

Decision document (DD) process required by the New York regulators is just starting. DD will not be completed until next year; Air Force is not privy to the developer’s timeline for construction.

12.

1, Section 2, Scope

Option Year

Bullet (2) states four new wells; Section 6.1.1 states seven new wells and then under the bullet states three new wells. Is it three, four, or seven?

Please see response number six and seven. Number of well is 6.

Please see response number eight.

13.

5.PWS

option year requirement, number 4 requirement

Does the AF wish to have the monitoring well abandonment completed prior to the site being raised

3-5 foot?

Not possible without knowing the plans of the developer (BCIDA)

14. PWS-Section

6.1.1 3rd bullet under groundwater sampling and analysis

Confirm contractor can spread drilling cuttings onsite

Check the NYEDEC regulations regarding well installations.

Information on the recently constructed well is found in the

LTM report.

RFP QUESTIONS / RESPONSES

CONDUCT LONG TERM MONITORING AND WELL INSTALLATION AND REPAIR

15. What is the proposed schedule for construction at the site?

Air Force is not privy to the developer’s schedule.

16. Please confirm the timing of well abandonment. Section 1 of the PWS states this will happen after construction.

When the plans to raise the site is known to the government, the information is passed unto the contracting officer to modify the contract to exercise the well abandonment and installation options.

17. The RFP states the POP to be

12 months; however, the PWS discusses option years. Please confirm the period of performance for this task and whether there are option years that need to be priced.

Please see response number six and seven.

18. Could you please provide the name of the incumbent contractor performing LTM at each Landfill?

The current LTM contractor is

FPM.

19. Could you please provide the supporting documentation for these sites to include documents or correspondence that pertain to the site such as decision documents, RI/FS, planned construction activities, and historical LTM reports.

This information is available in the public domain of the

Administrative Record site. See page 4 of the PWS.

http://afcec.publicadmin-record.us.af.mil/Search.aspx

20. Could you please provide any

LTM Plan, HSP, SAP, or other

Work Plans related to the site or installation?

http://afcec.publicadmin-record.us.af.mil/Search.aspx

This information is available in the public domain of the

Administrative Record site.

http://afcec.publicadmin-record.us.af.mil/Search.aspx http://afcec.publicadmin-record.us.af.mil/Search.aspx http://afcec.publicadmin-record.us.af.mil/Search.aspx http://afcec.publicadmin-record.us.af.mil/Search.aspx

RFP QUESTIONS / RESPONSES

CONDUCT LONG TERM MONITORING AND WELL INSTALLATION AND REPAIR

21. Who are the project

Stakeholders and Regulators?

The stakeholders are United

States Air Force, Broome County

Industrial Development Agency

(BCIDA), New York Regulators and the public.

22. Has all existing environmental and infrastructure data for the site been uploaded to ERPIMS?

Yes.

AFCEC/ERPIMS Weblink information on ECA http://www.afcec.af.mil/What-

We-

Do/Environment/Restoration/ERP

IMS/Registration-Process.

For contractors that may have problems getting into ERPIMS, the Air Force will do data dump.

Please provide the information to the CO.

23. What are the data validation requirements?

Data validation requirement is available in ERP Tools.

24. What are the anticipated review times for the Air Force and

Regulator?

Please allow 30 days review times.

25. What is the anticipated award date for this contract?

30 August 2018

26. Which project documents will be subject to regulatory review?

Well Installation and

Abandonment Report, LTM

Reports.

27. Who are the project

Stakeholders and Regulators?

Please see response number 21.

28. Based on the restrictions of the

POP, please define how many annual, semi-annual, and

For the baseline year of award:

three quarter reports that are streamlined (data dumps and http://www.afcec.af.mil/What-We-Do/Environment/Restoration/ERPIMS/Registration-Process http://www.afcec.af.mil/What-We-Do/Environment/Restoration/ERPIMS/Registration-Process http://www.afcec.af.mil/What-We-Do/Environment/Restoration/ERPIMS/Registration-Process http://www.afcec.af.mil/What-We-Do/Environment/Restoration/ERPIMS/Registration-Process

RFP QUESTIONS / RESPONSES

CONDUCT LONG TERM MONITORING AND WELL INSTALLATION AND REPAIR

quarterly event are required under this contract.

some analyses), evaluations, and one annual report.

29. Is the Air Force responsible for access to private property?

Broom County Industrial

Development Agency. Entry access would be coordinated with the Air Force. Please Section 1.0 of the PWS.