Kirtland_AFB_-_14-R-0019_-_Pre-Proposal_Meeting_Minutes.doc

Pre-Proposal Conference Meeting Minutes

4/8/14 9:30AM

Kirtland AFB, NM Solicitation # FA8773-14-R-0019

Rodger Miller

CenturyLink

Jason Gonzales

Plateau

Brian Cathey

Plateau

Eloy DeLao

TW Telecom

Jassance Cassio

TW Telecom

Vincent Herrera

TW Telecom

Kristin McDonald

T2 Technologies

Meeting Minutes:

Welcome/Introductions/Purpose of Pre-Proposal Meeting

Items Discussed:

--Discussion of Class Deviation – Prohibition against using Fiscal Year Funds with Corporations that have Unpaid Tax Liability or felony conviction under federal law.

--Federal Acquisition Regulation (FAR)/Internal Award Procedures.

--Solicitation Issue & Closing Date – Issued for 30 days initially on FBO, but amended to extend closing date from 21 Mar 2014 to 25 April 2014. Discussion of extending/amending the solicitation to include an updated requirement for adding a diversity and Q&A generated by Pre-Proposal Meeting. Issues as RFP (Request for Proposal) using FAR parts 12 and 13. NAICS Code of 517110 used.

--Industry participents advised that any questions resulting from pre-proposal conference would need to be submitted in writing no later than 15 April 2014.

--Solicitation Formatting and Instructions to Offerors: Important Items discussed

Vol I. Provider technical capeability

Interconnection agreements, facilities based.

Vol II. Past Performance

Advised on use of past performance during evaluations and importance of including in proposals.

Vol III. Contracting Info/Pricing

SAM (System For Award Management)

CAGE/DUNS Information – KTR responsibility to keep up to date

Company heirarchy

Registration with PUC/Federal Business Opps (FBO)

Remittance Address – Make sure correct to avoid billing issues

KTR Acknowledge reciept of amendments and returning signed copies

Schedule B. and pricing – KTR advised not to change Sched B. formatting

Pricing for Services – Firm Fixed Pricing with exception of some taxes

Tax exemptions for Government

Pricing Notes and Tax Breakdown Requirement

Government acceptance of alternate solutions for service BUT solicitation requirements still need to be met.

--Government Evaluation Procedures:

Process used – all areas (Technical, Past Performance, Pricing)

Government usees “best value” system and not LPTA (Lowest Price, Technically Acceptable)

Reps & Certs represented in SAM (System For Award Management)

GPC Acceptance – KTR needs to verify one or the other in response – not a deal breaker.

Contract Period of Performance is 5 (five) years.

--Work Orders:

Awardee/KTR cannot alter services without the permission of Comm Squadron and/or Contracting Officer.

--Modifications:

Process/flow of modifications to contract – Site sends Govt AF1218, Govt processes mod, if bi-lateral, mod sent to KTR for signature/acknowledgement, Govt releases and distributes, site then issues DD1367 workorder to KTR for service request.

--Schedule B./Appendix 10 Review:

Base telephone switch system software listed in Appx 10. As version MSL 17. This is updated to read version SD 09.

Section 10.2.1 of Appx 10 – Commercial Subscriber Lines, pre-fix for numbers is changed from 338 to 232.

Section 10.2.2 – Hot Lines – Destination Demarcation Address should read 4500 Montbel Loop NE, Albuquerque, NM 87107. The estimated mileage reads 8 miles.

Section 10.11 – Diversity – a Diversity/Redundant Routing reuirement has been identified and will be added to updated Schedule B. and Appendix 10 via amendment.

--Meeting participants then took tours of both switch rooms for Kirtland AFB.

--Meeting adjourned at 12:00PM.