Section L_Amendment 02.pdf

Section L - Instructions, Conditions, and Notices to Offerors

For

ENTERPRISE CYBER CAPABILITIES (EC2) MULTIPLE AWARD

IDIQ ACQUISITION SOLICITATION NO: FA8773-22-R0005

L.1. SPECIAL NOTICE TO OFFERORS.

L.1 This is a best value source selection conducted In Accordance With (IAW) Federal

Acquisition Regulation (FAR) 15.3 and DoD Source Selection Procedures, 20 August 2022, as supplemented. The Government intends to make an award to each and all “Qualifying Offerors,” as delineated in M.1.2 and IAW FAR 2.101.

L.1.1. The exclusive responsibility for the Source Selection will reside with the Government.

Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosures as required by Subsection 27 of the Office of Procurements Policy Act as amended (41 U.S.C. 423) and as implemented by the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the

Freedom of Information Act.

L.1.2. Offerors shall follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet all requirements may result in an Offeror being ineligible for award.

L.1.3. The Government will select each and all Qualifying Offerors for award. As in paragraph

M.1.2, to be considered a "Qualifying Offeror", the Offeror must meet or exceed the delineated requirements of the solicitation, with the Government determining:

(1) the Offeror is responsible IAW FAR 9.104-1,

(2) the Offeror’s proposal is technically acceptable by achieving a 90 percent or higher score of the maximum attainable points in Factor 1, Past Experience, achieving a "Substantial

Confidence" rating in Factor 2, Past Performance, and conforming to all other solicitation requirements, and

(3) the Contracting Officer has no reason to believe the Offeror would be likely to offer other than fair and reasonable pricing. Price is not, however, an evaluated factor in this solicitation.

L.2. GENERAL INFORMATION

L.2.1. This requirement is solicited as a partial set-aside, under NAICS 541330 Engineering

Services, Except Military and Aerospace Equipment and Military Weapons IAW FAR 19.502-4

Partial set-asides of multiple award contracts, where a portion of the requirement will be set-aside for Small Business and a portion of the requirement may be set-aside at the task order level for other socio-economic small business set-asides IAW agency procedures and the EC2

Ordering Guide.

L.2.2. Communications. The below are the sole points of contact (POCs) for this acquisition.

Offerors shall address any questions or concerns to all the personnel listed below. Source selection information will be transmitted to Offerors via the Procurement Integrated Enterprise

Environment (PIEE) Solicitation module.

Cheryl Hawkins-Prebula Shaun McGinnis Sara Ryan

Contracting Officer Contracting Officer Contract Specialist cheryl.hawkins-prebula@us.af.mil Shaun.mcginnis.1@us.af.mil Sara.ryan.2@us.af.mil

L.2.3. Question Submission. All questions must be submitted via email to the POCs listed above using the Attachment 12. Question-Answer Matrix no later than 3:00 pm Central Standard Time

(CST) on 11 October 2022. Questions will not be answered over the phone or be accepted by any other means. Questions received after this date will be addressed at the sole discretion of the

Government. All questions impacting the solicitation will be answered in an amendment. The

Government assumes no responsibility for non-delivery due to problems with email servers, and no extensions will be granted for these issues.

L.2.4. Amendments. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form (SF) 30, Amendment of Solicitation/

Modification of Contract. Failure to acknowledge all amendments to the solicitation by the SF30 may result in the Offeror being deemed nonresponsive. Award CANNOT be made to a nonresponsive Offeror.

L.2.5. Proposal Accuracy. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror's proposal only. Offerors shall not submit elaborate brochures or documentation, binding, detailed artwork, or other embellishments. Offerors are additionally cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an Offeror being determined not qualifying and ineligible for award.

The Government will not accept any changes to the Offeror’s proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals.) The Offeror must accept the terms and conditions of the solicitation. Offerors cannot redline or condition proposals. Offeror statements of exception or assumption may render the proposal ineligible for award.

L.2.6. Solicitation Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the

POCs in writing with supporting rationale as well as the remedies the Offeror is asking to be considered. Questions pertaining to the proposal shall be submitted no later than the date and time identified in Paragraph L.2.3. above. The Offeror is reminded that the Government anticipates award of this effort without any discussions. Therefore, offerors are cautioned to submit their best proposals upfront based on the solicitation instructions and provisions (see

L.4.1).

L.2.7. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any reason.

mailto:cheryl.hawkins-prebula@us.af.mil mailto:Shaun.mcginnis.1@us.af.mil mailto:Sara.ryan.2@us.af.mil

L.3. SUBMISSION OF PROPOSALS

L.3.1. Proposals shall be submitted via the Procurement Integrated Enterprise Environment

(PIEE) Solicitation module, IAW the module procedures no later than 3:00 pm Central Standard

Time (CST) on 2 December 2022. In the PIEE Solicitation module, the Offeror must establish a

“Proposal Manager account” in sufficient time to access documents and submit offers. For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. The Offeror shall submit each volume in electronic format, unclassified only. Classified proposal information will not be accepted in response to this solicitation. Offerors will utilize PIEE and will not rely on any other electronic transmission (including transmission by electronic e-mail). Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. No hard copies of proposals will be accepted (hand delivered or traditional mail). The proposal volumes should be submitted in a format readable in Adobe PDF except for the Self-Scoring Matrix which shall be submitted in Microsoft (MS) Excel. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume. Offerors shall submit separate documents for each proposal volume. Each volume must be organized to be consistent with each section as identified in L.5. Table 1 - Proposal Organization. Attachments which are provided in support of a section shall be included in the electronic file for that section.

The Offeror shall use the following nomenclature for their proposal submissions: [Offeror Name]

- [FA877322R0005] – [Volume #] or [Self-Scoring Matrix]. All proposal information is expected to fit into this format.

L.3.2. PIEE. In the PIEE Solicitation module, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals. After successfully submitting the offer, a success message of the submission will be displayed in the Solicitation module and the offer display will collapse. The

“message of submission”, a red lined box, will be your confirmation and should state: “The offer was submitted on 2021-09-22 10:51:07 AM EDT (2021-09-22 15:51:07 UTC) by Proposal

Manager. Please print this page and maintain for your records.” It is the Offeror’s responsibility to retain a copy of this confirmation. The Solicitation module automatically tracks the date and time of all submissions. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be accepted by the Government, subject to the provisions of FAR 15.208. Electronic Reference Documents. All referenced documents for this solicitation can be found on the PIEE Solicitation module at https://piee.eb.mil/. All vendors can view solicitations in the Solicitation module by selecting “SOLICITATION SEARCH” in the Award section or “Solicitation Search” under the SUPPORT section at the bottom of the page. -Search for FA877322R0005 postings. The SAM.gov website will reference back to this module.

L.3.2.1. The Solicitation module is a vendor portal for solicitation within the PIEE platform to automate and secure the process for capturing solicitations, Attachments, and responses from industry. The Solicitation module allows vendors to retrieve and respond to solicitations and communicate directly with Solicitation Managers in a secure environment. Vendors choosing to submit an offer/proposal in the Solicitation module must register in PIEE and submit a request for the Proposal Manager role. Training resources are provided below (there are additional resources available online as well.

Vendor Registration:

https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml

PIEE Solicitation Web Based Training:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf file:///C:/Users/1083339582C/OneDrive%20-%20United%20States%20Air%20Force/Desktop/Section%20L%20&%20M/PIEE https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/xhtml/wbt/portal/overview/vendorRegister.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

L.3.3. It is the Offeror's responsibility to be fully knowledgeable and capable regarding PIEE.

Offerors must not rely on the Government to assist Offerors in understanding how to use PIEE or transmit proposals within PIEE. Offerors must familiarize themselves, far in advance of the proposal submission deadline, with the system: both for retrieving information and to enable them to submit their offers in a timely manner. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission. It is the Offeror's responsibility to plan far ahead of the proposal submission deadline, anticipating potential PIEE connectivity delays.

L.3.4. Proposal Records. IAW FAR Subpart 4.8 (Government Contract Files), the Government will retain one electronic copy of all proposals.

L.4. PROPOSAL PREPARATION INSTRUCTIONS

L.4.1. The instructions below prescribe the format of proposals. Offerors shall submit their best proposals upfront based on the solicitation’s instructions and provisions. Proposals shall include all the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into the resultant contract, by reference or by full text, aspects/portions of the successful Offeror's proposal.

L.4.2. Proposal Format

L.4.2.1. Volume’s Format: Offerors must submit four (4) separate volumes; one (1) Adobe pdf file per volume. The Self-Scoring Matrix in Volume III shall be submitted in MS Excel. Refer to the naming convention in L.3.1.

L.4.2.2. Cover Page: Each volume must include a cover page with the following information:

a. Volume number and name of volume

b. Solicitation number and title

c. Offeror’s name, address, and Points of Contact (Primary and an Alternate)

d. Telephone numbers and e-mail addresses for each POC

e. Date of proposal and validity date (365 days from submission date)

f. CAGE Code

g. Unique Entity Identifier (UEI)

L.4.2.3. Table of Contents. Each volume shall contain a more detailed Table of Contents to delineate the subsections within that volume. Tables of Content do not count against the page limitations.

L.4.3. General Page Instructions. A page is defined as each face of a sheet of paper containing information. Page size shall be 8.5 x 11 inches unless stated otherwise within this document.

Pages shall be single spaced, and the text size shall be no less than 11-point Times New Roman font unless stated otherwise within this document. All proposal text shall be written in English.

Offerors shall use ¾-inch side margins on all sides of the document. Work Samples and documents provided from other Government agencies and as part of previous contracts are exempt from this requirement. Each page in each Volume shall be numbered sequentially by the

Offeror and match the Table of Contents described at L.4.2.3.

L.4.4. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Each page shall be counted except the following: cover pages, tables of content, and glossaries (unless otherwise noted). The specified page limits for EN responses will be identified in the letters forwarding the ENs to

Offerors or on the EN form itself.

L.4.5. Tables, Charts, and Other Graphics Instructions. Legible tables, charts, graphics, figures, etc. may be used. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. The size of 11 x 17 may only be used for large tables and charts; they shall not be used for pages of text. Text shall be no less than 11-point Times New Roman font. Offerors shall use ¾-inch side margins on all sides of the document. Work Samples and documents provided from other Government agencies and as part of previous contracts are exempt from this requirement.

L.4.6. Proposal Markings. Proposals shall be marked IAW FAR 52.215-1(e), Restriction on

Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of

Contractor Bid or Proposal Information and Source Selection Information.

L.4.7. Cross-Referencing Limitations. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with no cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume and/or section will be assumed to have been omitted from the proposal.

L.4.8. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations, acronyms used with an explanation for each. Glossaries do not count against the page limitations.

L.4.9. Proposal Organization. The Offeror shall organize their proposal as set forth in the L.5.

TABLE 1 – . The volume folders and section files are defined in this table, all of which shall be within the required page limits specified in the table.

L.5. TABLE 1 – PROPOSAL ORGANIZATION

VOLUME SECTION VOLUME & SECTION TITLE PAGE LIMIT

I Contract and Responsibility Documentation

L.6.1. Cover Page 1 Page

L.6.2. Table of Contents No Page Limit

L.6.3. & L.6.4 Contract Documents (SF 33 & SF 30s) No Page Limit

L.6.5. Responsibility Certification No Page Limit

L.6.5.1 Accounting System No Page Limit

L.6.5.2 Organizational Conflict of Interest No Page Limit

L.6.5.3 Small Business Subcontracting Plan 30 Pages

L.6.5.4 Representations and Certifications No Page Limit

II Executive Summary

L.7.1. Cover Page 1 Page

L.7.2. Table of Contents No Page Limit

L.7.3. Offeror Executive Summary 10 Pages

L.7.4. Offeror Company Information and Team Structure 15 Pages

L.7.5. Evidence of Commitment No Page Limit

L.7.6. Subcontractor/Teaming Member Consent Letter 30 Pages

III Past Experience

L.8.1. Cover Page 1 Page

L.8.2. Table of Contents No Page Limit

L.8.3. Work Sample Table of Contents No Page Limit

L.8.4. Self-Scoring Matrix No Page Limit

L.8.6. Cross Reference Matrix No Page Limit

L.8.7. Work Samples (WS) 10 Page Limit per WS

IV Past Performance

L.9.1. Cover Page 1 Page

L.9.2. Table of Contents No Page Limit

L.9.3. Past Performance Table of Contents No Page Limit

L.9.4. Past Performance Submissions No Page Limit

L.9.5. Organization Structure Change History 20 Pages

L.9.6. Specific Content 20 Pages

NOTE: IAW 10 U.S.C. 3206, Cost/Price will be evaluated for each TO. As a result, Cost/Price information will not be requested within this proposal.

VOLUME I ‑ Contract and Responsibility Documentation

L.6. VOLUME I ORGANIZATION. This volume shall be organized according to L.5. Table 1

- Proposal Organization.

L.6.1. Volume 1 Cover Page: Volume I must include a cover page with the following information:

a. Volume number and name of volume

b. Solicitation number and title

c. Offeror’s name, address, and Points of Contact (Primary and an Alternate)

d. Telephone numbers and e-mail addresses for all POCs

e. Date of proposal and validity date

L.6.2. Table of Contents. Volume I’s Table of Contents shall be broken down at a minimum with

Table 1 – Proposal Organization’s Volume I to help delineate each component included in the

Contract and Responsibility Documentation Proposal. Offerors file the Table of Contents after the Volume I Cover Page. Tables of Content do not count against the page limitations.

L.6.3. Standard Form (SF) 33, Solicitation, Offer and Award: Offerors shall submit complete

SF33 with blocks 15A through 18 completed and filed after the Table of Contents in Volume I.

This will not count against page limits.

L.6.4. Standard Form (SF) 30, Amendment of Solicitation/Modification of Contract: Offerors shall submit complete SF30s with blocks 15A through 15C completed for any amendments and file the SF 30(s) after the SF33 in Volume I. Contract Documents do not count against the page

L.6.5. Responsibility Matters/Determination: Each entity listed in the Teaming Structure required at L.7.4 shall complete and submit a copy of Attachment 13. Certification Regarding

Responsibility Matters. This certification will be used in conjunction with information obtained from the Determination of Responsibility Assistant (DORA), the Federal Awardee Performance and Integrity Information System (FAPIIS), and additional sources, in making a determination of the Offeror’s responsibility. Offerors shall file the Certifications Regarding Responsibility

Matters document after the SF30 in Volume I. Responsibility Matters documentation does not count against the page limitations.

L.6.5.1. Accounting System. IAW FAR 16.301, no cost reimbursement contract may be awarded unless the limitations in FAR 16.301-3 are met. One of the limitations cited under FAR 16.301-3 requires that “the Contractor’s accounting system is adequate for determining costs applicable to the contract or order.” The prime shall provide a current (within three (3) years prior to date of proposal submittal) letter or report from Defense Contract Audit Agency (DCAA)/Defense

Contract Management Agency (DCMA) that the Offeror’s accounting system has been approved or is adequate for cost-reimbursement contracts, if available. If the prime does not have proof of a DCAA/DCMA acceptable accounting system, as defined at DFARS 252.242-7006(a)(1), then, the prime shall complete and submit Attachment 11. DCAA Contractor Accounting System Pre-

Award Survey and state that it will work with DCAA/DCMA to obtain the appropriate accounting system approval prior to contract award. Note: Offerors must also represent their

CAS status by completing clause 52.230-1 in Section K of this solicitation. If necessary, Offerors shall file the above Accounting System documentation after the Certifications Regarding

Responsibility Matters in Volume I. Accounting System documentation does not count against the page limitations. This requirement does not apply to any contract with a small business concern.

L.6.5.2. Organizational Conflict of Interest (OCI). Offerors shall submit an assessment of potential or actual Organizational Conflict of Interest issues, if any, as related to this contract vehicle and future work, as delineated in FAR 9.5. Offerors, including their subcontractors and teaming partners, must provide such assessment, considering OCI issues as they pertain to not only the prime Offerors, but also subcontractors and teaming partners. Initial notification shall be made to the Contracting Officer and Contract Specialist as soon as they become known. OCI issues include, but may not be limited to, the inability to render impartial assistance or advice to the Government, the inability to objectively perform contract work, or the unfair competitive advantage created by current or previous contractual efforts with the Government. If an actual or potential OCI exists, the Offeror shall submit a mitigation plan with the proposal. The

Contracting Officer will review the submitted mitigation plan and make a determination as to whether the plan adequately resolves the issues and provides adequate protection to both the

Offeror and the Government. Submission of mitigation plan is only required if the Offeror is aware of potential or actual OCI issues related to this procurement. If the Offeror believes no potential or actual OCI issues exist, this shall be clearly and unequivocally so stated. Offerors shall file the OCI documentation after the Accounting System documentation in Volume I. OCI documentation does not count against the page limitations.

L.6.5.3 Small Business Subcontracting Plan. Large Business Primes shall provide a Small

Business Subcontracting Plan that complies with FAR Part 19 Small Business Programs, its supplements, and meet the goals established by the DoD Office of Small Business Programs for

FY22. Offers shall identify the percentage of intended business with each of the following small business socioeconomic categories: Small Business, Service-Disabled Veteran-Owned Small

Business, HUB-Zone Small Business, Small Disadvantaged Business, and Women-Owned Small

Business. All Small Business Subcontracting Goals shall be expressed in terms of percentage goals (percentage of total subcontract dollars and total contract dollars) IAW FAR 19.704. DoD subcontracting goals are not required to be duplicated in each offeror's Small Business

Subcontracting Plan. Offerors should develop their own internal goals for all categories using the

DoD Subcontracting Goals as reference. Offerors are encouraged, but not required to submit a plan that supports DoD goals except for a minimum 5% Small Disadvantaged Business goal. The

DoD Subcontracting goals are informational, but the government will use the Subcontracting checklist when reviewing subcontracting plans submitted. Reference: DoD Subcontracting Goals

(Chart #2).

https://business.defense.gov/About/Goals-and-Performance/ https://business.defense.gov/About/Goals-and-Performance/

Additional information to help guide the Offerors to submit acceptable Subcontracting Plans is here: DoD SubK Checklist

L.6.5.3.1. The Offeror must provide an acceptable Subcontracting Plan IAW above and FAR

52.219-9 Alt II, Small Business Subcontracting Plan. Subcontracting Plans with all required information will be coordinated, reviewed, and assessed by the Government before determining the Offeror’s Subcontracting Plan acceptable and incorporating it into the contract.

L.6.5.4 Section K, Representations, certifications, and other statements of Offerors. Include in this section those solicitation provisions that require representations, certifications, or the submission of other information included in Section K of this solicitation. A complete submission includes each entity listed in L.7.4. Attachment 4. Offeror Company Information and

Team Structure and the representations and certifications shall be in compliance with applicable laws, regulations, and the terms and conditions included in this solicitation. Offerors shall file the completed Section K of the Offeror’s and team members’ documentation after the OCI documentation in Volume I or after the Small Business Subcontracting Plan if offeror is an Other

Than Small Business. Section K does not count against the page limitations.

VOLUME II -- Executive Summary

L.7. Volume II Organization. This volume shall be organized according to L.5. Table 1 -

Proposal Organization.

L.7.1. Volume II Cover Page: Volume II must include a cover page with the following

a. Volume number and name of volume

b. Solicitation number and title

c. Offeror’s name, address, and Points of Contact (Primary and an Alternate)

d. Telephone numbers and e-mail addresses for all POCs

e. Date of proposal and validity date (365 days from submission date)

L.7.2. Table of Contents. Volume II’s Table of Contents shall be broken down at a minimum with Table 1 – Proposal Organization’s Volume II to help delineate each component included in the Executive Summary Proposal. Offerors file the Table of Contents after the Volume II Cover

Page. Tables of Content do not count against the page limitations.

L.7.3. Executive Summary. Provide a brief description of the background, experience, qualifications, and capabilities (including notable education, training, professional qualifications, licenses, and experience) for each legal entity participating in the offer. Offerors may include an organizational chart that clearly identifies the lines of authority between each the entities.

Offerors should explain the rationale for choosing their Teaming Structure, the roles, responsibilities, and contractual relationships (l.7.5.) between the various entities, and how this

Teaming Structure will benefit the Government. If the experience of an entity is being used for

Past Experience and Past Performance, narrative to this experience may be introduced in this section.

L.7.4. Offeror Company Information and Team Structure. The Offeror shall complete

Attachment 4. Offeror Company Information and Team Structure for each legal entity participating in the offer. Joint Ventures will provide additional information regarding protégé’ partners (see L.8.8). The legal entity is considered any company or organization that has https://business.defense.gov/Portals/57/Documents/Checklist%20for%20Reviewing%20Subk%20Plans.pdf?ver=2019-12-02-110744-540 legal rights and responsibilities, including tax filings. The distinguishing factor for identifying a legal entity for purposes of completing this form is if the entity has a Unique Entity Identifier for their entity in SAM.gov. If so, the Offeror shall provide its information on the form. The Offeror shall be registered in the System for Award Management (SAM.gov) for the duration of the acquisition. If the Offeror’s SAM.gov registration expires prior to the proposal validity date, the

Offeror shall assert its intent to renew the registration.

L.7.5. Evidence of Commitment. Where offerors propose to utilize companies/entities (including subcontractors, affiliate companies, sister companies, teaming arrangement partners, joint venture partners) to perform significant and critical aspects of the contract (i.e., EC2 categories, as offeror identifies in Attachment 4), then the offeror must provide documentation to demonstrate the commitment. The documentation will include a signed agreement executed between the prime offeror and the company/entity, demonstrating that the company/entity will perform those significant and critical aspects of the contract (if awarded). This includes documented affiliation, copy of the teaming agreement, copy of the joint venture agreement (see

13 C.F.R. 125.8), or other agreements as applicable.

L.7.5.1. Ensure that the signed agreement (or documented affiliation) is provided. A company/ entity’s assurance, memo, or affidavit alone is not sufficient. Ensure that the agreement (or documented affiliation) clearly demonstrates the company/entity’s commitment to perform those significant and critical aspects (EC2 categories) of this contract. An agreement (or documented affiliation) which is unclear, or equivocal in commitment, or vague (e.g., whether agreement applies to this particular contract, ambiguity regarding the EC2 categories to be performed) may adversely impact the evaluation of the offeror’s proposal. If an offeror does not provide sufficient information, then the government may not consider the company/entity’s work samples/contract references in past experience and past performance.

L.7.5.2. The government will review the signed agreement (or documented affiliation) simply to validate the company/entity’s commitment to perform significant and critical aspects of this contract. The form, format, detail, volume are entirely within the discretion of the offeror.

Certified/notarized copies are not required.

L.7.6 Each Offeror will identify its team structure and SAs to be performed in Attachment 4.

Teaming arrangements, subcontracting, affiliate/sister companies/entities are not restricted.

Offerors submitting a proposal as the Prime Offeror in response to this solicitation are permitted to submit a separate proposal under which they would be a Subcontractor, or a team member to another prime. Subcontractors are permitted to support multiple primes.

L.7.7. Subcontractor/Teaming Member Consent Letter. Past Performance Submissions cannot be disclosed to non-Government parties without the information owner’s consent. If one of the Past

Performance Submissions is provided by a team member, the Government will need the team member’s consent before disclosing Past Performance Information (PPI) to the Prime during exchanges. The Subcontractor/Teaming Partner Consent Letter shall be signed by an individual who has the authority to sign for and legally bind the company. Completed Attachment 5.

Subcontractor/Teaming Partner Consent Letter shall be submitted as part of Volume II --

Executive Summary for each entity included in the Team Structure.

VOLUME III –Past Experience

L.8. Volume III Organization. This volume shall be organized according to L.5. Table 1 -

L.8.1 Volume III Cover Page: Volume III must include a cover page with the following information:

a. Volume number and name of volume

b. Solicitation number and title

c. Offeror’s name, address, and Points of Contact (Primary and an Alternate)

d. Telephone numbers and e-mail addresses for all POCs

e. Date of proposal and validity date (365 days from submission date)

L.8.2. Table of Contents. Volume III’s Table of Contents shall be broken down at a minimum with Table 1 – Proposal Organization’s Volume III to help delineate each component included in the Past Experience Proposal. Offerors file the Table of Contents after the Volume III’s Cover

L.8.3. Work Sample Table of Contents. The Work Sample Table of Contents shall itemize the

Offeror’s list of “Work Samples” to help segregate each Work Sample included in the Past

Experience Proposal. The Work Sample Table of Contents does not count against the page

L.8.4. Self-Scoring Matrix. The Offeror shall complete Attachment 7. Self- Scoring Matrix. Self-scores shall be verifiable using the Work Samples provided in response to L.8.7. Only Column D

– Offeror Self-Score Points and the Offeror’s name can be manipulated for scoring/identification purposes. Note: All non-manipulable cells are password protected to avoid confusion.

L.8.4.1. Scoring: Attachment 7. Self-Scoring Matrix. All SAs shall be truthfully and accurately scored by the offeror in column D of Attachment 7. Self-Scoring Matrix, based on valid Work

Samples (L.8.6.1., L.8.7.5). Scores shall be either zero (0), five (5), or ten (10). For each SA, a score of 0 is entered if no Work Sample is provided; a score of 5 is entered if one Work Sample is provided; a score of 10 is entered if two Work Samples are provided. Only 0-, 5-, or 10-point scores are permitted. The Government will not evaluate proposals with any other values in

Column D.

L.8.4.1.1. The Offeror shall not change, adjust, or manipulate any other cells within the Self-

Scoring Matrix.

L.8.5. Burden of Proof. The burden of proof for substantiating points in the self-scoring system rests with the Offeror. The proposal shall contain sufficient data to substantiate the points claimed in the proposal. All proposal information is subject to verification by the Government.

Falsification of any proposal submission, documents, or statements may subject the Offeror to disqualification from this source selection. Please note, the Government is not bound by a relevance assessment or proposed self-score submitted in the proposal.

L.8.6. Attachment 8. Cross Reference Matrix. The purpose of the Cross Reference Matrix is to map the Offeror’s Past Experience, to the SA, to the Work Sample Reference Document so the

Government may validate the Offeror’s Past Experience in performing the work. The Offeror shall complete the Cross Reference Matrix and clearly identify the exact location of the content

Work Sample and specific substantiating Work Sample reference so that the Government may validate that the Work Sample data achieved the criteria described at M.4.2. The Offeror shall follow the “Work Sample Reference” nomenclature/format provided in Columns C - K. If the

Offeror deems it necessary, additional Work Sample Reference data can be added at the end of the description. If a column/cell does not include reference data, please insert “N/A” into that cell. The Offeror shall include the Work Sample Reference Number (i.e., WS1-WS62), on each

Work Sample Document page.

L.8.6.1. Offerors shall submit Work Samples and correctly reference that Work Sample to illustrate and demonstrate Past Experience in each EC2 SA. Offerors are cautioned to ensure the

Cross-Reference Matrix is complete and accurate. Offeror omissions/errors may result in the

Government non-validating Work Samples. Each EC2 SA shall receive a separate Work Sample

Reference Number. Each EC2 SA shall not reference the same Work Sample Reference Number.

L.8.7. Work Sample Cover Sheet with Work Sample Documentation

L.8.7.1. Attachment 6. Work Sample Cover Sheet. The Work Sample Cover Sheet shall be completed for each Work Sample submitted. Offerors shall follow the instructions provided within Attachment 6. Each Work Sample shall provide at least two (2) Points of Contact (POCs).

The Government may contact the POCs provided, and the Government reserves the right to contact additional POCs if necessary to validate the Work Sample. For Work Samples performed as a subcontractor, the Offeror shall provide at least two (2) POCs for the prime company.

L.8.7.2. Work Samples. The work sample includes: (1) the Work Sample Cover Sheet, (2) the signed contract/TO cover page, and (3) the work sample official contract documentation.

The Offeror shall provide official contract documentation that demonstrates the Offeror’s Past

Experience of performing the same or similar work. Offerors must submit the original page (not create one page of pasted excerpts from different pages). The signed contract/TO cover page and the work sample official contract documentation shall be unedited original documents. See paragraph L.8.7.2.3. for directions on how to mark documents. Each work sample shall not exceed 10 pages. Page limits apply to individual work samples and cannot be combined between work samples. If the signed contract/TO cover page, and the work sample official contract documentation are classified, the offeror may submit an unclassified government originated/signed document, to meet the work sample requirement. The Offeror shall incorporate all documentation into Volume III.

L.8.7.2.1. "Official contract documentation" includes key documents integral to contract performance, including contracts (other than IDIQ contracts IAW L.8.7.4.), orders, modifications, PWS/SOW/SOO, CDRLs, subcontracting plans, invoices, meeting minutes, progress reports, monthly status reports, or other reports. The contractor may submit other documentation it regards to be integral to the contract (i.e., CPARS, FPDS, signed, original memos from COs/government officials/prime contractor), but Offerors are cautioned that the documentation is validated for past experience (not past performance) and that authenticity

(contract-contemporaneous documents), and level of detail are critical considerations of any

Work Sample. When contracts/TOs are used for Work Samples, the Offeror shall include the signed cover page associated with the contract.

L.8.7.2.2. The Government cautions Offerors to ensure detailed information (through the work sample and Attachment 6. Work Sample Cover Sheet). Do not presume that the government will necessarily extrapolate details that are not clearly presented. Submission of relevant excerpts

(vice submitting an entire document) is recommended. In Attachment 6. Work Sample Cover

Sheet and the Work Sample, spelling out critical acronyms, providing "lay person" explanations, and marking/highlighting (or otherwise distinguishing) key excerpts may also ensure that the

Government may consider the work sample and its nexus to the SAs under the IDIQ. The markings/highlighting should be evident that the marking/highlighting were newly added by the

Offeror and not part of the original document.”

L.8.7.2.3. Offerors shall highlight, notate, or make obvious the specific content within each

Work Sample they intend to satisfy the experience requirement for each SA. These highlights

(within the Work Sample(s)) are required to support the Government’s evaluators to associate the Offeror’s Past Experience with the demonstrated experience in performing the performance objectives identified in Attachment 1. Performance Work Statement (PWS) and Attachment 2.

PWS Supplement – Task Descriptions, respectively. All pages within each Work Sample shall be numbered with the Work Sample Reference Number (i.e., WS1-WS62) IAW Attachment 8.

Cross Reference Matrix, Columns C - K. Work Samples shall be in English.

L.8.7.3. There is a limit of two (2) Work Samples per SA. The Offeror shall submit Work

Sample(s) for each scored EC2 SA of the Self-Scoring Matrix to demonstrate their Past

Experience.

L.8.7.4. A contract/TO for the purpose of evaluating Work Samples is defined as a singular agreement used to document a mutually binding legal relationship obligating the seller to furnish supplies or services in exchange for the buyer paying for them. IDIQ contracts are not an acceptable proof of Past Experience (or Past Performance) and shall not be provided as a Work

Sample. However, individual TOs, performed under an IDIQ contract, can be used as a Work

Sample. Multiple contract/TOs cannot be combined and counted as one Work Sample.

L.8.7.5. Work Sample Qualifications. Work Samples shall meet these minimum qualifications:

(a) Be a past or current contract (including Federal, State, and local government and private) for efforts similar to the Government’s requirement IAW the criteria listed herein.

(b) Performed the work for a minimum of six months in duration and all work must have been completed within the last three years from the date of this Solicitation’s date of issuance or contracts that were started prior to this time, but still in effect with active performance as of 3 years from the date of this solicitation.

(c) Work was accomplished by a legal business entity included in the Team Structure.

L.8.8. Joint Ventures. If the offeror is a Joint Venture, then the Joint Venture must submit evidence of commitment including partners (see L.7.5 13 CFR 125.8 for additional guidance pertaining to Joint Ventures). As the offeror, the Joint Venture must submit information to meet all requirements of the solicitation. The offeror may rely on its own resources or those of its partners (specific capability, Past Performance, experience, business system and certification) to demonstrate the aggregate JV submission. From the thirty-one (31) defined SAs, the JV must demonstrate the contributions/experience of the protégé member in a minimum of six (6) of the

SAs. Therefore, the offeror must provide at least one protégé Work Sample in six different SAs.

In Attachment 4, the offeror will identify the six (6) SAs for the protégé member. Nothing herein requires that a protégé partner’s contribution or experience, solely or individually, meets the same requirements as non-protégé offerors.

L.8.9. Offerors may also include subsidiaries, or legal entities which fall under the Offeror, with the Offeror's affirmation that the subsidiary/legal entity will be supporting the Offeror in the performance of this contract. To use subsidiaries or legal entities as a prime Work Sample, (1) the acquisition of the subsidiary or legal entities shall have been finalized as of the date of this solicitation’s issuance, and (2) objective evidence shall be included in the Volume IV

Organization Structure Change History Section of the solicitation to demonstrate that they are now a legal entity of the Offeror. If the criteria above are met, subsidiary or legal entity Work

Samples will be considered prime Work Samples even if the work occurred prior to the company being acquired. This same approach and documentation requirement applies to any

Subcontractor/Teaming Partner Work Samples.

VOLUME IV - PAST PERFORMANCE

L.9. Volume IV Organization. This volume shall be organized according to L.5. Table 1 -

L.9.1. Volume IV Cover Page: Volume IV must include a cover page with the following

a. Volume number and name of volume

b. Solicitation number and title

c. Offeror’s name, address, and Points of Contact (Primary and an Alternate)

d. Telephone numbers and e-mail addresses for all POCs

e. Date of proposal and validity date (365 days from submission date)

L.9.2. Table of Contents. Volume IV’s Table of Contents shall be broken down at a minimum with Table 1 – Proposal Organization’s Volume IV to help delineate each component included in the Past Performance Proposal. Offerors file the Table of Contents after the Volume IV Cover

L.9.3. Past Performance Table of Contents. Volume IV’s Table of Contents shall also itemize the

Offeror’s list of “Past Performance submittals.” Tables of Content do not count against the page

L.9.4. Past Performance Submissions. This Past Performance evaluation factor assesses the recency, relevancy, and quality of the Offeror’s Past Performance references associated with the

Offeror’s Past Experience Work Samples. The Government will use the information included in the Offeror’s Past Performance Submission, and may gather information from other sources, to assess and assign adjectival ratings to the Offeror’s Past Performance following the criteria described in paragraph M.5.3.

L.9.4.1. A responsive Past Performance Submission consists of: (1) Attachment 9. Past

Performance Information Sheet and either a (2) Attachment 10. Past Performance Questionnaire

(PPQ) (submitted by the Offeror’s client), or a (3) Contractor Performance Assessment Report

(CPAR). PPQs shall only be submitted in instances when CPAR information is unavailable (e.g., commercial contracts, subcontracted work or the initial CPAR is not finalized). Past Performance

Submissions must reflect work accomplished by a legal entity included in the Offeror’s

Attachment 4. Offeror Company Information and Team Structure. Offerors shall only submit

Past Performance Submissions based on contracts submitted in Volume III. The Offeror shall submit a minimum of two (2) and a maximum of five (5) contract references for the Past

Performance Submission.

L.9.4.2. Attachment 9. Past Performance Information Sheet. Offerors shall submit a completed

Attachment 9. Past Performance Information Sheet for each Past Performance Submission.

Identify the applicable SAs represented within this contract reference.

L.9.4.3. Attachment 10. Past Performance Questionnaire (PPQ). Where CPAR is not available, Offerors shall send a PPQ to the Points of Contact (POCs) identified on each of the Offeror’s

Attachment 9. Past Performance Information Sheet(s). The POC on the Past Performance

Information Sheet and the PPQ shall be the same person. (POCs may be the same or different than the POCs identified in Attachment 6. Work Sample Cover Sheet.) Offerors shall use the

Government provided PPQ, Attachment 10. This attachment shall be used for any contract reference (including commercial contracts).

L.9.4.3.1. Offerors shall fill in Section I of the PPQ prior to sending the PPQ to the

Client/Customer POC. Client/Customer POCs will in-turn submit the completed PPQ is directly to the Government POCs listed in para. L.2.2. PPQs shall only be submitted in instances when

CPAR information is unavailable (e.g., commercial contracts, subcontracted work or initial

CPAR is not finalized). If both CPAR and a PPQ are submitted, the PPQ may not be considered.

L.9.4.4. Contractor Performance Assessment Reports (CPAR). For each past performance submission, the Offeror shall provide the most recent CPAR, completed within the last three years, as of the date of this Solicitation’s issuance.

L.9.5. Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what Past Performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company, if necessary. A pamphlet or other commercial document describing such reorganizations may be used to describe the changes. As part of this explanation, describe how these changes impact the relevance of any efforts you identify for Past Performance evaluation/performance confidence assessment. Since the Government intends to consider Past Performance Information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

L.9.6. Specific Content. Additional information may be included to discuss the Offeror’s efforts to resolve recent contract performance problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a “Limited Confidence” or “No Confidence” rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate its position (i.e., company's response to a Corrective Action Request (CAR) and demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may facilitate consideration of a potentially higher confidence rating.

END OF SECTION L