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FA8903-18-R-0010
ATTACHMENT 12
RFP QUESTIONS / RESPONSES
PERMIT RENEWAL, NPDES, SUPPORT AT JB ANDREWS, MD;
JBLE-FORT EUSTIS, VA AND JBLE-LANGLEY AIR FORCE BASE, VA
30 JAN 2018
| RFP REFERENCE |
| QUESTION |
| RESPONSE |
1. JBA Project:
#AJXF185641
| Can we obtain a copy of, or be given access to an electronic copy of current General Industrial Stormwater Permits for JB Andrews? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
2. JBA Project:
#AJXF185604
| Can we obtain a copy of, or be given access to an electronic copy of the current MS4 Permit for JB Andrews? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
3. JBA Project:
#AJXF185641
| Can you provide a copy of the current Stormwater Pollution Prevention Plan for JB Andrews? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
4. JBLE-Langley Project:
#HERT185625
| Can you provide a copy of, or access to an electronic copy of the current Best Management Plan (BMP) for JBLE-Eustis? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
5. JBLE-Langley Projects:
#HERT185642
#MUHJ180863
| Can you provide a copy of, or access to an electronic copy of the current NPDES Permit for JBLE Eustis? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
6. JBLE-Langley Project:
#MUHJ180864
| Can we obtain a copy of, or be given access to an electronic copy of current Stormwater Permits for JBLE-Langley? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 7. General |
| May we have copies of the current permits and previous applications? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 8. General |
| Will copies of plans, applications, and NOIs include all drawings and attachments? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 9. Task 1. Data Collection |
| Please provide the list of analytes the installation currently monitors. |
| Please see the current permit for a list of analytes [sic] being sampled. |
| 10. Task 1. Data Collection |
| Are wastewater samples currently collected as grab or composite samples? |
Are automatic samplers being used to collect the samples?
If so, are automatic samplers being provided by the Government?
It depends on what the permit calls for.
Automatic samplers are being used. Almost all sampling is currently being conducted by the Fence to Fence (F2F) contractor.
If sampling is required as part of this contract, the Contractor is responsible for providing samplers and appropriate analytical lab.
| 11. Task 2. Plan Update, SWPPP |
| Under Task #2 (JBA Project #AJXF185641) is the existing SWPPP in the air force template? If not, is it the expectation of the contractor to revise the SWPPP to the new template? |
| JBA is currently using a non-AF template SWPPP. For this contract, the AF template will be used, if available. |
| 12. General |
| What is the anticipated award date? |
| Estimated award is 28 Feb 2018 |
| 13. General |
| In what format will drawings be provided (PDFs, AutoCAD)? |
| It can be either PDF or AutoCAD. Drawings will be provided in PDF, except associated GIS Data. |
| 14. Task 3. BMP Rehab Plan |
| Does the AF have a template for this plan or an AF guidance document? |
| We are not aware of a template for this plan or guidance document. |
| 15. General |
| Please provide current permits (including maps with outfall locations), SWPPP and BMP plan. |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 16. General |
| Please provide data on any of the outfalls (including stormwater) that have been sampled in the last 12 months prior to the required permit application submission. |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 17. General |
| Please provide copies of the current permits including: JBA NPDES Industrial Storm Water General Permit; JBA MS4 permit; JBLE-Langley Hampton Roads Sanitation District Industrial Wastewater District Permit. |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 18. General |
| Please provide copies of the current permits AND previous permit applications for: |
· JBLE Langley’s HRSD Industrial Wastewater Discharge Permit
· JB Andrews 12-SW Stormwater General Permit
· JB Andrews MS4 Permit and Permit Application
· JBLE Eustis HRSD Industrial Wastewater Discharge Permit Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist.
| 19. General |
| Who are the incumbent firm(s) for the various tasks in this solicitations? |
| We are not aware of any incumbent firms associated with the various tasks in this solicitation since this work was completed three to five years ago. |
| 20. Sec. 4.1, Task 1 |
| The RFP states that “The contractor shall gather information, collect and analyze samples….. to provide a complete permit renewal application package for renewal of the JBLE-Langley and JBLE-Eustis” permits (emphasis added). Would this inclusion of this effort for JBLE Eustis be conducted as part of the initial project, or only under Optional Task 1? Is Optional Task 1 only the HRSD renewal application, or does it include the field and analytical work required by the District? |
| This has been renamed Optional Task 3. |
Optional Task 3 includes field and analytical work.
| 21. Sect. 4.1 |
| Coordination—How many stakeholder meetings should be assumed for this permitting program? |
| Please assume that there will be one stakeholder meeting after the submittal of each draft NPDES application. |
| 22. Sect. 4.1 |
| Communication – will the Government provide lists of applicable Points of Contact (tenants, other contractors, etc.) and assist with coordination of access and receipt of information? |
| Base POCs will be provided as required. Assume no more than five POCs per application. The AFCEC/CZOE, JBLE ISS, and installation will assist with coordination of access and receipt of information. |
| 23. Sect. 2.6.2 |
| Site Access Badges - given the usual timeline of obtaining a CAC is this an absolute requirement or can temporary access passes be granted in the meantime? |
| Temporary access passes can be facilitated through the designated base water PM. |
| 24. Att 1 – PWS: Section 1.2 Policy and Requirement Statements, Page 2 |
| What is meant by the statement: “the Contractor shall also participate in installation’s Environmental Compliance Assessment Program (ECAMP).” Does this require additional labor not included in the Tasks described in Section 4 of this PWS? |
| Statement is not applicable. It is being deleted from the PWS. |
| 25. Att 1 – PWS: Section 2.6.2 Site Access Badges |
| Per the PWS, the contractor shall obtain Common Access Cards (CACs) for applicable Prime and subcontract personnel. Will a POC be provided sponsor and approve CACs for personnel? |
| Statement is not applicable. It is being deleted from the PWS. |
| 26. Att 1 – PWS: Section 3.1 Post Award Meeting/Teleconference |
| Will a meeting be held at each of the installations? (one for Joint Base Andrews and another for Joint Base Langley-Eustis? |
| No, not at each installation. One meeting at JBLE is acceptable with a call-in by JBA. |
| 27. Att 1 – PWS: Section 3.2 Progress Meetings |
| Will quarterly progress meetings be held at each of the installations? (at Joint Base Andrews AND at Joint Base Langley-Eustis? |
| No, not at each installation. Plan on one quarterly meeting held at JBA and the rest of the quarterly meetings at JBLE. |
| 28. Att 1 – PWS: Task 1 – Page 10: 2nd paragraph |
| Per the PWS, the services include but are not limited to: “sampling and analyzing influent and effluent waste streams.” Under “Data Collection,” the PWS states: the Contractor shall obtain and use wastewater monitoring data routinely collected by JBLE-Langley and JBLE-Eustis.” Will additional sampling be required or will monitoring data currently available suffice in the preparation of the permit application? |
| Additional sampling is not currently anticipated. Assume the current monitoring data will be available and sufficient. |
| 29. Att 1 – PWS: Task 1 – Page 10 |
| Per the PWS, “The Contractor shall prepare a NPDES permit application package to renew the Hampton Roads Sanitation District Industrial Wastewater Discharge Permits issued to JBLE-Langley (current Permit No. 0011.” |
Is this a wastewater permit application to the Hampton Roads Sanitation District and not an actual NPDES permit application to the Virginia DEQ?
Yes. Schedule B is revised to clarify permit submittal instruction.
Permit No. 0011 is an industrial wastewater permit issued by HRSD; the application to renew this permit is submitted by the installation to HRSD. HRSD is a regional SD with CWA authority granted by VA DEQ. The HRSD permit is considered a NPDES permit.
| 30. Att 1 – PWS: Task 1 – Page 10 |
| Is the previous application package available to the contractor? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 31. Att 1 – PWS: Task 1 – Page 10 |
| If no prior application package is available and/or there have been many changes since the previous application, a site visit is required. How many days are estimated for a site visit to see all covered discharges? |
| We assume there have been changes since the last application package. For this RFP, the Government estimates a 2 day site visit per applicable installation). |
| 32. Att 1 – PWS: Task 1 – Page 10 |
| Are the NOIs, or registration statements previously submitted for the NPDES Industrial Storm Water General Permit and the MS4 for Joint Base Andrews available? |
| Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist. |
| 33. Att 1 – PWS: Task 1 – Page 10 |
| Have there been changes to the installation that would require major modifications to the permit application? |
| See response #31. |
| 34. Att 1 – PWS: Task 1 – Page 10 |
| Is a site visit to verify current discharges required? If so, can you provide an estimate of the number of days required for the site visit to observe/inspect all industrial areas? |
| See response #31. |
| 35. Att 1 – PWS: Task 1 – Page 12 |
| Optional Task 1 states: “The Contractor shall prepare a NPDES permit application package to renew the Hampton Roads Sanitation District Industrial Wastewater Discharge Permits issued to JBLE-Eustis”. Same as question above, is this a wastewater permit application to the Hampton Roads Sanitation District and not an actual NPDES permit application to the Virginia DEQ? |
This has been renamed Optional Task 2. (See response #29).
Permit No. 0505 is an industrial wastewater permit issued by HRSD; therefore, the application to renew this permit is submitted to HRSD
| 36. Att 1 – PWS: Task 1 – Page 12 |
| Is the previous application package available to the contractor? |
Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist
| 37. Att 1 – PWS: Task 1 – Page 12 |
| If no prior application package is available and/or there have been many changes since the previous application, a site visit is required. How many days are estimated for a site visit to see all covered discharges? |
| See response #31. |
| 38. Att 1 – PWS: Task 1 – Page 12 |
| Are the NOIs or registration statements previously submitted for the NPDES Industrial Storm Water General Permit for JBLE-Langley available? |
Documents will be provided upon request, if electronically available. Email request to the Contracting Officer and Contract Specialist
| 39. Att 1 – PWS: Task 1 – Page 12 |
| Have there been changes to the installation that would require major modifications to the permit application? |
| See response #31. |
| 40. Att 1 – PWS: Task 1 – Page 12 |
| Is a site visit to verify current discharges required? If so, can you provide an estimate of the number of days required for the site visit to observe/inspect all industrial areas? |
| Yes. |
This can be done after contract award and estimated that five days is sufficient.
| 41. Att 1 – PWS: Task 2 – Page 12 |
| When was the current SWPPP prepared? |
| JBA’s SWPPP was prepared in July 2015. |
| 42. Att 1 – PWS: Task 3 – Page 13 |
| Per the PWS, the rehabilitation plan “shall be based on the results of recent, comprehensive BMP inspection efforts.” Do these inspections include photographs of the extent of damages? |
| Yes. |
| 43. Att 1 – PWS: Task 3 – Page 13 |
| Does this task include site visits to the BMPs? |
| Yes. |
| 44. Att 1 – PWS: Task 3 – Page 13 |
| How many BMPs are there at JBLE-Eustis? |
| Approximately 70. |
| 45. Att 1 – PWS: Task 3 – Page 13 |
| Are cost estimates expected as part of the rehabilitation plan? |
| Yes |
| 46. Schedule B: JBLE-Eustis Project #HERT185642 |
| According to this Optional Task 1 description, this is NPDES permit renewal, however, according to Task 1 in Attachment 1 - PWS, this a Sanitation District Industrial Wastewater Discharge Permit. Should Schedule B say Sanitation District? |
| This has been renamed as Optional Task 2. |
Schedule B is revised to clarify permit submittal instruction.
| 47. Schedule B: JBLE-Langley Project #MUHJ180863 |
| According to this Task 1 description, this is NPDES permit renewal, however, according to Task 1 in Attachment 1 - PWS, this a Sanitation District Industrial Wastewater Discharge Permit. Should Schedule B say Sanitation District? |
| Schedule B is revised to clarify permit submittal instruction. |
FOR OFFICIAL USE ONLY
