Offutt_AFB _NE_FA8773-14-R-0081__Pre-Proposal_minutes.docx

Pre-Proposal Conference Meeting Minutes 16 October 2014 10:00AM Offutt AFB, Nebraska Solicitation # FA8773-14-R-0081

Meeting Minutes:

Welcome/Introductions/Purpose of Pre-Proposal Meeting

Items Discussed:

--Discussion of Class Deviation – Prohibition against using Fiscal Year Funds with Corporations that have Unpaid Tax Liability or felony conviction under federal law.

--Federal Acquisition Regulation (FAR)/Internal Award Procedures.

--Solicitation Issue & Closing Date – Issued for 30 days initially on FBO with a closing date of 17 Oct 2014. (But since the conference an amendment 04 was issued to extend the closing date to the current date of 9 Dec 2014). Discussion of extending/amending the solicitation to include updated requirement resulting from discussion in the Pre-Proposal conference and vendor’s questions and answers.

--Industry participants advised that any questions resulting from pre-proposal conference would need to be submitted in writing no later than 22 October 2014.

--Solicitation Formatting and Instructions to Offerors: Important Items discussed

Vol II. Past Performance Advised on use of past performance during evaluations and importance of including in proposals.

Vol III. Contracting Info/Pricing

-Government acceptance of alternate solutions for service BUT solicitation requirements still need to be met. Alternate bids solutions will be reviewed on their own from any additional bids.

--Government Evaluation Procedures:

GPC Acceptance – Contractor needs to verify one or the other in response – not a deal breaker.

Contract Period of Performance is 5 (five) years.

--Work Orders:

Awardee/Contractor cannot alter services without the permission of Comm Squadron and/or Contracting Officer.

--Modifications:

Process/flow of modifications to contract – Site sends Govt AF1218, Govt processes mod, if bi-lateral, mod sent to Contractor for signature/acknowledgement, Govt releases and distributes, site then issues DD1367 work order to Contractor for service request.

--Schedule B./Appendix 10 Review:

Base telephone switch system software listed in Appx 10. As version MSL 17.

Question regarding the use of the BRIs if they are for video use. Base response was they are used for VTC, however, they anticipate removal of these BRIs for renewal. (Adjustment was made with the updated Schedule B & Appendix 10 associated with Amendment 04)

--Discussion within the meeting:

Does Offutt have its on PSAP? Yes Does the Base provide own Demarc to Strat Comm? Base provides the path then it is left up to the customer.

--Meeting participants then toured switch room located in building 507 located on Offutt AFB, Nebraska.

--Meeting adjourned at approximately 1130 hours.